Competitive Events Handbook for VA HOSA

Competitive Events Handbook for VA HOSA Commonwealth of Virginia Department of Education Office of Career and Technical Education Services Health and...
21 downloads 2 Views 418KB Size
Competitive Events Handbook for VA HOSA

Commonwealth of Virginia Department of Education Office of Career and Technical Education Services Health and Medical Sciences Richmond, Virginia 2014

Competitive Events Handbook for VA HOSA

Commonwealth of Virginia Department of Education Office of Career and Technical Education Services Health and Medical Sciences Richmond, Virginia

Copyright ©2014 Virginia Department of Education Office of Career and Technical Education Services Health and Medical Sciences P.O. Box 2120 Richmond, VA 23218-2120 Content revision provided by Ann Craddock, VA HOSA Specialist Gail Vipperman, Competitive Events Committee Chairperson Edited and produced by CTE Resource Center Margaret L. Watson, Administrative Coordinator Darren E. Morris, Writer/Editor The Center is a grant project of the Virginia Department of Education, Office of Career and Technical Education Services, and is administered by Henrico County Public Schools, Department of Career and Technical Education. CTE Resource Center 2002 Bremo Road, Lower Level Henrico, VA 23226 Phone: 804/673-3778 Fax: 804/673-3798 Web address: http://www.CTEresource.org

Notice to the Reader

In accordance with the requirements of the Civil Rights Act and other federal and state laws and regulations, this document has been reviewed to ensure that it does not reflect stereotypes based on sex, race, or national origin. The Virginia Department of Education does not discriminate on the basis of race, sex, color, national origin, religion, age, political affiliation, veteran status, or against otherwise qualified persons with disabilities in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The activity that is the subject of this report was supported in whole or in part by the U.S. Department of Education. However, the opinions expressed herein do not necessarily reflect the position or policy of the U.S. Department of Education, and no official endorsement by the U.S. Department of Education should be inferred.

Table of Contents Foreword ......................................................................................................................... 1 Summary of VA HOSA Competitive Events .................................................................... 2 Structure of VA HOSA Competitive Events ..................................................................... 4 Resources ................................................................................................................... 5 Philosophy ................................................................................................................... 5 Purpose ....................................................................................................................... 5 Organizational Chart .................................................................................................... 6 Rules, Regulations, and Policies ..................................................................................... 7 Validation of Policy ...................................................................................................... 8 Policy for Testing and Scoring ..................................................................................... 8 Related Policies Affecting Events .............................................................................. 10 Directives to Advisors ................................................................................................ 11 Advance Planning .................................................................................................. 11 Registration Process .............................................................................................. 12 Preparation of Competitors .................................................................................... 12 Check-In at SLC ..................................................................................................... 13 General Policies ..................................................................................................... 14 Guide for Choosing Competitive Events for SLC ................................................... 17 Directives Relating to Competitors or Events ............................................................ 18 Checklist for Advisors ................................................................................................ 21 Event Manager’s Guide ................................................................................................. 25 Directives for Event Managers ................................................................................... 26 What to Study and Bring to the Competitive Events............................................... 26 Assemble Essentials Needed to Manage the Event............................................... 26 Acquire a Working Knowledge of the Event Manager’s Guide ............................... 26 Relevant Reminders for Managing Events ............................................................. 27 Assume the Role of Event Manager....................................................................... 29 Ensure Fair Learning Experiences for Competitors................................................ 31 Comprehensive Management of Events .................................................................... 32 Get Ready for SLC ................................................................................................. 32 Conduct Orientation for Competitors .................................................................. 33 Implement Alternatives for Advancement ........................................................... 36 Alternative 1 .................................................................................................... 36 Administering Tests and Directions for Taking the Test .............................. 36 Alternative 2 .................................................................................................... 38 Alternative 3 .................................................................................................... 38 Proceed to Manage Event .................................................................................. 38 Pre-Event Reminders ...................................................................................... 38 Conduct Orientation for Judges ...................................................................... 39 iii

Start the Event .................................................................................................... 40 Conduct Tabulation ............................................................................................ 41 Tabulation of Scores with Judges ................................................................... 41 Final Tabulation of Scores by Event Managers............................................... 42 Assessing Outcome of Performance ............................................................................. 43 Event Evaluation (Sample) ........................................................................................ 44 Competitive Event Analysis ....................................................................................... 46 Awards for Finalists ................................................................................................... 48 Guidelines for Events Restricted to VA HOSA .............................................................. 50 Outstanding VA HOSA Leader .................................................................................. 51 Outstanding VA HOSA State Leader Rating Sheet ................................................... 53 Talent......................................................................................................................... 54 Talent Submission Form ............................................................................................ 55 Talent Event ........................................................................................................... 56 Judge’s Rating Sheet (for VA HOSA SLC) ............................................................. 56 Appendices ................................................................................................................... 57 Appendix A—VA HOSA Dress Code ......................................................................... 58 Appendix B—Penalty Policy ...................................................................................... 62 Mandated Penalties ............................................................................................... 62 Penalty Form .......................................................................................................... 64 Appendix C—Competitive Events Individual or Team Orientation Proxy Form ......... 65 Appendix D—Competitive Events Inquiry Procedure................................................. 66 

iv

Foreword The Virginia Association of HOSA mirrors the purpose, mission, and goals of the HOSA organization at the national level by providing opportunities for knowledge, skills, and leadership development for all students interested in health and medical sciences education in Virginia. VA HOSA recognizes the HOSA National Handbook as the official resource for the plan of work for HOSA state associations. This resource can be accessed at http://www.hosa.org and is the referral site for all advisors of HOSA chapters in Virginia to obtain information regarding HOSA. The HOSA National Handbook is comprised of three sections:  Section A—National HOSA, the organization  Section B—The HOSA National Competitive Events Program  Section C—Guide to Organizing and Managing a HOSA Chapter Section B, the HOSA National Competitive Events Program, is the essential instructional resource for chapter members and advisors to access and obtain all current information pertaining to HOSA competitive events at every level. The www.hosa.org site provides access to competitive events resources, including  event updates  event guidelines  general rules and regulations  event topics  new events and more. HOSA chapter advisors are expected to use the information on this site to manage their chapters’ activities and plan of work. The state HOSA specialist should be consulted for matters and questions not expressed through the Web site.

1 Foreword, Summary, and Structure

Summary of VA HOSA Competitive Events The competitive events are continually updated to provide opportunities for students enrolled in health and medical sciences education. Students should use the listing to choose the event that allows them to best demonstrate their skills and competencies. Events are organized into the following categories: Category I, Health Science events, requires the competitor to take tests. The tests are composed of 50–100 multiple-choice questions. One event will advance to a second round where a spell-down is held. Healthcare information covered in the various tests includes medical spelling, terminology, math, reading, growth and development, nutrition, pathophysiology, medical law and ethics, pharmacology, and transcultural healthcare. Category II, Health Professions events, typically requires the competitor to take a 50item test and demonstrate one or two specific skills outlined in a mock scenario. Test scores in some of the events will be used to determine which competitors will advance to the second round, or demonstration of the specified skill. In other Health Professions events, the competitor will automatically advance to the second round. The composite score from the test and judges’ ratings for the skill demonstration will determine the placement of competitors. This category includes skills related to nursing and nursing assistants, personal care, home health, medical assisting, veterinary science, biotechnology, dental, physical therapy, sports medicine, and exploration of health careers. Category IIA, Emergency Preparedness events, consists of individuals and teams who take a 50-item test, followed by the demonstration of one or two specific skills outlined in a mock scenario. Test scores in some of these events will determine who advances to the second round, or skill demonstration. In other Emergency Preparedness events, students will advance automatically to the second round. These events are geared toward community emergencies, the skills needed to cope with emergency situations, and how to work with and within the agencies established to manage the emergencies. Career skills include CPR, first aid, and those used by emergency medical technicians (EMTs) and first responders. Students might also be exposed to work with public health agencies and the Medical Reserve Corps (MRC). Category III, Leadership events, is suited for individual participation and involves more academic-focused competitions. Leadership involves the use of topics and themes, some revealed at the event and some that might be researched before the event, in writing, speaking, the arts, such as photography and design, job applications and interviewing skills, and development of a plan for a personal lifestyle change. Category IV, Teamwork events, requires teams of two to six competitors to engage in community projects, debate, and quiz-like question rounds with seeded placement, and to prepare and teach health-related lessons, solve problems, design health career 2 Foreword, Summary, and Structure

displays, solve forensic medicine cases, and produce health-related public service announcements. Some events require testing, and scores are used to determine advancement to the second round. Category V, Recognition events, is suited for individual competitors or chapters. These events include recognizing outstanding chapters that prepare and carry out a plan of work, documenting those activities in a scrapbook, developing a chapter newsletter, and participating in the National Service Project, which reflects involvement with a healthcare organization selected by National HOSA. Individual recognition is gained through a test that reflects knowledge of current health issues, selection of a state leader who has demonstrated commitment and leadership, members who volunteer for community service, and those who work with the local MRC. The listing of events identifies those offered exclusively to special needs students. The HOSA National Handbook, Section B, offers a complete listing of guidelines for all events.

