District Tourism Promotion Council, Thiruvananthapuram

Expression of Interest District Tourism Promotion Council invites expression of interest from publishers desirous of undertaking contract for production of HANDBOOK on Thiruvananthapuram in the area of Travel and Tourism on turnkey basis for a period of three years. Reputed travel and tourism related publishing companies of global standards with an editorial / publishing set up at Thiruvananthapuram having minimum one year experience in the field of travel and tourism related publications may submit their proposals and offers on or before 18/12/2013, 3 pm to the undersigned.

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Secretary District Tourism Promotion Council Thiruvananthapuram Opp.Raj Bhavan, Kowdiar Po Thiruvananthapuram - 695003 Phone : 0471 2315397 website : www.dtpcthiruvananthapuram.com email : [email protected]

EOI FOR PUBLICATION- A HANDBOOK ON THIRUVANANTHAPURAM Thiruvananthapuram – The capital city of God’s Own Country – is world renowned for its sandy beaches, breezy backwaters, rich cultural heritage sites, historic monuments, majestic waterfalls, and other scenic sights. The category of visitors to the city of Thiruvananthapuram has included nature lovers, adventure seekers, medical tourists, etc. Thiruvananthapuram serves the capital of the state and is the favorite tourist spot of many Indian and foreign travelers. A tourism Handbook on Thiruvananthapuram is a thoughtful gesture with an object to keep the tourism spirit alive by continuously updating the tourists and travelers regarding the available facilities, progress and the preparation for the coming tourist season. Through this publication also proposes to give on run support and publicity to participating tourist clients, hoteliers, travel agents, tour operators, sponsors and other travel related categories. This book could be kept in Arrival counters of Thiruvananthapuram Airport, where it would be of utmost help to the visitors.The visibility of the book would be further enhanced when made available at prominent locations across the country. CONTENT It should be a general information guide on travel and tourism with attractive articles and different tourist destination details in the district. The handbook will also have features on tourism, travel related write-ups, offers from travel operators and resorts, messages from authorities & other dignitaries, tourism monthly calendar, helpline numbers etc. It may be noted that the editorial policy will be as laid down by the DTPC Thiruvananthapuram management and the DTPC Secretary, shall serve as the chief editor of the publication. 

A Tourist map of Thiruvanathapuram

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Information about major tourist destinations

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Details of major Hotels, Resorts, Hospitals, Travel Agents etc.

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Information for Shopping centers, Restaurants, Entertainments etc.

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Major festivals in Thiruvananthapuram.

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Major contact numbers, Helpline and much more The handbook is expected to be published from January 2014.

Reputed and experienced publishers desirous of undertaking contract for production of the HANDBOOK on turn-key basis are required to submit their offer through Tender in two Part bidding system (1st Part- Technical Bid, 2nd Part Price Bid) as per the features mentioned below:

Frequency of the Book

Annually

Contract Period

3 years

Size

19.5cm length x 11.5 cm width

No of pages

Minimum 68 pages(64 + 4)

Paper

Art paper throughout (90 GSM or more)

Cover

300 gsm with lamination

Color

All pages

Language

English

No. of copies required

Minimum 30000

Editorial: Advertising

50 : 50 Ratio/ Front inner/back inner/back cover is reserved for advertisement

Place of delivery

As per the mailing list of DTPC anywhere in Kerala

The agency, selected for the printing and publishing of HANDBOOK, will print and supply not less than 30000 copies every year, during the contract period. DTPC will provide minimal financial support (annually) on demand, and the publisher will recover all extra costs associated with the production of the magazine – editorial, designing, paper, printing and distribution through sponsorship and advertising revenue. DTPC’S financial assistance will be provided only after the supply of the Handbooks as per standards in satisfactory conditions. Printer is responsible to fix the sponsorship/ advertisement tariff and marketing plan. Agency will be liable to include a maximum of 8 ( eight ) editorial/ advertising pages in the handbook exclusively for DTPC free of any charges. The agency has to quote the financial assistance required (every contract year) from DTPC and the lowest quote will be accepted subject to other terms and conditions are satisfied. The agency is responsible for distribution of 30000 copies as per DTPC’s mailing list. Applicants shall submit the EOI on the prescribed format preferably in English language The EOI shall be submitted along with a covering letter together with the desired supporting documents and proof of publishing experience. Separate envelopes should be used for Technical and Price Bid and indication to that effect may please be superscribed on the envelope. The envelope super scribed ‘Technical Bid should contain the tender form(General terms conditions, Technical Specification) and The Price Bid should be with financial assistance seeking. All envelopes containing the tender should be properly sealed.

