Involuntary - Discipline Involuntary - Lay Off Released to PrePromotion Pos Step Increase Deferred Demotion Voluntary 30 Yr Ret Elig Config 2
84H AAE BEN C CDP CED CHD CJC CMD CR DC
84 Hour SJCERA Age at Entry Correction Elig Confg Field Insertion Plan C Elig Config 3 Correction-Department Correction - Effective Date Correction - Hire Date Correction-Job Code Correction - Merit Date Contract Renewal Department Change
EOC HPA JS JSC LC LIF MID MSW
End of Contract Hours Paid To Date Adjusted Job Share Job Status Change Location Change Life Elig Update Merit Increase Denied MSW Student
OTH
Other
PDC
Payroll Data Change
For Auditor/Payroll Use Only
PS R84 RJS RMS RTC SEF SHA SIC
Permanent Status Remove 84 Hour Status Remove Job Share Remove MSW Student Status Reports To Change Satisfactory Eval - Follow Up Seniority Hours Adjusted Supervisor ID Change
When civil service employee obtains permanent status When employee is changing from 84 to 80 hour schedule When employee is no longer job sharing When employee is no longer MSW Student Status
TRD
Time Reporter Data Change
For Auditor/Payroll Use Only
U11
Unsat Evaluation - 11 Months
For HR Use Only
UE4
Unsat Evaluation - 4 Months
For HR Use Only
UE7
Unsat Evaluation - 7 Months
For HR Use Only
UEA
Unsat Evaluation - Annual
For HR Use Only
UEP
Unsat Evaluation - Probation
For HR Use Only
UES
Unsat Evaluation - Special
For HR Use Only
UFU
Unsat Evaluation - Follow Up
For HR Use Only
Returning to position employee held prior to promotion
For Benefits Use Only When Sheriff Dept employee is being changed to an 84 hour schedule For Benefits Use Only For Benefits Use Only For Benefits Use Only
For HR Use Only Documents the ending date of a contract for contract employment. For HR Use Only Used when an employee begins to Job Share For HR Use Only
For HR Use Only - Identifies employees eligible for life insurance For HR Use Only Used when an employee becomes a MSW Student
For HR Use Only For HR Use Only
3/24/2011
Action Reason Table Action
Formal Job Status Change (FSC)
Hire (HIR)
Job Reclass (JRC)
Leave of Absence (LOA)
Pay Rate Change (PAY)
[Date]
Reason
Description
Use
ECS
Exit Civil Service
NCS
Non-Civil Service Status Chg
CSS
Civil Service Status
LOA
Layoff Affected Exit Civil Service
LOP
Layoff Placement
Used to end employment in a Civil Service employment status to a non Civil Service empl class such as "temporary" or "part-time" Used to change the empl class between non-Civil Services employment classes, such as part-time to temporary or temporary to contract Used to initiate employment in a Civil Service employment status from a non Civil Service empl class - non probationary status Used to place a layoff affected employee into a part-time or temporary position Used to return an employee previously affected by layoff from a non-full-time employment classification back into civil service
PCS
Probationary Civil Service
Used to initiate employment in a Civil Service employment status from a non Civil Service empl class
REM
Re-employment frm Layoff
REI
Reinstatement
NH NHP SLC
New Hire New Hire - CS Probationary Sick Leave Convrsn-Def Retiree
JRP
Job Reclass - Probationary
NPC
No Pay Change
PNC
Promotion Non Civil Service
YR TPD
Y - Rate Temporary Partial Disability
Used to return a full-time employee back into the same Used to initiate of a reinstatement Civil classification in employment the same department as of theirtolayoff Service employment status from a non Civil Service empl class Used for new hires that are part time, temporary, contract, interns,exempt, elected official, dept head, board & commission, per diem, part time premium status or any employee class other than Civil Service Used for civil service new hires Used by Auditor/Payroll only Used when a Civil Service employee has been reclassified into a higher classification Used when changing an employee to a job that has been reclassified with no change in pay Used when a temporary/part-time employee has been reclassified into a higher classification Used when changing an exempt employee to a job that has been reclassified & is y-rated Used only by HR - Risk Management
Used only by HR - Risk Management For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only Supported by a Disciplinary Order For HR Use Only For HR Use Only For HR Use Only
3/24/2011
Pay Rate Change (PAY) Action
Payable Leave of Absence (PLA)
Position Change (POS)
Promotion (PRO) [Date]
Action Reason Table Reason
Use
Description
EV MER OTH RFS
Equity - Vertical Merit Other Return to Former Step
For HR Use Only To give merit increase For HR Use Only Used when returning a employee to their prior step due to
SID AL CFR CNV DS EDU FCC FML FMC MIL MLS PDL
Step Increase Deferral Administrative Leave California Family Rights Act Conversion Disciplinary Suspension Education FMLA/CFRA Concurrent Family and Medical Leave Act FMLA_Military Care Giver Military Service Military Leave for Spouse Pregnancy Disability Leave
Used to facilitate union concessions with deferral of ASI
PER
Personal
PM DRA SML TD TDF TPD TPF VR VRF WCR COL EA EH EM EV INA JRC NEW STA TTL
Personal - Medical Disability Retirement Advance(LC4850.5) Safety Member Leave (LC4850) Temporary Disability TD-FMLA Concurrent Leave Temporary Partial Disability TPD-FMLA Concurrent Leave Vocational Rehabilitation VR-FMLA Concurrent Leave WCR-Workers Comp Related Cost of Living Adjustment Equity Adjustment Equity - Horizontal Equity - Market Equity - Vertical Position Inactivated Job Re-Classification New Position Position Status Change Title Change
TWB
Transfer within Budget Unit
For HR Use Only
