Contact: Dirk Bezuidenhout Cell Phone: 083 377-8640 E-Mail: [email protected] Landline Phone: +27 087 150-8178 JHB Message Centre: +27 (011) 902-1228 Website: www.abatrans-software.com E&OE July 2012 © Abatrans Software Solutions

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Who is AbaTrans Software … ?

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BUSINESS

Our experience with a wide range of transport companies since 1994, has enabled AbaTrans Software to become a highly-effective solution provider for the transport industry.

Do you agree that ...? Ÿ No two transport companies operate in the same way. Management styles vary from micro-management to flying by the seat of your pants! Ÿ Different types of operation - whether full truck loads, consolidated loads or contract work create their own particular workflows and methods.

Are you part of the Transport Recession? Why are so many transport companies shutting their doors - from huge established transporters who have been around for 20 years or more to the many medium and small transporters? We also know that the abnormal load transporters are hurting because of the downslide of the engineering / construction industries at this time. However, the competition in the other areas of the transport industry has not changed drastically - Transnet has not taken away business with a fancy new railway system, our shipping ports are still relatively active, cross-border work is still happening ... so what’s the problem? Ÿ Clients have tightened their own belts and now demand more realistic load pricing and transport services – and they shop around to get the best quote. Their loyalty is only to the transporter with the best price. Ÿ Transporters have overstaffed administration and accounting departments and their operations departments spend their time on chasing paper instead of getting new loads – and being competitive in the market. The “tail wagging the dog” syndrome. Ÿ Transporters are cutting prices just to get the loads – but doing so without any solid management information to back up or support their price cut decisions - this is a recipe for sure disaster. Ÿ Many transporters (big and small) don’t have a clue where money is being wasted in their day-to-day operations and without this information, can’t take decisive action to fix the problem areas. This mis-management has been the death of many companies recently. Ÿ Lack of controls and procedures leads to bad operations and accounting practices which result in loss of revenue e.g. Loads not being invoiced because quotes and PODs disappear. Can you identify with more than one of these problems?

What proactive steps are you taking to avoid landing in the same position?

Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

Ÿ Every transport company is unique: Some companies use sub-contractors, some only do full loads, some need a warehousing component. Many companies act as brokers for the transport industry. Ÿ Information is power: Allowing management to be proactive rather than reactive. Ÿ Management Information Reporting needs vary greatly from company to company and month-end consolidations are time-consuming. The need for up-to-date management, statistical and operational information is a vital aspect of any transport business. How you want it, when you want it. Ÿ Crisis-management has far-reaching repercussions. Often the "left hand doesn't know what the right hand is doing" within the various divisions of the company. Ÿ Scheduling and allocation of available resources, re-routing and breakdowns are difficult to monitor. This impacts forward planning and results in lost business and poor customer service. Ÿ Methods of fleet maintenance are different - servicing in-house or outsourced. Tracking of costs always becomes vital.

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What is the cost of a bad decision? Are you “flying by the seat of your pants”?

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Do you make incorrect assumptions about areas of your operation with regard to profitability / non-profitability because you lack the ability to quickly produce up-to-the minute reports at any time of the month?

Are you losing the paper war? Ÿ How many wasted hours do you spend on administration, timeconsuming queries and paper shuffling? Ÿ Can you instantly find load or job numbers, customer invoices, etc., when handling a query from a customer?

Is your Accounting software useless as a decision-making tool?

Ÿ How many hours would you save if you could produce this information at the push of a button?

Its not enough just to have accounting figures. For instance, can your accounting package produce reports that answer these questions:

Ÿ Does your lack of efficiency project a bad company image?

Ÿ What percentage of the time are your trucks standing in the yard because of no loads, or unresolved maintenance problems, etc.? Ÿ Which truck (and driver) is running up abnormal maintenance costs? Ÿ Which loads have the operations department forgotten to invoice when swamped with other work? Ÿ What sub-contractor handled which loads and which loads don’t have Proof of Delivery (POD)? Ÿ Can you produce a full history of all invoices, credit notes and payments per load?

