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Converting Classroom Application Training to e-Learning Modules Using Captivate Nick Stanziani, Duane Morris LLP
February 7 & 8, 2008 Produced by
Converting Existing Course Content to e-Learning
Converting Existing Course Content to e-Learning February 7 & 8, 2008
Converting Classroom Application Training to e-Learning Modules Using Captivate Quick to Create Quick to View Quick to Update
Polls 1 - 2 - 3
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Other Information About Me 8 years creating eLearning Mostly law firms Using Flash for years Started first eLearning project with RoboDemo
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The Issue Creating eLearning can be a time consuming process. If not done correctly, your learners will tune-out and their perception of your product will suffer.
When done properly... excellent first look at a new application or process...
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
The Issues with the Issue It takes time to create engaging eLearning Applications change often
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The A Solution eLearning that is •quick to create •quick to view •quick to update
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
The Quick and the Dull Needs to be quick! Also needs to be engaging, short concise, and informative.
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Getting Started
Training Outline Simulation or Demonstration? Story Board Split it? Capture Sizes Setting the Stage Recording Options Recording Editing Recordings Proofing Audio Adjusting Timings Additional Tools
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Training Outline Start with a training outline when possible
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Poll 4
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Simulation or Demonstration Demonstration Watch and Learn
Simulation Requires Interaction
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Poll 5
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
What’s the Story with the Storyboard? Easy to create Excellent return for your (time) investment Helps to judge the demonstration’s size Easier on proof-ers
Slide
Caption
Action
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Bolding in MS Word
None
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The following lesson details how to Bold in MS Word.
None
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Click to Continue.
BTN: Continue
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Select the word to be bolded. Double-click the desired word.
Highlight word via double-click.
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To Split or Not to Split Measure Twice – Cut Once •Use the storyboard to determine if the demonstration should be split into smaller modules.
AA
BB
CC
DD
ABCD ABCD
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Getting Started
Training Outline Simulation or Demonstration? Story Board Split it? Capture Sizes Setting the Stage Recording Options Recording Editing Recordings Proofing Audio Adjusting Timings Additional Tools
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Setting the Stage Determining the Capture Size
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Capture Size – Potholes Things to avoid: •scrolling w/in the program while recording •scrolling by the user when viewing
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Poll 6
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Capture Size – Resolution 1024 x 768 – Safe Standard? •Standard Browser = 980 x 545 capture size •when maximized, no scrolling •unless...
•Extra toolbars •Links, Google, Yahoo... all result in smaller capture size Valuable Real Estate
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Capture Size – Popup Window Advantage •Capture size 1014 x 710
Disadvantage •Need JavaScript •Can’t email link
What about Captivate’s fullscreen publish?
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Capture Size - Full Screen
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Polls 7,8
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Resizing – Pitfalls Extremely difficult to re-record individual slides after resizing Caption text can be cutoff upon resizing.
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Resizing - Tips 1. Complete the demonstration proof and audio 2. Save an original sized copy 3. Resize
Original
Extra crispy 24
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Capture Size – Final Considerations Make sure all the application’s notification and dialog boxes fit w/in the recording area. BIGGER isn’t always better.
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Setting the Stage The Dry Run
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Dry Run – Step 1 Set the application to the recording size
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Chicken or the Egg Set the application to specific dimensions or Set the dimensions to fit an application
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Set the Application to the Recording Size Setting the application to specific dimensions: 1. Open Captivate 2. New Project | Software Simulation | Custom Size 3. Enter the dimensions 4. Select the window/application 5. Snap to fit. 6. Cancel out of Captivate
Set the Recording Size to the Dimensions of the Application Setting the application to specific dimensions: 1. Open Captivate 2. New Project | Software Simulation | Application 3. Select the window/application 4. Snap to fit 5. Cancel out of Captivate
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Dry Run – Step 2 Prepare the application from a learner’s perspective
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Dry Run – Step 3 Go through the steps without recording
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Setting Options Captions, Highlights and More
Recording – Take 1 Set formatting options before recording •default caption and font color •Blue on Blue... so blue
•Highlight color
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Tap tap tap tap tap Typing options •No thank you.
Type your text and then press [Print Screen]
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Full Motion Difficult to update Color Looks off and text looks blurry •32bit color increases file size Creates additional SWF
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Polls 9,10
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Start Recording ACTION!
