For further details please contact:
Rosalyn Masterton E mail:
[email protected] Tel: +44 (0) 1227 823478 www.esactuk.org.uk
ESACT-UK is a society which promotes the communication of knowledge and experience between UK scientists and engineers whose work has a direct or indirect bearing on cell culture biotechnology and the products derived from it. A particular emphasis is to ensure both the inclusion, and the active participation, of less experienced scientists in industry or academic institutions. The committee at ESACT-UK are aware that without the support of the trade, the conference would not be able to take place.
There are many great sponsorship and exhibition opportunities available at the ESACT-UK 2012 conference, providing excellent possibilities for networking and communicating directly to a targeted group of delegates working in the cell culture biotechnology research area. ESACT-UK provides an informal and relaxed atmosphere to promote and highlight your products and services.
The 2012 conference will be held at the superb Imago conference centre in Loughborough at Holywell Park on 11th-12th January 2012. Holywell Park has an excellent central location. It is situated one mile from junction 23 of the M1, three miles from Loughborough's intercity railway station and eight miles from East Midlands Airport (please see www.welcometoimago.com/delegates for more details). Imago at Holywell Park Conference Centre is situated within the Sir Denis Rooke building which is recognisable by the bridge leading up to the entrance. There is a drop off point at the main entrance with a covered walk way and ample free-of-charge on-site car parking adjacent to the Sir Denis Rooke building. The trade exhibition will be held in the Holywell Babbage (Low Bay) area which will also be the venue for coffee breaks and the drinks reception. In addition the lunches will be in a buffet format within the trade exhibition area. Set up is from 9am 11th January 2012 and the exhibition will close mid-afternoon on the 12th January 2012.
To access the free broadband network in the breakout areas please ask at the main reception for a username and access code.
We are now taking bookings and due to the limited number of spaces available we advise booking as early as possible. Sponsorships and stands will be allocated on purely a first paid first served basis. For further details please contact
[email protected]
The exhibition will be held over two days of the conference – Wednesday 11th – Thursday 12th January 2012. Holywell Babbage (Low Bay) exhibition space is conveniently located on the ground floor with loading bay access for equipment delivery. Tea/coffee/soft drinks will be located within the exhibition area so all breaks and the wine reception will be taken around the exhibition stands. Lunches will also be in a buffet format within the trade exhibition area. Many exhibitor staff like to attend the conference presentations and the ESACT-UK society dinner. For this reason we offer a fully inclusive rate package for an exhibitor which includes the exhibition space plus one full delegate admission to the conference including conference catering and conference dinner.
Package includes:
Exhibition stand space (table top style with table approximately 1.5m long by 0.75m deep, provided with a 13A 240V electrical socket – please bring extension lead if multiple sockets are required).
Company listing on conference website and in conference handbook.
Conference registration for ONE exhibitor, which includes lunches, conference dinner and attendance to the whole conference. Additional colleague registration is £250/person.
A delegates list.
Opportunity to insert promotional insert (one A5 page) into delegates bags (material to be supplied by your organisation).
The bags will be packed from 9.00am on January 11th 2012; therefore the material will need to be with the organising committee by this time to be included. If you wish to post the material to the conference centre in advance please label with the Event Reference 119067 and send to Holywell Park, Sir Dennis Rooke Building, Loughborough University, Loughborough, LE11 3TU. We ask that you do not arrange for any items to be delivered before 4th January 2012 and please inform Rosalyn Masterton at
[email protected] that you have sent them. Please note accommodation is not included in exhibitor registration.
CONFERENCE DINNER SPONSORSHIP (£1000) Company to become official sponsor of the conference. Package includes:
Conference registration for ONE exhibitor, which includes lunches, conference dinner and attendance to the whole conference. Additional colleague registration is £250/person. Please note accommodation is not included in exhibitor registration.
Space for flash banner in welcome area and dinner venue (material to be supplied by your organisation).
Opportunity to place your marketing material and/or corporate gift on the tables in the dinner area (material to be supplied by your organisation).
Company logo displayed on dinner menus.
Sponsorship acknowledgment in conference handbook which is distributed to every delegate.
Company listing on conference website.
Full page advert in conference handbook (artwork to be supplied electronically by your organisation before November 30th 2011 to
[email protected]).
LUNCH WORKSHOP SPONSORSHIP (£750)
Use of the lecture theatre room for running a workshop over lunch (workshop to be organised and run by your organisation).
Small exhibition stand space outside the lecture theatre to meet delegates as they leave the session before lunch and then go into the session after lunch.
At the end of the scientific session before lunch and the workshop the sponsor will be given a 2 minute presentation slot to promote the workshop to follow.
Company listing on conference website and in conference handbook.
A delegates list.
Opportunity to insert promotional insert (one A4 page) into delegates bags (material to be supplied by your organisation).
Half page advert in conference handbook (artwork to be supplied electronically by your organisation before November 30th 2011 to
[email protected]).
Buffet lunch for two colleagues.
Please note conference registration is an additional £250 /person and accommodation is not included in exhibitor registration.
BEST STUDENT PRIZE SPONSORSHIP (£750) Company to become official sponsor of the ‘Best Presentation’ and ‘Best Poster’ awards. Package includes:
Sponsorship acknowledgment in conference handbook which is distributed to every delegate.
