Considering Community Attributes and Impacts in Long Range Planning

2016 Tools of the Trade Considering Community Attributes and Impacts in Long Range Planning Pam R. Cook, PE Learning Objectives • Ways to identify ...
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2016 Tools of the Trade

Considering Community Attributes and Impacts in Long Range Planning Pam R. Cook, PE

Learning Objectives • Ways to identify and document community attributes that can inform the long range planning process • Ways early identification of community attributes may benefit transportation solutions selected during the long range planning process • Lessons learned from implementation in several county long range transportation studies

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Transportation

Five High-Level CTP Steps North Carolina’s long-range planning process leads to a multi-modal, 25-30 year vision plan called the Comprehensive Transportation Plan (CTP).

CTP 1 Develop CTP Vision

3

CTP 2 Conduct Needs Assessment

CTP 3 Analyze Alternatives

CTP 4 Develop Final Plan

CTP 5 Adopt Plan

Transportation

History: Integration of long-range planning and project planning Long-range planning

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Project development

Problem Statement

linked to Purpose and Need

Alternatives analysis

linked to Alternatives selected for detailed study

Unreasonable solutions

linked to Alternatives selected for detailed study

Multi-modal analysis

linked to Multi-modal alternatives

Community impacts assessment Land use

linked to Community impacts analysis

Public involvement

linked to Public involvement

Mitigation opportunities

linked to Mitigation needs and opportunities

linked to Indirect and cumulative effects

Transportation

How can community impacts be considered in the transportation planning process?

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Transportation

Four Products to aid the process 1. Community Understanding Report (CUR) – Learn from locals

2. Generic list of Transportation Plan Stakeholders – to get you thinking 3. Generic list of Transportation Plan Committee Members – to get you thinking 4. Committee Member – Stakeholder Matrix Table – to identify any gaps

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Transportation

Community Understanding Report (CUR) • Population Trends and Projection

• Population Diversity, Environmental Justice, and Traditionally Underserved Populations • Community Character • Schools/Parks

• Public Safety / Emergency Response • Centers of Community • Community Events and Special Event Venues • Economic Conditions / Jobs • Development Goals (New Growth) – Generally completed during the CTP process – helps the Transportation Plan Committee think about growth as a group and the impact of land use to the transportation system • Farming Operations • Natural Resources

• Transportation Choices – Parts completed during the CTP process – helps ensure important questions are asked during the CTP process

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Transportation

In the beginning… CTP 1 Develop CTP Vision

CTP 1a Hold Initial Meetings, Assemble Existing Data

CTP 1b Agree to Plan Milestones and End Dates

CTP 1c Develop Public Involvement for CTP Process

CTP 1d Evaluate/ Develop Community Vision

CTP 1e Develop CTP Goals/ Objectives

CTP 1f Identify CTP Measures of Effectiveness

CTP 1g Develop Performance Targets

CTP 1h Agreement on Tools and Data Needs

https://connect.ncdot.gov/projects/planning/TPB%20Documents/CTP%20Guidance.pdf 8

Transportation

FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEU

FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FE

Round 1

0

0

TEAM 1

TEAM 2

Tourists/ Major attractions

24

Goods/Freight Movement

11

Emergency Services

20

Infrastructure providers

7

Minority & ethnic Advocates

17

Health & Wellness Adv.

5

Lower Income Advocates

14

Agriculture/forestry

2

Win

Lose

Cheer

Boo

Silence

Generic list of Stakeholders to get people thinking

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Transportation

Round 2

0

0

TEAM 1

TEAM 2

Local Staff

31

Schools

9

Municipal Rep/ Local Officials

25

Chamber of Commerce

3

DOT

18

Transit

14

Win

Lose

Cheer

Boo

Silence

Generic list of TP Committee Members to get people thinking

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Transportation

Yellow highlight are stakeholders local staff provided you prior to starting the study.

