LEARNING MANAGEMENT SYSTEM USER GUIDE WORKING WITH GROUPS

Groups ............................................................................................................................................ 2 Create a group (overview) ............................................................................................................... 2 Single group (manual enrolment) ................................................................................................ 2 Multiple groups (manual enrolment) ............................................................................................ 3 Multiple groups (random enrolment) ............................................................................................ 4 Self-enrol groups............................................................................................................................. 5 Single group (self-enrol) .............................................................................................................. 5 Multiple groups (self-enrol) .......................................................................................................... 6 Get students to sign up ................................................................................................................... 7 Create a group tools page (subject menu) ................................................................................... 7 Create a link to a signup list (content page) ................................................................................. 7 Modify ............................................................................................................................................. 8 Modify one group......................................................................................................................... 8 Modify a group set ....................................................................................................................... 8 Delete ............................................................................................................................................. 9 Delete a group ............................................................................................................................. 9 Delete multiple groups ................................................................................................................. 9 Delete a group set ....................................................................................................................... 9 Email............................................................................................................................................. 10 Email a group ............................................................................................................................ 10 Email a group set ...................................................................................................................... 10 User management ........................................................................................................................ 10 Remove a person from a group via All Users ............................................................................ 11 Add a person to a group via All Users ....................................................................................... 11 Add multiple people to a group via All Users ............................................................................. 11 Create Smart Views ...................................................................................................................... 11 Tool Availability ............................................................................................................................. 12 Group Code .................................................................................................................................. 12 Import ........................................................................................................................................... 13 Import spread sheets ................................................................................................................. 13 Import Groups ........................................................................................................................... 14 Import Group Members ............................................................................................................. 14 Common problems experienced by people when attempting to import: ..................................... 14 Too many columns in the .CSV file ........................................................................................ 14 Group Name used instead of Group Code ............................................................................. 15 Additional spaces ................................................................................................................... 15 Access Denied error .............................................................................................................. 15 Import history ................................................................................................................................ 15 Export ........................................................................................................................................... 15 Group Assignments ...................................................................................................................... 16 Create a group assignment ....................................................................................................... 16

Learning Management System user guide: Working with Groups

Grade a group assignment ........................................................................................................ 17 To edit the mark or feedback given to a single group member................................................... 17 Groups and Journals, Blogs and Wikis.......................................................................................... 17

Groups Students and staff can be arranged into groups within a subject or community for administrative purposes or to provide access to tools that facilitate communication and collaboration. Students and staff can belong to multiple groups. Groups can be made one at a time, in sets, or via an import file. Students can sign-up for a group, or the group can be selectively or randomly populated by staff on behalf of the students. Tools that may be made exclusively available to group members include discussion board, file exchange, email, wiki, blog and journal. Content items can be made selectively available to members of groups through Adaptive Release rules. Assignments may be submitted by groups and marks and feedback given to the group as a whole or to each group member individually.

Create a group (overview) There are several types of groups, but all are made with a similar process. A brief overview is shown here, but details of creating each group type is show below. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Create and select your group type from: Single Group Self-Enrol Single Group Manual Enrol Group Set Random Enrol Group Set Self-Enrol Group Set Manual Enrol 4. Enter a Name and Description (optional). 5. Select options including: whether the group will be visible to students; the tools that will be available to group members; whether personalisation of the group is allowed; and creating a smart view of the group. 6. Click Submit. Staff may click the title of the group to see members and the tools that are available. For details on what student group members will be able to see, go to Error! Reference source not found. on page Error! Bookmark not defined..

Single group (manual enrolment) Use this to make a single group where you manually choose the group members. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Create >> Single Group >> Manual Enrol. 4. Enter a Name and Description (optional). 5. The default is Group is visible to students: Yes. Students will be able to access the group pages if they are a member of the group, plus see group assignments and receive group email. If you select Group is visible to students: No, students will not be able to see the group pages, or sign up (if it is a self-enrol group). In addition to this you will not be able to email the group, give access to group tools or assign them a group assignment. Copyright © The University of Melbourne, December 2016

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Learning Management System user guide: Working with Groups

6. Select which tools will be available to the students within their group space. Note: Selecting tools that are not to be used may be confusing for your students. Do not add a tool unless you know you want your students to use it. 7. Select if students will be able to personalise the group space modules. 8. At Group Options click the check box if you would like a Grade Centre Smart View to be created for this group. A smart view is a subset view of students and or columns in the grade centre. 9. Click Add Users to select group members. Click the check box to the left of the required group members then click Submit. 10. Click Submit.