Accounting software is almost useless for running a transport company efficiently! A Balance Sheet does not zero in on specific problem-areas and costly, bad decision-making. Divisions such as Operations, Warehousing, Maintenance and Accounting need to share common data. Duplication and recapturing of data results in wasted man hours and human error. This also results in the number of administration and accounting staff required becoming "top heavy". No transport company can exist successfully over the long term without specialized transport software and specific transport-related reporting.

Ÿ Can you produce a detailed history of all the loads handled? Ÿ Can you instantly produce reports on Sales by Customer, Truck or Sub-Contractors? Ÿ How do you quickly calculate or produce cost breakdowns, sales splits, gross profits, etc.?

Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

What would it mean to you to have this decision-making information at your fingertips?

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What is AbaTrans Online … ?

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BUSINESS

AbaTrans Online is a suite of cost-efficient specialized software solutions that can be accessed via the Internet - ideal for any transport company or transport broker.

What are the benefits to you? Ÿ Your major benefit is that the AbaTrans Online applications incorporate all of the most important functionality that is found in our larger in-house applications, including management and statistical reporting.

Why AbaTrans Online Applications? Since 1994 we have had close contact and firsthand experience with all types of companies in the Transport Industry, both large and small. We have developed all types of huge in-house transport software applications, customized for our clients’ purposes. These systems have kept pace and been upgraded in tandem with our client’s successes and growth over the years. However, we have known for a long time that the transport industry is not made up of only the multi-million Rand corporations. Over the years we have been inundated by requests from the small to medium size transporters, looking for specialized software to run their smaller operations – but the cost of the in-house software applications was just too high for them to afford. With the advent of better communications technology and affordable high-speed internet lines such as ADSL and 3G, our technical department have come up with an extremely cost-effective method of being able to provide most of our AbaTrans software applications as online versions. These Online applications include: Ÿ AbaLoad © Debtors and Load Management Ÿ AbaWarehouse © Warehousing & Load Consolidation Ÿ AbaFleet © Workshop Maintenance Optional add-on modules can be integrated such as AbaQuote, AbaCash, AbaFuel and AbaCreditors

This means that AbaTrans Software Solutions are now accessible and affordable - even to the smallest start-up transport operation.

Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

Ÿ You don’t have to pay for expensive software development costs as you would for an in-house application because you only lease the right to use the AbaTrans Online application(s). Ÿ Your computing hardware outlay is minimal and easy to operate. Ÿ You don’t have to pay for on-site installation, training, support and travel costs. Ÿ We provide online database and administration support so we can fix any data / operator errors quickly and easily – you don’t have to wait hours for us to arrive at your offices. A simple email, skype chat or video message or normal phone call does the trick. Ÿ Security of your important data is even higher than it would be if it formed part of an in-house system at your premises – all your data is stored (and backed up daily) to a number of secure online locations around the world – a perfect system of back up. Now the criminals can steal your computers – you will never have to recapture months and years of data again – because the thieves can’t walk out the door with it! Just replace your computers, install the software again and you are up and running immediately. See the next page for even more benefits to you ..

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AbaOnline Applications are …

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Comprehensive and Accurate Quick and Easy to Use Efficient and Affordable

More benefits of AbaOnline … Ÿ Every online application comes with a comprehensive step-by-step instruction manual so it’s easy to learn and to train new staff members. Ÿ You can operate your software 24 hours a day, from literally anywhere in the world – your office, your home, on the road - all you need is a good reliable ADSL, Wireless or 3G internet connection and your laptop! How impressive would it be to call up a customer’s latest load or accounting history right there in his office via your 3G connection? Ÿ All documents such as quotes, invoices, credit notes, statements, load confirmations, etc. can be produced in a PDF file format which can be attached to an e-mail for sending. No more snail-mail costs. Ÿ When we make modifications, enhancements or release upgrades for your chosen AbaTrans Online application, you will automatically receive these – free of charge. The software is clever enough to check for these upgrades without you even having to tell it to do so. Ÿ When the time comes for you to expand your operations and you find that you need your very own customized in-house AbaTrans software application, we can guarantee that all your existing data will not be lost – just simply transferred to your new in-house AbaTrans system.