3 Foreword, Summary, and Structure

Structure of VA HOSA Competitive Events

4 Foreword, Summary, and Structure

Resources The VA HOSA Competitive Events Committee is committed to adhere to contest guidelines in the HOSA National Handbook, Section B, to prepare and develop statelevel events. All policies, procedures, rules, regulations, updates, and event guidelines established by national HOSA are initiated in the Competitive Events Program of VA HOSA and incorporated into the Competitive Events (CE) Handbook for VA HOSA. Contents of the national handbook reflect amendments to certain policies to better accommodate those participating in the State Leadership Conference (SLC) and should be the primary resource to address all state events (see http://www.hosa.org/node/44). However, the CE Handbook for VA HOSA will serve as a more detailed reference and resource for all persons associated with Virginia competitive events (i.e., advisors, event managers, judges, or committee members) by providing specific directions and instructions for every phase of the competitive events program, beginning with preparation of students and advisors for SLC and following through to the final tabulation of scores and presentation of awards. The Virginia HOSA specialist, the official authority for advisors in the state, provides consistent, timely, and vital information and updates regarding all VA HOSA activities relating to policies, rules, and regulations. It is the responsibility of each advisor to acquire and adhere to all updates, follow up appropriately, respond punctually to deadlines, and comply in a manner to assure success for Virginia competitors. Note: If advisors choose to disregard the information and do not comply with established practices before and during the conference, their students may be penalized.

Philosophy Competitive events are designed to motivate HOSA members to test and improve their knowledge and skills. The events are not “contests” that prove who is best but provide an opportunity for members to grow and learn as they prepare for a healthcare career. HOSA provides a national CE program that further challenges those members who achieve excellence through participation in the SLC and demonstrate the competencies gained through enrollment in health and medical sciences education courses.

Purpose The purpose of VA HOSA CE is to motivate members and provide a means for recognizing demonstration of skills and competencies acquired through health and medical sciences education courses, including hands-on experience and related activities.

5 Foreword, Summary, and Structure

Organizational Chart VA HOSA Specialist coordinates the SLC. Chairpersons of Competitive Events coordinate competitive events at the SLC. Category Chairpersons coordinate and supervise all competitive events for assigned categories. Lieutenants work directly with category chairpersons to assist in coordinating selected competitive events within the assigned category. Event Managers direct and supervise the progression of an assigned event from orientation of competitors through final tabulation of their performances. Off-Site Category Coordinators coordinate competitive events in specific categories that are held away from the conference site.

6 Foreword, Summary, and Structure

Rules, Regulations, and Policies

7 Rules, Regulations, and Policies

The CE Handbook for VA HOSA is based on the general rules and regulations and event guidelines established in the HOSA National Handbook, Section B. Therefore, VA HOSA has no authority to change, update, or rewrite guidelines, test items, procedures, or rating sheets used in the competitive events program. However, there may be amendments to certain competitive events to allow students to compete in more ways. National HOSA is open to feedback through its Web site. As an alternative, a note can be sent through the state specialist, who should then refer it to national HOSA. The number of competitors or teams registered for specific events is reviewed post-SLC by the CE Committee to determine whether an event will continue to be offered to competitors and determine the number of competitors or teams from each chapter that can be accommodated in specific events at the SLC.

Validation of Policy All persons affiliated with the VA HOSA CE program, from the HOSA specialist to the local advisor, are expected to know the general rules and regulations for national HOSA CE. The primary authority for the VA HOSA CE is the current edition of the HOSA National Handbook, Section B. The CE Handbook for VA HOSA references pre-established rules, regulations, policies, and instructions for every phase of the competitive events. All correspondence and mailings issued by the HOSA specialist mandates required updates and changes in protocol and are made available to advisors at regular intervals. When questions arise at SLC, final decisions will come from the HOSA specialist and/or the CE Committee. Decisions are made for the good of all members.

Policy for Testing and Scoring To participate in competitive events, students must be affiliated with national HOSA. The HOSA National Handbook, Section B, describes the criteria for competing in a competitive event. Category I and Category V Testing Events The minimum acceptable score is 50 percent for placement of winners in events where a test is the actual event. Competitors who achieve the minimum score of 50 percent in these events will be designated the fifth-place winner. No competitor will place fourth, third, second, or first and, therefore, those competitors will not advance to the National Leadership Conference (NLC).

8 Rules, Regulations, and Policies

Medical Spelling Test scores are used to set the ranking for the spell-down; scores are ranked from highest to lowest. The test does not eliminate any competitor at SLC; all competitors will compete in the spell-down. (This is amended for SLC—check national guidelines.) Category II and IIA Events and Category III Events that Require Testing Scoring for these events is based on both test results and results from the practicum; final placement will be earned by a composite score from the test and the performance of the competitor in the second round. In specified events in each of these categories, the test score is used to qualify the competitor for the second round. In others, the test scores are used to determine eligibility when only a limited number of competitors are to advance to the second round. To be eligible to advance in these events, competitors who test in the first round must achieve the minimum score of 50 percent on the written test. Individual and team competitors advancing to the second round in Category II and IIA skill events must earn at least 70 percent of the combined skill points possible for each procedure they demonstrate during the event to qualify for placement. If 70 percent of the skill points are earned, the test score is then added to the skill score for the final tally. The top competitors will be ranked according to the final scores. Category III and IV and Non-Testing Events in Category V Ranking for placement is based on the judges’ evaluations, using the criteria specified on the rating sheet or according to pre-established criteria in the event guidelines. The rating of the judges is final. Note: In some team events, test scores are used to determine eligibility if only a limited number of teams are to advance to the second round. Placement of Winners There is no guarantee that there will automatically be five competitors who place in every event. Testing results, acceptable score ranges, judges’ ratings, and point systems will determine placement. While students may score high enough on tests to advance to the second round of an event, if they don’t perform well in the skill demonstration, they may not score high enough overall to place in that event. Note: HOSA does not allow judges’ ratings or test scores to be released to competitors or advisors. Late Arrivals Competitors who arrive late for a testing event will be allowed to take the test and no penalty points will be assessed. However, that competitor must wait for his or her identification to be verified and instructions/directions to be given before they may begin the test. Late arrivals will not be given extended time and must stop testing when the testing time limit expires.

9 Rules, Regulations, and Policies

Dress Points Points are awarded when the competitor is dressed appropriately for orientation and the event as defined in the dress code. These points are assessed by the event manager and, if awarded, are added to the competitor’s final score. Judges are not to administer dress points. Penalty Points Certain mandated infractions of established HOSA rules and regulations may result in the loss of points from the final event score of an individual competitor or a team. Violations can be cited during orientation, the event, or other event activities and will be noted by the event manager. The event manager and CE Committee review the proposal for penalties and determine a course of action. Amendments were made to these penalties to better accommodate competitors at SLC.

Related Policies Affecting Events The following provides a list of notes for specified events. Health Education—An annual record is kept of the topics presented by each chapter or school at SLC. A chapter/school cannot use the same topic more than once. Barbara James Service Award—Competitors do not have to attend SLC to participate in this event. However, chapter advisors must follow instructions for setting up a NobleHour account (https://www.noblehour.com), where community service hours will be entered and validated. MRC Volunteer Recognition—Chapter advisors must follow instructions for setting up a NobleHour account (https://www.noblehour.com), where community service hours will be entered and validated. Special Needs Events—Competitors with an individualized education plan (IEP) must have completed eligibility forms and sent them to the HOSA specialist by the posted deadline to be able to compete at SLC. Observation—No observers are allowed in any of the events at SLC except for the semifinal and final rounds of HOSA Bowl.

10 Rules, Regulations, and Policies

Directives to Advisors Chapter advisors are the key to successful competitive events. Advisors are the “go-to” advocates for students and the bridge that connects students, parents, and administrators to VA HOSA. The combined concerns and experiences of this support group continue to provide opportunities for health and medical sciences students to participate and excel in competitive events at the local, state, and national levels. Timely reminders and thinking ahead make preparation for competitive events easier, improve efficiency, limit the stress of meeting deadlines, keep advisors in control, and promote the success of students.

Advance Planning Each advisor should perform the following:  Carefully read all mailings from the HOSA specialist and the Competitive Events Committee and share this information with all peer advisors. Advisors should also follow through with all directives, instructions, and requirements as requested and reply in a timely manner.  Choose student competitors carefully. Individual students should be able and willing to  research and study independently to meet requirement for events  make time to practice and prepare  have access to www.hosa.org  make an early commitment to attend SLC.  Consult the following documents before assigning events to competitors:  Competitive events summation (e-mailed from specialist)—identifies the number of secondary (SS) and postsecondary (PS) competitors that can participate in events, whether orientation also includes testing or round-one events, and the required paperwork with deadlines for submitting.  Guide for choosing events for SLC (the CE Handbook for VA HOSA)—outlines specific event categories or blocks of categories and the methods for making appropriate choices.  Competitive events time schedule (from HOSA specialist)—lists the time each event will take place on Friday and Saturday.  Competitive events updates (from HOSA National Handbook, Section B)— provides changes or additions in guidelines, resources for reading/study, topics, and themes for events.  Inform competitors about the event(s) in which they will be registered to compete.  Verify the intention of competitors to attend SLC before they are registered. 11 Rules, Regulations, and Policies

 Arrange for chaperones/advisors to monitor students at the SLC when called away.

