Dickinson County Board of Supervisors July 28, 2015

Dickinson County Board of Supervisors July 28, 2015 9:30 A.M. Present are Supervisors Paul Johnson, Mardi Allen, Pam Jordan, Bill Leupold-ViceChairper...
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Dickinson County Board of Supervisors July 28, 2015 9:30 A.M. Present are Supervisors Paul Johnson, Mardi Allen, Pam Jordan, Bill Leupold-ViceChairperson, David Gottsche-Chairperson. Meeting called to order by Chairperson, David Gottsche The pledge of allegiance to the flag was recited by those present. Moved by Jordan, seconded by Allen, to approve the contract for Fuller and Sons Paving, for the 2015 Spine Trail Repair Project and authorize board chair Gottsche to sign the agreements and notice to proceed documents. Roll call vote: Jordan-aye, Allen-aye, Johnson-aye, Leupold-aye, Gottsche-aye. Moved by Allen, seconded by Leupold, to approve the 28E amendment for Northwest Iowa Care Connections. The amendment changes the first sentence of Section 7.1a from “All funds received by the member counties for purposes related to the Region from any source shall be deposited into a Region Account on a quarterly basis less the administrative costs which will be retained in the counties’ Fund 10”; to read: “All funds received by the member counties for purposes related to the Region from any source shall be deposited into a Region Account on a quarterly basis, except for payroll-related expenses (salary, FICA, IPERS, and benefits), which will be retained in the counties’ Fund 10.” Roll call vote: Allen-aye, Leupold-aye, Johnson-aye, Jordan-aye, Gottsche-aye. As a result of HF 468, County Boards of Supervisors must assign a mental health advocate as a county employee. NWICC wishes to standardize the process through a 28E with the member counties, to assign a county of employment (O’Brien), develop common language around policies and procedures, and assure administrative oversight is completed in cooperation with Third Judicial District. Moved by Allen, seconded by Jordan, to authorize Chairman Gottsche to sign the 28E Agreement Sharing of Mental Health Advocate Costs and Services with Clay, Dickinson, Lyon, O’Brien, Osceola, and Palo Alto counties. Roll call vote: Allen-aye, Jordan-aye, Johnson-aye, Leupold-aye, Gottsche-aye. Moved by Allen, seconded by Leupold, to approve the Fireworks Display Permit Applications for Arnolds Park Amusement Park on August 15, 2015 and September 5, 2015. The location of the display will be 37 Lake Street, Arnolds Park, IA. The will be Tal Allen. Roll call vote: Allen-aye, Leupold-aye, Johnson-aye, Jordan-aye, Gottsche-aye. Moved by Jordan, seconded by Johnson, to approve the July 14, 2015 Board Minutes as amended. Roll call vote: Jordan-aye, Johnson-aye, Allen-aye, Leupold-aye, Gottsche-aye. Moved by Jordan, seconded by Allen, to approve the claims as listed on the July 28, 2015 Claims Register as presented to the board. Roll call vote: Jordan-aye, Allen-aye, Johnson-aye, Leupold-aye, Gottsche-aye. CLAIMS LISTING 7-28-15 AIRGAS USA, LLC ALLIANCE TECHNOLOGIES INC. ALLIANT ENERGY ALPHA WIRELESS COMM CO ANDERSONS INC., THE AOSNC, LLC ARMSTRONG JOURNAL ARNOLD MOTOR SUPPLY ATLAS STAMP & SEAL COMPANY BLACK HILLS ENERGY BLUE LAKE WEBSITES

SUPPLIES EXPENSE UTILITIES EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE

51.40 1,778.45 12,452.08 1,040.00 995.23 57,614.56 80.00 115.56 13.00 65.37 150.00