UPD XFR
Position Data Update Transfer
For HR Use Only
BBM
Block Budget / Multi Allocated
IUP
In Underfilled Position
ODD
Outside Dept - Different BU
OSB
Outside Dept - Same BU
For HR Use Only
When employee has exhausted FMLA but is still on a medical leave Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only For HR Use Only
For HR Use Only
3/24/2011
Action Reason Table Action Promotion (PRO)
Reason SID WDB WSB HR
[Date]
Use
Description Step Increase Deferral Promotion Within Dept - Different BU Within Dept - Same BU HR ENTRY - INCOMPLETE
Used to return a laid off employee to their original position. To rehire a retired employee Used when an employee is being readded to payroll due to the appeal process
Rehire-Status Change
For HR Use Only
SCC SLC
Status Change -CS Probationary Sick Leave Convrsn-Def Retiree
For HR Use Only For Auditor/Payroll Use Only
RAL
Return from Admin Leave
RCF RCG
Return from CFRA Return from FMLA_Military Care Giver
RDS
Return from Disciplinary Susp
REL
Return from from FMLA/CFRA Educational Leave Return Concurrent Return from FMLA Return from Military Spousal Leave
SC
RFC RFM RML RMS RPD
[Date]
When a rehire row is inserted by HR to give the department access to the employee job data Used to return a laid off employee back into County employment
OTH
Rehire (REH)
Return from Leave (RFL)
Use
Description
Employee is being returned to payroll for payroll reasons only. To rehire a Civil Service employee Used for rehires that are part time, temporary, contract, exempt, elected official, dept head, board & commission, per diem, part time premium status
RTF RTP
Return from Military Service Return from Pregnancy Disability Returned from Disability Retirement Advance Leave (LC4850.4) Return from Personal Leave Return form Personal-Medical Return from Safety Mbr LC4850 Return from TD-FMLA Concurrent Return from Temporary Disb Returned from TPD-FMLA Concurrent Return from Temp Partial Disab
RVF RVR
Return from VR-FMLA Concurrent Return from Vocational Rehab
Used only by HR - Risk Management Used only by HR - Risk Management
RWR
Return from WC Related
Used only by HR - Risk Management
RDA RPL RPM RSL RTC RTD
Used only by HR - Risk Management
Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management Used only by HR - Risk Management
3/24/2011
Action Reason Table Action
Termination (TWP) With Pay continued
Termination (TWP) With Pay continued
[Date]
Reason AOE B&C BM CE CHI CNV COM DEC DIS DO EA FAM FER HEA HRS ILL IN INC INE IRS JD JOB JSC LCE LCR LCS LEE LER LOC LVE LWP MAR MF MIS NRG NSC OCS OEP OM
OTH OTP PER PRG PTD RDP REF REL RES
Use
Description To Accept Other Employment Board &Commission Term Expired Board Member Term Completed Layoff - Contract Expired Child/House Care Termination Conversion Commute Deceased Dishonesty Disciplinary - Other Excessive Absence Family Reasons Falsified Employment Records Health Reasons Dissatisfied with Hours Illness in Family Incompetency Incarceration Inefficiency Layoff-Intern,Resident,Student Job Dissatisfaction Job Abandonment Job Status Change Layoff - Contract Employee Layoff - Court Employee Layoff -Civil Service Employee Layoff - Exempt Employee License Expired or Revoked Dissatisfied with Location Failure to Return from Leave Layoff with Payoff Marriage Mental Physical- excludg Pregn Misstatement on Application No Reason Given Retirement-NonSrvc Cnctd Disab Other County - Same Position Other Emplym -Prom Opportunity Other Misconduct - Specify
Other Resignation-Other Position Personal Reasons Pregnancy Partial/Total Disability Released During Probation Refused Transfer Relocation Resignation
For HR Use Only
Use this code for any other reason that is not identified in these codes. Always include comments in the "Note" section of the job record to explain why "Other" was used.
3/24/2011
Action Reason Table Action
Termination (TWP) With Pay continued
Termination
Transfer (XFR)
[Date]
Reason
Description
RET RLD RPD RTF RUL SCD SE SES SNG SOE SUP T/P TAR TMP TPT TRA TYP UB UFC UNS VIO VOL WOR TER
Return to School Resign in Lieu of Discharge Resigned Pending Disciplinary Action Refusal to Follow Instructions Rule 16_Automatic Resignation Retirement-Srvc ConnectedDisab Self Employment State Employment - Same Class Separation Not in Good Standing To Seek Other Employment Dissatisfied with Supervision Layoff - TM/Pt Less than 1560 Tardiness End Temporary Employment Layoff - TM / PT 1560 Hours Transportation Problems Dissatisfied w/Type of Work Unsatisfactory Behavior Unforseen Circumstances Unsatisfactory Performance Violation of Rules Retirement - Voluntary Dissatisfied w/Work Conditions Termination from Payroll
AC DCD DCW DLA
EE Alloc Change within Dept Different Class-Different Dept Different Class within Dept Demotion/Layoff Affected
HR
HR RELEASE _TRANSFER
LAL
Layoff Affected Lateral
REM SCD
Re-Employment from Layoff Same Class - Different Dept
Use
Consult HR before using this code Consult HR before using this code For Benefits Use Only
For Auditor/Payroll Use Only Used when an employee is reassigned to a different position within the same department or agency.
Used by HR when an employee is transferring to a different dept. HR inserts a row and changes the dept ID to the receiving dept, allowing new department to access the employee's job record for completion of the action. The receiving department must insert a second job row to reflect the employee job action. i.e. Promotion, demotion or Used for same class transfer to another department due to layoff situation. Used when an employee affected by layoff is returned to their prior classification.