Registration Process  Competitor registration is completed online. Specific directions will be distributed by mid-January by the HOSA specialist.  There will be no moving or borrowing of competitors from chapter to chapter.  Competitors registered to compete in events must be registered to compete in the division in which they are enrolled (SS or PS) at the time of the SLC. Middle school competitors have a separate registration.  Advisors will be given an opportunity to confirm and/or correct final event registration online, before the posted deadline. No changes, substitutions, or additions will be made via phone or e-mail after the online registration deadline.  Any exceptions deemed necessary will be handled on an individual basis; these must be communicated to the HOSA specialist and/or the chairperson(s) of the Competitive Events Committee before SLC.  Student eligibility forms accompanied by the SLC registration for the chapter must be received by the VA HOSA specialist before the posted deadline.

Preparation of Competitors It is the sole responsibility of the advisor to prepare competitors for all aspects of the competitive events. HOSA recommends that participants be made aware of event guidelines, exhibit an understanding of all rules, regulations, and policies governing competitive events, and practice or prepare for at least one month before the SLC. It is the advisor’s responsibility to evaluate and monitor student knowledge level, competence, and suitability for competing in an event. Advisors should not set up students for failure.  Help students select events that are suited to their specific strengths and interests.  Require students to assemble a competitive events packet, which should include  the general guidelines from national HOSA  the competitive event guidelines for each event he/she plans to enter  the dress code  the penalties pertaining to competition  a completed checklist form  a calendar containing key dates and information. 12 Rules, Regulations, and Policies

 Read the event guidelines with the students competing, citing information that makes that event unique or different from all others. In addition,  explain expectations pertaining to the dress code and the consequences of non-compliance  explain penalties associated with the events  make a list of supplies/equipment needed for practice.  Review event rating sheets, emphasizing the judges’ expectations.  Secure all supplies and materials the competitor will need for practice or to complete event requirements.  Provide test plans and resource materials to help competitors prepare for testing, make a presentation, or demonstrate a procedure.  Schedule supervised periods of practice or time to complete projects, including timing the event, procedures, and/or presentations.  Have competitors confirm their intention to attend and participate in their respective event(s) before the final registration.  Assemble and pack required supplies, materials, and equipment needed by competitors for each event they are to participate in at SLC. Make them responsible for materials getting to SLC.  Explain that testing answer sheets will be machine-readable (i.e., Scantron) answer sheets.  Review event evaluations and the importance of completing them objectively at conclusion of the event and returning them to the event managers before leaving the event, reminding students that they may be asked to complete more than one evaluation.

Check-In at SLC Advisors should assemble students to review the rooms in which competitors are to report, the times they are to report, and what they might be expected at orientations or the events themselves. Advisors should also  Ensure that the students have event guidelines for each event in which they are competing.  Review the supplies/equipment needed by each competitor for each event.  Establish a method for communicating with students during the competitions. 13 Rules, Regulations, and Policies

 Ensure that students understand and follow the code of conduct and the dress code. Stress ethics and integrity involved in maintaining confidentiality related to events. There should be no discussion, revealing, or sharing of secret topics, scenarios, HOSA Bowl questions/answers, skill procedures, or judging practices.  Monitor groups’ location, activities, and dress at all times.  Be prepared to attend the orientation for event managers if scheduled as an event manager.  Be prepared to assist with the competitive events as needed. Volunteering is an essential component of the advisor’s duties and is always appreciated.

General Policies Advisors All advisors of HOSA chapters will serve as event managers and/or judges. Any advisor is able to manage an event, whether he/she has competitors entered in that event or not. Advisors are also able to judge events in which they have students registered. When appropriate, the advisor will be asked to judge in the division (SS or PS) of the event that does not include competitors from his/her respective school. The CE Committee is diligent in screening and assigning judges. To prevent any oversight, advisors should alert the HOSA specialist or competitive events chairpersons to the possibility of any infraction. Event assistants Event assistants are chapter members who assist their advisors in their role as event manager. Event assistants can distribute tests, answer sheets, and event evaluations, monitor doors, keep time, and perform other duties during an event (refer to Comprehensive Management of Events section for complete list of duties). Dress code Dress code will be assessed continuously, as part of competitive events, from the start of the conference on Friday morning until the awards ceremony is adjourned on Sunday. Noncompliance will be brought to the attention of advisors. Penalties Infractions or violations of rules, regulations, and policies will be enforced, reviewed, and a course of action determined by the CE Committee, which may result in the loss of points from final scores. The penalty policy can be found in appendix B. Disqualification Competitors will not be disqualified from any event due to a violation. They will be allowed to compete. However, the infraction will require review by the CE Committee before a final score is assigned. 14 Rules, Regulations, and Policies

Orientation for competitors Orientation for competitors is mandatory at all events. All competitors competing in events in which the orientation includes testing, round one of an event, or other event component must be present at the orientation. A proxy will not be allowed in any of these circumstances. Failure to attend orientation Competitors who do not attend orientation (for which test scores or round one of an event are used to qualify the competitor for round two or determine eligibility for a limited number to advance to round two) will not be allowed to advance and compete in skill or presentation events. Note: Failure to attend orientation will result in a 10-point deduction, and failure to take the test or participate in round one will result in a score of zero. Additional items should be brought to orientation:  Proxy—The Competitive Events Individual or Team Orientation Proxy Form can be found in appendix C. The form must be fully completed, signed, and presented at orientation sessions where a proxy can represent an absent competitor or team member. Another student, an advisor, or a chaperone can stand in for an individual event, but at least one team member must be present for team events. All absent members must be listed on the proxy form.  Inquiry—Any inquiry is welcome if it is submitted for a positive purpose and with the intention of improving or providing insight into or providing constructive criticism on the competitive events. It will not reverse any decision made by judges or the CE Committee.  Copy of event guidelines—Every competitor will present a printed or an electronic copy of the appropriate event guidelines at orientation for competitors, when he/she registers for the event. Start times Times for starting events are posted and will be adhered to; each portion/division of every event will begin at the scheduled/ assigned time unless the change is announced well in advance. No event will start earlier than the posted time or be delayed to accommodate any competitor. Late arrivals A competitor who arrives after the test has started or timing has begun will be allowed to take the test but will be registered and given directions/instructions before starting to test. He/she must stop testing when other test-takers are stopped and will not receive the full time for taking the test. Supplies and equipment Failure to bring supplies or equipment required or specified in event guidelines may result in the loss of points for all or part of the skill, procedure, or presentation that

15 Rules, Regulations, and Policies

requires the missing materials. Equipment should be in good working order and supplies adequate to prevent equipment failure and/or loss of points in performing events. Timing In skills events, competitors should be prepared to quickly read the scenarios and respond or react immediately. The timing of the procedure begins when the competitor or team is given the scenario to read. Tie breakers Tie-breaking questions may be used in certain testing events as warranted by VA HOSA. Judges decisions All judges’ decisions are final. Tabulation records All score sheets, rating sheets, summary sheets, manager’s reports, and other records will be stored by the CE Committee for six months and then discarded.

16 Rules, Regulations, and Policies

Guide for Choosing Competitive Events for SLC May Choose One Event from These Three Categories Health Science Health Emergency Events, Cat. I Professions Preparedness Events, Cat. II Events, Cat. II-A

May Choose One Event from These Two Categories Leadership Team Events, Events, Cat. III Cat. IV

Dental Terminology

Biotechnology

CERT Skills

Medical Spelling

Clinical Nursing

CPR/First Aid

Medical Terminology Medical Math

Clinical Specialty Dental Science

Emergency Med. Technician Epidemiology

Medical Reading

Home Health Aide

*Life Support Skills

Job Seeking Skills

Medical Assisting

MRC Partnership

Nursing Assisting

Public Health

Medical Photography Prepared Speaking

Knowledge Tests: Human Growth and Development Medical Law and Ethics Nutrition

*Personal Care

Pharmacology

Physical Therapy

Pathophysiology Transcultural Health Care

Sports Medicine Veterinary Science

Extemporaneous Health Poster Extemporaneous Writing Healthy Lifestyle *Interviewing Skills

Researched Persuasive Speaking *Speaking Skills

May Choose Any (Unlimited) Recognition Events, Cat. V

Biomedical Debate

Barbara James

Health Career Display Community Awareness Creative Problem Solving Forensic Medicine

HOSA Happenings

Health Education HOSA Bowl Parliamentary Procedure

Healthcare Issues Exam National Service Project Outstanding HOSA Chapter Outstanding State Leader MRC Volunteer Recognition Talent

Public Service Announcement

Note: Dual events chosen from these two blocks of events cannot overlap or cause conflict in scheduling. If unable to schedule efficiently, the competitor will have to choose between the two events in order to compete. 17

Directives Relating to Competitors or Events Instructions and directions reviewed by advisors and conveyed directly to competitors will promote a smooth transition for the competitor from the classroom through participation in events. 1.

