CITY OF MONONA Regular Council Meeting Monday, August 4, 2014 The Monona, Iowa, City Council met in regular session Monday, August 4, 2014 at 6:00 p.m. at the Monona City Hall. Mayor Barbara Collins presided with Randee Blietz, Dan Havlicek, Andrew Meyer, John B. Elledge and Jason Schubert present. Guests Present: Audrey Posten (North Iowa Times) and Jym Montgomery. 1) Approve Consent Agenda Moved by Blietz, seconded by Elledge, to approve consent agenda as submitted. Carried Unanimously. • • • •

Meeting Agenda Council Minutes from July 21st Warrants Public Works Report

PREPAIDS Library ALLIANT ENERGY BAKER & TAYLOR, INC. CHRISTINE BEE BLACK HILLS ENERGY ELKADER PUBLIC LIBRARY HEIDI FEUERHELM KURT'S PLUMBING LADIES HOME JOURNAL DON MARTINDALE NEIT NORTH IOWA TIMES OUTLOOK OVERDRIVE QUILLIN'S RITE-PRICE OFFICE SUPPLY S & S WORLDWIDE SUPERIOR LAMP AND SUPPLY **** PAID TOTAL *****

ELEC. BOOKS DVD'S GAS SERVICE CLIPART PLM2 CLASS CLOGGED DRAIN MAGAZINE MOWING PHONE SERVICE HEARING NOTICE PUBLIC MTG. NOTICE NEIBORS SUBSCRIPTION COFFEE HOUSE OFFICE SUPPLIES SUMMER READING LIGHT BULBS

204.00 306.30 295.64 132.00 19.99 394.15 38.00 9.99 160.00 37.41 57.80 10.12 439.41 68.34 298.83 59.45 505.02 3036.45

City AFLAC ALLIANT ENERGY JO AMSDEN

AFLAC-PRETAX ELEC. REIMB-EQUIP

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58.44 11928.63 465.13

BACON CONCRETE CITY OF MONONA COMM.FOUND.OF GREATER DUBUQUE CONOCOPHILLIPS FREEDOMBANK IPERS KWIK TRIP MONONA CEMETERY ASSOCIATION MONONA POST OFFICE TREASURER STATE OF IOWA U.S. CELLULAR WELLMARK BL CROSS BL SHIELD WINNESHIEK COUNTY SANITARY LAN **** PAID TOTAL *****

Warrants ALLAMAKEE-CLAYTON ELECT COOP JO AMSDEN AT&T SERVICE BIRDNOW CHEVROLET BLACK HILLS ENERGY BODLEY EQUIPMENT & REPAIR BROWN SUPPLY CO. INC LINDA CANTON CAPCO PRODUCTS CASPER PLBG. & HTG., INC. CITY LAUNDERING CO. CLAYTON CO. LAW ENFORCEMENT ComElec SERVICES, INC. CRETEX SPECIALTY PRODUCTS CROELL REDI-MIX, INC CULLIGAN DEARBORN NATIONAL LIFE INS. CO EMPLOYEE BENEFITS SYSTEMS RANDY A. EVANSON EVERETT'S SERVICE FEHR GRAHAM FELD FIRE FISK'S FARM & HOME SUPPLY GALL'S INC. GEE ASPHALT SYSTEMS INC

CONSTRUCTION HLTH INS-PRETAX DARBY TRUST TRANSFER FUEL PRINCIPAL POLICE IPERS FUEL 2013/2014 TAX TRANSFER JULY '14 BILLINGS STATE TAX PHONE SERV PREM. LANDFILL FEES

ELEC SERV REIMB-EQUIP PHONE SVC SERVICES GAS SERVICE REPAIRS GLOVES REIMB-TESTING PARTS REPAIRS CLEANING SUPPLIES 2014/2015 DUES EQUIPMENT PICK HOLE PLUG CONCRETE SALT INS. PREM. ADMIN FEES REIMB-MEAL REPAIRS ENG. FEE TESTING SUPPLIES GLOVES CRACK SEAL

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79248.43 273.96 100000.00 310.31 14760.41 4422.04 1924.37 2462.61 209.86 1314.66 306.08 7858.99 460.20 226004.12

