D2L Brightspace Import/Export/Copy Components

University Information Technology Services Training, Outreach, Learning Technologies and Video Production

Copyright © 2015 Kennesaw State University Division of University Information Technology Services This document may be downloaded, printed, or copied for educational use without further permission of the University Information Technology Services Department (UITS), provided the content is not modified and this statement is not removed. Any use not stated above requires the written consent of the UITS Department. The distribution of a copy of this document via the Internet or other electronic medium without the written permission of the KSU - UITS Department is expressly prohibited. Published by Kennesaw State University – UITS 2015 The publisher makes no warranties as to the accuracy of the material contained in this document and therefore is not responsible for any damages or liabilities incurred from its use. D2L Brightspace is a trademark of Desire2Learn Incorporated.

University Information Technology Services D2L Brightspace® - Import/Export/Copy Components Table of Contents Introduction............................................................................................................................................... 3 Objectives .................................................................................................................................................. 4 Copying Course Components .................................................................................................................... 5 Copying Course Components from the Edit Course Page......................................................................... 5 Exporting Course Components.................................................................................................................. 8 Exporting Course Components from the Edit Course Page ...................................................................... 8 Importing Course Content from a File..................................................................................................... 11 Importing files from the Edit Course Page .............................................................................................. 11 Additional Help ........................................................................................................................................ 14

Introduction The Import/Export/Copy Components tool is a very useful tool that allows you to migrate content among your courses. With the Import/Export/Copy Components tool, you may do the following: Copy Components: Copy materials between two D2L course sites in which you are listed as an instructor. Export Components: Exports all or part of your course to a ZIP file for later use. This option is useful if you want to preserve the materials for use in a future date. Import Components: This tool allows you to import an exported D2L package (.zip), a test bank, as well as other packaged files.

Objectives The following learning objectives are covered in this document:   

Copying materials between two D2L Brightspace Courses. Exporting Materials to a .zip package file. Importing materials from a .zip package file into your course.

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Copying Course Components The Copy Component tool allows you to copy items (quizzes, discussions, content, etc.) from another course. When you copy an item(s), the user data will not be copied. For example, if you copy a Discussion from another course, only the forum and topics will be copied. The student data in the course where the Discussion is being copied will not be transferred to the destination course. NOTE: If you are copying an item that is linked or has associated components, all of the connected components must be copied at the same time. For example, if you are copying a quiz that is associated with an item in the grade book, then you must copy both the Quiz and the item in the Grade Book at the same time. If you are copying your Content from one course to another, you must also copy your Course Files at the same time as well.

Copying Course Components from the Edit Course Page You may also copy course components from the Edit Course page. The following demonstrates how to Copy Course Components from the Edit Course page. 1.

Go to the Course Home page for the course that contains items that you wish to copy.

2. Click on Edit Course.

Figure 1 - Edit Course

3. Click on Import/Export/Copy Components.

Figure 2 - Import/Export/Copy Components

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4. Select Copy Components from Another Org Unit. Note: Also select Include protected resources.

Figure 3 - Copy Components from Another Org Unit

5. Click the Search for offering button.

Figure 4 - Search for Offering

6. Click on the Search icon to display the list of courses.

Figure 5 - Search for courses

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7. Select the course that contains the items that you wish to copy.

Figure 6 - Select the course

8. Click the Add Selected button.

Figure 7 - Add Selected

9. The course that you wish to copy from will appear. If there are only specific items within the course that you wish to copy, click on Select Components. If you wish to copy all components, click on Copy All Components. Figure 8 - Select Components

10. If you have clicked on Select Components, follow the steps below. Otherwise, skip to Step 10. a. Select the Components that you wish to copy. As you select these items, you may choose to Copy all items or to Select individual items to copy.

Figure 9 - Select the Components

b. Click Continue. Page 7 of 14

Figure 10 - Click Continue

c. You will be taken to the Confirm Components to Copy page. Click Finish to copy your course components. 11. When the copy process is complete, click the View Content button to view your course content. You will be taken to the content page of your course.