All competitors are defined by divisions. The secondary division is coded as SS and the postsecondary as PS. Each competitor must be registered to participate in the division in which he/she is currently enrolled at the home school. Events that students may participate in are specified in the competitive events summation supplied by the VA HOSA specialist.

2.

Competitors can compete in a maximum of two events in Categories I through IV. Restrictions include the following:  Competitors can compete in one event chosen from Categories I, or II, or IIA (choose one event from one of the categories, not one from each category).  Competitors can compete in one event chosen from Categories III or IV; (choose one event from either Category III or Category IV, not one from both). Note: See Guide for Choosing Competitive Events for SLC on previous page.

3.

Conflicts in scheduling events must be avoided. Advisors must not schedule competitors to participate in two events that take place at the same time.

4.

Competitors cannot compete in an individual event and, at the same time, be scheduled to compete in a skill event or a team event where testing or round one takes place in orientation or in an event where the actual event takes place in orientation.

5.

Competitors can participate in as many Category V events as they desire.

6.

Study guides or online sites for obtaining notes or practice tests specifically for HOSA events are not available. Tests, procedures, themes, topics, questions, and scenarios used for state conferences are formulated by HOSA. Specific resources are recommended in the guidelines for events that may require research into topics, themes, and/or issues; official references and content of test plans developed by HOSA are listed in guidelines of all events where testing is the event or is the first round of the event. Responsibility for research and study of recommended materials rests with the students and their advisors.

7.

Orientation for competitors is mandatory when testing or completing round one of an event and will take place when the event takes place. Orientation provides an opportunity to schedule the time they are to report for the event, to inform them of any changes or modifications, and allows them to ask questions and clarify guidelines and directions.

18 Rules, Regulations, and Policies

8.

If a competitor cannot attend orientation, a proxy form must be properly filled out, signed, and submitted. Teams must have at least one member of the team present to be able to participate in the event; that member, who represents the team, must bring a completed proxy form containing the names of the other members. Proxy representatives may be a student or an advisor. Proxies are not permitted when an individual or team is to take a written test, take part in round one of an event, or participate in the actual event at orientation.

9.

A printed or an electronic copy of the event guidelines must be presented at the orientation session by each competitor; at least one copy must be presented by each team.

10. In team events, a phone number will be given to the event manager at registration that will allow the team to be notified or called to report if there are teams who do not show up or if contact needs to be made for other reasons. 11. Competitors will not be disqualified from an event; they will be allowed to compete even though a violation of guidelines or policy has occurred. He/she will be registered, assigned an ID number, allowed to compete, and judged according to rating sheets. Competitive Events personnel will review the situation before the final tabulation of scores and make an official decision. 12. Competitors who arrive late for a testing event during the registration process will be registered and allowed to compete in the event. However, if the event manager has completed the registration process, the competitor must be seated until the manager has completed instructions and handed out tests. At that time, the competitor can be registered, given instructions, and can start the test. When time is called to stop the test, that competitor must stop also. 13. If a competitor’s arrival to testing events is delayed by weather or unusual circumstances, the advisor must approach the HOSA specialist or the competitive events chairpersons immediately upon arrival for the situation to be rectified. 14. No event will be delayed to allow competitors to obtain required supplies if they did not bring them. Final scores may be affected if participation in an event was dependent on missing supplies or equipment. 15. No personal items or communication devices are to be brought into event rooms. Communication devices will not be operational, used, or allowed in any event. To prevent a penalty, all communication devices should be left with someone not involved in the event or in the competitor’s room. If they are taken into the event room, they must be turned off and placed on the table in plain sight of the event manager for the length of the event. Using communication devices to give or receive information in any event is cheating and will result in a penalty. If the device makes any noise or vibrates during the event, final points for the event may be affected. 19 Rules, Regulations, and Policies

16. Study materials are permitted in event holding rooms, at the event site, and while traveling on buses or in cars to the event site but may not be used during competition or brought into the event room. 17. Dress code is specific and is outlined in detail in appendix A. Competitors will adhere to the dress code as specified for each orientation and event. In all events, five bonus points per competitor and/or team will be added once to the final score on the rating sheet if dress is deemed by the event manager to be appropriate as specified. Each member of a team must be dressed appropriately for points to be given. If dress is deemed to be inappropriate, no points will be awarded. Event managers are responsible for assessing dress code, assigning points, and recording results, before final tabulation, on the CE summary sheet. 18. Name tags, patches on uniforms or scrubs, or any insignia that identifies an agency or school must be completely covered before entering the event room and during the event. 19. Introduction of competitors to judges may be provided by using only the first name of individual competitors or members of a team. 20. Competitors should read their event guidelines thoroughly with their advisors and follow them completely. Advisors should ensure they have all supplies and equipment they need to practice procedures or presentations. Competitors should learn and practice skill procedures following the correct order or sequence of steps to meet the expected standards of health care for that specific skill or procedure. If they do not, they will not place. 21. Competitors should be familiar with the event rating sheets so they know the criteria used to rate their performance and to be able to perform at the highest standard possible. 22. If a problem arises during an event, individual competitors or teams may consult with the event manager. 23. There are no ties in any events. Procedures for breaking ties in testing and other events are documented and initiated by the CE Committee when scores are tabulated. All ties are broken before tabulation of scores. 24. Competitors must work independently in the events without assistance or coaching from event personnel, judges, teachers, fellow students. The exception is team events, where specific interaction is defined.

20 Rules, Regulations, and Policies

Checklist for Advisors Meet Deadlines Check e-mail daily. Carefully read every mailing from the HOSA specialist and the CE Committee. Share and discuss issues with other advisors in your program. Reply in a timely manner. Mark deadlines on a special HOSA calendar, check it daily, and make notes to follow up. Reply to any instructions or questions within the posted timeframe, before deadline. Consult documents to help with assigning events, registering competitors, and sending materials to the HOSA specialist, including    

Competitive Events Summation (from HOSA specialist) Guide for Choosing Events for SLC (from VA HOSA) Competitive Events Time Schedule (from HOSA specialist) Competitive Events Updates (from HOSA National Handbook, Section B).

Consult students and select events that are suited to their strengths and interests. Review event guidelines with students, paying special attention to   

general requirements for the event(s) (icons located under the title on event guidelines and identified in HOSA National Handbook, Section B, appendix E) dress code list of supplies and equipment needed for the student to practice and prepare for the event.

Use the judges’ rating sheets to evaluate student performance and emphasize the expectations of performance and skill level at which the judges will evaluate. Provide test plans and resource materials to help students prepare for testing, making presentations, and demonstrating procedures. Schedule supervised practice for students with all required supplies available and practice for one month before SLC. Arrange for an adequate number of chaperones/advisors to supervise students planning to attend SLC, and involve them in preparations. Volunteer everyone to help with competitive events in some capacity. Duplicate and mail materials that you are to send to the HOSA specialist by a specific deadline (e.g., NSP, Talent). Send all specified or requested documentation to the HOSA specialist before deadline.

21 Rules, Regulations, and Policies

Register for Competitive Events Verify the intention of competitors to attend and the event(s) they plan to enter and register each online. Ensure that competitors understand what event they will be competing in. Some events may have similar titles or similar letters in codes. Check to make sure you do not have any scheduling conflicts for students who wish to enter multiple events. Confirm immediately that registration is accurate when requested to do so by the HOSA specialist. No changes or adjustments can be made after online registration closes. Prepare and send student eligibility forms and any other materials that must be turned in early (refer to CE Summation sheet) to the HOSA specialist as soon as SLC registration is finalized. Prepare Competitors for Success (during the month before SLC) Read event guidelines with students frequently; supervise and reinforce practice/progress at pre-established times. Practice, practice, practice! Study, study, study! Prepare every competitor to be a potential winner. Supervise study of resource materials, provide required materials for practice, and ensure competitors know what is supposed to take place and in what order. Evaluate student practice performance, using judges’ rating sheets as a guide. Monitor time limits or restrictions when practicing and enforce rules and expectations of the event. Have competitors assemble and/or pack supplies and equipment and disassemble/unpack the same, until they are comfortable with their materials and procedures. Review penalties that might be assessed in competitive events and find solutions for avoiding them. Review test-taking strategies by providing practice tests and critiquing answers. Explain the importance of completing the event evaluations and how they assist the CE Committee to improve future events. Provide the dress code and code of conduct to each competitor, discussing each in detail and stressing what is considered professional attire and behavior. Discuss the ethics and integrity required to maintain confidentiality of competitive events. Make arrangements for providing competitors with an evening meal on Friday. 22 Rules, Regulations, and Policies

Plan Departure to SLC Review the event guidelines with each student to verify that details have not been overlooked, including ensuring that       

proper supplies/equipment are collected for each event entered appropriate dress or attire has been reinforced with all students rules and policies have been reviewed with students copies of event guidelines have been given to students extra copies of portfolios have been copied and secured general requirements of events have been identified all materials that are to be submitted to CE headquarters have been packed.

