TABLE OF CONTENTS TABLE OF CONTENTS .......................................................................................................... 1-1 1

INTRODUCTION.......................................................................................................... 1-7 1.1 INITIAL REQUIREMENTS ............................................................................... 1-7 1.2 OVERVIEW ........................................................................................................ 1-7 1.3 LOGGING IN ...................................................................................................... 1-7 1.4 CONFIGURATION SCREEN ............................................................................ 1-8 1.5 CONFIGURATION SCREEN ............................................................................ 1-9 1.6 SELECTING AN INCIDENT ........................................................................... 1-10

2

CUSTOM FILTERING............................................................................................... 2-12

3

MAPPING .................................................................................................................... 3-16

4

EMERGENCY RESPONSE MODULE .................................................................... 4-19 4.1 BASIC INFORMATION TAB .......................................................................... 4-19 4.2 TIMELINE TAB ................................................................................................ 4-20 PHOTOS TAB ................................................................................................... 4-21 4.3 4.4 EVACUATIONS TAB ...................................................................................... 4-23 4.5 SOURCE TAB ................................................................................................... 4-26 4.6 CAUSE TAB ..................................................................................................... 4-28 4.7 WEATHER TAB ............................................................................................... 4-30 RELEASE TAB ................................................................................................. 4-32 4.8 4.9 HAZMAT TAB ................................................................................................. 4-34 4.10 INICDENT ZONE TAB .................................................................................... 4-36 4.11 SENSITIVE RECEPTOR TAB ......................................................................... 4-38

5

RECONNAISSANCE MODULE ............................................................................... 5-40 5.1 DATA TAB ....................................................................................................... 5-40

6

CONTAINERS MODULE .......................................................................................... 6-46 6.1 CONTAINERS TAB ......................................................................................... 6-46 6.2 BULK CONTAINERS TAB ............................................................................. 6-51

7

MATERIALS MODULE ............................................................................................ 7-52

8

DAILY REPORTS MODULE .................................................................................... 8-56

9

PROPERTIES MODULE ........................................................................................... 9-61

10

GENERAL MODULE ............................................................................................... 10-65

11

FACILITIES/SPILLS MODULE............................................................................. 11-69 11.1 FACILITIES/SPILLS TAB ............................................................................. 11-69

12

DRINKING WATER MODULE.............................................................................. 12-74 12.1 DRINKING WATER TAB.............................................................................. 12-74

13

WASTE WATER MODULE .................................................................................... 13-82 13.1 WASTE WATER TAB.................................................................................... 13-82

14

CALLS MODULE ..................................................................................................... 14-90 14.1 CALLS TAB .................................................................................................... 14-90

15

HHW MODULE ........................................................................................................ 15-94 15.1 SUMMARY TAB ............................................................................................ 15-94 15.2 DAILY ENTRY TAB ...................................................................................... 15-95 15.3 PHOTOS TAB ................................................................................................. 15-99

16

SHIPPING MODULE ............................................................................................. 16-101

17

CONTACTS MODULE .......................................................................................... 17-107

18

DATA FILES ............................................................................................................ 18-112

19

ADMIN FUNCTIONALITY .................................................................................. 19-113 19.1 MANAGE USERS......................................................................................... 19-113 19.2 CREATING NEW USERS ............................................................................ 19-115 19.3 ASSIGNING EPA REGIONS ....................................................................... 19-117 19.4 ASSIGNING APPLICATION ROLES ......................................................... 19-118 19.5 RESETTING PASSWORDS ......................................................................... 19-120 19.6 MANAGE EVENTS ...................................................................................... 19-121 19.7 DYNAMIC FORMS ...................................................................................... 19-121