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Recording Tips Not time sensitive Take plenty of extra screen shots If you make a mistake early on in the recording, it may be easier to cancel and start over Take plenty of extra screen shots, especially if screens have to load. IT DOES NOT COST YOU MONEY TO CAPTURE EXTRA SLIDES. Don’t drag the scrollbar when scrolling to avoid “motion capture”. Naming the Project: •Stick to your conventions, if you don’t have conventions; make some. 39
Recording Tips – a few more When capturing "menus with sub-menus" press [print screen] with each sub-menu. •Be aware of your mouse’s location
SHOW TYPING [print screen] after typing each field
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Recording Tips – last two three Naming the Demo •No spaces •Start the name with the program name
Location •Adobe suggests not saving to a network drive. This is shown to be a contributing factor to file corruption.
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Editing The Cutting Room Floor
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Working with Recorded Slides Som of the application capturing I do deals with how something will look the first time... ... I’ll make a copy of the initial (raw) capture and save it as a backup – just in case.
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Working with Recorded Slides Save Often •Captivate CAN crash
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Initial Review Remove all ‘junk slides’ •half loaded pages and the like I’m glad I took all those extra screen shots!
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Adding Captions and Text Don’t copy and paste from Word Make sure all the text displays after clicking OK •"eye pleasing" dimensions
Smaller in width than half the stage size
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Two Stones – One Bird Simple process that requires two or more slides First Slide
Second Slide
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Points of Significance Highlights Animated Arrows Zooms (cool) when working with small toolbar buttons
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Zoom Tips What if I don’t want a square zoom...
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Fixing Mistakes Without Re-Recording A good screen capture tool and a steady hand
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
I’ve got a name... NAME IMPORTANT SLIDES! •Start of process and end of process •Important steps in a process •Easier to review •Easier when adding buttons that "go to slides"
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The “Learning” in eLearning
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
The First Slide In the beginning there was "a title"... State the title/name Description
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The First Slide - Maybe May be 2nd or 3rd slide depending upon length of objectives and possible title flourish Objectives Buttons to jump to sections or continue, if necessary
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
The Last Slide – of a section Button to jump back to main menu Button to continue, if applicable
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The Last Slide – of the Demonstration State title again ~ "you have just completed..." Button to "View Again" Don’t auto-close •add text, close window
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
The Middle Explain what you are going to do. Do it. •Don’t be overly vague
Describe the results of "doing it." “Do it again", ask the viewer to "do it", or ask questions about what you "just did."
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The Middle - continued Do not spend too much time on adjusting the timings The timings can not be completely wrong due to the need for proofing
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Images and Animations There is always a way to sneak in an image or three to gussy up the demo... ...don’t distract from the purpose of learning.
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Images and Animations – continued Word clipart, the PNG files look great •Offline: Clip organizer my documents/ my pictures/ clip organizer
Transparent background and subtle dropshadows or glows "A Picture or 1000 words? Choosing the right graphics for your e-Learning" by Safko
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
The Finish Line Only a few more slides in this presentation... I promise.
Proofing Run spell check Publish for print and provide printout to proof-ers. •handouts options for short demos •File | Export | Project Captions, for longer demos
Make sure all text is visible in captions. Select the playback controls and publish options that will be used in the final version. Publish to a location others can access and provide a link. 62
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Reading is Fundamental Unless I’m reading at my computer... this topic is of limited or no interest to me and I’m sleepy and my work is building up and I didn’t want to take this class anyway and I could just read the manual and I’m hungry and would rather go to lunch...
Recording Audio Try not to record the audio until everything is proofed Record the audio onto the slide not the caption Adjust your audio options as necessary to get the best quality sound Preview using the same method as learners Remove dead air at beginning and end of recording
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Adjusting Caption Timings Smooth Not Fast Single Caption Overhang
Multiple Caption Overhang
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Publishing Output Options and Skins
Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Publish Options Give the file a Project Name, author... •General Preferences or Info in publish settings
Title: Replaces spaces with dashes or underscores. Folder: Be consistent with where you publish files. Output: Export the HTML if desired. •No full screen. •Dreamweaver CS3 does a much better job of coding the html and java required for Flash. 67
Skins Creates multiple swf / Try to be consistent and use the same playback control for all projects Remove button options that don’t apply Remove borders – •Increases footprint
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Additional Tools Screen Capture tool •FullShot by www.inbit.com
Professional microphone for audio recording Table-top stand for microphone Pop-filter for microphone to stop those annoying P’s USB pre-amp •Audio level boosting •Interface for microphone
Quiet room with little to no echo or outside noise 69
In closing... eLearning that is quick to create, quick to view and quick to update.
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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Converting Existing Course Content to e-Learning February 7 & 8, 2008
Contact Information Nick Stanziani –
[email protected]
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Session #402 – Converting Classroom Application Training to e-Learning Modules Using Captivate – Nick Stanziani, Duane Morris LLP
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