74.30 475.72 298.05 191.00 1703.67 248.72 108.00 10.93 18.78 713.25 86.92 20.00 47.00 887.45 1411.25 16.50 178.94 100.75 24.28 9.50 4067.00 650.00 2139.52 32.00 11321.00

LINDA GULLICKSON HACKETTS'/ JOHN COTA PRTA POT HANCOR, INC. HARLAND TECHNOLOGY SERVICES HAWKINS, INC. CUSTOMER HERON CONSULTING, INC IIW, P.C. INNOVATIVE AG SERVICES CO IOWA DEPT. OF NATURAL RESOURCE IOWA DIV OF LABOR SERVICES IOWA LEAGUE OF CITIES IOWA PARK & RECREATION ASSOC. IOWA PRISON INDUSTRIES CUSTOMER JOE'S AUTO BODY KEYSTONE LABORATORIES MB CONSTRUCTION, INC. MID-IOWA SOLID WASTE EQUIP CO. MIELKE'S QUARRY CUSTOMER MONONA COMPUTER SERVICES MRACEK PLBG.,HTG. & ELEC.,LLC MUNICIPAL PIPE TOOL CO., LLC MYERS-COX CO. NEIT OUTLOOK PALMER ELECTRIC PEOPLESERVICE PRAIRIE duCHIEN MEMORIAL PUBLIC SAFETY CENTER, INC QUILLIN'S R & R DAIRY RITE-PRICE OFFICE SUPPLY RIVELAND NURSERY & GARDEN SCHILLER LAW OFFICE SMITTY'S OIL & TIRE SPORTS WORLD THE SHOP TITAN ENERGY SYSTEMS USA BLUEBOOK USDA RURAL DEVELOPMENT

REIMB-WEBSITE RENTALS SUPPLIES 2014/2015 AGREEMENT CHEMICALS SECURITY DEPOSIT REFUND EVALUATION ENG. FEE CHEMICALS NPDES PERMIT BOILER INSPECTION 2014/2015 DUES 2014/2015 DUES SIGNS SECURITY DEPOSIT REFUND SERVICES TESTING REPAIRS SUPPLIES ROCK SECURITY DEPOSIT REFUND SUPPLIES INSTALL FEE JET CLEANING CANDY - POOL SERVICES LEGAL PUBLICATIONS REPAIRS CONTRACT FEE TESTING EQUIP SUPPLIES ICE CREAM OFFICE SUPPLIES PRUNING LEGAL FEES SERVICES SHIRTS SUPPLIES SERVICES PUMP GV #85

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279.48 270.00 448.93 173.00 873.81 125.00 250.00 2550.00 203.10 310.00 95.00 879.00 50.00 45.50 125.00 44.40 11.00 4385.00 328.70 13.78 75.00 487.63 6564.04 2442.82 886.53 683.07 507.08 350.18 10138.00 40.00 244.20 211.92 378.40 238.62 380.00 468.60 36.90 222.51 37.95 1230.50 661.74 8453.00

WASTE MANAGEMENT-LaCROSSE WILLIAM J. BENDA WILLIAMS CARPET CLEANING WINNESHIEK COUNTY SANITARY LAN ZEE MEDICAL, INC. **** PAID TOTAL *****