LIST OF FIGURES Figure 1-1 Login Screen ........................................................................................................................................... 1-7 Figure 1-2 Configuration Screen............................................................................................................................... 1-8 Figure 1-3 .................................................................................................................................................................. 1-9 Sync Screen................................................................................................................................................................ 1-9 Figure 1-4 Screen Layout ....................................................................................................................................... 1-10 Figure 1-5 Incident Selector ................................................................................................................................... 1-11 Figure 2-1 Filter Builder Screen ............................................................................................................................ 2-13 Figure 2-2 Filter Builder Selection Box ................................................................................................................. 2-14 Figure 2-3 Clause Grid List ................................................................................................................................... 2-15 Figure 2-4 Filter Load / Save / Delete .................................................................................................................... 2-15 Figure 3-1 Google Maps Overview ........................................................................................................................ 3-17 Figure 3-2 Google Maps Point Detail ..................................................................................................................... 3-18 Figure 4-1 ER – Basic Info tab ................................................................................................................................ 4-19 Figure 4-2 ER – Timeline Log tab .......................................................................................................................... 4-20 Figure 4-3 Timeline Log editor .............................................................................................................................. 4-21 Figure 4-4 ER- Photos tab....................................................................................................................................... 4-22 Figure 4-5 Photo Editor .......................................................................................................................................... 4-23 Figure 4-6 ER – Evacuations tab ............................................................................................................................ 4-24 Figure 4-7 Evacuation editor .................................................................................................................................. 4-25 Figure 4-8 ER – Source tab ..................................................................................................................................... 4-26 Figure 4-9 Source editor ......................................................................................................................................... 4-27 Figure 4-10 ER – Cause tab .................................................................................................................................... 4-28 Figure 4-11 Cause editor ........................................................................................................................................ 4-29 Figure 4-12 ER – Weather tab................................................................................................................................. 4-30 Figure 4-13 Weather editor ..................................................................................................................................... 4-31 Figure 4-14 ER – Release tab .................................................................................................................................. 4-32 Figure 4-15 Release editor ...................................................................................................................................... 4-33 Figure 4-16 ER – HazMat tab ................................................................................................................................. 4-34 Figure 4-17 HazMat editor...................................................................................................................................... 4-35 Figure 4-18 ER – Incident Zone tab ........................................................................................................................ 4-36 Figure 4-19 Incident Zone editor............................................................................................................................. 4-37 Figure 4-20 ER – Sensitive Receptors tab ............................................................................................................... 4-38 Figure 4-21 Sensitive Receptor editor ..................................................................................................................... 4-39 Figure 5-1 Recon module Actionlist ........................................................................................................................ 5-40 Figure 5-2 Recon – Data tab ................................................................................................................................... 5-41 Figure 5-3 Recon Location editor ........................................................................................................................... 5-42

Figure 5-4 Recon Item editor .................................................................................................................................. 5-43 Figure 5-5 Recon Sub-Item editor ........................................................................................................................... 5-44 Figure 5-6 Photo Viewer ......................................................................................................................................... 5-45 Figure 6-1 Containers Actionlist ............................................................................................................................. 6-47 Figure 6-2 Containers tab ....................................................................................................................................... 6-47 Figure 6-3 Container Editor.................................................................................................................................... 6-48 Figure 6-4 Layer Editor .......................................................................................................................................... 6-48 Figure 6-5 Hazcat Editor ........................................................................................................................................ 6-49 Figure 6-6 Hazcat Test Result Editor ...................................................................................................................... 6-49 Figure 6-7 Containers – Photo Editor..................................................................................................................... 6-50 Figure 6-8 Containers – Bulk Containers tab ......................................................................................................... 6-51 Figure 6-9 Containers – Bulk Containers Buttons .................................................................................................. 6-51 Figure 7-1 Materials Screen .................................................................................................................................... 7-52 Figure 7-2 Materials Screen .................................................................................................................................... 7-53 Figure 7-3 Materials Editor .................................................................................................................................... 7-54 Figure 7-4 Materials Photo Editor .......................................................................................................................... 7-55 Figure 8-1 Daily Reports Module............................................................................................................................ 8-56 Figure 8-2 Create Daily Report .............................................................................................................................. 8-57 Figure 8-3 Daily Notes Editor ................................................................................................................................. 8-58 Figure 8-5 Daily Notes Editor ................................................................................................................................. 8-59 Figure 8-6 Daily Reports Photo Editor ................................................................................................................... 8-60 Figure 9-1 Properties Module ................................................................................................................................. 9-61 Figure 9-2 Properties Grid View List ...................................................................................................................... 9-62 Figure 9-3 Properties Action List ............................................................................................................................ 9-62 Figure 9-4 Property Editor...................................................................................................................................... 9-63 Figure 9-5 Properties Photo Editor......................................................................................................................... 9-64 Figure 10-1 General – Manage Events ................................................................................................................. 10-65 Figure 10-2 General – Event Editor ...................................................................................................................... 10-66 Figure 10-3 General – Incident Editor .................................................................................................................. 10-67 Figure 10-4 General – Incident Location Editor ................................................................................................... 10-68 Figure 11-1 Facilities Tab Actionlist..................................................................................................................... 11-69 Figure 11-2 Facilities tab ...................................................................................................................................... 11-70 Figure 11-3 Facility Editor ................................................................................................................................... 11-71 Figure 11-4 Facility Assessment Editor ................................................................................................................ 11-72 Figure 11-5 Facility Photo Editor ......................................................................................................................... 11-73 Figure 2-1 Drinking Water Tab Actionlist ............................................................................................................ 12-74 Figure 2-2 Drinking Water Tab Grid View ........................................................................................................... 12-75

