District of Fort St. James Minutes of Regular Council Meeting No Wednesday, February 11, 2015

District of Fort St. James Minutes of Regular Council Meeting No. 2015-03 Wednesday, February 11, 2015 District Office, 477 Stuart Drive West, Fort St...
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District of Fort St. James Minutes of Regular Council Meeting No. 2015-03 Wednesday, February 11, 2015 District Office, 477 Stuart Drive West, Fort St. James, BC In Attendance: Council

Mayor Rob MacDougall Councillor Dave Birdi Councillor Brenda Gouglas Councillor Brad Miller Councillor Kris Nielsen

Staff

Kevin Crook, Chief Administrative Officer

Others

Joyce Schram Judy Cormier Kat Slorstad Shara Slorstad Lynne George Louise Evans-Salt

Call To Order Mayor MacDougall called the meeting to order at 7:02 p.m. 1.0

DELEGATIONS AND PRESENTATIONS

1.1

Joyce Schram & Judy Cormier KEY Resource Centre - Friendship Week Ms. Schram and Ms. Cormier asked Council to endorse the KEY's proposed Community Friendship Week, March 23-27. The purpose is to celebrate the different cultures in Fort St. James, and to support employment and healthy lifestyles. They also requested use of Spirit Square on March 21 for a Candlelight vigil to kick off the Friendship week. Moved by Councillor Nielsen and seconded by Councillor Gouglas

2015-03-01

That Council proclaim the week of March 21 to 27, 2015 as "Community Friendship Week" in Fort St. James; and That Council permit the KEY to host a candlelight vigil in Spirit Square on March 21, 2015. Carried unanimously Page 1 of 6

1.2

Kat Slorstad, Shara Slorstad, Lynne George and Louise Evans-Salt Nak'azdli Recycling Program/Greening Up Fort Society Kat Slorstad informed Council of plans to expand the recycling programs in the community, possibly bringing in a compost drop off. They have diverted 18 tonnes of waste from the landfill since they began collecting domestic recyclables. They need more residents of Fort St. James and Nak'azdli to participate in the curbside program to keep the program viable. They will begin having educational workshops in late March. They requested the District of Fort St. James's support in the form of enforcement, penalties and education. For example, amend the garbage bylaw so that cardboard is not accepted for residential garbage pickup. Ms. George and Ms. Evans-Salt requested a roundtable discussion with various stakeholders to discuss the future of the GUF building and working together to improve local recycling.

Direction

The delegations left the meeting at 7:44 p.m.

2.0

MINUTES

2.1

Adoption of the Agenda Moved by Councillor Nielsen and seconded by Councillor Birdi

2015-03-02

That Council adopt the agenda for Meeting No. 2014-03. Carried unanimously

2.2

Minutes of the Regular meeting Moved by Councillor Miller and seconded by Councillor Gouglas

2015-02-03

That Council adopt the minutes of the Council Meeting No. 2015-02, held Wednesday January 28, 2015 as read on this day; and, That such minutes as read set out all the business before Council that day and fully and properly record all of the resolutions and bylaws passed and adopted by Council at that meeting. Carried unanimously

3.0

BUSINESS ARISING FROM THE MINUTES

4.0

REPORTS

4.1

Reports to Receive Moved by Councillor Birdi and seconded by Councillor Nielsen

Page 2 of 6

2015-02-04

That Council receive the following reports:  Action Items Status Report  Outstanding Tasks Report  Animal Control Report - January 2015  Library Board Meeting Minutes - January 21, 2015  Snowmobile and ATV Club Project Report  Temporary Project Manager Carried unanimously

4.2

Respectful Workplace Policy Council reviewed Policy No. 4.10, "Respectful Workplace". Moved by Councillor Nielsen and seconded by Councillor Birdi

2015-03-05

That all Council members sign off on having read and understood the Respectful Workplace policy. Carried unanimously

4.3

Rentals Policy Moved by Councillor Gouglas and seconded by Councillor Birdi

2015-03-06

That Council adopt Policy No. 3.8, "Rental of Equipment," as amended. Carried unanimously

5.0 5.1

CORRESPONDENCE Correspondence to Receive Moved by Councillor Miller and seconded by Councillor Nielsen

