2016 Tools of the Trade
Considering Community Attributes and Impacts in Long Range Planning Pam R. Cook, PE
Learning Objectives • Ways to identify and document community attributes that can inform the long range planning process • Ways early identification of community attributes may benefit transportation solutions selected during the long range planning process • Lessons learned from implementation in several county long range transportation studies
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Transportation
Five High-Level CTP Steps North Carolina’s long-range planning process leads to a multi-modal, 25-30 year vision plan called the Comprehensive Transportation Plan (CTP).
CTP 1 Develop CTP Vision
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CTP 2 Conduct Needs Assessment
CTP 3 Analyze Alternatives
CTP 4 Develop Final Plan
CTP 5 Adopt Plan
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History: Integration of long-range planning and project planning Long-range planning
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Project development
Problem Statement
linked to Purpose and Need
Alternatives analysis
linked to Alternatives selected for detailed study
Unreasonable solutions
linked to Alternatives selected for detailed study
Multi-modal analysis
linked to Multi-modal alternatives
Community impacts assessment Land use
linked to Community impacts analysis
Public involvement
linked to Public involvement
Mitigation opportunities
linked to Mitigation needs and opportunities
linked to Indirect and cumulative effects
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How can community impacts be considered in the transportation planning process?
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Four Products to aid the process 1. Community Understanding Report (CUR) – Learn from locals
2. Generic list of Transportation Plan Stakeholders – to get you thinking 3. Generic list of Transportation Plan Committee Members – to get you thinking 4. Committee Member – Stakeholder Matrix Table – to identify any gaps
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Community Understanding Report (CUR) • Population Trends and Projection
• Population Diversity, Environmental Justice, and Traditionally Underserved Populations • Community Character • Schools/Parks
• Public Safety / Emergency Response • Centers of Community • Community Events and Special Event Venues • Economic Conditions / Jobs • Development Goals (New Growth) – Generally completed during the CTP process – helps the Transportation Plan Committee think about growth as a group and the impact of land use to the transportation system • Farming Operations • Natural Resources
• Transportation Choices – Parts completed during the CTP process – helps ensure important questions are asked during the CTP process
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In the beginning… CTP 1 Develop CTP Vision
CTP 1a Hold Initial Meetings, Assemble Existing Data
CTP 1b Agree to Plan Milestones and End Dates
CTP 1c Develop Public Involvement for CTP Process
CTP 1d Evaluate/ Develop Community Vision
CTP 1e Develop CTP Goals/ Objectives
CTP 1f Identify CTP Measures of Effectiveness
CTP 1g Develop Performance Targets
CTP 1h Agreement on Tools and Data Needs
https://connect.ncdot.gov/projects/planning/TPB%20Documents/CTP%20Guidance.pdf 8
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FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEU
FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FE
Round 1
0
0
TEAM 1
TEAM 2
Tourists/ Major attractions
24
Goods/Freight Movement
11
Emergency Services
20
Infrastructure providers
7
Minority & ethnic Advocates
17
Health & Wellness Adv.
5
Lower Income Advocates
14
Agriculture/forestry
2
Win
Lose
Cheer
Boo
Silence
Generic list of Stakeholders to get people thinking
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Round 2
0
0
TEAM 1
TEAM 2
Local Staff
31
Schools
9
Municipal Rep/ Local Officials
25
Chamber of Commerce
3
DOT
18
Transit
14
Win
Lose
Cheer
Boo
Silence
Generic list of TP Committee Members to get people thinking
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Yellow highlight are stakeholders local staff provided you prior to starting the study.