Figure 12-3 Drinking Water tab ............................................................................................................................ 12-75 Figure 12-4 Drinking Water System Facility Editor ............................................................................................. 12-77 Figure 12-5 Drinking Water System Assessment Editor ........................................................................................ 12-78 Figure 12-6 Facility Photo Editor ......................................................................................................................... 12-79 Figure 12-7 Contact Editor ................................................................................................................................... 12-80 Figure 12-8 Question Group Select ....................................................................................................................... 12-81 Figure 13-1 Waste Water Tab Actionlist ............................................................................................................... 13-82 Figure 13-2 Waste Water Grid View Selection...................................................................................................... 13-83 Figure 13-3 Waste Water tab with Assessment View............................................................................................. 13-83 Figure 13-4 Waste Water tab with Contact View .................................................................................................. 13-84 Figure 13-5 Waste Water System Facility Editor .................................................................................................. 13-85 Figure 13-6 Waste Water System Assessment Editor ............................................................................................ 13-86 Figure 13-7 Facility Photo Editor ......................................................................................................................... 13-87 Figure 13-8 Contact Editor ................................................................................................................................... 13-88 Figure 13-9 Question Group Select ....................................................................................................................... 13-89 Figure 12-1 Calls – ActionList .............................................................................................................................. 14-90 Figure 12-2 Calls tab ............................................................................................................................................ 14-91 Figure 12-3 Call Log editor .................................................................................................................................. 14-92 Figure 12-4 Call Document editor ........................................................................................................................ 14-93 Figure 13-1 HHW - Summary tab.......................................................................................................................... 15-94 Figure 13-2 HHW – Daily Entry Action List ......................................................................................................... 15-95 Figure 13-3 HHW – Daily Entry tab ..................................................................................................................... 15-96 Figure 13-4 HHW Location Editor........................................................................................................................ 15-97 Figure 13-5 Collection Data editor ....................................................................................................................... 15-98 Figure 13-6 HHW – Photos tab ............................................................................................................................. 15-99 Figure 13-7 Photoviewer ..................................................................................................................................... 15-100 Figure 14-1 Shipping Action List ........................................................................................................................ 16-101 Figure 14-2 Shipping Screen ............................................................................................................................... 16-101 Figure 14-3 Shipping Location Editor................................................................................................................. 16-102 Figure 14-4 Shipping Manifest Editor ................................................................................................................. 16-103 Figure 14-5 Regulatory ID grid .......................................................................................................................... 16-104 Figure 14-6 Shipping Regulatory Editor ............................................................................................................. 16-104 Figure 14-7 Manifest Line Item Editor ................................................................................................................ 16-105 Figure 14-8 RCRA Code Editor .......................................................................................................................... 16-106 Figure 14-9 Waste Number Edito ........................................................................................................................ 16-106 Figure 14-10 Handling Code Editor ................................................................................................................... 16-106 Figure 15-1 Contacts Actionlist........................................................................................................................... 17-107

Figure 15-2 Contacts – Contacts tab ................................................................................................................... 17-108 Figure 15-3 Contact editor .................................................................................................................................. 17-109 Figure 15-4 Company editor ............................................................................................................................... 17-110 Figure 15-5 Category editor................................................................................................................................ 17-111 Figure 15-6 Filter control ................................................................................................................................... 17-111 Figure 16-1 Data Files screen ............................................................................................................................. 18-112 Figure 17-1 Manage Users Screen ...................................................................................................................... 19-114 Figure 17-2 Create New User selection .............................................................................................................. 19-115 Figure 17-3 Create New User Screen.................................................................................................................. 19-116 Figure 17-4 Assign User EPA Region selection .................................................................................................. 19-117 Figure 17-5 Assign User EPA Region screen ...................................................................................................... 19-117 Figure 17-6 Application Role of User selection .................................................................................................. 19-118 Figure 17-7 Application Role of User screen ...................................................................................................... 19-119 Figure 17-8 Reset User Password selection ........................................................................................................ 19-120 Figure 17-9 Reset User Password screen ............................................................................................................ 19-120 Figure 17-10 Dynamic Forms screen .................................................................................................................. 19-121 Figure 17-11 Dynamic Forms screen .................................................................................................................. 19-122 Figure 17-12 Dynamic Forms screen .................................................................................................................. 19-122 Figure 17-13 Valid Values screen ....................................................................................................................... 19-123 Figure 17-14 Figure 12-5 .................................................................................................................................... 19-124 Figure 17-15 FTP Folder screen ......................................................................................................................... 19-125 Figure 17-16 Manage PDA Data Filter screen ................................................................................................... 19-126

1

INTRODUCTION

1.1

INITIAL REQUIREMENTS

1.2

OVERVIEW

1.3

LOGGING IN To log in to Response Manager, open the application by double clicking the icon. Enter you username and password and click the

. Notice that in the form, it also display

the last synchronization info. The local DB will be obsolete after 14 days if it is not synched during the 14 days period.