Multiple groups (manual enrolment) Use this to create multiple groups (a group set) where you manually choose the group members. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Create >> Group Set >> Manual Enrol. 4. Enter a Name and Description (optional). 5. The default is Group is visible to students: Yes. Students will be able to access the group pages if they are a member of the group, plus see group assignments and tools and receive group email. If you select Group is visible to students: No. Students will not be able to see the group pages, or sign up (if it is a self-enrol group). In addition to this you will not be able to email the group, give access to group tools or assign them a group assignment. 6. Select which tools will be available to the students within their group space. Note: Selecting tools that are not to be used may be confusing for your students. Do not add a tool unless you know you want your students to use it. 7. Select if students will be able to personalise the group space modules. 8. At Group Set Options enter the number of groups to be created. 9. Click the check box if you would like a Grade Centre Smart View to be created for these groups. 10. Click Submit. The set of groups is displayed, each with a number at the end of the name. The group name may be modified as desired. Note: If you selected to create smart views; modifying the group name will not automatically modify the smart view name. This can be done under: Grade Centre >> Manage >> Smart Views.

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Learning Management System user guide: Working with Groups

11. Hide members already in another group in this set: By default a person is only allowed to be in one group of the set. Turn this option off to allow a person to be a member of multiple groups in the set e.g. add a tutor to all their tutorial groups. 12. Click Add Users for the first group. A list of all students in the subject is displayed. To include staff in this list, click Show all users regardless of role and click Go. 13. Click the check box to the left of the required group members then click Submit. 14. Repeat Add Users for the remaining groups. Note: if you would prefer to randomly allocate users to a group, click Randomise Enrolments at the top of the list of groups. Each time you click Randomise Enrolments group memberships will change. 15. Click the Delete Group button below any group that is not required. If you don’t have enough groups click Add Group at the bottom of the page. 16. Click Submit.

Multiple groups (random enrolment) Use this to create multiple groups (a group set) where group membership is randomised. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Create >> Group Set >> Random Enrol. 4. Enter a Name and Description (optional). 5. The default is Group is visible to students: Yes. Students will be able to access the group pages if they are a member of the group, plus see group assignments and receive group email. If you select Group is visible to students: No. Students will not be able to see the group pages, or sign up (if it is a self-enrol group). In addition to this you will not be able to email the group, give access to group tools or assign them a group assignment. 6. Select which tools will be available to the students within their group space. Note: Selecting tools that are not to be used may be confusing for your students. Do not add a tool unless you know you want your students to use it. 7. Select if students will be able to personalise the group space modules. 8. Click the check box if you would like a Grade Centre Smart View to be created for these groups.

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Learning Management System user guide: Working with Groups

9. For Determine Number of Groups select one of the following: Number of Students per Group – Number of groups will be automatically calculated based on the number of students you want per group; or Number of Groups – Students will be evenly divided among the number of groups you nominate. 10. For Determine How to Enrol any Remaining Member select one of the following: Distribute the remaining members amongst the groups – e.g. If you specified three students per group, but had eleven students, three groups would be created containing 4, 4, and 3 students. Put the remaining members in their own group – e.g. If you specified three students per group, but had eleven students, four groups would be created containing 3, 3, 3, and 2 students. Manually add the remaining members to groups – e.g. If you specified three students per group, but had eleven students, three groups would be created containing 3, 3 and 3 students. The remaining 2 students would not be added to a group, but would be available to be manually added to a group as desired. 11. Click Submit. A list of all groups will now be displayed including the random sets just created. Note: Student preview accounts in the subject are treated by the system as if they are actual student accounts, and will also be randomly allocated to populate groups. The easiest way to see which groups student preview accounts are in is via All Users (top right under Edit Mode button). See User Management (page 10) for information on removing group members.

