Conversion Chart for SUNY Item Numbers Previous SUNY Administrative Procedures Item # Title Rules and Regulations Pertaining to Residence in 005 Dormitory Housing Rules and Regulations Pertaining to Students 005.1 Housed in State University Owned, Leased or Operated Facilities 005.2 006 007 007.1 007.2
Off-Campus Housing Services – Regulations Transportation of Persons Requiring Emergency Medical Care Policy on Use of University Facilities by Commercial Enterprises State University Campuses or Facilities Use of Computer Equipment or Services by Non-Affiliated Institutions and Organizations On-Campus Banking Services
008
Use of University Facilities by Non-Commercial Organizations
009
Individuals Authorized to Approve State Vouchers
010.0 010.1 010.2 010.3 010.4 010.5 010.6 020
Tuition, Fees, Rentals and Other Charges Establishment of Residence for Tuition Purposes Unpaid Tuition, Fees, Other Charges & Loan Obligations
Current University-wide Policy and Procedure Library Item # Title Rules and Regulations Pertaining to Residence in 3651 Residence Hall Housing 3652
Rules for Students Housed in University Owned, Leased or Operated Facilities
3450
Off-Campus Housing Services Regulation
3853 5605 5603.2
Transportation of Persons Requiring Emergency Medical Care Policy on Use of University Facilities by Commercial Enterprises Appendix A in Use of Computer Services by NonCommercial Organizations. N/A
5603
Use of Facilities by Non-Commercial Organizations N/A
7814 7810 7301
Tuition, Fees, and Other Charges - Definitions Residency, Establishment of for Tuition Purposes Billing, Refunds, Collection, Write-offs Policy for Tuition, Fees, Other Charges
Payment of Tuition & Other Charges by Credit Card Third Party Payment of Tuition, Fees, Rentals & Other Charges Third Party Payment of Program Costs Office of Vocational Rehabilitation Sponsored Students Payment of Page Costs for Articles Published in Scholarly Journals
N/A 7813 7812
Third Party Payment of Tuition, Fees, Rentals & Other Charges Third Party Payment of Program Costs N/A N/A
050
Fees, Charges and Deposits
7804
Fees, Rentals, and Other Charges
051
Dormitory Operations Under IFR Procedures
7605
Residence Hall Operations Under IFR Procedures
Dormitory Telecommunications Policy
7606
Residence Hall Telecommunications Policy
College Fee
7800
College Fee
051.1 052
053
054 054.1 055
Student Activity Fees
Pre-Admission Deposits – Undergraduate Programs Pre-Admission Deposits – Graduate Program Tuition – Fees, Rentals, and Other Charges
Separated into two documents: Student Activity Fees - Fiscal & Accounting 3900 Procedures 3901
Student Activity Fees - Mandatory
7801 7802
Deposits - Pre-admission – Undergraduate Program Deposits - Pre-admissions - Graduate Program Combined into one document:
Conversion Chart for Item Numbers from SUNY Administrative Procedures Manual to University-wide Policy and Procedure Library
compiled by Thomas Hippchen updated 6/7/2007
055.1
Fees, Rentals and Other Charges Tuition - Deferral of Tuition
055.2
Tuition – General Policies, Rules and Regulations
Tuition Schedule 7815
055.4 055.5 057 057.1
Fees, Rentals and Other Charges Tuition - Credit Courses Given by Educational Television Fees, Rentals and Other Charges Tuition - Credit Courses Given by Independent Study/Correspondence Refunds
N/A N/A
7301 7808
057.3
Refunds – Tuition and Fees Refunds to Students whose Programs Drop Below 12 Credit Hours Refund Policy – Board
057.6
Refunds, College Fee
7301
057.1.1
057.7 057.8 057.10 059
059.1
059.1.1
059.1.2
059.5
059.5.1
059.5.2
059.7 060 080 080.1 081