Figure 1-1 Login Screen

1.4

CONFIGURATION SCREEN The configuration screen allows the user to change the data connections if necessary. To get the configuration screen, check the

checkbox.. Then click on the

button.

Figure 1-2 Configuration Screen

1.5

CONFIGURATION SCREEN Response Manager is a data rich application. All the data displayed in Response Manager resides in a central database. It is recommended to first synchronize Response Manager before login. This ensures concurrency between the database in Response Manager application and the central database server. To synchronize, check the checkbox and then click on the

which leads to ‘Synch Form’ window. Now click on . It may take some time to complete Synchronization

depending upon connection speed and amount of data that needs to be synchronized. User is not required to login to CR-ERNS to initiate Synchronization.

Figure 1-3 Sync Screen

Figure 1-4 Screen Layout

1.6

SELECTING AN INCIDENT This section describes how to view information about a selected Incident. From the main entry, select an incident using the incident selector at the top of the page (Circled in red above) by clicking the “Select” button. This will cause the Incident Selection window to appear, as shown below (Figure 1-3). This window allows the user to select the region, event and incident. The user must first select a region, and then an event, and then an incident, to use the selector. Once the user has selected an incident, click the “OK” button to load that incident. The incident select drop down list (Circled in red above) contains the user’s five most recent incidents.

Figure 1-5 Incident Selector

2

CUS TOM FILTERING Response Manager enables the user to create custom filters on any data field in the database. The following modules allow the custom filter to be accessed through the Actionlist: •

Recon

•

Removal Containers

•

Removal Materials

•

Removal Daily Reports

•

Removal Properties

•

General

•

Facilities

•

Calls

•

Analytical

•

HHW

•

Shipping

To create a new filter, select “New Filter from the current Actionlist and click Go.

Figure 2-1 Filter Builder Screen

To start building the filter, select the data level, data field, and operator. The button provides suggestions on what to match on.

Figure 2-2 Filter Builder Selection Box

To add the operand, click on the clause, click on the below.

button in the selection box. To add the filter button. This will place the new clause in the grid

Figure 2-3 Clause Grid List

To save this filter for later use, enter a name in the “Named Filter” field and click the button.

To apply the filter, click on the

button.

To load a previously saved filter, select the filter in the Named Filter drop down list and click Load.

Figure 2-4 Filter Load / Save / Delete

3

MAP P ING Response Manager enables the user to create custom filters on any data field in the database. The following modules allow the custom filter to be accessed through the Actionlist: •

General

•

Response – Release Tab

•

Raconnaisance

•

Facilities

•

Calls

To map the locations in Google Earth, select Map Location from the Actionlist and click Go.

Figure 3-1 Google Maps Overview

Figure 3-2 Google Maps Point Detail

4

EMERGENCY RES P ONS E MODULE After selecting the incident, you can view basic information by navigating to the “Emergency Response” module. To do this, click on the “Response” menu item on the left. All modules are divided into tabs. This module has eleven tabs associated with the current incident.

4.1

BASIC INFORMATION TAB This tab contains all the general information about the incident. To update, edit any of the fields and click the Save button.

Figure 4-1 ER – Basic Info tab

4.2

TIMELINE TAB This tab contains events that are of significant importance and is arranged in chronological order. To add a new event, simply click on the Add New button. To update an existing event, double click on the DateTime of the event (blue column).

Figure 4-2 ER – Timeline Log tab

Add date, time, and comments for the event, and click Save.

Figure 4-3 Timeline Log editor

4.3

PHOTOS TAB This tab contains general photos about the incident. To add a new photo, simply highlight “Add New Photo” in the Actionlist and click Go. To update an existing photo, simply double click on the Photo ID of the photo (blue column).

Figure 4-4 ER- Photos tab

Figure 4-5 Photo Editor

4.4

EVACUATIONS TAB This tab contains information about evacuations caused by the incident. To add an evacuation, click on the Add New button. To update an existing evacuation, double click on the Description of the evacuation (blue column).

Figure 4-6 ER – Evacuations tab

Fill in all applicable fields and click Save.

Figure 4-7 Evacuation editor

4.5

SOURCE TAB This tab contains information about any sources that are releasing hazardous substances. To add a new source, click on the Add New button. To update an existing source, double click on the Type of the source (blue column).

Figure 4-8 ER – Source tab

Fill in all applicable fields and click Save.

Figure 4-9 Source editor

4.6

CAUSE TAB This tab contains any causes of the incident. To add a new cause, click the Add New button. To update an existing cause, double click on the Type of the cause (blue column).