Self-enrol groups Staff can create groups and let students choose which group they join. Students can self-enrol via the groups page (if available) or via a link to the self-enrol group or group set that staff can make on a content page. Once students self-enrol they get instant access to group pages and resources (unless the group is sign-up sheet only). There is no cooling-off period and students are not able to remove themselves from a group. Staff are able to manually change group membership as required. Note: The nature of sets (creating multiple groups in one go) means that students will only be able to sign up to one group within a set. If you want students to belong to more than one group this can be done by manually adding them to the self-enrol group, or creating multiple single self-enrol groups.

Single group (self-enrol) Use this to create a single group where students may choose to become member. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Create >> Single Group >> Self-Enrol. 4. Enter a Name and Description (optional). 5. The default is Group is visible to students: Yes. Students will be able to access the group pages if they are a member of the group, plus see group assignments and receive group email. If you select Group is visible to students: No. Students will not be able to see the group pages, or sign up. In addition to this you will not be able to email the group, give access to group tools or assign them a group assignment. If you select Sign-up Sheet Only, students will be able to sign up to the group, but no group pages will be available until you edit the group and choose Group is visible to students: Yes.

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Learning Management System user guide: Working with Groups

6. Select which tools will be available to the students. Note: Selecting tools that are not to be used may be confusing for your students. Do not add a tool unless you know you want your students to use it. 7. Select if group members will be able to personalise the group space. 8. Enter a name and instructions for the sign-up sheet. 9. Select the maximum number of students that will be able to sign-up. 10. Click Show Members if you want students to be able to see current group member names before signing up. 11. Ensure Allow Students to sign up from the Groups listing page is selected if you will be asking students to self-enrol from the groups page. If you will be manually adding a link for students to self-enrol on a content page, this is not needed. 12. Click the check box if you would like a Grade Centre Smart View to be created for this group. 13. Click Submit. Go to Get students to sign up on page 7.

Multiple groups (self-enrol) Use this to create a multiple groups (a group set) where students may choose to become member of one group. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Create >> Group Set >> Self-Enrol. 4. Enter a Name and Description (optional). 5. The default is Group is visible to students: Yes. Students will be able to access the group pages if they are a member of the group, plus see group assignments and receive group email. If you select Group is visible to students: No. Students will not be able to see the group pages, or sign up. In addition to this you will not be able to email the group or assign them a group assignment. If you select Sign-up Sheet Only, students will be able to sign up to the group, but no group pages will be available until you edit the group and choose Group is visible to students: Yes. 6. Select which tools will be available to the students. Note: Selecting tools that are not to be used may be confusing for your students. Do not add a tool unless you know you want your students to use it. 7. Select if group members will be able to personalise the group space. 8. Enter a name and instructions for the sign-up sheet. 9. Select the number of students that will be able to sign-up to each group. 10. Click Show Members if you want students to be able to see group member names. 11. Ensure Allow Students to sign up from the Groups listing page is selected if you will be asking students to self-enrol from the groups page. If you will be manually adding a link for students to self-enrol on a content page, this is not needed. 12. Enter the number of groups in the set. 13. Click the check box if you would like a Grade Centre Smart View to be created for this group. 14. Click Submit. Go to get students to sign up (below)

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Learning Management System user guide: Working with Groups

Get students to sign up When a student is a member of an available group they are able to access their group pages via a link that automatically appears below the subject menu. For more information see: Error! Reference source not found. on page Error! Bookmark not defined.. In the case of sign up groups, before students can see the group pages they will first need the ability to join the group. The facility to sign up to groups is only available from a Groups tool page or from a link to the signup list created on a content page. Note: The nature of signup sets means that students will only be able to sign up to one group within a group set. If you want students to belong to more than one group this can be done by manually adding them to the signup group, or creating multiple single enrol groups.

Create a group tools page (subject menu) This page will appear under the subject menu. For staff, all groups will be displayed. For students, groups they belong to or they can self-enrol in will be displayed. Self-enrol groups will have an option to allow students to join. 1. Ensure Edit Mode is ON. 2. Click the plus sign + at the top of the subject menu. 3. Select Tool Link. 4. Enter a Name e.g. Groups. 5. Select Type Groups. Note: The groups option is also available inside the less commonly used tool link called Tools. 6. Click Available to Users. 7. Click Submit. 8. All groups the student is in with descriptions will be listed. Students can enrol in self-enrol groups using the Sign Up button.