BLUE TARP FINANCIAL BOERNSEN BEES BOLTON & MENK INC. BOMGAARS SUPPLY INC. BUENA VISTA COUNTY EM BUSINESS TODAY CAPITAL ONE COMMERCIAL CARD SERVICE CENTER CARLSON, MARSHA CARPENTER UNIFORM COMPANY CDW GOVERNMENT INC. CENTRAL IA DISTR INC CENTURYLINK CENTURYLINK CERTIFIED TESTING SERV.INC. COHRS CONSTR INC COMPASS POINTE COOPER, CHRIS DELTA LIGHTING PRODUCTS INC. DENNIS SUPPLY CO. DICKINSON CO SHERIFF DICKINSON CO SHERIFF DICKINSON CO TREASURER DICKINSON CO.PUBLIC HEALTH DICKINSON COUNTY NEWS DYNO OIL CO.INC. EMPLOYEE BENEFIT SYSTEMS FARM & HOME PUB. LTD FERGUSON'S GARDEN CENTER INC. FICK'S ACE HARDWARE FIRE PROOF PLUS INC. FULLER & SONS BLACKTOP PAVING HELLER ENTERPRISES INC. HILLYARD/SIOUX FALLS HOFFMAN FILTER SERVICE HUDSON LAW FIRM HUMANE SOCIETY OF NW IA. IA COMMUNITY SERVICES ASSOC. IA DEPT AG&LAND STEWARDSHIP IA LAKES ELECTRIC COOP IA WORKFORCE DEVELOPMENT IACCB ID ZONE INTERSTATE ALL BATTERY CENTER IOWA PLAINS SIGNING JACOBSON WESTERGARD ASSC.INC. JCG LAND SERVICES INC. JOHN'S TIRE SERVICE KAPCO INC. L & C TIRE SERVICE INC.

EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE SERVICE EXPENSE EXPENSE EXPENSE SERVICE EXPENSE NEW SHOP SERVICE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE PUBLICATIONS OIL EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE FILTERS LEGAL SERVICE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE PAVEMENT MARKING EXPENSE RIGHT OF WAY EXPENSE EXPENSE TIRES

220.48 175.00 4,355.00 1,228.08 150.00 4,166.34 406.80 1,607.00 45.00 406.81 1,864.56 142.60 581.25 418.02 1,956.00 107,220.61 4,238.50 400.00 773.42 1,760.99 123.83 133.58 16.66 24,333.30 790.32 1,017.45 645.25 1,474.00 916.89 84.73 138.00 3,293.63 146.98 567.47 87.50 120.00 200.00 50.00 15.00 616.16 3,744.00 390.00 144.00 76.00 60,164.23 13,204.97 3,290.00 180.00 61.98 62.46

LAKE PARK AUTO PARTS LAKES AUTOSPORT & LUBE CENTER LAKES PRINT LAKES REGIONAL HEALTHCARE LIBERTY TIRE RECYCLING LLC MARCO INC. MATHISON'S MAUDLIN, THOMAS & CAROLYN MEDIA USA MEDIACOM MILFORD, CITY OF MILLER, ANN MOTOR INN OF SPIRIT LAKE INC. MUESKE ELECTRIC INC. NOTEBOOM IMPLEMENT NW IA PLANNING & DEVELOP. OKOBOJI, CITY OF OSCEOLA CO RURAL WATER SYS.INC OSTOVIC, CHRISTINA PETE HOWE INDUSTRIAL REEKERS CLEANING SERVICE LLC RINGSTED DISPATCH SAFELITE FULFILLMENT INC. SAM WEDEKING EXCAVATING INC. SANDY LAW FIRM SCHUCHERT-LENTZ FUNERAL HOME SECRETARY OF STATE SHIELD TECHNOLOGY CORP. SPENCER AUTO PARTS SPENCER DAILY REPORTER SPENCER OFFICE SUPPLIES SPIRIT LAKE MED. CENTER STATE MEDICAL EXAMINER TERRIL, CITY OF TOWN & COUNTRY TRADEBE TRANE TRI-STATE LITHO LTD TRUE NORTH STEEL TRUE VALUE-MILFORD TYLER TECHNOLOGIES INC. US BANK VERIZON WIRELESS VIGDAL, ROGER WALMART COMMUNITY WELLE, BRIAN WELLMARK BLUE CROSS/SHIELD WHEATLEY PLG.& HTG. WOODWARD YOUTH CORPORATION ZEP MANUFACTURING CO

EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE PAPER FENCE EXPENSE UTILITIES SLURRY WORK A34 EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE TILE LINES SERVICE PUBLICATIONS GLASS TILE ATTY.FEES EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE CULVERT - PIPE EXPENSE EXPENSE EXPENSE EXPENSE SERVICE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE SUNDRY

41.97 115.66 6.87 2,937.06 297.16 2,376.61 126.15 137.50 395.00 1,199.11 1,684.03 98.90 30,025.00 761.36 70.59 2,000.00 297.59 112.99 11.50 1,562.50 927.00 40.00 196.66 382.50 323.32 1,100.00 30.00 4,056.00 93.85 85.61 511.32 580.00 3,422.80 66.53 468.00 9,916.75 6,206.28 641.00 18,525.68 122.88 10,801.00 1,159.35 1,010.13 600.00 9.30 725.00 870.00 147.48 1,399.50 105.91