2015-03-07

That Council receive the following Correspondence:  Grant in Aid Request - Music Makers  Grant in Aid Request - Stuart Lake Outreach Society  Nak'azdli - AGM Donation Request  Regional District - Planning Services  Regional District - Planning Workshop  Access Engineering - Change order Carried unanimously

5.2

Music Makers - Grant In Aid Moved by Councillor Birdi and seconded by Councillor Gouglas

Page 3 of 6

2015-03-08

That Council approve a grant in aid in the amount of $800.00 to the Music Makers of Fort St. James, for the purchase of new headsets. Carried unanimously

5.3

Stuart Lake Outreach Society - Grant In Aid Moved by Councillor Gouglas and seconded by Councillor Nielsen

2015-03-09

That Council approve a grant in aid in the amount of $1,000 to the Stuart Lake Outreach Society, towards purchase of food for hampers. Carried unanimously Council also requested that administration invite the Stuart Lake Outreach Society to appear as a delegation at a future Council meeting.

5.4

Nak'azdli Band - AGM Contribution Moved by Councillor Miller and seconded by Councillor Birdi

2015-03-10

That Council send a basket of merchandise valued up to $250 as a donation to the Nak'azdli Band AGM to be held February 24. Carried unanimously

5.5

Regional District of Bulkley Nechako - Planning Services Moved by Councillor Nielsen and seconded by Councillor Birdi

2015-03-11

That Council support the Regional District of Bulkley Nechako's proposal to provide additional planning services to municipalities, and that administration send a letter to that effect. Carried unanimously

5.6

Regional District of Bulkley Nechako - Planning Workshops Council will consider sending some members to the planning workshop in Vanderhoof March 11, but this may require changing the date of a Council meeting.

5.7

Access Engineering - Community Centre Change Order 3 Moved by Councillor Gouglas and seconded by Councillor Miller

2015-03-12

That Council approve Change Order number 3 for the construction of the Community Centre, in the amount of $6,786.15. Carried unanimously

Page 4 of 6

6.0

BYLAWS

7.0

NEW BUSINESS

7.1

Verbal Reports Council members and staff reported on their recent and upcoming activities. Councillor Gouglas:  Attended Friends of Fort St. James National Historic Site AGM  Seniors Centre meeting  Budget Meeting  Ignite the North  Chamber of Commerce and Library Board next week Councillor Miller:  Budget Meeting  LGLA Workshops  Met with Ski Hill Manager  Transportation meeting first week of March  Safety concern: visibility at 5 corners Councillor Birdi:  Nak'azdli meeting  Budget meeting  Ignite the North  Public works meeting Councillor Nielsen:  Budget Meeting  Ignite the North  Community Foundation AGM March 10  Local figure skater McKenna Colthorp will be competing in the Canada Winter Games Chief Administrative Officer Crook:  BC Hydro planned power outage April 24  Next budget meeting is February 16 Mayor MacDougall:  Nak'azdli Meeting  Budget meeting  Ignite the North  Met with grant writer  Presented at LGLA regarding protocol agreement with Nak'azdli  Northern Development Board meeting  OBAC February 13 Moved by Councillor Miller and seconded by Councillor Birdi Page 5 of 6

2015-03-13

That Council receive the Verbal Reports. Carried unanimously

7.2

Bob Ewert Memorial Lecture Moved by Councillor Birdi and seconded by Councillor Gouglas

2015-03-14

That Council book a table for 10 ($1,000) for the Dr. Bob Ewert Memorial Lecture and Dinner on April 11, 2015 at the Prince George Civic Centre, where Dr. Stent will be honoured. Carried unanimously

7.3

Information Items and Calendar of Events Moved by Councillor Nielsen and seconded by Councillor Gouglas

2015-03-05

That Council receive the Information Items and Calendar of Events. Carried unanimously

7.4

Adjournment Moved by Councillor Miller and seconded by Councillor Gouglas

2015-03-16

That Council adjourn the regular meeting at 9:07 p.m. Carried unanimously

Rob MacDougall, Mayor

Kevin Crook, Chief Administrative Officer

I certify the foregoing to be the original true copy of the minutes of Regular Meeting No. 2015-03 held on Wednesday, February 11, 2015.

____________________________________________ Kevin Crook, Chief Administrative Officer

Page 6 of 6

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