Stakeholders identified while reviewing the CUR The purple boxes are identified stakeholders without identified representative. Does it need to be a full-time committee member or someone who comes to share with the group as a resource? 15
Village of Gameville Town of Mystery Town of Clew Fort Sullivan Local Native Americans Fun County Bicycling Community Pedestrians Transit Provider Transit Rider Learn to Plan Community College Fun County Schools/K-12 students Emergency Services Regional Hospital Special Destinations (Hampshire Mansion) Economic Development Agriculture/Forestry/Environmental Community Airport Disabled Citizens Children Senior Citizens Big Time Employer Clueless Township (I know they aren’t incorporated, but the Community Understanding Report (CUR) mentioned them as a significant growth area Tourism Industry – Murder Mystery Theatre, Rope Park, Lead Pipe Skate Board Park, Candlestick Park Hispanic (Minority and LEP) Workforce/Lower Income Advocates Water & Sewer Authority
Mr. Boddy
Diane White
Eleanor Peacock
Jacob Green
Col. J. Mustard
Stakeholders
Kasandra Scarlet
CTP Steering Committee Members
Prof. Victor Plum
Identify Gaps
X X X X X X
X
X X X X X
X X X
X
X
X
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Identifying Stakeholders with representation in the process helps bring the pieces together
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Gathering of Data to Inform Process… CTP 1 Develop CTP Vision
CTP 1a Hold Initial Meetings, Assemble Existing Data
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CTP 1b Agree to Plan Milestones and End Dates
CTP 1c Develop Public Involvement for CTP Process
CTP 1d Evaluate/ Develop Community Vision
CTP 1e Develop CTP Goals/ Objectives
CTP 1f Identify CTP Measures of Effectiveness
CTP 1g Develop Performance Targets
CTP 1h Agreement on Tools and Data Needs
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Round 3
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0
TEAM 1
TEAM 2
30
Where housing Growth is expected
7
Major Employers/ Future Industries
27
Community Vision / Goals - other plans
5
Future location Of utilities/internet
15
Natural resources
4
Future School Locations
12
Population Trends
Win
Lose
Cheer
Boo
Silence
Many ideas around the table but no structure to capture ALL. Will the information shared be remembered throughout the process? The Oak trees at edge of town are a tourist attraction Our town is becoming a distribution hub
A new senior center development is coming to Main Street
Wonder if they know about the new research park coming
The neighborhood off Park Street was established 100 years ago
The farms in our community are critical to our economy 19
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Problems we face in making sure information moves forward during the planning process
Lack of Organization Revolving door of staff – local and DOT
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Lots of pieces of information
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OK – Got the Data – Now What? • It can inform the Public Involvement Plan (PIP) • It can inform the community’s vision • It can inform the goals and objectives for the study
CTP 1 Develop CTP Vision
CTP 1a Hold Initial Meetings, Assemble Existing Data
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CTP 1b Agree to Plan Milestones and End Dates
CTP 1c Develop Public Involvement for CTP Process
CTP 1d Evaluate/ Develop Community Vision
CTP 1e Develop CTP Goals/ Objectives
CTP 1f Identify CTP Measures of Effectiveness
CTP 1g Develop Performance Targets
CTP 1h Agreement on Tools and Data Needs
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OK – Got the Data – Now What? • It can help validate the base socio-economic data for modeled and non-
modeled areas CTP 2 Conduct Needs Assessment CTP 2j Identify Future Deficiencies
CTP 2a Establish Schedule and Roles/ Responsibilities
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CTP 2b Collect/ Update Data
CTP 2c Quality Check Data
CTP 2d Endorse Data
CTP 2e Establish Baseline
CTP 2f Identify Existing Deficiencies
CTP 2g Forecast Data
CTP 2h Reasonableness Check of Data
CTP 2i Endorse Future Data
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OK – Got the Data – Now What? (continued) • Use to evaluate constraints and identify priorities to be considered in the development and analysis for potential TP alternatives/solutions • Identify and evaluate alternatives and plan scenarios
CTP 3 Analyze Alternatives
CTP 3a Evaluate Constraints
CTP 3b Identify Key Priorities
CTP 3c Identify Alternatives and CTP Scenarios
CTP 3d Evaluate Alternatives and CTP Scenarios
CTP 3e Identify Draft CTP
CTP 3f Apply Financial Constraints (Includes Gap Analysis)