ZIEGLER INC. FUND TOTALS RECAP 0001 GENERAL BASIC FUND 0010 MH-DD SERVICES FUND 0011 RURAL BASIC FUND 0014 WASTE REDUCTION FUND 0020 SECONDARY ROAD FUND 0021 DICKINSON COUNTY TRAILS DEV 0025 TRAILS MAINT. 0509 DD JT.61CD&E 1500 BUILDING & GROUNDS 4000 EMERGENCY MANAGEMENT 4010 E-911 SURCHARGES 8500 EMPLOYEE MEDICAL BENEFIT TRUST F GRAND TOTAL

EXPENSE GRAND TOTAL

8,047.15 439,389.05

188,462.18 25.56 243.18 19,241.11 98,405.48 114,506.81 9,396.15 470.81 5,744.89 449.39 928.24 1,515.25 439,389.05

Moved by Leupold, seconded by Johnson, to waive the second and third readings of the amendment to the Dickinson County Zoning Ordinance #102, Articles #3 and Articles #17.Roll call vote: Leupold-aye, Johnson-aye, Allen-aye, Jordan-aye, Gottsche-aye. Moved by Allen, seconded by Jordan to waive the second and third readings of Ordinance 15-1, a change in Zoning Map from A-1 Agriculture/R-1 Suburban Residential to GC General Commercial bringing the map into compliance with the Ordinance. Roll call vote: Allen-aye, Jordan-aye, Johnson-aye, Leupoldaye, Gottsche-aye. 10:00 A.M. Time for the Public Hearing on the Manure Management Plan for an existing swine operation adding acres, changing crop rotation or optimum yields, and updated P-Index. Chair Gottsche opened the Public Hearing. Owner of the operation is Duane Drost in NW ¼ of SW ¼, Section 11, Westport Township. Sanitarian Kohlhaase and facility owner Duane Drost and son Ben present to receive public comment as well as comment from the Supervisors. There being none, Chairman closed the Public Hearing. No action taken by the board on regarding the Plan. Moved by Jordan, seconded by Leupold, to approve the appointment of Neil Guess to the Board of Adjustment due to a vacancy created when a current board member moved from the area. Appointment is effective immediately. Roll call vote: Jordan-aye, Leupold-aye, Johnson-aye, Allen-aye, Gottsche-aye. Moved by Leupold, seconded by Allen, to approve a cash contribution that can be applied toward the local match requirement for the FY’16 Funding Schematic for the State Housing Trust Fund, and authorize board chair to apply signature to the award letter. The pledge will be in the amount of $8,041 and will address the affordable housing issues for Low and Moderate Income persons in Dickinson County. Roll call vote: Leupold-aye, Allen-aye, Johnson-aye, Jordan-aye, Gottsche-aye. IT Director Alissa Holtz present, requesting approval of AppAssure System Backup purchase in the amount of $35,883.14, which would enable the County to back up to a private entity in Des Moines, Iowa. The vendor is Alliance Technologies. There will be a recurring hosted backup monthly charge of $1,380.00. Moved by Allen, seconded by Jordan, to approve the purchase of AppAssure System Backup, in the amount of $35,883.14. Roll call vote: Allen-aye, Jordan-aye, Johnson-aye, Leupold-aye, Gottscheaye. Moved by Allen, seconded by Jordan, to enter into an agreement with Utility Rebate Consultants, Inc., a consulting firm that analyzes and reviews the way the client (Dickinson County) purchases and uses utilities, then will recommend to client cost saving action to be taken. No fees will be due URC unless and until a utility cost savings occurs. URC then will receive 50% of the savings created by their

recommendations and efforts for 24 months following the start of the savings reduction. Roll call vote: Allen-aye, Jordan-aye, Johnson-aye, Leupold-aye, Gottsche-aye. 10:30 A.M. County Engineer Eckert, and Brad Beck, Engineer with Beck Engineering present for bid letting of the 2015 Dickinson County Maintenance Building Site Grading and Utilities Project. Engineer’s estimate for project is $82,275.00 Bids were received from the following contractors: Valley Contracting Cohr’s Construction Diamond Concrete & Construction Beck Excavating, Inc.