How do we do it? The AbaOnline computing and software requirements are very basic and affordable. Your computer setup requirements This is minimal – there are no expensive or complicated requirements: Ÿ Any normal PC or Laptop system running Windows Vista, Windows XP or Windows 7. Disk space requirements range from a mere 5 megabytes to a maximum of 15 megabytes. You can even have multiple operators or departments accessing the AbaTrans Online system at the same time via your existing office network. Ÿ A printer for invoices, statements, reports e.g. a Laser (recommended for costeffectiveness) or Inkjet Printer. Ÿ A reliable ADSL Internet connection or a 3G connection or a Wireless connection (Recommended 384K or better speed).

Your AbaTrans Online Software This is how it’s done: Ÿ You provide us with some very basic information about your Internet connection so that we can ensure that each of your systems can communicate with the AbaTrans Online Application. We set up unique security access codes and passwords for your use. Ÿ You provide us with your company logo and other company details that you want to appear on all your “public” documents such as invoices, statements, etc. We incorporate these into the Application software for you. Ÿ We then send you some very simple instructions to install the software application onto your PC(s). Ÿ You log in with your unique security code and password – this gives you access to the Online portion of the AbaTrans Application and your own securely protected database. Ÿ Start operating immediately. That is really all that it takes!

Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

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Do you spend at least 80% of your time on tasks that bring in the money?

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What would it mean to your bottom line if you and your operational staff could spend 80% of every day proactively growing your business and making more profitable sales?

AbaLoad Output and Reports All reports can be viewed on the screen, printed or exported to a PDF document (for e-mailing) or to a spreadsheet format.

Public / Accounting documents: Ÿ Quotation

The AbaLoad © Debtors and Load Management AbaLoad is the core application for the efficient control of Debtors and the management of loads. All relevant information regarding a load is captured into AbaLoad which then serves as the basic data source for comprehensive management reporting and statistical information. AbaLoad can also be used in a brokering environment. AbaLoad is designed to handle Full Truck Loads. Should you require consolidated loads, please have a look at our AbaWarehouse application. Basic Functionality of AbaLoad 1. Control of master files - customers, suppliers, drivers and truck information. Manage Sub-Contractors details if required. 2. Generate Quotations - which can be converted to a load and then to an Invoice. 3. Capturing of load information and generation of Load Confirmations to supplier and to customer. Load pricing calculations by units e.g. Ton, pallet, full load, etc. Generate manifests for cross-border loads.

Ÿ Invoices, Credit Notes and Statements Ÿ Load Confirmations - to supplier and customer Ÿ Manifests & Consignment Notes

Management / Financial reports: Ÿ Outstanding Invoices report Ÿ Outstanding POD’s Ÿ Loads not Invoiced Ÿ VAT Report Ÿ Age Analysis Ÿ Sales by Customer, Sub-Contractor and Truck - summarized or detailed Ÿ Truck Revenue Analysis Ÿ Transport gross profit report for subcontractors Ÿ Purchase Summary by sub-contractor Ÿ Sub-Contractors' Analysis

4. Capturing of Proof of Delivery (POD’s). 5. Produce invoices, credit notes and statements with your corporate logo and other company details. 6. Provides full history of all transactions for summary reporting purposes irrespective of time period. Provides Load Histories for management reporting purposes. 7. Full search and data sorting capabilities on Load No., Customer, SubContractor, Truck, etc. Optional Add-on modules: AbaCash, AbaFuel and AbaCreditors Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

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Do you have to work overtime because your paperwork takes so long to produce … ?

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Goods are received, consolidated and despatched without having to duplicate data entry. Faster turnaround means more loads out the door on time.

AbaWarehouse Output & Reports All reports can be viewed on the screen, printed or exported to a PDF document (for e-mailing) or to a spreadsheet format.

Public / Accounting documents: Ÿ Goods Received Notes Ÿ Load Sheets, Consignment notes Ÿ Load Manifests Ÿ Invoices, Credit Notes and Statements Management / Financial reports: Ÿ Outstanding Invoices / Loads not invoiced reports Ÿ Outstanding POD’s Ÿ VAT Report Ÿ Age Analysis Ÿ Sales by Customer, Sub-Contractor & Truck - summarized or detailed

AbaWarehouse © Warehousing & Load Consolidation AbaWarehouse © Warehousing and Load Consolidation is used as a central point of data entry for all goods entering and exiting your warehouse. It includes the management of Debtors together with detailed financial reporting. AbaWarehouse is used for both Consolidated Loads and Full Truck Loads. AbaWarehouse functionality includes: 1. Control of master files - customers, suppliers, drivers and truck information. Manage Sub-Contractors details if required. 2. Control goods received into your warehouse by generating Goods Received Notes.