Figure 4-10 ER – Cause tab

Fill in all applicable fields and click Save.

Figure 4-11 Cause editor

4.7

WEATHER TAB This tab contains information about the weather during the response to the incident. To add a weather entry, click the Add New button. To update an existing weather entry, double click on the Current column of the weather entry (blue column).

Figure 4-12 ER – Weather tab

Fill in all applicable fields and click Save.

Figure 4-13 Weather editor

4.8

RELEASE TAB This tab contains information about what substance is being released as a result of the incident. To add a new release, click the Add New button. To update an existing release, double click on the Contaminant of the release (blue column).

Figure 4-14 ER – Release tab

Fill in all applicable fields and click Save.

Figure 4-15 Release editor

4.9

HAZMAT TAB This tab contains information about hazardous material that the incident may have affected. To add a new hazardous material, click on the Add New button. To update an existing hazardous material, double click on the Type of the hazardous material (blue column).

Figure 4-16 ER – HazMat tab

Fill in all applicable fields and click Save.

Figure 4-17 HazMat editor

4.10 INICDENT ZONE TAB This tab contains information about the incident zones. To add a new incident zone, click the Add New button. To update an existing incident zone, double click on the Type of the incident zone (blue column).

Figure 4-18 ER – Incident Zone tab

Fill in all applicable fields and click Save.

Figure 4-19 Incident Zone editor

4.11 SENSITIVE RECEPTOR TAB This tab contains information about sensitive receptors/populations nearby the incident. To add a new sensitive receptor, click on the Add New button. To update an existing sensitive receptor, double click on the Type of the sensitive receptor (blue column).

Figure 4-20 ER – Sensitive Receptors tab

Fill in all applicable fields and click Save.

Figure 4-21 Sensitive Receptor editor

5 5.1

RECONNAIS S ANCE MODULE DATA TAB This tab contains all recon data that been logged under this have incident. To add a new recon location, highlight Create Location in the Actionlist and click Go. To update an existing recon location, double click on the Location ID of the location (blue column). To add a new recon item for a location, highlight the location (row, first level) you want to add an item for. Select Create Item in the Actionlist and click Go. To update an existing item, double click on the Item ID of the item (blue column, second level). To add a subitem for an item, highlight the item (row, second level) you want to add a sub-item for. Select Create Sub-Item in the Actionlist and click Go. To update an existing Sub-Item, double click on the Sub-Item ID of the item (blue column). To add a photo, highlight the location, item, or sub-item you want to add a photo for. Select Add Photo from the Actionlist and click Go. To update an existing photo, double click on the # of Photos column of the record with the photo you want to edit. To map the locations on a Google map, select Map Location from the Actionlist and click Go.

Figure 5-1 Recon module Actionlist

Figure 5-2 Recon – Data tab

Fill in all applicable fields for the location and click Save.

Figure 5-3 Recon Location editor

Fill in all applicable fields for the item and click Save .

Figure 5-4 Recon Item editor

Fill in all applicable fields for the sub-item and click Save.

Figure 5-5 Recon Sub-Item editor

Fill in all applicable fields for the sub-item and click Save.

Figure 5-6 Photo Viewer

6

CONTAINERS MODULE The Containers module is primarily used for the tracking of disposing of hazardous containers. This module has 2 tabs. •

Containers

•

Bulk Containers

Each tab is described in detail in the following sections.

6.1

CONTAINERS TAB

To add a new container, select “New Container” from the Actionlist and click Go. To update an existing container, double click on the Container ID of the container (row, first level). To add a new layer for a container, highlight the container (row, first level), select “New Layer” from the Actionlist and click Go. To update an existing layer, double click on the Layer ID of the layer (row, second level). To add a new HazCat, highlight the layer (row, second level), select “New HazCat” from the Actionlist and click Go. To update and existing HazCat, double click on the HazCat Date of the HazCat (row, third level). To add a new HazCat result, highlight the HazCat (row, third level), select “New HazCat Test Result” and click Go. To update an existing HazCat Result, double click on the HazCat Test (row, fourth level). To add a photo, highlight the record (row) you want to add a photo for, select Add Photo from the Actionlist and click Go. To update an existing photo, double click on the # of Photos column. To export the data into an excel sheet, select the Export to Excel from the Actionlist and click Go.

Figure 6-1 Containers Actionlist

Figure 6-2 Containers tab

Figure 6-3 Container Editor

Figure 6-4 Layer Editor

Figure 6-5 Hazcat Editor

Figure 6-6 Hazcat Test Result Editor

Figure 6-7 Containers – Photo Editor

6.2

BULK CONTAINERS TAB This tab contains information about bulking containers together.