$54,285.00 $72,840.00 $59,216.25 $79, 715.00

Apparent low bid was received from Valley Contracting, Beck will re-calculate the presented bid figures. Chairperson Gottsche opened the Public Hearing for the 2015 Dickinson County Maintenance Building Site Grading and Utilities Project on the proposed plans and specifications, form of contract and estimate cost of said project. The project shall have a final completion date of late fall or early winter, with a January bid letting for the actual building of the maintenance shop. There being no further comments or objections, Chairperson Gottsche closed the Public Hearing. Moved by Allen, seconded by Leupold, to accept the 2015 Dickinson County Maintenance Building Site Grading and Utilities Project Plan. Roll call vote: Allen-aye, Leupold-aye, Johnson-aye, Jordan-aye, Gottsche-aye. Moved by Johnson, seconded by Jordan, to approve the low bid if $54,285 from Valley Contracting of Estherville, IA, to perform the site grading and stub work in utilities for the aforementioned Milford Shop Project. Roll call vote: Johnson-aye, Jordan-aye, Allen-aye, Leupold-aye, Gottsche-aye. Dale and Theresa Guge homeowners on 240th Avenue, Spirit Lake Iowa, present. County Engineer Eckert has obtained pricing for pedestrian warning signs. Moved by Leupold, seconded by Allen, to approve the purchase of a black on fluorescent green W11-2 advanced warning approximately 500 feet northerly and southerly of the swim beach on M49 between Big Spirit and Little Spirit Lakes. The noninstalled price will be approximately $81.00. Roll call vote: Leupold-aye. Allen-aye, Johnson-aye, Jordanaye, Gottsche-aye. Jim Blum, Engineer and board member of the East Okoboji Lakes Improvement Corporation and residents of 28th Street /Francis sites area present regarding drainage issues. The group would like to see the County furnish the necessary Drainage Bond needed for a Drainage Petition to establish a Drainage District from the natural water course where it crosses 255th Avenue just south of 28th Street in Spirit Lake near East Okoboji Lake west to Hill Avenue from near 23rd Street North to 165th Street on the south. The proposed drainage area is approximately 416 acres and residents are concerned about the amount of soil erosion that is going into the lake, the damage to adjoining lands, and the safety concerns on 255 th Avenue with surface water over the road. After a lengthy discussion, the board would like to take some time to do a little more research on their options and will be re-addressed at a later meeting to be determined. Todd Hummel and Matthew Welsh from the NRCS present regarding drainage work proposed to be done in Section #1 of Center Grove Township, Drainage District #27. The proposal is to construct 6 WASCOBS throughout the section and placement of additional tiles but will need to tap into the main district. Moved by Allen, seconded by Leupold, to approve work for Todd Hummel in Drainage District #27, Section1, Center Grove Township and grant permission to tie into the County Tile. Roll call vote: Allen-aye, Leupold-aye, Johnson-aye, Jordan-aye, Gottsche-aye. Moved by Allen, seconded by Leupold to approve the FY 2015-2018 Maintenance Agreement with the City of Arnolds Par. The Agreement includes six joint jurisdictional roads and the city will pay Dickinson County $1150 annually for the additional services provided. Roll call vote: Allen-aye, Leupold-aye, Johnson-aye, Jordan-aye, Gottsche-aye.

Moved by Leupold, seconded by Jordan, to approve the FY 2015-2018 Snow Removal Agreement with the City of Milford. The Agreement includes eight joint jurisdiction roads and Dickinson County will provide centerline and edge line painting for all roads in lieu of the additional services provided. Roll call vote: Leupold-aye, Jordan-aye, Johnson-aye, Allen-aye, Gottsche-aye. Chair, exited the meeting. County Treasurer Kris Rowley present with the Treasurer’s Semi-Annual Publication Report for FY’15, and ending cash balance report and a recap of taxes paid, credits received, interest income, website update, office activities and staffing. As of 7-27-15, all delinquent taxes totaled $7,673.66, in which $5099.00 of that is suspended. Moved by Allen, seconded by Jordan to approve the Treasurer’s SemiAnnual Publication Report. Roll call vote: Allen-aye, Jordan-aye, Johnson-aye, Leupold-aye. Moved by Allen, seconded by Johnson, to abate the following United States of America Drainage Parcels assessment charges and administrative fees. Federal land is not subject to taxation including special assessments. Roll call vote: Allen-aye, Johnson-aye, Jordan-aye, Leupold-aye. Parcel

Amount

Fee

Total

05-03-100-006 05-03-100-007 05-03-100-008 05-03-100-012 05-10-100-002 05-10-100-004 05-10-200-001 05-10-200-004 05-10-300-001 06-34-200-001 06-34-200-004 03-20-300-001 03-20-300-002 03-20-300-004 03-20-300-005 03-30-300-001 03-30-300-002