The CUR informs how to engage the public THROUGHOUT the planning process because you now better understand “who” the public is. 23
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Round 4
0
0
TEAM 1
TEAM 2
Habit-Auto Pilot 35 We forget
25
Lazy
7
Lack of knowledge
6
We get in a rush 17 Lack of Experience
10
Win
Lose
Cheer
Boo
Silence
Documentation!!!!!!!!! • The Community Understanding is a document that can be referenced throughout the planning process
• You need to also document in the long-range plan document what data was used and how the data informed the planning process. If you didn’t document it, then you didn’t do it! – Dan Thomas 25
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Having a process and a way to gather and document the community information helps because We are creatures of habit
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And need a little help breaking habits
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Case Studies Lessons Learned: • Watauga County CTP and Lake Lure/Chimney Rock CTP were the first case studies which revealed the CUR format was too cumbersome. There were many questions by the Rural Planning Organizations’ staff, and the CUR was not completed due to it seeming overwhelming to the local staff. Format was changed. Why the information is important and sources for the requested data were added. We also saw the need for more education of local staff as to the many ways this information would be used during the planning process and how useful it could be to other efforts in their area : BEFORE
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AFTER
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• Rutherford County CTP was the second case study which led to NCDOT assuming responsibilities of the CUR GIS maps/layers. While the format of the CUR was much friendlier, the local staff found the required time investment overwhelming and requested that NCDOT consider creating the maps requested in the CUR. NCDOT staff provide mapping for the CUR that would have been provided during the planning process by NCDOT. No reason to duplicate work. Documentation/Directions NCDOT TPB Project Engineer will provide GIS data layers/maps found in the NCDOT CTP GIS data layers spreadsheet for you at the beginning of the CUR so you do not have to develop these maps. These layers/maps are highlighted throughout this documentation. A.
Are there particular geographic areas within the CTP Study Area where school facilities or operations have been especially affected by school age population changes?
Data Element: Geographic Locations of Schools (overlaid on population growth rate mapping) Data Source(s)
CTP GIS Data Layers.xls: ‘Colleges and Universities,’ ‘Schools-Nonpublic, ‘Schools-Public’ (see CTP GIS Data Layers.xls; original source is NC OneMap http://data.nconemap.com/geoportal/catalog/main/home.page -search for “schools”)
Other Source(s)
County school system
_________________________________________________________________________________________________________ _________________________________________________________________________________________________________ __________________
B.
Locate and map local, state, and national parks
Data Element: Geographic Locations of Parks, Gamelands & Refuges
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Data Source(s)
CTP GIS Data Layers.xls: Game Lands, Blue Ridge Parkway, Recreation Projects Land Water Conservation Fund, State Parks, and Managed Areas (http://data.nconemap.com/geoportal/catalog/main/home.page -- search for “parks”)
Other Source(s)
County and municipal parks and recreation departments
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Case Studies Lessons Learned (continued): • Jackson County CTP was the third case study and the first to answer all the questions. It has helped inform the CTP process (identification of stakeholders, gaps in the steering committee, the vision, goals, objectives, transportation needs, transportation solutions, and public meeting locations). • And the CUR became even more valuable to the process when the County Planner left about one-third of the way into the joint Comprehensive Growth Plan and CTP process. The CUR provided a transfer of knowledge in one location for the Transportation Plan Committee/Comprehensive Plan Committee and new County Planner.
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Questions?
Pam R. Cook, P.E. NCDOT Transportation Planning Branch
[email protected] 919-707-0975
https://connect.ncdot.gov/projects/planning/Pages/CommunityImpacts-Assessment.aspx
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Final Scores Team 1
Team 2
0
0
Win
Lose
Cheer
Boo
Silence