OPERATIONS – POLICY AND PROCEDURE TOPIC:
Quality Control for Equipment Maintenance
EFFECTIVE DATE: CROSS REF:
05/01/10
DOC NO:
MAIN
INTRODUCTION Appropriate maintenance and repair is essential to ensure the effective operation of tools and equipment and the safety of personnel that utilize them. PURPOSE The purpose of this policy is to develop a process of identifying what personnel may perform what levels of maintenance and repair of tools and equipment. POLICY It is the policy of the San Ramon Valley Fire Protection District (District) that the repair and maintenance of tools and equipment be performed by qualified personnel. DEFINITIONS Level 1 (User Level) Maintenance and Repair: Level 1 maintenance and repair is all maintenance and repair that the manufacturer of the specific tool or equipment identifies as appropriate to be completed by the end user. Level 1 maintenance and repair includes all routine inspection, cleaning and service that is identified by the manufacturer for the routine use of any tool or equipment. Level 1 maintenance and repair includes remove and replace activities (e.g. replacing a light bulb or disposable battery) that do not require specialized training or equipment. Level 2 (Technical Level) Maintenance and Repair: Level 2 maintenance and repair is all maintenance and repair that requires training or equipment not available to the end user. Remove and replace activities that alter certification (e.g. UL or ANSI) or warranty of the tool or equipment constitute Level 2 maintenance and repair (e.g. changing sensors in a hazardous materials air monitor); this type of maintenance and repair is often referred to as “open box”. PROCEDURE A. Level 1 maintenance and repair shall be performed by personnel that are assigned to use tools and equipment. The manufacturer’s user guide, operations guide, or similar document shall AUTHOR: Sean Grayson, Fire Captain REVIEWED: Bryan Collins, Assistant Chief - Operations APPROVED: Richard Price, Fire Chief ORIGIN DATE: 03/15/10 REVISED DATE:
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OPERATIONS – POLICY AND PROCEDURE TOPIC:
Quality Control for Equipment Maintenance
EFFECTIVE DATE: CROSS REF:
05/01/10
DOC NO:
MAIN
be made available to personnel performing Level 1 maintenance and repair and shall be used to determine the specific maintenance and repair for all tools and equipment. All personnel assigned to use tools and equipment shall be properly trained to perform Level 1 maintenance and repair such that all end-users are designated as “qualified” for this level. Level 1 maintenance and repair may also be performed by those who are “qualified” to perform Level 2 maintenance and repair. B. Level 2 maintenance and repair shall only be performed by personnel that are “qualified” to perform technical level maintenance and repair. Personnel that have completed factory, manufacturer or authorized distributor certified training to perform technical level maintenance and repair shall be deemed “qualified”. Personnel that have completed industry training (e.g. fire mechanic) designed to prepare students to perform maintenance and repair shall be deemed “qualified”. Qualification by any other means requires that the District manager responsible for the tools or equipment attest that the person has received training equal to that required for the person to be “qualified”. 1. The District manager responsible for the specified tools or equipment shall ensure that a certificate or other appropriate documentation is maintained in the individual’s training record prior to assigning the individual to perform Level 2 maintenance and repair. 2. Where external vendors are utilized the District manager responsible for the specified tools or equipment shall ensure that the vendor and/or the vendor’s personnel are “qualified” to perform the identified maintenance and repair. C. Documentation of all Level 1 and Level 2 maintenance and repair shall be completed as required by District policy and procedure utilizing District forms except that maintenance and repair performed by an outside vendor shall be documented in a manner specified by the District to the vendor to include all information that would otherwise be required on a District form. SPECIFIED TOOLS AND EQUIPMENT AND THEIR MAINTENANCE AND REPAIR The following list includes specific maintenance and repair activities unique to the identified tools and equipment. A. Apparatus and all equipment permanently fixed to apparatus:
AUTHOR: Sean Grayson, Fire Captain REVIEWED: Bryan Collins, Assistant Chief - Operations APPROVED: Richard Price, Fire Chief ORIGIN DATE: 03/15/10 REVISED DATE:
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OPERATIONS – POLICY AND PROCEDURE TOPIC:
Quality Control for Equipment Maintenance
EFFECTIVE DATE: CROSS REF:
05/01/10
DOC NO:
MAIN