Ÿ Truck Revenue Analysis

3. Generate Load Sheets and Consignment notes. Performs load pricing calculations by units or volumetric e.g. Ton, pallet, full load, etc.

Ÿ Transport gross profit report for subcontractors

4. Create Load Manifest(s) and Delivery / Distribution documents, including multiple drop-off.

Ÿ Purchase Summary by sub-contractor Ÿ Sub-Contractors' Analysis

5. Capturing of Proof of Delivery (POD’s).

Ÿ Trip Sheets - for multi-distribution of loads at point of arrival

6. Produce invoices, credit notes and statements with your corporate logo and other company details.

Ÿ Warehouse utilization e.g. Length of storage period

7. Provides full history of all transactions for summary reporting purposes irrespective of time period. Provides Load histories for management reporting purposes. 8. Full search and data sorting capabilities on GRN No., Load No., Consignment, Customer, Sub-Contractor, Truck, etc. Optional Add-on modules: AbaCash, AbaFuel and AbaCreditors

Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

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Can you monitor your Fleet Maintenance & Fuel Costs on a daily basis …?

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Constant monitoring of Fleet Maintenance and fuel costs is critical. Your largest expenses are for fuel, maintenance and the cost of repairs. Our AbaFleet helps you to do just that!

AbaFleet Output & Reports All reports can be viewed on the screen, printed or exported to a PDF document or in a spreadsheet format. The standard output reports are: Ÿ Job Cards Ÿ Maintenance Schedule Ÿ Remittance Advice (creditors)

AbaFleet © Workshop Maintenance

Ÿ Costs by Vehicle, Creditor and Maintenance Category

AbaFleet © Workshop Maintenance and Fleet Management is used for the control of all fleet expenditures (creditors), vehicle maintenance, spares, consumables & historical records for management analysis. Full Stock and Fuel control management is included.

Ÿ Stock Summary Report

AbaFleet functionality includes: 1. Control of master files - Vehicles, stock, maintenance categories, creditors, labour and fuel depot(s) information. 2. Job Card control - All expenditures (and stock usage) is controlled by the Job Card function. Can be categorized based on the type of work required, e.g., maintenance, breakdown, accident, and so on. 3. Full stock control of spares and consumable in workshops. 4. Fuel Purchases (multiple depots - if required) are handled as any other stock item. All fuel used by vehicles (plus odometer readings) is captured via a specific Fuel input screen. 5. Recordkeeping of Maintenance Schedules. Can be calculated and monitored based on odometer readings. 6. Maintains complete vehicle history in terms of maintenance and expenditure. 7. Provides functionality to perform Creditors account reconciliations. 8. Cost analysis of vehicles and entire fleet for any period. 9. Can be integrated with AbaLoad (Debtors and Load Management) and / or AbaWarehouse (Warehousing and Load Consolidation). Optional Add-on modules: AbaCash

Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

Ÿ Fuel Purchases e.g. by Depot, and Vehicle Ÿ Vehicle Fuel Consumption report

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AbaOnline allows you to choose only the functionality you need …

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This means that you can save money because you don't pay for those parts of the software that you don't use!

Optional Add-on Modules to extend functionality There are various Add-on Modules from which you can choose, depending on the core Application e.g. AbaLoad, AbaWarehouse or AbaFleet. Each Add-on extends or enhances the functionality of the basic Applications.

AbaCash - Petty Cash Control Module AbaCash is an add-on Module and is used for keeping track of Drivers' petty cash payments, toll fees, etc. Can be integrated into AbaLoad, AbaWarehouse or AbaFleet Applications.

How do you incorporate AbaOnline data into your Accounting Package? Most of our clients have purchased accounting software packages such as AccPac, Pastel, Sage or TurboCash. There is no need to duplicate transactions into an accounting package. It is a simple matter of printing whatever monthly report from the AbaTrans Application e.g. Sales, purchases, etc. and then capturing the totals as journal entries into whatever accounting package you use. We do have a Creditors Module (AbaCreditors) which can be integrated with a number of our AbaOnline Applications as well. Ask us for more details.