Ensure that students know the schedule for departure. Ensure that supplies and equipment have been securely packed and marked for easy access and storage. Ensure that paperwork for competitive events has been completed and sent to the HOSA specialist. Copy and assemble   

the event guidelines the CE Handbook for VA HOSA and Manager’s Guide (this document) other documents that HOSA specialist has requested.

If scheduled to manage an event, compile and bring any supplies, equipment, or event materials that need to be furnished for event personnel or judges (e.g., stopwatches, watches with second hands, calculators, staplers). Complete this section of the checklist before leaving the school. Carry Out Responsibilities at SLC Gather students and consult the conference program to ensure that competitors       

know where and when orientation and event(s) are to take place know how to contact or locate their advisor possess the event guidelines required at orientation possess the supplies needed for orientation and the event(s) know if whether proxies are needed at any orientation know times to arrive at competitive events know where and when to meet at the completion of their sessions.

Contact competitive events personnel if questions arise regarding events in which competitors are registered to compete.

23 Rules, Regulations, and Policies

Assess competitors’ dress for orientation and the event in which they are to compete. Remind competitors of the code of conduct, ethics, and integrity in relation to events and the conference in general. Remind competitors of the penalties that may be assessed. Remind competitors that electronic communication devices are not allowed. Report to event manager’s orientation on Friday morning if scheduled to be an event manager. Turn in any event materials that are due to CE headquarters by 5 p.m. Friday. Plan to be present in the hotel, supervising students, for all functions and activities, beginning with conference registration at 10 a.m., Friday and ending after the awards ceremony on Sunday morning. Retrieve all event materials submitted to CE headquarters required for judging or placed in showcase after judging by 10 p.m. Saturday night. CE headquarters will close Saturday night. Ensure that chapter members are exhibiting professional behavior and attitude at all activities related to the competitive events during the conference, including the following:   

Monitor and control behavior, especially at the awards ceremony. Require attendance of all members until the completion of sessions. Mute communication devices and have members refrain from excessive noise making, talking, whispering, or clapping during programs and ceremonies initiated by speakers or state officers.

24 Rules, Regulations, and Policies

Event Manager’s Guide

25 Event Manager’s Guide

Directives for Event Managers Use the guidelines, scripts, and directions provided in this guide to manage and ensure that events occur in an orderly, efficient, and effective manner. All event managers receive the same information, allowing them to thoroughly orient competitors, judges, and event personnel. Event managers should act ethically and be above reproach, and should be trusted implicitly to maintain confidentiality. They should also exhibit and practice objectivity, honesty, and fairness at all times and remain impartial and equitable in all situations.

What to Study and Bring to the Competitive Events Copies of the Event Manager’s Guide (this section of the CE Handbook for VA HOSA) and event guidelines for the assigned event. These items will not be provided at SLC, and event managers will need to refer to these during the orientation for event managers and beyond when conducting orientations and managing the event. Maintaining a personal copy with added notes and reminders will make things much easier.

Assemble Essentials Needed to Manage the Event Bring or arrange to have the following items at SLC (they are not provided by VA HOSA):  Event assistants—adequate number of students to assist with the assigned event. In addition, victims or patients may be needed for some skill events (e.g., EMT, PT, SM require adults as victims and patients)  Calculators—bring a sufficient number so judges do not have to share  Timing devices—stopwatches, watches with second hands, or digital watches with stopwatch capability (regular digital watches or cellphones will not be used to keep time for any event).  Ink pens—for personal use only. Pencils are provided for judges to mark the rating sheets and complete tabulation of scores (so changes can be made during initial tabulation).  Personal items—hand sanitizer, tissues, water and cups, or similar items (hand sanitizer must be provided for the judges).

Acquire a Working Knowledge of the Event Manager’s Guide Read this section completely and compile necessary resources from the full handbook, such as the following sections:  Rules, Regulations, and Policies  Comprehensive Management of Event  VA HOSA Dress Code (appendix A)—Event managers will emphasize dress code for events when conducting orientation for competitors; bonus points for 26 Event Manager’s Guide



appropriate dress will be assessed and awarded/not awarded at the actual event by the event manager. Penalty Policy (appendix B)—Any accrued penalty will be recorded on the penalty forms and submitted to the CE Committee for review and course of action before final tabulation of scores.

Relevant Reminders for Managing Events Event managers should consult with CE headquarters if any questions, concerns, uncertainties, or conflicts arise before, during, or after the event. Tables and chairs in event rooms are arranged using the HOSA setup for each event and according to the number of competitors registered for that event. Extra chairs should always be provided. Event managers will not call or ask hotel personnel for additional chairs or tables nor request any additional items they think should be in that room without contacting CE headquarters to clarify any problem. Only the HOSA specialist or chairperson(s) on the CE Committee are authorized to make these requests or changes. Event managers are responsible for picking up adequate supplies, materials, or equipment required for the event they are managing. Items must be returned when the event is completed. The category chairperson must verify the return of equipment when the scores are tabulated and verified at CE headquarters. Return any HOSA resources to CE headquarters. Competitors will not be disqualified from an event. They will be registered, assigned an ID number and a time to compete, and allowed to compete in the event. Explain any violation using the penalty forms and submit it to the CE Committee for review and a final decision. Competitors who do not attend orientation—where test scores or a required first round are used to qualify competitors for the second round or to determine eligibility if a limited number of competitors will advance—will not advance to compete in skill or presentation events. Failure to attend orientation will result in a deduction of 10 points. Failure to take the test or participate in round one will result in a score of zero. The competitor will not advance. During orientation, ask competitors to show their copies of the event guidelines; penalties are assessed if they cannot. If orientation and the event take place together, dress points may be awarded, if dress is appropriate for the event. If orientation and the event are scheduled at separate times, remind the competitors during orientation that proper dress is required for the event to qualify for dress points. 27 Event Manager’s Guide

Event managers must conduct an orientation for judges before the event starts, during which pertinent information regarding guidelines, use of rating sheets, and the tabulation process must be explained. Judges are to be monitored during the event and reminded, if necessary, that  they should not talk randomly to managers or other judges during a competitor’s performance  they are to stay at their stations and focus on observing the competitor while he/she demonstrates or performs a skill or makes a presentation without moving aimlessly around the room or remains seated far from the competitor  rating sheets are to be followed and marked by the judges as they observe the competitor advancing through the steps or sequences of a demonstration or presentation  they must not leave a rating space blank on the rating sheet. If the competitor did not perform the criteria as specified or skipped a step in the procedure or presentation, the judge will place a zero in that rating space to indicate that the missing point or step was noted and not overlooked  they must not provide feedback regarding a competitor’s performance. The event allows the competitors to demonstrate what they know and judges are not to coach, brief, or debrief competitors during or upon completion of the event. All communication devices are to be turned off or muted and out of sight; the only device that may be turned on and used during the event is the event manager’s if he/she needs to contact CE headquarters. All phases of an event must be started on time and kept on schedule to prevent events from running late and generally affecting the schedule. Event managers must move around in the event room to observe and monitor behavior, maintain control, and provide an environment conducive for success during testing and other events involving competitors working at tables or in small groups. Monitor timekeepers to ensure they are adhering to the event guidelines, posting time, and ensuring they are positioned where competitors can see the time cards. Event managers must enforce the time allowed for competitors to set up for the event. Explain the importance of timelines to judges. Event managers must monitor the time in which competitors complete their performances, the time needed for judges to mark rating sheets, and turnaround time for moving competitors in and out of the event to keep things fair for all competitors and events on schedule. Stress timeline adherence during orientation.

28 Event Manager’s Guide

Control noise emerging from outside or inside the event room. Maintain or restore quiet in these areas. The event manager is in control of the event at all times and oversees and dictates the performance of event assistants, judges, and other auxiliary personnel. Competitive events are a team effort. Sometimes event managers may need to make quick decisions during an event to conserve time. Rely on logic, reasoning, and common sense when interpreting guidelines or policies, but remember that it is always safer to follow the written standards or to seek guidance from competitive event personnel.