$102.00 $71.00 $80.00 $11.00 $61.00 $5.00 $12.00 $5.00 $5.00 $166.00 $84.00 $130.00 $19.00 $45.00 $15.00 $37.00 $61.00 $909.00

$5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $85.00

$107.00 $76.00 $85.00 $16.00 $66.00 $10.00 $17.00 $10.00 $10.00 $171.00 $89.00 $135.00 $24.00 $50.00 $20.00 $42.00 $66.00 $994.00

Supervisor Johnson exited the meeting. Treasurer Rowley and Auditor Pedersen approached the board regarding Stamped Drainage District #91 requesting that the board levy an assessment against the landowners of said district to get the district solvent. There hasn’t been any activity in the district since 2003. Moved by Allen, seconded by Jordan to levy an assessment in Drainage District #91 to cover the principle/base total, abate the accrued interest and waive the administration fees. Levy will be assessed in the fall of 2015. Roll call vote: Allen-aye, Jordan-aye, Leupold-aye. Rowley addressed the board regarding the passage of a resolution that would allow the County to refuse the renewing of a motor vehicle if the person had delinquent mobile home taxes. Rowley sited Code Chapters 321.40 (5), 321.1 (36) (c), and 321.30 (1) (j) and (k) for justification behind the enforcement of a resolution. Moved by Jordan, seconded by Allen to approve Resolution 2015-8 regarding the refuse to renew statute in the Iowa Code. Roll call vote: Jordan-aye, Allen-aye, Leupold-aye. DICKINSON COUNTY BOARD RESOLTION 2015-8 BE IT RESOLVED that the Board of Supervisors directs that the Dickinson County Treasurer may refuse to renew the registration of a vehicle registered to the applicant for renewal of registration per Iowa Code

321, 40(5), 321.1(36)(c) and 321.30(1)(j) and(k), if the applicant has failed to pay any local mobile home taxes or mobile home associated building on leased land taxes due in the county until such local mobile home taxes and building on leased land taxes are paid. If the applicant enters into a payment plan that is satisfactory to the county treasurer, the county treasurer may temporarily lift the registration hold on an applicant to allow the applicant to register a vehicle for a period determined by the treasurer. PASSED AND APPROVED this 28th day of July, 2015. Rowley also informed the board of office and staffing updates. With the potential approaching retirement of a motor vehicle staff member, she would propose the hiring of a fulltime person to train in this current year as a motor vehicle and tax deputy backup. She has budgeted to hire a part-time employee this fiscal year so will come back to the board at a later date for approval of hiring a full-time position. The board gave their weekly board and committee reports. Vice-Chair Leupold recessed the regular board meeting at 12:35 P.M., Tuesday July 28, 2015 and called to re-convene as an individual county Board of Trustees for Joint Drainage District #61, Ditch #61, Branch 61 Open Ditch East Branch, Clay, Dickinson and Emmet counties. Members present: Allen, Jordan, Leupold. Absent, Chair Gottsche, and Johnson. Moved by Allen, seconded by Jordan, to appoint Leupold as Chairman, and Lori Pedersen, Dickinson County Auditor as Secretary. Roll call vote: Allen-aye, Jordan-aye, Leupold-aye. Moved by Allen, seconded by Jordan, to accept the Drainage Petition submitted by property owners of Joint Drainage District 61, Clay, Dickinson, and Emmet County, Branch 61 Open Ditch East Branch and to appoint Jacobson-Westergard and Associates, Inc., of 105 S 6th Street, Estherville, IA., as a qualified engineer to conduct a study to determine the necessity and feasibility of a cleanout and repair of Branch 61, Open Ditch. After board approval, the county auditor is directed to forward the petition to the Emmet County Board of Supervisors for their acceptance. Roll call vote: Allen-aye, Jordan-aye, Leupold-aye. Vice Chair Leupold adjourned the individual county held Joint Drainage District #61, Branch 61 Open Ditch East Branch meeting at 12:45 P.M. There being no further business presented to the board, it was moved by Jordan, seconded by Allen to adjourn. Roll call vote: Jordan-aye, Allen-aye, Leupold-aye. Adjournment at 12:45 P.M. Meeting adjourned to the call of the Vice-Chair . ___________________________________David Gottsche, Chairperson ___________________________________Lori Pedersen, Auditor

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