Figure 11 - View Content

Exporting Course Components Desire2Learn allows you to export items from your course to a file. When you export an item, the student data from the course will not be exported. For example, if you export an item in the Dropbox, none of the assignments submitted by the students will be exported. Desire2Learn also allows you to place content from another instructor’s course into your course. To do this, the other instructor should use the following instructions to export content from his or her course. Then, you can take the exported content and import it into your course.

Exporting Course Components from the Edit Course Page The following explains how to export course components from the Edit Course page. 1. Go to the Course Home page for the course that you wish to export items from. 2. Click on Edit Course.

Figure 12 - Edit Course

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3. Click on Import/Export/Copy Components.

Figure 13 - Import/Export

4. Select Export Components. If you want the files in the course to be exported, select include course files in the export package.

Figure 14 - Export Components

5.

Click the Start button.

6. Select the components that you wish to export. As you select these items, you may choose to Select All Components or individual components. Within individual components, you may choose to export all items or to select individual items to export.

Figure 15 - Select the Components

7. Click Continue. 8.

If you selected, Select individual items to export in Step 6, follow the steps below. Otherwise, skip to Step 9. a. Select the items that you want to export. Page 9 of 14

Figure 16 - Select the items

b. Click Continue. 9. You will be taken to the Confirm Components to Export page. Click Continue.

Figure 17 - Click Continue

10. Your content will be exported. When the process is complete, click on the Finish button.

Figure 18 - Click Finish

11. The Export Summary Page appears. Click on the Click here to download the export Zip package and save the .zip file to your computer.

Figure 19 - Downloading the .Zip Package

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Importing Course Content from a File D2L Brightspace allows you to import files that are provided to you by other instructors and sometimes by content vendors. The following types of files can be imported into D2L Brightspace:  An export file from D2L Brightspace.  A SCORM 1.1, 1.2, or 1.3 content package.

Importing files from the Edit Course Page The following explains how to import a file from the Edit Course page. 1. Go to the Course Home page for the course that you wish to import your data to. 2. Click on Edit Course.

Figure 20 - Edit Course

3. Click on Import/Export/Copy Components.

Figure 21 - Import/Export/Copy Components

4.

Select Import Components.

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Figure 22 - Import Components

5.

Click on the Browse button to locate the file that you wish to import into your course. Figure 23 - Click Browse

6.

Navigate to and select the file you wish to import.

7. Upon selecting the file you wish to upload, click the Start button. 8. The Preprocessing window will appear. For larger files, this process may take some time.

Figure 24 - The Preprocessing Window

9. When the system indicates that the Downloading file and Reading package processes are complete, click Continue.

Figure 25 - Click Continue

10. In the Select Course Material window, select your preferred option for when an existing file is encountered during the import process. You will have the option to either overwrite the existing file or to not overwrite the existing file. Page 12 of 14

Figure 26 - Do not overwrite the existing file

11. Select the Import metadata option if you want any metadata to be imported. Metadata is information that has been entered about file components such as images files. If you select this option and metadata is encountered, it will be imported.

Figure 27 - Import metadata

12. For Select Components to Import, you may specify whether to Import all items or to Select individual items to import.

Figure 28 - Select Components

13. Click the Continue. 14. If in Step 12 above, you selected Select individual items to import, go through the following steps. Otherwise, skip to Step 15. a. Select the items that you want to import.

Figure 29 - Select Items

b. Click Continue. 15. The Confirm Import Selections page will appear. Review the information on this page. If you need to make any changes, click the Go Back button. Otherwise, click Continue. Page 13 of 14

Figure 30 - Click Continue

16. After the import process is complete, click Continue.

Figure 31 - The Import Course Material Screen

17. The Import Summary will appear on your screen.

Figure 32 - Import Summary

18. Click the Course Home button to return to your course.

Additional Help For additional help, please contact the KSU Service Desk in either one of the following ways:  

Phone: 470-578-6999 Email: [email protected]

You can learn more about the KSU Service Desk by visiting their website: http://uits.kennesaw.edu/servicedesk/index.html

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