Assume the Role of Event Manager (Upon arrival at the conference) Attend orientation for event managers at 11 a.m. Friday. This is mandatory and held once. (Consult the SLC program for the location.)  Arrival should be coordinated to assure attendance.  Events begin at 1 p.m.  Check in with the category chair upon arrival at the location of the orientation for managers.  Following the general orientation, all event managers for events scheduled for 1 p.m. will be given specific instructions, event boxes, secured materials, and supplies for that event by category chairpersons at the event manager’s orientation.  Advisors managing events scheduled for later will go to CE headquarters during the hour following the event manager’s orientation to pick up their event boxes and receive information specific to their events. Conduct Orientation for Competitors  Testing and other events may take place following the time scheduled for orientation for competitors on Friday afternoon. As event managers carry out the directions for orienting competitors, they will find and follow instructions to administer testing and start the actual event. Proceed to Manage Event  Some events are held during the time allotted for orientation on Friday afternoon; most of them are testing events and only a few require judges.  Most events requiring judges are held on Saturday (refer to the SLC program for date, time, and room information).  Report to CE headquarters at least one hour before to the scheduled start time for the event and report to the designated category chairperson to verify that the event is on schedule. 1. Check in face-to-face if event materials need to be picked up. 29 Event Manager’s Guide

2. Check in by phone if event materials have been picked up.  Go immediately to the event room after checking in at CE headquarters to organize and establish order in the room. Prepare for orientation for judges.  Judges will arrive 30 minutes before scheduled event start time, at which point the orientation should begin. Note: Judges are special guests; welcome them warmly, treat them with respect, and thank them sincerely for their support. Conduct Orientation for Judges  General information pertaining to judging will be addressed.  Issues pertaining to specific events will be introduced.  Practices related to interaction with competitors will be explained.  Use of guidelines and rating sheets will be reviewed. Start the Event  Competitors should be present and ready to enter into competition, and the judges have been oriented and are set to judge the event.  Continue with the event until all competitors or teams have competed or have been accounted for, judging has taken place, and event evaluations have been collected. Tabulation of Scores with Judges  All rating sheets will be tallied.  Scores will be transferred to the CE summary sheets.  Scores from tests and events, dress points, and penalties will be tallied on CE summary sheets.  Competitors will be ranked for placement as winners.  Judges will complete a competitive event analysis.  Certificates of appreciation are awarded to judges. Final Tabulation by Event Managers  Transfer scores to managers’ reports.  Complete a competitive event analysis.  Organize all paperwork and deliver it to CE headquarters.  Validate scores with category chairperson(s).  Validate final tabulations with category chairperson(s).  Designate winners.  Return all supplies and equipment to CE headquarters when the event is completed. Note: No materials belonging to VA HOSA are to be left in event rooms.

30 Event Manager’s Guide

Ensure Fair Learning Experiences for Competitors The following are general characteristics of and behavior expectations for event managers:  Be encouraging, courteous, and sincere with competitors and judges.  Start on time, stay on time, and finish on time.  If conflicts occur during the event, stop the event immediately and notify CE personnel.  Introduce the competitors to key personnel in the event in a manner that does not involve using their name or school name. First names of competitors can be used for introductions to judges.  Conduct the events according to guidelines, rules, and regulations.  Continually monitor and enforce timelines required in event guidelines.  Know the code of conduct and the penalties that can occur as a result of noncompliance on the part of the competitor or advisor, and complete a penalty proposal form for violations.  Know the dress code or attire required for orientation and the event. Dress points are to be assessed at the actual event, whether orientation and the event occur at the same time or if the event occurs separately. Do not award bonus points for dress if the competitor is noncompliant.  Be fair and impartial when making decisions. Consult CE headquarters any time there is uncertainty about events, competitors, judging, or the progress of the event.

31 Event Manager’s Guide

Comprehensive Management of Events Outlines the entire management process Event managers should possess the following resources:  Event Manager’s Guide  Guidelines for the event managed  Event box, containing paper materials and supplies from CE headquarters  Other supplies or equipment from CE headquarters

Get Ready for SLC  Study the entire Event Manager’s Guide.  Study guidelines for the assigned event and identify supplies needed, room setup, and the event flow chart, illustrating how the event should progress.  Make arrangements to attend the mandatory orientation for event managers scheduled Friday morning at SLC (refer to the SLC program for time and place).  Assign students to serve as event assistants. Students may be borrowed from a neighboring chapter, if necessary. Event assistants  assist with event management, run errands, and serve as messengers  distribute tests, answer sheets, and folders to place under answer sheets when writing, and event evaluations  monitor doors and control competitor traffic, bringing competitors into the room  keep time  role-play as patients and victims in events that apply  ensure that competitors complete event evaluations and collect them as students leave the event  assist in transporting supplies and equipment to and from event rooms  maintain confidentiality.  Pack an event manager’s bag containing all resources required for managing the event.  Gather and pack the items the event manager is to furnish:  Calculators (enough for all judges)  Timing devices (e.g., stopwatches, watches with second hands, or digital watches with stopwatch capability)  Ink pen for personal use (pencils will be in event boxes for judges to use)  Hand sanitizer (for judges to use after shaking hands) and tissues  Arrange supervision for students for the time undertaking event manager duties.

32 Event Manager’s Guide

Assume responsibilities of the event manager upon arrival at SLC on Friday by doing the following:  Bringing the CE Handbook for VA HOSA, which contains the Event Manager’s Guide (and other information) and the event guidelines.  Knowing the schedule and the event room location  Orientations and events are scheduled approximately every two hours on Friday afternoon; the first ones begin at 1 p.m., the next at 3 p.m., and the final at 5 p.m.  Orientation may be scheduled alone or the event may immediately follow it.  Most orientation sessions are held on Friday afternoon.  Events on Saturday begin at 8 a.m., continue at regular intervals throughout the morning, ending by mid-afternoon.  Attending the mandatory orientation for event managers on Friday morning.  Time and place will be posted in the SLC program.  Ask questions or seek clarification about specific assigned event(s).  Pick up event box(es), secured materials (e.g., tests, topics, questions), supplies, and equipment (e.g., lecterns, easels, flip charts, screens, clipboards) required to manage the event from the event manager’s orientation or CE headquarters: 1. If the event is scheduled for 1 p.m., the event manager will receive specific instructions, event boxes, and secured materials and supplies required for that event at the orientation for event managers. 2. If the event is scheduled after 1 p.m., the event manager will report to CE headquarters within the first hour following the orientation for event managers to receive specific instructions, event boxes, secured materials, supplies, and equipment. Note: The event manager is responsible for returning these materials to CE headquarters when the event is over. No possession of VA HOSA will be left in any event room.

Conduct Orientation for Competitors Follow the script and directions exactly as outlined in this section. Event managers will need the following:  Event Manager’s Guide  Event guidelines (one copy to read to competitors)  Printout of event registration (from the event box)  Competitor identification cards (from the event box)  Competitive event time schedule (from the event box) Note: Report to the assigned room 30 minutes before the scheduled start of orientation to get organized and prepared to conduct the orientation for competitors. 33 Event Manager’s Guide

Introduction  Welcome the competitors; be polite, caring, and encouraging.  Introduce yourself and other support personnel.  Remind competitors that they will stay until the session is completed. Registration Process  Inform competitors that if there is a need for special consideration related to scheduling conflicts with another event in which they are competing, they must identify the issue as they are registered.  Using the registration printout, ask the competitors to come forward, one at a time or one team at a time, as they are listed.  Have competitors confirm the information.  If a name is called and no one responds, ask if there is a proxy for that person or team. Note: A fully completed proxy form must be submitted by the advisor for absent competitors or ID cards cannot be issued.  At least one team member must be present at orientation for team events, and a proxy must be submitted with names of members not attending. No proxies are allowed to test for or compete in the event itself.  Check every student’s name, school, chapter, division, and identification number for that event against the registration printout.  If it is necessary to make changes, edit on the right side of the list.  Do not change an existing name, identification number, or division (SS/PS).  Give each individual competitor or each member of a team the ID card that corresponds to the name(s) on the registration printout and shows that same number. If a competitor or team is absent, the ID card corresponding to that number is put aside and not assigned (mark as “No Show”). Note: Tell the competitors that these will be placed inside their name badges to cover their name and school when they compete in any event.  If a competitor or team is absent, draw a line through their information and write “No Show” or “Absent” to the right.  Any identifying insignia, such as patches or writing on uniforms or scrubs that reveals the name of a school or facility, must be covered for events.  Ask if there is anyone who has not been called. If a name is not on the list, add the name, school, chapter, and division at bottom of the list; then assign an ID number consecutive to the last one on the list. Extra ID cards will be provided.  No competitor will be disqualified. He/she will be added to the registration and allowed to compete but may not earn points if any definite violation has occurred. The exception is those competitors who did not attend orientation where test scores or participation in the first round were necessary to determine advancement to skill or presentation events.  Assign a time for each competitor or team to report to the event, using the event time schedule. Fill time slots consecutively; do not leave gaps.  Schedule times for those competitors needing special consideration, if possible. 34 Event Manager’s Guide

 



When registering teams, document the name and phone number of one of the team members. Evaluate each competitor to determine compliance with the dress code for the orientation session. If competitors meet the requirements as stated in the event guidelines, place a plus sign (+) to the right of his/her data on the registration printout. If points will not be given, place a zero to the right of his/her data. Note: Use this opportunity to remind competitors of the required dress code for event. Document the student eligibility forms received in the special needs events if they were not already submitted to the HOSA specialist before SLC.