AbaFuel - Fuel Usage Management This is an add-on module which is used to control all fuel bought, used or sold (includes multiple depots). Essential for monitoring your vehicle fuel and producing Consumption Analysis reports per vehicle. Can be integrated into AbaLoad and AbaWarehouse Applications.

AbaCreditors

Contact us for a Demonstration

Add-on module to capture creditors’ invoices so that proper creditor reconciliations be done and payment remittance advices produced.

Contact Dirk Bezuidenhout now to arrange for a demonstration of the AbaOnline Applications.

Can be integrated into AbaLoad and AbaWarehouse Applications.

Cell Phone: 083 377-8640 Landline: 087 150-8178

AbaWebsite Use our AbaWebsite package to get your own website domain name and a fully functional, professionally designed site, complete with free maintenance updates and support at a minimal price. This package comes with your own company e-mail addresses.

Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

Or Send us an E-Mail [email protected]

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We have clients that have used our AbaTrans Software non-stop

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We strive to maintain a professional and mutually beneficial working relationship with all of our AbaTrans clients.

for more than a decade - proving that our applications can grow with your business!

Not included in the Licence Ÿ Support and maintenance is limited to the AbaOnline Application that you use only. It does not include any software, support or assistance for any other third-party applications or connectivity software and hardware, e.g. solving problems with your Windows operating software, internet connection, printing problems or help with a spreadsheet.

How does our AbaOnline Right of Use Licence work? Once you have chosen the AbaOnline Application that best suits your needs, you must complete a Right of Use Licence with us. This right of use of the software does not constitute a purchase of the software program or product, only the end-user use and operation of the software.

Ÿ Assistance on site at your premises can be arranged, e.g. in the case where remote support cannot solve the problem (highly unlikely). On site support will be charged on a time, materials and travel expenses basis and is not included in the licence.

The Licence(s) are for a minimum period of one year and fees are billable in advance on a monthly basis.

Ÿ If you want to purchase the AbaOnline Application for use in more than one branch of your company, and this necessitates that public documents, etc. be unique to that branch, e.g. addresses, etc., then you will have to purchase a separate AbaOnline Application Licence.

Ÿ Maintenance of Database(s) and database administration for the corrections of user errors or other faulty data situations.

Here’s how to save money on your AbaTrans Online Licence fees Our very best clients have come to us by word-of-mouth and we pride ourselves in maintaining a very long and mutually beneficial relationship with them. Once you are a happy user of our AbaTrans Online application(s), recommend us to other transporters. For every new client that you send us and who signs up for one year, we will deduct 10% off of your monthly licence fees – each and every month for one year.

Included in the License Depending on the AbaOnline Application that you choose, typically the following support and maintenance services are included:

Ÿ 24 hour security and controlled access of your online data. Ÿ The daily duplication of all online data (back up) to at least two other external secure locations. Ÿ Comprehensive Online User Manual for your AbaOnline application. Updated automatically when program upgrades or enhancements are released. Ÿ Unlimited E-mail or telephonic support, advice and help in diagnosing and resolving operator user errors or potential operational problems.

That could mean a substantial savings for you. There is no limit to the number of referrals you can send us. Contact AbaTrans for a demonstration of the AbaOnline Applications E-Mail: [email protected] or Cell: 083 377-8640

Ÿ Support can also be handled via Skype chat and video messaging. Ÿ Guaranteed acknowledgement of receipt of email support requests within 24 hours. Ÿ As and when released, you will automatically receive product upgrades or enhancements and technical program functionality upgrades. For example, clients send us their “wish lists” and these might, at our discretion, be included in future product upgrade releases. Ÿ Updating of all software applications and enhancements, etc. is automated and done via electronic communication and download via the Internet.

Contact Dirk Bezuidenhout Cell Phone: 083 377-8640 E-Mail: [email protected] Landline Phone: +27 (087) 150-8178 JHB Message Centre: +27 (011) 902-1228 Website: www.abatrans-software.com