1. All daily, tour, and monthly maintenance and repair specified to be completed by District Fire Engineers (Engineer) is Level 1 maintenance and repair. 2. All maintenance and repair that exceeds that provided by District Engineers is Level 2 maintenance and repair. This shall include pump testing, aerial ladder testing and any activity exceeding Engineer inspection of brake systems. B. Respiratory Protection: Self-Contained Breathing Apparatus (SCBA), Rapid Intervention Crew (RIC) packs, Confined Space Air Supply System, and all related accessories: 1. All daily and post-use inspection and repair is Level 1 maintenance and repair. The replacement of batteries in the low pressure air alarm assembly, personal alert safety system (PASS) and facemask mounted amplification device are Level 1 maintenance and repair. 2. All maintenance and repair that includes parts exchange is Level 2 maintenance and repair. Fit testing of facemasks to an end-user is Level 2 maintenance and repair. C. Hose: 1. All routine and annual hose inspection and pressure testing is Level 1 maintenance and repair. 2. All re-coupling and length modification of hose is Level 2 maintenance and repair. D. Ground Ladders: 1. The inspection and maintenance assigned to suppression personnel including waxing and the placement or replacement of District required identification decals (e.g. midpoint or tip) is Level 1 maintenance and repair. 2. All testing is Level 2 maintenance and repair. The addition, replacement or modification of the halyard, pulley(s), or any other parts of the ladder, excluding decals noted above, is Level 2 maintenance and repair. E. Nozzles: 1. Inspection, maintenance, cleaning and lubrication is Level 1 maintenance and repair. AUTHOR: Sean Grayson, Fire Captain REVIEWED: Bryan Collins, Assistant Chief - Operations APPROVED: Richard Price, Fire Chief ORIGIN DATE: 03/15/10 REVISED DATE:
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OPERATIONS – POLICY AND PROCEDURE TOPIC:
Quality Control for Equipment Maintenance
EFFECTIVE DATE: CROSS REF:
05/01/10
DOC NO:
MAIN
2. The removal, addition, replacement or exchange of any parts is Level 2 maintenance and repair. F. Extinguishers: CO2, dry-chemical (ABC), water/foam, and class-D: 1. The inspection, cleaning and replacement of safety pins for non-discharged extinguishers is Level 1 maintenance and repair. The replacement of a CO2 cartridge for non-discharged extinguishers is Level 1 maintenance. 2. Certification inspection or testing is Level 2 maintenance and repair. The replacement of extinguishing media and recertification of usability after discharge is Level 2 maintenance and repair. G. Lighting: light box, circle D, all accessories for lighting including power supply: 1. The replacement of light bulbs and batteries is Level 1 maintenance and repair. 2. The replacement of all other components and any maintenance or repair that requires the alteration of an electrical circuit is Level 2 maintenance and repair. H. Small Combustion Engine Power Units: Chainsaw, circular saw, blower, generator, hurst tool power unit, floto-pump: 1. The addition of fluids including oil and gasoline is Level 1 maintenance and repair. The replacement of air filters, bars, chains, blades, guards and other user serviceable parts are Level 1 maintenance. 2. The replacement or service of mechanical parts or any activities which require the opening of the main body of the power unit is Level 2 maintenance and repair. I.
Hydraulic rescue equipment: reels, hose, spreader, cutter, ram: 1. The addition of fluids including the initial priming of hose is Level 1 maintenance and repair. 2. The replacement or repair of any part or component of hydraulic rescue equipment is Level 2 maintenance and repair.
J. Power tools: Hammer drill, worm drive circular saw, drill, windless, jackhammers, air chisel, including all power tools carried aboard US&R 134: AUTHOR: Sean Grayson, Fire Captain REVIEWED: Bryan Collins, Assistant Chief - Operations APPROVED: Richard Price, Fire Chief ORIGIN DATE: 03/15/10 REVISED DATE:
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OPERATIONS – POLICY AND PROCEDURE TOPIC:
Quality Control for Equipment Maintenance
EFFECTIVE DATE: CROSS REF:
05/01/10
DOC NO:
MAIN
1. The replacement of bits, tips, blades, and all other user serviceable parts is Level 1 maintenance and repair. 2. The replacement or service or mechanical parts or any activities which require the opening of the main body of the tool is Level 2 maintenance and repair. K. Thermal Imaging Camera (TIC): 1. The replacement and exchange of batteries, straps and external accessories is Level 1 maintenance and repair. 2. The replacement or repair of any parts other than noted above is Level 2 maintenance and repair. L. Carbon Monoxide (CO) Monitor for suppression apparatus: 1. Routine inspection is Level 1 maintenance and repair. 2. CO monitors on suppression apparatus are limited life units without any serviceable parts. M. Will-Burt Tester Alternating Current (TAC) Stick: 1. Routine inspection and the replacement of batteries is Level 1 maintenance and repair. 2. Any service or repair other than noted above is only to be performed by the Will-Burt Company at their facility. The process to obtain this service is outlined in the operating manual for the device. N. Rescue Equipment: Rope, stokes basket, rescue hardware, rescue software: 1. Routine inspection and exchange of single items in a system (e.g. replace a piece of webbing or carabiner attached to a stokes basket) is Level 1 maintenance and repair. 2. All parts replacement, repair, and alteration is Level 2 maintenance and repair.