After registration has been completed, continue the orientation process. All information and instructions must be read, recited, or explained aloud to the competitors. Address each one of the issues printed below.  Read aloud the event guidelines to the competitors.  Remind competitors that they are expected to maintain an honest and ethical code of conduct, which demands that they practice confidentiality of the secret topics, scenarios, questions and skills procedures that will be part of their events and not pass on information to others. This would be a direct violation of policy.  Explain the attire/dress that is required for the event; remind competitors that every member of a team must meet the dress code for the event to receive bonus points for proper dress. If the event is held as part of orientation, dress must be appropriate for the event.  Inform competitors of the exact location and time that their competition will begin. No friends, advisors, or supporters should accompany them to the event room. Note: If a wait is obvious, they should return to an open area or lobby away from event rooms and try not to congregate outside event rooms or in hallways.  Explain that it is possible for a maximum of five finalists to place in the secondary and postsecondary divisions of most events. It is also possible that there will not be a competitor or team that qualifies to win due to low scores on tests or event performances. Tell them that competitors placing first, second, and third will receive a medallion and finalist certificate and their school would receive a trophy. Those placing fourth and fifth will receive only the finalist certificate. Advisors should clarify that some events in Category V have different placement and awards.  Remind competitors of the required materials, supplies, and equipment they are to take to the event. Also, if they do not have the necessary materials needed to perform the actual event, they may not earn points or may not be able to complete the event because of missing materials.  Inform competitors that no communication devices (e.g., cellphones, smartphones, tablets) are allowed at the event site or in holding rooms. Using any communication device is seen as cheating, and noncompliance with this policy will lead to disciplinary action, penalties, and loss of points. 35 Event Manager’s Guide



   

Remind those who are competing in events where round-one testing is required to determine round-two competitors, those who are eligible to advance will be listed and posted no later than 10 p.m. in a designated area. Competitors should check for the list and avoid asking for it at CE headquarters. Remind competitors to complete event evaluations before they leave the event area and submit them to an event assistant or the event manager. Ask for and answer competitors’ questions. Thank the competitors for their attention. Implement one of the following three alternatives for advancing the student to the competitive event.

Implement Alternatives for Advancement Alternative 1 If a testing event or round-one testing of a two-round event is scheduled to immediately follow the orientation, the event managers will continue by preparing to administer the appropriate test. Once instructions and directions are given and carried out, the competitors will be given the test to take. Scores in the testing events will be graded and ranked for placement in each event. Scores in round-one testing will be ranked to qualify competitors to advance to round two, and the listing will be posted. Follow the script and directions exactly as outlined in the subsection: Administering Tests and Directions for Taking the Test. Administering Tests and Directions for Taking the Test (Use to provide directions for all testing events) Event managers should have the following resources on hand:  Registration printout  Scantron answer sheets  Folders (placed under answer sheets)  Tests  Event evaluations Instructions for Administering Tests: Script  Read aloud to competitors the following script:  “Please place any personal belongings under your chair; be sure to take them when you leave.”  “Place any communication devices on the table in front of you in the off position in plain sight of event personnel. Touching this device, vibration of the device, or any noises from the device will result in disciplinary action.”  “You will not chew gum or make any unnecessary noise during the time you are in the testing room.”  “Any late competitor will be allowed to take the test but must wait until all 36 Event Manager’s Guide

   

instructions are given by the event manager before being allowed to proceed to test, as outlined in the penalty policy.”  “You must use number 2 pencils.” Distribute folders to be placed under machine-readable (i.e., Scantron) answer sheets when marking answers. Distribute Scantron answer sheets. Explain procedures for recording competitor information on the answer sheets. Distribute and explain procedures for completing the event evaluations. Distribute tests, placing them face-down on the tables; direct competitors to leave tests face-down until they are told to begin the test.

Information Related to Testing Events Event managers should select from the type of testing events below the one that matches the events to which they are assigned. Information should be read to the competitors.  Spelling tests—round-one testing is used to qualify competitors to advance to round two and determine the rank of competitors for the spell-down. Note: All competitors participate in the spell-down at SLC.  Categories II and IIA tests—scores from round one will be used qualify competitors to advance to round two. In round two, competitors must earn a combined score of 70 percent or higher on the skill procedures to be eligible for placement as a winner.  Category III tests— will be used qualify competitors to advance to round two.  Team tests—will be used to qualify the team to advance to round two. Scores of team members are averaged and determine eligibility to advance. Directions for Taking the Test: Script Read aloud the following to those about to take the test:  “I am going to give you instructions for taking this test. I will not be able to answer any questions after you start to take the test, so please ask them before we start the timing of the test. If you have any personal needs once timing has started, raise your hand.”  “This test has (#)___ questions. There is only one best answer to any question. Answer all questions. There is no penalty for guessing or answering questions incorrectly. However, if you choose not to answer a question, be sure to skip that corresponding space on the answer sheet. There may be extra questions at the end of the test that may be used to break ties; please follow directions and answer all questions. You may write on the test itself as scrap paper.”  “Read each question carefully and select the best answer. You have ______ hours to complete this test. I will alert you when 15 minutes remain in the testing period.”  “If you finish the test before time is called, raise your hand and we will collect your test materials. If finished, fill out the event evaluation while you are seated. When you have completed the evaluation, gather your personal 37 Event Manager’s Guide

  

belongings and bring the evaluation to me and quietly leave the room.” “If you do not finish the test before time is called, we will collect your test materials and you must complete and submit your event evaluation before you leave the room.” “Are there any questions?” (If so, answer them.) “Good luck! You may turn your tests over and begin.”

Event managers should check every answer sheet, ensuring that information in headings is correct and complete with all spaces filled in before returning to category chairs in CE headquarters. Bring all event materials back to CE headquarters. Do not leave any HOSA materials in event rooms. Alternative 2 If the event is scheduled to immediately follow the orientation, the event manager will follow the directions exactly as outlined in the following sections:  Proceed to Manage Event  Orientation for Judges  Start the Event  Conduct Tabulation Alternative 3 If the event is scheduled to take place on the following day, at that time the event manager will refer to and follow the directions exactly as outlined in the following sections:  Proceed to Manage Event  Orientation for Judges  Start the Event  Conduct Tabulation Event managers should contact competitive events staff if they have problems, concerns, or questions.

Proceed to Manage Event Pre-Event Reminders  Conduct the event according to guidelines. List steps in chronological order to help organize and manage the event. Assign key people and duties.  Acquire all event items from CE headquarters before entering the event room.  Report to the event room one hour before the scheduled start time.  Prepare the room for competition according to event guidelines.  Conduct orientation for judges 30 minutes before start time.  Write the name of the event and the division (SS/PS) on the personnel sign-in sheet and distribute to personnel to complete (do not include event assistants). Note: Ask that everyone print clearly for certificates, awards, and records. 38 Event Manager’s Guide



Orientations should begin on time, stay on schedule, and end on time.

Conduct Orientation for Judges Note: This step in managing events cannot be omitted. Follow the script and directions exactly as outlined in the Orientation of Judges section. The event manager will need the following resources:  Event guidelines  Personnel sign-in sheet(s)  Event Manager’s Guide  Judge’s rating sheets  Secured scenarios, problems, questions, themes, or topics (one per judge) General introduction; the event manager should  introduce himself/herself and judges  welcome judges and other personnel to event  thank judges for their service  record event and division of event on personnel sign-in sheet and ask judges to complete their contact information  if judge(s) do not have official name badges, write his/her name on a blank card and attach it to his/her lapel, then send an event assistant to CE headquarters to receive an official name badge and meal ticket  ensure that judges and other personnel turn off and store all communication devices  remind judges that competitors are anxious and sensitive and ask the judges to be friendly and interested, smile, and make eye contact  remind judges not to talk among themselves during the event and focus on the competitors  provide calculators, pencils, and scrap paper for notes  stress the importance of the schedule. The time allowed for each presentation or performance, time allotted for judging each competitor or team, and turnaround for competitors to come and go must be strictly followed. Events must remain on schedule and finish within an acceptable timeframe. Orientation of Judges; the event manager should  place a numbered ID card over each competitor’s name card in the name badge to hide their names and school names during the event. Insignia, such as patches or names on uniform or scrubs that identify school or facility, must also be covered.  do not award points to competitors who use unsafe practices during the event or fail to bring required supplies and equipment for their event  remind judges that the event should not be a formal opportunity to instruct and that they are not to coach, brief, or debrief competitors or provide any other 39 Event Manager’s Guide



           

feedback upon completion of events (HOSA policy) remind judges who think that there was a rule infraction not addressed in the event guidelines or processes that they may assess penalty points after conferring with the event manager; in such cases, a penalty form should be completed and submitted to the CE Committee for review and final decision ask judges to follow along as event guidelines are read aloud; provide materials to judges and review scenarios, themes, topics, questions, and other materials and how they relate to the event ask judges to stay at their stations and focus on observing the competitor while he/she is demonstrating a skill or making a presentation criteria on rating sheets should be marked while observing the competitor advance through steps or sequences of a demonstration or presentation tell judges that if a competitor skips criteria on the rating sheet, to place a zero in that rating space, rather than leaving it blank have judges evaluate competitors separately; in team events, teams will be evaluated collectively inform judges that points for adherence to dress code will be determined by the event manager describe how the judge’s rating sheets are to be used; judges must adhere precisely to the criteria on the rating sheets, keeping in mind that some portion of judging is always subjective explain the scoring and tabulation process, how to determine placement of competitors, and that it must be completed before the judges leave the event room remind the judges that all scoring and tabulations should be made in pencil inform judges that all ties between competitors are broken, as outlined in HOSA National Handbook, Section B, appendix I ensure that judges sign each of their rating sheets explain that the event manager will monitor and assist the judges with scoring, tabulation, and transfer of data to CE summary sheets.