Figure 6-8 Containers – Bulk Containers tab

Figure 6-9 Containers – Bulk Containers Buttons

7

MATERIALS MODULE This module contains materials being removed from the site.

To add a new material, select New Material Transaction from the Actionlist and click Go. To update an existing material, double click on the Material Transaction (row). To add a photo, highlight the record (row) you want to add a photo for, select Add Photo from the Actionlist and click Go. To update an existing photo, double click on the # of Photos column. To export the data into an excel sheet, select “Export to Excel” from the Actionlist and click Go.

Figure 7-1 Materials Screen

Figure 7-2 Materials Screen

Figure 7-3 Materials Editor

Figure 7-4 Materials Photo Editor

8

DAILY REP ORTS MODULE This module contains daily report information about personnel, activities, and notes of the day.

Figure 8-1 Daily Reports Module

To add a new daily report, click the click the

button. To add a new daily activity,

button located above the daily activity grid. To update an existing

daily activity, double click on the activity (row) in the daily activities grid. To add new button located above the onsite personnel grid. To

onsite personnel, click the

update existing onsite personnel, double click on the person (row) of the onsite personnel grid. To add a new daily note, click the

button located above the daily notes

grid. To update an existing daily note, double click on the daily note (row) of the daily notes grid. To add a photo, click the

button located above the photos grid. To

update an existing photo, double click on the photo recored (row) of the photos grid. To export data into an excel sheet, click the

button above the appropriate grid.

Figure 8-2 Create Daily Report

Figure 8-3 Daily Notes Editor

Figure 8-4Onsite Personnel Editor

Figure 8-5 Daily Notes Editor

Figure 8-6 Daily Reports Photo Editor

9

P ROP ERTIES MODULE This module contains data about property access attempts and property assessments. The properties datagrid can show property access attempts and property assessments. To change view, use the Grid View dropdown below the Actionlist.

Figure 9-1 Properties Module

Figure 9-2 Properties Grid View List

To add a new property, select New Property from the Actionlist and click Go. To update an existing property, double click on the property (row, first level). To add new property access, highlight the property, select New Property Access from the Actionlist and click Go. To update existing property access, double click on the attempt date (row, second level). To add a new property assessment, highlight the property, select New Property Assessment and click Go. To update a property assessment, double click on the assessment type (row, second level) of the assessment. To add a photo, highlight the property, select Add Photo from the Actionlist and click Go. To update an existing photo, double click on the # of Photos column of the property. To export the data into an excel sheet, select Export to Excel from the Actionlist and click Go. To map the locations on a Google map, select Map Location from the Actionlist and click Go.

Figure 9-3 Properties Action List

Figure 9-4 Property Editor

Figure 9-5 Properties Photo Editor

10 GENERAL MODULE This module provides event and incident wide actions. To add a new event, select New Event from the Actionlist and click Go. To update an existing event, double click on the event name (row, first level, blue column) you wish to update. To add a new incident, highlight the event (row, first level), select New Incident from the Actionlist, and click Go. To update an existing incident, double click on the incident name (row, second level, blue column). To add a new incident location, highlight the incident (row, second level), select New Incident Location from the Actionlist, and click Go. To update an existing incident location, double click on the incident location name (row, third level, blue column).

Figure 10-1 General – Manage Events

Figure 10-2 General – Event Editor

Figure 10-3 General – Incident Editor

Figure 10-4 General – Incident Location Editor

11 FACILITIES /S P ILLS MODULE 11.1 FACILITIES/SPILLS TAB This tab contains data about facilities related to the current incident. To add a new facility, select New Facility from the Actionlist and click Go. To update an existing facility, double click on the Facility ID of the facility (row). To add a new facility assessment, highlight the facility(row), select New Assessment and click Go. To update an existing assessment, double click on the assessment type of the assessment (row). To add a photo, highlight the property, select Add Photo from the Actionlist and click Go. To update an existing photo, double click on the # of Photos column of the facility. To export to an excel sheet with the hierarchy intact, select Export Grid Data to Excel and click Go. To export to an excel sheet without hierarchy, select Export Data for GIS and click Go. To map the locations on a Google map, select Map Facilities from the Actionlist and click Go.