RECYCLING REIMB-MEAL JANITORIAL LANDFILL FEES SUPPLIES

3184.52 27.87 160.82 2077.40 79.60 76564.13

2) Hearing of Delegations None 3) Fire Department Report Chief Dave Smith provided a written report of Monona Fire Department activities for month of July. 4) Consider Pay Request from Bacon Concrete for FAC Parking Lot Improvements Pay request No. 3 was initially received from Bacon Concrete in amount of $104,789.33 for Family Aquatic Center (FAC) Parking Improvements. Upon recommendation of city engineer Jon Biederman it was agreed to delay approval until next meeting after certain unit quantities used in construction could be confirmed. 5) Approve Preparation of City Ordinance Code Amendments to Reflect 2014 Legislative Changes 2014 Legislative changes affecting city ordinance codes was distributed for review. It was recommended by city attorney Schiller that amendments related to HF 2109 – Vapor Products and Alternative Nicotine Products, HF 2216 – Off-Road Utility Vehicles, HF 2346 – Solid Waste, HF 2366 – Vacancies in An Elected Office and City Elections and SF 2310 – Persons Under Legal Age/Social Hosts be incorporated into Monona City Code of Ordinances. Moved by Schubert, seconded by Havlicek, to approve preparation of ordinance amendments as proposed. Carried Unanimously. Ordinance amendments would be brought to council for adoption when completed. 6) Consider Endowment Request from Monona Butterfly Garden & Trails Monona Butterfly Gardens and Trails group asked for council approval to invest $5,000 from the Monona Public Gardens and Trails account into the Community Foundation of Greater Dubuque (CFGD) to establish an endowment fund. Monies would be invested under the same provisions as the Darby Family Aquatic Center Endowment that was recently transferred to the CFGD per request of Colleen Darby. It was suggested that city attorney Schiller review Iowa Code regulations related to investments prior to request approval. 7 Approve First Reading of Ordinance No. 370-14 Amending Water Rates It was explained to council that an increase in water rates would need to be considered. Recent, current and on-going water related repairs and improvements would require additional revenue along with anticipated increase in operational and maintenance fees as part of PeopleService contractual service agreement that is up for renewal. Short term debt service obligations related to water meter replacement program was also noted. A rate adjustment of 10% was recommended as identified in proposed ordinance amendment.

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Moved by Elledge, seconded by Havlicek, to approve First Reading of Ordinance No. 370-14 Amending Water Rates. Carried Unanimously. 8) Status of Proposed Phase II Sanitary Sewer Improvements Written communication was received from IIW engineer Marc Ruden and Iowa DNR environmental engineer Jeremy Enano regarding proposed Phase II Sanitary Sewer Improvements. Enano stated that in addition to the sanitary sewer improvements, the facility plan for Phase II would need to address the proposed equalization basin expansion. A geotechnical report for the basin expansion would need to be included with the facility plan as well. Ruden indicated that because of the additional required work, the Intended Use Plan (IUP) application would not be ready for submission to the DNR by September 2nd as planned, however, it would be ready for the December 2nd timeline. Mr. Ruden would be attending the August 18th council meeting to present phase II improvement recommendations and related engineering cost estimates for additional design work and construction oversight etc. 9) Approve REAP Grant Application for Proposed City Park Restroom Administrator Canton informed council that Monona has an opportunity to apply for Resource Enhancement and Protection (REAP) Funding for financing cost of construction to replace existing restroom at City Park. The park bathroom facility is obsolete and not accessible or usable by individuals with certain physical limitations. A new restroom would conform to American Disabilities Act (ADA) standards and would complement the recently installed AllInclusive Playground. REAP grant funds do not require a local match, however, providing inkind work or other funding would be beneficial. Applications are due by August 15th and would require signatures from the city council and Clayton County REAP committee. Preliminary design plan and cost estimates as prepared by Superior Building Center (SBC) were distributed for review. A 12’x24’ restroom structure with single slope roof was proposed to be built out of concrete block and steel roof etc. Some green construction elements would be included in the construction along with other energy saving features. Construction costs were identified at approximately $32,000 not including in-kind related work. At conclusion of explanations and comments, it was moved by Blietz, seconded by Elledge, to authorize preparation of REAP Funding application as proposed. Carried Unanimously. 10) Status of Monona Chamber & Economic Development (MCED) Mayor Collins stated that three (3) applications for the part time director position have been received. Applicants would be interviewed by MCED board members. Next MCED meeting would be held Thursday, August 14th at chamber office. Mayor/Council/Clerk Notes: • Concerns about City Park were previously expressed as it relates to behavior of certain individuals. Refuse, foul language and other activities were mentioned as a problem. It was noted that Police Chief Jo Amsden has addressed the issues and continues to work on the matter • It was again confirmed that IAS would be installing two (2) rock check dams within their commercial lot adjacent to East North and East Center Streets. Temporary

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erosion control measures were previously suggested by city engineer Jon Biederman to alleviate existing issue whereby soil is being washed into North St. from surface water drainage Ribbon cutting is being planned to recognize the new Family Aquatic Center (FAC) Permeable Paver Parking lot

Mayor Collins declared meeting adjourned at 6:38 P.M. Next regular council meeting was scheduled for Monday, August 18, 2014 at 6:00 P.M. in City Hall.

_______________________________ Daniel A. Canton, City Administrator

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