AUTHOR: Sean Grayson, Fire Captain REVIEWED: Bryan Collins, Assistant Chief - Operations APPROVED: Richard Price, Fire Chief ORIGIN DATE: 03/15/10 REVISED DATE:
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OPERATIONS – POLICY AND PROCEDURE TOPIC:
Quality Control for Equipment Maintenance
EFFECTIVE DATE: CROSS REF:
05/01/10
DOC NO:
MAIN
O. Rescue Equipment: Rescue struts: 1. Routine inspection, lubrication and replacement or exchange of user serviceable parts is Level 1 maintenance and inspection. 2. The replacement or repair of any parts other than noted above is Level 2 maintenance and repair. P. Acetyl/Oxy Torch: 1. The replacement or exchange of gas bottles, tips, or user serviceable parts is Level 1 maintenance and repair. 2. The replacement or repair of any parts other than noted above is Level 2 maintenance and repair. Q. Communications Equipment: Mobile radio, portable radio, Mobile Data Computer (MDC), Cellular phone: 1. The exchange of rechargeable and disposable batteries is Level 1 maintenance and repair. 2. Any repair, parts exchange or modification of programming is Level 2 maintenance and repair. R. EMS: Cardiac Monitor and Automatic External Defibrillator (AED): 1. The exchange of rechargeable batteries, external ECG cabling, SpO2 sensors and cabling, ETCO2 sensors and cabling, blood pressure tubing and cuffs, and the zeroing of internal data storage is Level 1 maintenance and repair. 2. All testing, repair and internal inspection or replacement is Level 2 maintenance and repair. This includes bi-annual performance testing. S. EMS: Electric suction: 1. The exchange of batteries and all disposable attachments is Level 1 maintenance and repair.
AUTHOR: Sean Grayson, Fire Captain REVIEWED: Bryan Collins, Assistant Chief - Operations APPROVED: Richard Price, Fire Chief ORIGIN DATE: 03/15/10 REVISED DATE:
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OPERATIONS – POLICY AND PROCEDURE TOPIC:
Quality Control for Equipment Maintenance
EFFECTIVE DATE: CROSS REF:
05/01/10
DOC NO:
MAIN
2. All repair, parts exchange (other than noted above) or modification is Level 2 maintenance and repair. T. EMS: Autopulse: 1. The exchange of batteries, disposable Autopulse bands, and non-electrical attachments is Level 1 maintenance and repair. 2. Any repair, parts exchange (other than noted above), or modification of programming is Level 2 maintenance and repair. U. EMS: Gurney: 1. General inspection and cleaning is Level 1 maintenance and repair. 2. All inspection, certification, lubrication, repair, parts exchange or modification is Level 2 maintenance and repair. V. Hazardous Materials Monitoring Equipment: 1. Bump testing, calibration in docking stations, and replacement of disposable batteries is Level 1 maintenance and repair. 2. All repair, parts replacement (other than noted above), and activities that require accessing the internal body of the monitor are Level 2 maintenance and repair. This includes the replacement or exchange of rechargeable batteries. W. Hazardous Materials Chemical Protective Clothing (CPC): 1. Routine inspection prior to use is Level 1 maintenance and repair. 2. Annual pressure testing for Level “A” CPC and any repair of any CPC is Level 2 maintenance and repair.
The maintenance and repair of any tools and equipment not listed above shall conform to the requirements as outlined in the PROCEDURES section of this policy.
AUTHOR: Sean Grayson, Fire Captain REVIEWED: Bryan Collins, Assistant Chief - Operations APPROVED: Richard Price, Fire Chief ORIGIN DATE: 03/15/10 REVISED DATE:
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