Stakeholders identified while reviewing the CUR The purple boxes are identified stakeholders without identified representative. Does it need to be a full-time committee member or someone who comes to share with the group as a resource? 15

Village of Gameville Town of Mystery Town of Clew Fort Sullivan Local Native Americans Fun County Bicycling Community Pedestrians Transit Provider Transit Rider Learn to Plan Community College Fun County Schools/K-12 students Emergency Services Regional Hospital Special Destinations (Hampshire Mansion) Economic Development Agriculture/Forestry/Environmental Community Airport Disabled Citizens Children Senior Citizens Big Time Employer Clueless Township (I know they aren’t incorporated, but the Community Understanding Report (CUR) mentioned them as a significant growth area Tourism Industry – Murder Mystery Theatre, Rope Park, Lead Pipe Skate Board Park, Candlestick Park Hispanic (Minority and LEP) Workforce/Lower Income Advocates Water & Sewer Authority

Mr. Boddy

Diane White

Eleanor Peacock

Jacob Green

Col. J. Mustard

Stakeholders

Kasandra Scarlet

CTP Steering Committee Members

Prof. Victor Plum

Identify Gaps

X X X X X X

X

X X X X X

X X X

X

X

X

Transportation

Identifying Stakeholders with representation in the process helps bring the pieces together

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Transportation

Gathering of Data to Inform Process… CTP 1 Develop CTP Vision

CTP 1a Hold Initial Meetings, Assemble Existing Data

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CTP 1b Agree to Plan Milestones and End Dates

CTP 1c Develop Public Involvement for CTP Process

CTP 1d Evaluate/ Develop Community Vision

CTP 1e Develop CTP Goals/ Objectives

CTP 1f Identify CTP Measures of Effectiveness

CTP 1g Develop Performance Targets

CTP 1h Agreement on Tools and Data Needs

Transportation

Round 3

0

0

TEAM 1

TEAM 2

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Where housing Growth is expected

7

Major Employers/ Future Industries

27

Community Vision / Goals - other plans

5

Future location Of utilities/internet

15

Natural resources

4

Future School Locations

12

Population Trends

Win

Lose

Cheer

Boo

Silence

Many ideas around the table but no structure to capture ALL. Will the information shared be remembered throughout the process? The Oak trees at edge of town are a tourist attraction Our town is becoming a distribution hub

A new senior center development is coming to Main Street

Wonder if they know about the new research park coming

The neighborhood off Park Street was established 100 years ago

The farms in our community are critical to our economy 19

Transportation

Problems we face in making sure information moves forward during the planning process

Lack of Organization Revolving door of staff – local and DOT

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Lots of pieces of information

Transportation

OK – Got the Data – Now What? • It can inform the Public Involvement Plan (PIP) • It can inform the community’s vision • It can inform the goals and objectives for the study

CTP 1 Develop CTP Vision

CTP 1a Hold Initial Meetings, Assemble Existing Data

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CTP 1b Agree to Plan Milestones and End Dates

CTP 1c Develop Public Involvement for CTP Process

CTP 1d Evaluate/ Develop Community Vision

CTP 1e Develop CTP Goals/ Objectives

CTP 1f Identify CTP Measures of Effectiveness

CTP 1g Develop Performance Targets

CTP 1h Agreement on Tools and Data Needs

Transportation

OK – Got the Data – Now What? • It can help validate the base socio-economic data for modeled and non-

modeled areas CTP 2 Conduct Needs Assessment CTP 2j Identify Future Deficiencies

CTP 2a Establish Schedule and Roles/ Responsibilities

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CTP 2b Collect/ Update Data

CTP 2c Quality Check Data

CTP 2d Endorse Data

CTP 2e Establish Baseline

CTP 2f Identify Existing Deficiencies

CTP 2g Forecast Data

CTP 2h Reasonableness Check of Data

CTP 2i Endorse Future Data

Transportation

OK – Got the Data – Now What? (continued) • Use to evaluate constraints and identify priorities to be considered in the development and analysis for potential TP alternatives/solutions • Identify and evaluate alternatives and plan scenarios