Price Bids will be opened only for the bidders,whose Technical Bids have been found to be acceptable. DTPC should sign an agreement with the selected agency for the project. Technical Documents to be submitted • Particulars of the Company, including details of editorial strength such as editorial team details, production capacity, advertising offices etc. • Annual Financial assistance required during the contract (Per year) • Sample copies of publications being currently published with specific reference, if any • Any documents that shall support the credentials of the applying agency. Reputed travel& tourism related publishing companies of global standards with an editorial/ publishing set-up at Thiruvananthpauram and having minimum one year experience in the field of publishing travel and tourism related publications may submit their proposal with the aforementioned details. Cost of EOI Account Payee Demand Draft of an amount equivalent to Rs. 500/ (Rupees five hundred only) in favour of " DTPC Thiruvananthapuram " payable at Thiruvananthapuram towards the nonrefundable cost of EOI Document. DTPC reserves the right to reject, part or whole of this EOI. DTPC also retains the right to terminate the contract giving 90 days notice without giving any reasons thereof. The sealed envelope carrying the tender should be duly super scribed PROPOSAL FOR DTPC HAND BOOK ON THIRUVANANTHAPURAM and should be accompanied by a dummy of the magazine to enable us assess the publisher’s creative ability and should be addressed to Secretary, DTPC , Opp Rajbhavan Vellayambalam, Kowdiar PO Trivandrum. Any query with respect to the tender may be addressed to Secretary at [email protected] or by Tel. 0471-.2315397 Parties not adhering to the above stipulations and submitting incomplete information will not be entertained. Last date for accepting EOI is 3 pm, on November 18, 2013

District tourism Promotion Council, Thiruvananthapuram Publication of Hand Book on Travel & Tourism PART - I GENERAL & TECHNICAL CONDITIONS. DATA SHEET 1

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Scope of EOI - Production of Hand Book on Travel, Tourism and General informations of Thiruvananthapuram including editorial, designing printing and distribution Agency possess minimum one year experience in the field of publishing Travel & Tourism related publications Contract of the period of supply of Hand Book will be three years

Size of the Hand book will be 19.5 cm length and 11.5 cm width

Number of pages in the Handbook will be 68 pages including 4 cover pages

Paper used for the preparation of Handbook will be 90 gsm art paper and cover 300 gsm with lamination All the pages of the Handbook will be in multicolor

Number of copies of Handbook supplied by the agency will be not less than 30,000

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Advertisements ratio for the Handbook will be 50:50 including front inner back inner & back cover Tenure of the contract will be three years Contents of the Handbook will be informations about major tourist destinations, Tourist Map, accommodation, restaurants, shopping centre, entertainmants, major festivals contact numbers, etc Enclosed sample copies of publications being correctly published by the agency Enclosed documentary evidence of the agency showing minimum required experience in the field of publishing travel & tourism related publications

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Enclosed documentary evidence of the editorial strength, production & distribution capacity of the agency

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Enclosed documentary evidence of the agency for having editorial publishing set up at Thiruvananthapuram

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Place

Signature

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District tourism Promotion Council, Thiruvananthapuram Publication of Hand Book on Travel & Tourism PART - II – FINANCIAL BID 1

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Financial Assistance required from DTPC, for the first year of contract, if any

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Financial assistance required DTPC for the second year of contract, if any

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Financial assistance required DTPC for the third year of contract, if any

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