Refund for Pre-admission Deposits – Undergraduate Programs Refund – Tuition Waiver, Critic/Supervising Teachers Refunds - Payment Made by Credit Card Tuition and Fee Assistance for Employees Waiver of Tuition, Fees and Other Charges Waiver of Tuition for Specified Appointees Waiver of Tuition, Fees and Other Charges Waiver of Tuition for Specified Appointees Application for TAP and/or SUSTA Benefits Waiver of Tuition, Fees and Other Charges Waiver of Tuition for Specified Appointees Affidavits if Family Income Exceeds Prescribed Levels Waiver of Tuition for Critic or Supervising Teachers Waiver of Tuition, Fees and Other Charges Waiver of Tuition for Supervisors of Social Service Field Work
Waiver of Tuition, Fees and Other Charges Instructions for Processing Tuition Waiver Certificate Form 8-143 and A-143 Waiver of Tuition, Fees and Other Charges Course Auditors Procedures for the Awarding of Graduate and Teaching Assistantships at State-Operated Campuses Appointment of Peace Officers and Security Officers Possession, Storage, Care and Use of Weapons and Firearms on State-Operated Campuses Use and Issuance of Uniform Traffic Tickets
7806
7807 In process
Combined into one document: Billing, Refunds, Collection, Write-offs Policy for Tuition, Fees, Other Charges Refunds - Students Whose Programs Drop Below 12 Credit Hours Refund of Board Billing, Refunds, Collection, Write-offs Policy for Tuition, Fees, Other Charges Refunds - Pre-Admission Deposits – Undergraduate Programs Critic Teacher Waiver Module
N/A 8205 Tuition and Fee Assistance for Employees Separated into two documents: Waiver of Tuition for Specified Appointees, Policy 8292 on Waiver of Tuition for Specified Appointees, 8293 Procedure for Incorporated into 8293 Waiver of Tuition for Specified Appointees, Procedure for
1904.1
Appendix A in Waiver of Tuition for Specified Appointees
Tuition Waiver Program for Critic/Supervising Teachers, Policy on Separated into two documents: Tuition Waiver Program for Supervisor of Social 1903 Service Fieldwork, Policy on Tuition Waiver Program for Supervisor of Social 1904 Service Fieldwork, Procedure for 1902
N/A 7816
Waiver - Tuition for Course Auditors N/A
5400
Appointment/Removal & General Duties, Guidelines for Police Officers
5403
Firearms on State-operated Campuses
Conversion Chart for Item Numbers from SUNY Administrative Procedures Manual to University-wide Policy and Procedure Library
N/A compiled by Thomas Hippchen updated 6/7/2007
090
092
Travel Expenses for Official University Business Use of State-Owned and Privately Owned Vehicles for Official University Business Off-Premises Meetings
095
State Passenger Vehicles
091
096 101 103 105 110 110.1
Procedures for Suspected Fraud or Irregular Activities Authorized Use of Facsimile Signature Machines Under Specified Controls Receipt and Handling of Student Loan Checks Under the Guaranteed Student Loan Program Preparation of Special Charge Vouchers for Payments to Foreign Vendors State Bank Accounts – Designation of Bank Depositories State Bank Accounts – Monthly Reports of Bank Balances
110.2
State Bank Accounts – Collateral for State Monies
113
Cash Advance Accounts Use of Insurance Payment Receipts for Repair of Accident Damage to State Vehicles Fees for Employees Attending Non-Credit Programs Obtaining Advance Honorariums for Distinguished Lecturers, Speakers & Performing Artists Obtaining Advance Payment for Lecturers, Speakers and Performing Artists as Required by Contract Honoraria Payable to Employees of State University Payment of Honorariums/Fees (Non-State Employees) Payment of Honorariums/Fees Advance Payment with Non-State Funds
118 123 140 140.1 141 142 142.1
151
151.1
152 152.l 152.2
N/A N/A N/A This is being separated into different documents. 5601
Passenger Vans
9001
Suspected Fraud or Irregular Activities, Procedures for N/A N/A N/A
7400
Combined into one document: State Bank Accounts
N/A N/A N/A N/A N/A 8950