Create a link to a signup list (content page) This link will appear on a content page. Just one link to a group / group set will be displayed. Selfenrol groups will have an option to allow students to join. 1. Ensure Edit Mode is ON. 2. Go to the content page where you want the link to appear. 3. Select Tools >> Groups. 4. Select Link to Group or Group Set. 5. Select the single group or group set signup list you wish to make available. 6. Click Next. 7. Enter a name and text (description or instructions for students). 8. Select other options as desired (available, track views and date restrictions). 9. Click Submit. 10. The link appears on the content page.

11. Students click the link to be taken to a signup page for that single group or group set. Copyright © The University of Melbourne, December 2016

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Learning Management System user guide: Working with Groups

12. More information is displayed, including the number of group members allowed and a list of current members (if this option was selected for the group). If places are still available in the group and they are not already in another group (if a set) the student will be able to join the group by clicking the Sign Up button.

13. After successfully joining the group, a message appears at the top of the screen. If the group is available, the student will instantly get access. If the group is not available, the message will inform them of this.

Notes: The nature of self-enrol sets means that students will only be able to enrol in one group within a set. If you want students to belong to more than one self-enrol group this can be done by manually adding them to the group, or creating multiple single self-enrol groups. If students attempt to click the link of a self-enrol group on a content page, where they have already enrolled, but where it is not yet available, they will see an error message. Because of this it is recommended that groups be made available as soon as possible. Testing of self-enrol sets is best done when the group is available and Edit Mode is OFF. Staff will not see a true representation of the tool if the group is not available, or if Edit Mode is ON.

Modify Once created, groups may be modified to change name, description, visibility to students, tool availability, personalisation options and membership. This may be done for a single group, or for all groups within a set. Note: Group membership may also be changed via the All Users option. For more details see User management on page 10.

Modify one group 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click the down arrow next to the title of the group and select Edit. 4. Change name (see note below), description, availability, tools or membership as required. 5. Click Submit. Note: Changing a group name will not change the group code (created when a group is created) or smart view name if created. Group codes can be displayed via Groups >> View Options >> Show Group Code or by exporting the group data.

Modify a group set 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Groups Sets (top right corner below Edit Mode). 4. Only sets are now visible and selections made apply to all groups in a set.

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Learning Management System user guide: Working with Groups

5. Click the down arrow next to the title of the set. Select Edit Group Set Properties to change tools or availability Select Edit Group Set Memberships to change individual group names (see note below), membership or delete select groups. 6. Click Submit. Notes: Modifying a group set may also be done from the All Groups page (click the arrow next to the group set name), but we advise using the Group Sets page to simplify the view of the screen. Changing a group name will not change the group code (created when a group is created) or smart view name if created. Group codes can be displayed via Groups >> View Options >> Show Group Code or by exporting the group data.

Delete In addition to the methods below, Delete is also available for individual groups as an option when creating or modifying group sets.

Delete a group 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click the down arrow next to the title of the group and select Delete Group. 4. Click OK to confirm the deletion. Note: if a blog, wiki or journal has been created for the group; it will not be deleted by this action but will be made unavailable. Go to Subject Tools>> Blog or Journal or Wiki to delete the group tools.

Delete multiple groups 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click the check box to the left of each group to be removed. Note: Check box at the top of the column may be clicked if all groups to be deleted. 4. Select Bulk Actions >> Delete Group. 5. Click OK to confirm the deletion. Note: Even if you delete all groups in a set, the group set may still exist. See following section to delete a group set. Note: if a blog, wiki or journal has been created for the group set; it will not be deleted by this action but will be made unavailable. Go to Subject Tools>> Blog or journal or wiki to delete the group tools.