Figure 11-1 Facilities Tab Actionlist

Figure 11-2 Facilities tab

Figure 11-3 Facility Editor

Figure 11-4 Facility Assessment Editor

Figure 11-5 Facility Photo Editor

12 DRINKING WATER MODULE 12.1 DRINKING WATER TAB This tab contains data about drinking water facilities related to the current incident. The Drinking water grid contains two levels facility records: System and Facility. They both can have their own assessments associated with them. To add a new system or facility, select New System or New Facility from the Actionlist and click Go. To update an existing facility, double click on the Facility ID of the facility (row). To add a new facility assessment, highlight the facility (row), select New Assessment and click Go. To update an existing assessment, double click on the assessment type of the assessment (row). To add a photo, highlight the property, select Add Photo from the Actionlist and click Go. To update an existing photo, double click on the # of Photos column of the facility. To export to an excel sheet with the hierarchy intact, select Export Grid Data to Excel and click Go. To export to an excel sheet without hierarchy, select Export Data for GIS and click Go. To map the locations on a Google map, select Map Facilities from the Actionlist and click Go. The Drinking water module also contains contacts associated with the facilities. To load these contacts, select Contacts from the Grid Type drop down list. To add a contact for a facility, highlight the facility (row) and select Add Contact from the Actionlist and click Go.

Figure 2-1 Drinking Water Tab Actionlist

Figure 2-2 Drinking Water Tab Grid View

Figure 12-3 Drinking Water tab

Figure 12-4 Drinking Water System Facility Editor

Figure 12-5 Drinking Water System Assessment Editor

Figure 12-6 Facility Photo Editor

Figure 12-7 Contact Editor

Figure 12-8 Question Group Select

13 WAS TE WATER MODULE 13.1 WASTE WATER TAB This tab contains data about waste water facilities related to the current incident. The Waste water grid contains facility assessment and facility contact information. To add a new facility, select New Facility from the Actionlist and click Go. To update an existing facility, double click on the Facility ID of the facility (row). To add a new facility assessment, highlight the facility (row), select New Assessment and click Go. To update an existing assessment, double click on the assessment type of the assessment (row). To add a photo, highlight the property, select Add Photo from the Actionlist and click Go. To update an existing photo, double click on the # of Photos column of the facility. To export the data to excel with the hierarchy intact, select Export Grid Data to Excel and click Go. To export to an excel sheet without hierarchy, select Export Data for GIS and click Go. To map the locations on a Google map, select Map Facilities from the Actionlist and click Go. To navigate to the facility contacts, select Contacts in the Grid Type drop down list. To add a contact for a facility, highlight the facility (row), select Add Contact from the Actionlist, and click Go.

Figure 13-1 Waste Water Tab Actionlist

Figure 13-2 Waste Water Grid View Selection

Figure 13-3 Waste Water tab with Assessment View

Figure 13-4 Waste Water tab with Contact View

Figure 13-5 Waste Water System Facility Editor

Figure 13-6 Waste Water System Assessment Editor

Figure 13-7 Facility Photo Editor

Figure 13-8 Contact Editor

Figure 13-9 Question Group Select

14 CALLS MODULE 14.1 CALLS TAB This tab contains calls from the general public concerning the incident. To add a new record of a phone call, select Create Call from the Actionlist and click Go. To update an existing call, double click on the call ID of the call record (row, first level). To add a new record of a call document, select Create Call Document and click Go. To update an existing call document, double click on the document type of the call record (row, second level). To export the data into an excel sheet, select Export to Excel from the Actionlist and click Go. To map the locations on a Google map, select Map Location from the Actionlist and click Go.

Figure 12-1 Calls – ActionList

Figure 12-2 Calls tab

Figure 12-3 Call Log editor

Figure 12-4 Call Document editor

15 HHW MODULE This module is used to track collection areas and what items have been collected at these areas. 15.1 SUMMARY TAB You can view a summary in two different rows. •

Totals by Locations – This shows data by collection locations

•

Totals by Incident – This shows data by incidents

Figure 13-1 HHW - Summary tab

15.2 DAILY ENTRY TAB To create a new HHW collection location select New HHW Location from the Actionlist and click Go. To update an existing location, double click on the Location name in the grid. To add new collection data, select New HHW Collection Data from the Actionlist and click Go. To update collection data, double click on the Date Collected in the grid. To add a photo, select New Photo from the Actionlist and click Go. To export the data into an excel sheet, select Export to Excel from the Actionlist and click Go

Figure 13-2 HHW – Daily Entry Action List

Figure 13-3 HHW – Daily Entry tab

Figure 13-4 HHW Location Editor

Figure 13-5 Collection Data editor

15.3 PHOTOS TAB

Figure 13-6 HHW – Photos tab

Figure 13-7 Photoviewer

16 S HIP P ING MODULE

Figure 14-1 Shipping Action List

Figure 14-2 Shipping Screen

Figure 14-3 Shipping Location Editor

Figure 14-4 Shipping Manifest Editor

Figure 14-5 Regulatory ID grid

Figure 14-6 Shipping Regulatory Editor

Figure 14-7 Manifest Line Item Editor

Figure 14-8 RCRA Code Editor

Figure 14-9 Waste Number Edito

Figure 14-10 Handling Code Editor

17 CONTACTS MODULE The Contacts module can be reached by clicking on the “Contacts” menu item on the left. This displays all the contacts in the database. From this screen, the user can add a contact, add a company, add a category, view the grid by company, view the grid by category and export the grid data to excel. To filter the contact list, select the column, operator, and enter the value to match on in the filter control. All these action are available through the ActionList at the top of the page (circled in green below).