CTP 3 Analyze Alternatives

CTP 3a Evaluate Constraints

CTP 3b Identify Key Priorities

CTP 3c Identify Alternatives and CTP Scenarios

CTP 3d Evaluate Alternatives and CTP Scenarios

CTP 3e Identify Draft CTP

CTP 3f Apply Financial Constraints (Includes Gap Analysis)

The CUR informs how to engage the public THROUGHOUT the planning process because you now better understand “who” the public is. 23

Transportation

Round 4

0

0

TEAM 1

TEAM 2

Habit-Auto Pilot 35 We forget

25

Lazy

7

Lack of knowledge

6

We get in a rush 17 Lack of Experience

10

Win

Lose

Cheer

Boo

Silence

Documentation!!!!!!!!! • The Community Understanding is a document that can be referenced throughout the planning process

• You need to also document in the long-range plan document what data was used and how the data informed the planning process. If you didn’t document it, then you didn’t do it! – Dan Thomas 25

Transportation

Having a process and a way to gather and document the community information helps because We are creatures of habit

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And need a little help breaking habits

Transportation

Case Studies Lessons Learned: • Watauga County CTP and Lake Lure/Chimney Rock CTP were the first case studies which revealed the CUR format was too cumbersome. There were many questions by the Rural Planning Organizations’ staff, and the CUR was not completed due to it seeming overwhelming to the local staff. Format was changed. Why the information is important and sources for the requested data were added. We also saw the need for more education of local staff as to the many ways this information would be used during the planning process and how useful it could be to other efforts in their area : BEFORE

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AFTER

Transportation

• Rutherford County CTP was the second case study which led to NCDOT assuming responsibilities of the CUR GIS maps/layers. While the format of the CUR was much friendlier, the local staff found the required time investment overwhelming and requested that NCDOT consider creating the maps requested in the CUR. NCDOT staff provide mapping for the CUR that would have been provided during the planning process by NCDOT. No reason to duplicate work. Documentation/Directions NCDOT TPB Project Engineer will provide GIS data layers/maps found in the NCDOT CTP GIS data layers spreadsheet for you at the beginning of the CUR so you do not have to develop these maps. These layers/maps are highlighted throughout this documentation. A.

Are there particular geographic areas within the CTP Study Area where school facilities or operations have been especially affected by school age population changes?

Data Element: Geographic Locations of Schools (overlaid on population growth rate mapping) Data Source(s)

CTP GIS Data Layers.xls: ‘Colleges and Universities,’ ‘Schools-Nonpublic, ‘Schools-Public’ (see CTP GIS Data Layers.xls; original source is NC OneMap http://data.nconemap.com/geoportal/catalog/main/home.page -search for “schools”)

Other Source(s)

County school system

_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ __________________

B.

Locate and map local, state, and national parks

Data Element: Geographic Locations of Parks, Gamelands & Refuges

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Data Source(s)

CTP GIS Data Layers.xls: Game Lands, Blue Ridge Parkway, Recreation Projects Land Water Conservation Fund, State Parks, and Managed Areas (http://data.nconemap.com/geoportal/catalog/main/home.page -- search for “parks”)

Other Source(s)

County and municipal parks and recreation departments

Transportation

Case Studies Lessons Learned (continued): • Jackson County CTP was the third case study and the first to answer all the questions. It has helped inform the CTP process (identification of stakeholders, gaps in the steering committee, the vision, goals, objectives, transportation needs, transportation solutions, and public meeting locations). • And the CUR became even more valuable to the process when the County Planner left about one-third of the way into the joint Comprehensive Growth Plan and CTP process. The CUR provided a transfer of knowledge in one location for the Transportation Plan Committee/Comprehensive Plan Committee and new County Planner.

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Transportation

Questions?

Pam R. Cook, P.E. NCDOT Transportation Planning Branch [email protected] 919-707-0975

https://connect.ncdot.gov/projects/planning/Pages/CommunityImpacts-Assessment.aspx

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Transportation

Final Scores Team 1

Team 2

0

0

Win

Lose

Cheer

Boo

Silence