Delete a group set 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Groups Sets (top right corner below Edit Mode). 4. Only sets are now visible and selections made apply to all groups in a set. 5. Click the down arrow next to the title of the group and select Delete Group Set. 6. Click OK to confirm the deletion of the set and all groups within the set. Note: if a blog, wiki or journal has been created for the group set; it will not be deleted by this action but will be made unavailable. Go to Subject Tools>> Blog or journal or wiki to delete the group tools. Copyright © The University of Melbourne, December 2016

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Learning Management System user guide: Working with Groups

Email Instructions below describe how to email a single group or a group set. If you need to email multiple groups (regardless of set) at the one time, you should investigate the Send Email function (Control Panel >> Subject Tools). To email a group, that group must be available. If you attempt to email a group that is not available, an error message will be displayed: There must be at least one valid recipient email.

Email a group All members in a single group will receive the email. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click the down arrow next to the title of the group and select Email Group. 4. Select the members of the group to receive the email. 5. Enter the subject, message and attach a file if desired. 6. Click Submit.

Email a group set All members of any group in the set will receive the email. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click Groups Sets (top right corner below Edit Mode). 4. Click the down arrow next to the title of the group set and select Email Group Set. 5. Select the members of the group to receive the email. 6. Enter the subject, message and attach a file if desired. 7. Click Submit.

User management Users may be managed when creating/editing groups (shown in sections above), but staff may find it more convenient to manage users from the All Users option. All Users allows you to see all students and their group membership, plus allows you to add / remove them from groups. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click All Users (top right corner below Edit Mode).

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Learning Management System user guide: Working with Groups

Note: The information displayed on this page may be sorted by clicking the title of any column. Show staff group membership by clicking the Show all subject roles check box and clicking Go.

Remove a person from a group via All Users 1. Go to the row for that person. 2. Click the cross (X) to the right of the group they are to be removed from. 3. Click OK to confirm.

Add a person to a group via All Users 1. Go to the row for that person. 2. Click the +Add to Group button (only appears on the right when a row is active). 3. Select the desired group from the dialog that appears. 4. Click Submit.

Add multiple people to a group via All Users 1. Click the check box (left) for each person to be added to the group. 2. Click Add Multiple Users to Groups (top of user list). 3. Select the desired group from the dialog that appears. 4. Click Submit.

Create Smart Views Smart Views are sub-set views of the Grade Centre. Smart Views may be made within the Grade Centre, but it is quicker to make group Smart Views within the Group tool. Smart Views may be made when creating or editing a group (see relevant section), or as a bulk action once the group is created. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Click the down arrow next to a group name and select Create Smart View; OR Click the check box to the left of multiple groups and from Bulk Actions select Create Smart View for Group.

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Learning Management System user guide: Working with Groups

Notes: If you believe you may be changing the name of group (e.g. in a set) it is a good idea to delay making the Smart Views until after you have changed the group name. This will ensure the smart view name reflects the newest name of the group. Once a Smart View has been created, the down arrow option next to the group name changes to read Open Smart View.

Tool Availability It is possible to see table summary of the tools available to each group in the subject. This view also includes the set name and number of enrolled members. Tools may be switched on and off from this view. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. From View Options select Show Tool Availability. 4. Any available tool shows a green tick. Any unavailable tool shows a red cross.

5. Click a tick / cross to change the availability of that tool to the group. 6. From View Options select Hide Tool Availability, or simply exit the group tool to hide this view.

Group Code You will need to know group codes when populating group membership via the Import option. Group codes closely resemble the original name of the group Note: You must export group data before group codes can be made visible (see page 15). 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. From View Options select Show Group Code.

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Learning Management System user guide: Working with Groups

Note: If the group name is altered once the group code is generated, the code will not alter to match the new name. For example, if you export your groups (to see the group codes) then change the name of a group, then export again, the group code remains based on the original name.

Import Depending on the type and number of groups that you need to create, or the number of members you are adding, you may find it easier to import this information via a spread sheet. The process for importing groups and for importing group members is done in the same area and they can be done at the same time, but they must be done with separate spread sheets. To keep the process simple, we recommend keeping the upload processes separate: create the groups via one import and then add the members to the groups via a second import.

Import spread sheets The import spread sheets both require a header row and particular columns of information. If you do not want to make your own from scratch, you can edit and upload the ones that Blackboard provides as example files. The files are available from the Groups Import page, by clicking the More Help button in the help text at the top of the screen.