Figure 15-1 Contacts Actionlist

Figure 15-2 Contacts – Contacts tab

To edit an existing contact, simply double click on the contact’s name. This will pop up a contact details screen.

Figure 15-3 Contact editor

From this screen, you can edit any information regarding this contact.

Figure 15-4 Company editor

Figure 15-5 Category editor

Figure 15-6 Filter control

18 DATA FILES The Data Files screen allows necessary event specific data files of any kind to be uploaded to the server.

Figure 16-1 Data Files screen

19 ADMIN FUNCTIONALITY Administration of the Response Manager program is primarily done through the functionality provided in the Administration section of the menu on the left . The administration section contains six modules. •

Manage Users

•

Manage Events

•

Dynamic Forms

•

Valid Values

•

FTP Folder

•

Manage PDA Data Filter

Each module is described in detail in the following sections. 19.1 MANAGE USERS The Manage Users screen allows administrators to create new users, update users, reset passwords, assign regions, and assign application permissions.

Figure 17-1 Manage Users Screen

19.2 CREATING NEW USERS To create a new user, select Create New User from the Action drop down list and click Go.

Figure 17-2 Create New User selection

Fill in all applicable fields and click Save.

Figure 17-3 Create New User Screen

After the user is created, you must assign a region (section 15.1.2) and assign application roles (section 15.1.3) for the user.

*Note: The application must be synced for the changes to be seen on other computers, or on the web.

19.3 ASSIGNING EPA REGIONS To assign a user EPA regions, select Assign User EPA Region from the Action drop down list and click Go.

Figure 17-4 Assign User EPA Region selection

To remove a region, highlight the assigned region, and click on the add a region, highlight the available region, and click the

Figure 17-5 Assign User EPA Region screen

button.

button. To

19.4 ASSIGNING APPLICATION ROLES To assign and remove application roles within the software, select Application Role of User, and click Go.

Figure 17-6 Application Role of User selection

To grant roles, place a check mark next to the roles to grant, and click Grant Permissions. To remove roles, remove the check mark next to the roles to remove, and click Grant Permissions.

*Note: The application must be synced for the changes to be seen on other computers, or on the web.

Figure 17-7 Application Role of User screen

19.5 RESETTING PASSWORDS To reset a user’s password, select Reset User Password from the Action drop down list, and click Go.

Figure 17-8 Reset User Password selection

Fill in all applicable fields and click Save.

Figure 17-9 Reset User Password screen

*Note: The application must be synced for the changes to be seen on other computers, or on the web.

19.6 MANAGE EVENTS This section is exactly the same as the “General” module described in section 10. 19.7 DYNAMIC FORMS The Dynamic Forms screen allows administrators to create new questions that are unique to an event.

Figure 17-10 Dynamic Forms screen

To add a question that is unique for a specific event to a form, select the region, event, and form from the drop down boxes. Next pick “New Event Question” from the action drop down list and click Go.

Figure 17-11 Dynamic Forms screen

Fill in all applicable fields and click Save.

Figure 17-12 Dynamic Forms screen

*Note: The application must be synced for the changes to be seen on other computers, or on the web.

Valid values The Valid Values screen allows administrators to add new unique items to drop down lists for specific events.

Figure 17-13 Valid Values screen

To add a value to a drop down list, select the appropriate region, event, module, and module (Sub module may also be selected, if needed). Next pick the appropriate field, and add the value to the field marked with an * (Circled in red below).

Figure 17-14 Figure 12-5

*Note: The application must be synced for the changes to be seen on other computers, or on the web.

FTP Folder The FTP Folder functionality is for checking that the FTP folder for an event exists. This functionality is used to help troubleshoot uploading problems with Weston IT personnel.

Figure 17-15 FTP Folder screen

*Note: The application must be synced for the changes to be seen on other computers, or on the web.

Manage PDA data filter Because of limited memory on the PDA devices, including all data from all events on the PDA version of Response Manager would be impossible. The Manage PDA Data Filter screen allows Response Manager Administrators to select which event data will be synced to the PDA, and click OK. To allow all data for an event to be synced onto a PDA, check the appropriate box. To prevent data from an event from syncing to a PDA, uncheck the appropriate box., and click OK.

Figure 17-16 Manage PDA Data Filter screen