Honoraria & Travel Reimbursement by University Employees N/A N/A
Collection of Delinquent Accounts 7301
Combined into one document: Billing, Refunds, Collection, Write-offs Policy for Tuition, Fees, Other Charges
8801
Payroll Deduction for the Collection of Traffic Fines
Write-Off to Student Delinquent Accounts Receivable and Overpaid Accounts Payroll Deduction for Collection of Traffic Fines Payroll Deduction for Collection of Traffic Fines Research Foundation Employees Payroll Deduction Program for Campus Related Foundations
Conversion Chart for Item Numbers from SUNY Administrative Procedures Manual to University-wide Policy and Procedure Library
Being reviewed Being reviewed compiled by Thomas Hippchen updated 6/7/2007
157 157.1 157.2 161 165 166 170
Refunds Instructions for Preparing Request for Refund Form 8-99 Instructions for Preparing Special Charge Voucher for Refunds Foreign Travel - Per Diem Rate Payment for Interview Travel Expenses Incurred by Candidates for Staff Appointment Payment of Moving Expenses for New Appointees Payments to the University Income Fund for Tuition Waivers
N/A N/A N/A N/A 8951
Travel Expense, Payment of Interview
8200
Moving Expenses, Payment of N/A
Separated into three documents: 240
250
Small Claims Procedures
Reporting Accidents
6303
Small Claims Policy
6304 6305
Small Claims $250.01 to $5K Small Claims of $250.00 or Less
6607
Reporting Accidents
Separated into three documents: 260
Gift Acceptance Procedures
300
Purchasing and Contracting Procedures Group Purchasing Procedures - Hospitals and Clinics
300.1 300.2 310 311 312 323 343 390 390.1 501 501.1 510 530 530.1 530.2 530.3 530.4 530.5
9250
Gift Acceptance Procedures Naming Opportunities on State University 9251 Campuses, Policy Naming Opportunities on State University 9252 Campuses, Procedure 7553 Purchasing and Contracting (Procurement) Incorporated into 7553 Purchasing and Contracting (Procurement)
Health Related Services Contract Procedures
4300
Health-Related Services Contract Procedures
Procedures for Processing Proposed Contracts and Contract Amendments
7553
Purchasing and Contracting (Procurement)
Procedures for Retaining and Paying for NonCredit Continuing Education Instructional Services Procedures for Processing College Work-Study Program Agreements with Eligible Organizations Rental of Property Not Covered by Formal Lease or Contract Communications - Listing of Candidates for Degrees Civil Defense - Alternate College Pairing for Essential Records Civil Defense - Roster of Employees and Students Display of the Flag Display of the Flag Procedures for the Acquisition and Disposal of Real Property Physical Plant Management Table of Contents Physical Plant Preventive Maintenance Program Energy Conservation and Management Physical Plant Management - Project Requests Special Fund Estimate Procedures Short Form Contract Procedure
8003 3401
Retaining and Paying for Non-Credit Continuing Education Instructional Services Federal Work Study Program Agreements with Off Campus Agencies, Procedure for N/A N/A N/A N/A
5600
Display of the Flag
Conversion Chart for Item Numbers from SUNY Administrative Procedures Manual to University-wide Policy and Procedure Library
N/A N/A N/A N/A N/A N/A N/A compiled by Thomas Hippchen updated 6/7/2007
530.6 530.7 530.8 530.9 530.10 540
Formal Contract Procedure Emergency Repair Procedures Construction Contracting Procedures Consultant Service Agreements Design and Construction Activities on University Campuses Property Control System
7554 7555
N/A N/A Construction Contracting Consultant Service Agreements
Conversion Chart for Item Numbers from SUNY Administrative Procedures Manual to University-wide Policy and Procedure Library
N/A N/A
compiled by Thomas Hippchen updated 6/7/2007