The information required by the Import Group spread sheet is: Group Code (Text) Title (Text – same as the group code) Description (Text – Optional group description) Group Set (Text – name of set if applicable) Available (Y/N) Personalization (Y/N) Self Enroll (Y/N) Max Enrollment (Number) Show Members (Y/N) Sign Up From Group List (Y/N) Sign Up Name (Text) Sign Up Instructions (Text) The information required by the Import Members spread sheet is: Group Code Username

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Learning Management System user guide: Working with Groups

Notes: When groups are created with the import method, the group code and title start out being the same. However, Blackboard does not want group codes to have spaces in them, so usually (but not always) the code is automatically altered to remove the space. This means a group called “Blue Team” will most likely end up with a group code of “Blue_gc_Team”. You can confirm the group code of any group by following the instructions on page 12. Group codes are allocated at the time the group is first exported. If a group is renamed after this, the code will NOT change to reflect the new name. Therefore, extra care will need to be taken if uploading group membership import files after changing the name of groups.

Import Groups 1. Create a spread sheet; or Download and edit the example spread sheet from the LMS (available if you click the More Help link when in the Import screen). 2. Save the spread sheet as a .CSV (comma separated value) file. 3. Log into the LMS. 4. Ensure Edit Mode is ON. 5. From the Control Panel select Users and Groups >> Groups. 6. Select Import. 7. Click the Browse My Computer button to select a Group file. 8. Select the tools to be made available. Note: These will need to be identical for each group. 9. Click Submit. 10. An email confirming the bulk import will be sent to you. 11. You will need to click All Groups (top right) to refresh the list and see the new groups.

Import Group Members 1. Create a spread sheet; or Download and edit the example spread sheet from the LMS (available if you click the More Help link when in the Import screen). Ensure you are using the group codes for this information, not the group name. Codes are visible only after you have exported and when in the Groups tool >> View Options >> Show Group Code. 2. Save the spread sheet as a .CSV (comma separated value) file. 3. Log into the LMS. 4. Ensure Edit Mode is ON. 5. From the Control Panel select Users and Groups >> Groups. 6. Select Import. 7. Click the Browse My Computer button to select a Group Members file. 8. Selecting or changing tools for a membership import will have no impact. 9. Click Submit. 10. An email confirming the bulk import will be sent to you. 11. You will need to click All Groups (top right) to refresh the list and see the new group members.

Common problems experienced by people when attempting to import: Too many columns in the .CSV file

The group membership file should contain Group Code and User Name columns only (see example file). Do not include any other data in this file. Copyright © The University of Melbourne, December 2016

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Learning Management System user guide: Working with Groups

Group Name used instead of Group Code

Group codes are not always the same as group name. Group codes are not visible until you have exported from the groups page. Once you have, the export file or View Options / Show Group Codes will display the code for you. Typically, anywhere there is a space in your group name, a _gc_ is put into the group code. Therefore a group name of ‘Tutorial 1’ usually becomes a group code of ‘Tutorial_gc_1’. However, if you try to guess the group code without exporting, sometimes an “unrecognised group code” error will result. Additional spaces

If the .CSV import file contains additional spaces before or after Group Codes or User Names, the group or user will not be recognised. Remove the additional spaces and retry. Access Denied error

When staff attempt to import a large (>150 users) group membership .CSV file they see an Access Denied error. This is an intermittent error, not occurring for all subjects. Blackboard are aware of the issue, which is not scheduled to be resolved until SP17 (estimated 2017). Workaround: Break the .CSV file into pieces of > Users and Groups >> Groups >> Import >> Import History (top right of screen). Click any log file to see details.

You can click Clear History (top right) to remove all file import history logs. Or click the Remove link next to an item to remove that one log only. You are prompted to confirm the removal. Note: These actions remove the record of the import only. They do NOT remove the groups or group members that were imported.

Export Group and group membership data may be exported. The export file is saved inside a .ZIP file that is emailed to the requester. An export is required before Group Codes may be viewed. 1. Ensure Edit Mode is ON. 2. From the Control Panel select Users and Groups >> Groups. 3. Select Export. 1. Select the required export type from: Groups Only, Group Members Only or Groups and Group Members. Note: Include Header Row if you intend to edit the file and upload again. 2. Click Submit.