Company listing on conference website.
Half page advert in conference handbook (artwork to be supplied electronically by your organisation before November 30th 2011 to
[email protected]).
Acknowledgment of sponsorship during the award and closing ceremony.
Company representative to present the prizes for the awards ‘Best Presentation’ (£500) and ‘Best Poster’ (£250) as selected by the ESACT-UK committee.
Space for flash banner in conference room during the award and closing ceremony.
Please note conference registration is an additional £250 /person and accommodation is not included in exhibitor registration.
DELEGATE BAG SPONSORSHIP (£650) Previous experience suggests that the conference bags continue to be used by delegates for many years after the event, thus providing on-going exposure of the company’s logo. Package includes:
Sponsorship acknowledgment in conference handbook which is distributed to every delegate.
Company listing on conference website.
Quarter page advert in conference handbook (artwork to be supplied electronically by your organisation before November 30th 2011 to
[email protected]).
Company logo in a single colour on front of conference bag. The bags will be available to all delegates at the event. (Bags provided by ESACT-UK but electronic logo required from sponsor by end of October 2011, please send to
[email protected]).
Opportunity to insert your marketing material (up to 6 A4 pages) and/or corporate gift into delegates bags (material to be supplied by your organisation).
Please note conference registration is an additional £250 /person and accommodation is not included in exhibitor registration. The bags will be packed from 9.00am on January 11th 2012; therefore the material will need to be with the organising committee by this time to be included. If you wish to post the material to the conference centre in advance please label with the Event Reference 119067 and send to Holywell Park, Sir Dennis Rooke Building, Loughborough University, Loughborough, LE11 3TU. We ask that you do not arrange for any items to be delivered before 4th January 2012 and please inform Rosalyn Masterton at
[email protected] that you have sent them.
EXHIBITION NETWORKING RECEPTION (£500) All delegates are invited to attend this pre-dinner drinks reception to view posters and to network. Package includes:
Sponsorship acknowledgment in conference handbook which is distributed to every delegate.
Company listing on conference website.
Display space for flash banner in networking reception area (material to be provided by sponsor).
Quarter page advert in conference handbook (artwork to be supplied electronically by your organisation before November 30th 2011 to
[email protected]).
Opportunity to place your marketing material and/or corporate gift around the exhibition reception area (material to be supplied by your organisation).
Please note conference registration is an additional £250 /person and accommodation is not included in exhibitor registration.
SESSION SPONSOR (£300) Package includes:
At the beginning of the session to be sponsored, the sponsor can have a 2 minutes presentation slot to show 2 slides.
An exhibition space outside the lecture theatre for the break following the session sponsored only to capture people coming out of the lecture. This is located in the area where refreshments are provided.
Sponsorship acknowledgment in conference handbook which is distributed to every delegate.
Company listing on conference website.
Acknowledgment of sponsorship during sponsored session.
Opportunity to place your marketing material and/or corporate gift on the chairs in the conference room for sponsored session (material to be supplied by your organisation).
Space for flash banner in conference room during sponsored session.
Please note conference registration is an additional £250 /person and accommodation is not included in exhibitor registration.
Does your organisation have branded pens or pads? Can you provide pads or pens for all delegate bags? We will give you a special supporter’s mention in the handbook.
TERMS AND CONDITIONS Assignment of Sponsorship / Exhibition Space Bookings are taken and space allocated on a first paid first served basis. Payment is required to secure the booking. Please note if you wish to insert material (to be provided by the company) into bags as stipulated in the exhibition or sponsorship packages the material will need to be with the committee by 9.00am on January 11th 2012 as bags will be packed from this time. If you wish to post the material to the conference centre in advance please label with the Event Reference 119067 and send to Holywell Park, Sir Dennis Rooke Building, Loughborough University, Loughborough, LE11 3TU. We ask that you do not arrange for any items to be delivered before 4th January 2012 and please inform Rosalyn Masterton at
[email protected] that you have sent them. Payment Payment must be received prior to the meeting Please make cheques in sterling, payable to ESACT-UK, and forward to the following address: ESACT-UK C/O Rosalyn Masterton Research School of Biosciences University of Kent Canterbury Kent CT2 7NJ UK Alternatively pay by bank transfer – please cover all bank charges incurred, and ensure that your company name is associated with the payment. Lloyds TSB High Street Slough UK Acc. No. 01169096 Sort Code 30-97-73 BIC Code LOYDGB 21087 IBAN GB47 LOYD 3097 7301 1690 96 Note: as a non profit making organisation ESACT-UK does not have a VAT number
Cancellation In the event that any exhibitor or sponsor wishes to cancel, a full refund will be made if the request is made in writing and received by 30th September 2011. Cancellations after this date will result in a forfeiture of all fees paid. Insurance ESACT-UK is not responsible for the safety of any exhibit or other property of the exhibitor/sponsor or other person, or for the loss, damage or destruction by theft, or fire or any cause, or injury sustained by any exhibitor or other persons. Exhibitors/sponsors should secure their own insurance to cover all liabilities and risks. Accommodation Accommodation is not included in any of our packages and all sponsors / exhibitors are responsible for their own accommodation booking.