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Learning Management System user guide: Working with Groups

3. When the export is complete a .ZIP file containing the .CSV files will be sent to your email account. Alternatively, a record of the export appears within the Export History page. Refresh the Export page and click Export History to see a list of export files. Click the title of a .ZIP file to open.

Group Assignments Assignments are able to be created for group submission: one group member will submit the assignment on behalf of the group; all members will receive the same mark and feedback by default, but both these may be modified as desired for individual group members.

Create a group assignment 1. Navigate to the page in your subject where you wish to create an assignment. 2. Ensure Edit Mode is ON. 3. From Assessments select Assignment. 4. Enter a name and instructions for the assignment. 5. If required, attach files by clicking the appropriate Browse… button and locating the required documents. 6. Enter the Due Date and time for the assignment. The assignment will still be visible after this date (if limit availability does not prevent this), but assignments submitted after the due date will be marked as late. By setting a due date, you will also automatically add an event to the subject calendar as a reminder for students. 7. Enter the Points Possible – the maximum number of points students may get for the assignment. 8. If you want to use a rubric to mark the assignment, from Add Rubric select or create a rubric. Note: For more information on Rubrics, see the guide: http://lms.unimelb.edu.au/user_guides/rubrics_guide.pdf 9. Click Submission Details to expand and select Group Submission. One student from each group will be submitting a document(s) for assessment on behalf of their group. The groups need to be created before the assignment for this option to be available. 10. All existing group names are displayed. Use the arrows in the centre to move the desired group/s to the Selected Items side the list. 11. From Number of Attempts select single, unlimited or a defined number of attempts. Note: Allowing more than a single attempt will enable students to submit a second time if they realise that they have uploaded the incorrect file, or if they want to alter their submission AND it is before the due date of the assignment. 12. Grading Options allows you to enable anonymous and / or delegated grading. For details see the assignment guide: http://lms.unimelb.edu.au/user_guides/assignments_guide.pdf 13. Display of Grades allows you to choose Grade Centre options including display (score, percent, letter etc), include in calculations, show to students and show statistics. 14. Make the Assignment Available is selected by default. If you want to wait before making it available to students, uncheck this box. 15. Limit Availability if you want to make the assignment accessible between particular dates only. 16. Track Number of Views lets you gather statistics about how often this item is accessed. 17. Click Submit.

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Learning Management System user guide: Working with Groups

Grade a group assignment Group assignments are available to students on the content page where they were created and via their group page. Once marked, students may also be able to see the grade and feedback via the My Grades tool (if this is allowed by teaching staff). From Control Panel >> Grade Centre >> Needs Grading. Click the name of the group whose assignment you wish to grade. 1. Submission text and any attached files will be displayed. Click the name of an attached file to open. 2. Click the blue Attempt area. It will expand to allow you to enter a grade and feedback for the group. 3. Click Submit. If other assignments have been submitted, the next will be displayed to allow you to continue marking.

To edit the mark or feedback given to a single group member 1. Mark the group assignment as per the steps above. 2. Open the Full Grade Centre. 3. Locate the cell that corresponds with the assignment and the student to get a different score or feedback. 4. Click the down pointing arrow and select View Grade Details. 5. Click Edit User Grade. 6. Enter a different grade or feedback as desired. 7. Click Save. Note: The grade for an individual within a group may also be edited by expanding Group Member to see details (see the black Grade area in image above).

Groups and Journals, Blogs and Wikis You can select to give a group the journals, blogs and wikis tools. For information on how to use journals, blogs and wikis with groups, please see the groups section of the journals, blogs and wikis guide: https://www.lms.unimelb.edu.au/user_guides/bliki_workshop_guide.pdf

Please report any errors or omissions in this guide to [email protected] The University of Melbourne has used its best endeavours to ensure that material contained in this publication was correct at the time of printing. The University gives no warranty and accepts no responsibility for the accuracy or completeness of information and the University reserves the right to make changes without notice at any time in its absolute discretion. Users of this publication are advised to reconcile the accuracy and currency of the information provided with the relevant department of the University before acting upon or in consideration of the information. Copyright in this publication is owned by the University and no part of it may be reproduced without the permission of the University

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