Once the orientation of judges is completed, the event manager may begin the event.

Start the Event Competitors will be anxious, so remain courteous and caring as they wait to compete. Escort them into the event room and introduce them to judges, using only the first name of the competitor or the members of a team. Note: Do not introduce students by using the names of their schools. Event managers should  call the first competitor or team listed on the event time schedule  follow the event guidelines and event flow chart exactly  monitor timelines carefully (e.g., time of presentations/demonstrations, time to 40 Event Manager’s Guide

   

needed to judge, turnaround of competitors entering and leaving the event room) give each competitor an event evaluation to complete when he/she finishes the demonstration or performance place a chair outside the event room door where each competitor should complete the evaluation have the event assistant collect evaluations and check for completed information continue the event until the last competitor or team on the list has competed and all evaluations have been collected.

Conduct Tabulation The final step in managing an event is to tabulate the scores from testing and from judge’s rating sheets. These are then double-checked by the judges and the event manager; the results are transferred to the CE summary sheet, and dress points are added if awarded. Scores are then totaled for each competitor, and placement of competitors will be decided from those totals. The placement of those competitors will then be recorded on the event managers’ report by the event manager and all paperwork is submitted to the CE Committee for a third check and final tabulation for the SLC. Follow the script and directions exactly as outlined in the following sections: Tabulation of Scores with Judges and Final Tabulation by Event Managers. Tabulation of Scores with Judges (Assisted by the event manager) Each judge should  check the registration printout and event time schedule to ensure that all competitors or teams have competed or have been designated as “Absent” or “No Show”  determine whether a penalty is levied and a form is completed for any competitor before assigning a final score  competitors who were awarded five dress points by the event manager will have those points added to the appropriate place on the CE summary sheet  validate scoring and totals with the event manager, to ensure accuracy and to break any ties  ensure that each judge signs his/her rating sheet(s)  transfer all scores from rating sheets to the summary sheet  tabulate total points for each competitor or team on the CE summary sheet  complete the competitive event analysis, including the event and division judged, full contact information, and interest in serving again  receive the gratitude of HOSA and the certificate of appreciation. 41 Event Manager’s Guide

Final Tabulation of Scores by Event Managers Event managers should  present the event assistants with event assistant ribbons and certificates of recognition to acknowledge their service  wait to tabulate after the judges have left the room  if another event is scheduled to be held in that room, gather their tabulation materials, return to CE headquarters or to a designated area to complete tabulations  transfer scores from the CE summary sheet to the CE manager’s report Note: Do not record final scores for competitors who have penalties levied against them; attach the penalty proposal form to the CE summary, and submit it to CE headquarters for review.  complete the competitive event analysis  collect all paperwork, organize forms, keeping each group together, and stack in the order outlined below for both SS and PS divisions: Bundle one: o Personnel sign-in sheet o Competitive event analyses o Event evaluations Bundle two: o Competitive events manager’s report o Competitive events summary sheet (attach penalty proposals to CE summary sheet) o Judges’ rating sheets  clip or bind all paperwork together and return to category chairpersons  ensure all boxes, materials, supplies, and equipment are returned to CE headquarters and checked in by the category chairperson Note: Do not leave any HOSA materials in any event room.  check in and let category chairperson(s) acknowledge the need for assistance  verify tabulation in CE headquarters with the category chairperson before leaving.

42 Event Manager’s Guide

Assessing Outcome of Performance

43 Assessing Outcome of Performance

Event Evaluation (Sample) Category III Each student who competes in a Leadership event is requested to complete this evaluation when the event has ended. Responses and comments will assist the Competitive Events Committee to improve that event in the future. Please complete the evaluation before you leave the event site. Please be honest and objective in your evaluation. Please check the event below in which you competed. ____ Extemporaneous Health Poster ____ Extemporaneous Writing ____ Healthy Lifestyle (Mark statements under headings 3, 4, 5, and 6 only) ____ Interviewing Skills*

Poor 1

Fair 2

Good 3

____ ____ ____ ____ ____

Job-Seeking Skills Medical Photography Prepared Speaking Researched Persuasive Speaking Speaking Skills

Very Good 4

Excellent 5

Not Applicable N/A

In the blank provided to the right of each statement listed beneath headings 1–6 below, place the number from the rating scale above that you feel best describes the planning, management, and progression of the event in which you participated. Place N/A if it does not apply to your event or experience. 1.

Prior to SLC, your advisor a. helped you choose an event. _______ b. made sure you read the event guidelines and answered your questions. _______ c. provided you with supplies and supervised your practice and presentation for SLC. _______ d. made sure you read the dress code for all SLC activities and answered all questions. _______ e. discussed the rules and policies of the competitive events program with you so you would be aware that non-compliance can result in being penalized when competing in your event. _______ f. explained the code of conduct and identified behavior that is acceptable and unacceptable at SLC. _______

44 Assessing Outcome of Performance

2.

When you attended orientation for your event, the event manager a. arranged a suitable time for you to compete in this event if you had a conflict with another event. _______ b. read the event guidelines for the event aloud to the group. _______ c. stressed the expectations for all competitors to maintain an honest and ethical code of conduct that practices confidentiality of secret topics, scenarios, and skills procedures. _______ d. explained the dress code required for this event and how it affected your final score. _______ e. told you the location of the event room with the date and time to report for the competition. _______ f. explained that a maximum of five winners was possible in the secondary and postsecondary divisions of each event and identified the awards to be presented for each place. _______ g. reminded you what supplies and equipment you needed to bring with you for the event. _______ h. reminded you that no communication devices will be allowed at the event site (e.g., cellphones, smartphones, tablets). _______ i. asked you to fill out the event evaluation as soon as you completed your event and to leave the evaluation with the manager. _______ j. answered any questions you had about the event. _______ k. was polite, courteous, and encouraging to all competitors and thanked you for your attention. _______

3.

During the competitive event, the event manager a. started the event on time. _______ b. kept the event on schedule and called competitors to compete at their assigned time. _______ c. gave you clear instructions on how to proceed at the event site. _______ d. introduced you to key personnel (e.g., judges) at the event site. _______ e. was polite, courteous, and encouraging. _______ f. maintained order and control of the group and followed rules and policies. ____

4.

Items and equipment in the event room were appropriate for the event, sufficient in amount, and in good working order. _______

5.

Judges were attentive and showed a positive attitude toward you as a competitor: a. Judges smiled, made eye contact, and appeared to be interested. _______ b. Judges watched your presentation or procedure from start to finish. _______

6.

You enjoyed competing in this event and think you have learned from the experience. _______

If anything presented a problem or concern for you or you have a suggestion for improvement, please write notes in the “Comments” space below. Positive comments are welcome. 45 Assessing Outcome of Performance

Competitive Event Analysis Note: Not for event assistants Name of event: ________________________________

Division: SS ____ PS____

You served as: Event Manager ____ Judge ____ other position ________________ Your name ______________________________ e-mail ______________________ Poor

Fair

Good

Very Good

Excellent

1

2

3

4

5

Not Applicable N/A

In the blank provided to the right of each statement below, place the number from the rating scale that best describes the planning, management, and progression of the event you managed, judged, or assisted.

1.

2.

3.

4.

5.

6.

7.

8.

9.

Directions regarding managing or judging were clearly explained when you were initially contacted to participate.

________

You were able to find the competitive event headquarters and obtain event materials.

________

You knew about and attended the orientation for event managers or were oriented at competitive event headquarters. (Does not apply if you served as a judge)

________

Direct instructions were given during the orientation for event managers and questions were answered clearly.

________

The event manager presented the orientation for judges in the event room before the start of the event.

________

As a judge, you were given clear instructions by the event manager as to how judging was to be conducted.

________

You were given correct and sufficient materials and supplies needed to manage or judge the event.

________

The event was organized, started on time, and competitors moved forward according to their scheduled times.

________

The event was conducted in a professional manner and according to the event guidelines.

________

46 Assessing Outcome of Performance

10. Event personnel were organized, courteous, and helpful to you.

________

11. You were thanked and asked whether you would consider managing or judging again.

________

12. You feel that adequate planning, implementation, and follow-through was initiated to make the event successful.

________

Please share (below) any feelings, concerns, or impressions that would help VA HOSA to improve its level of performance or to improve the event itself.

47 Assessing Outcome of Performance

Awards for Finalists Procedure for awards to competitors placing first through fifth in the following categories:  Health Sciences Events  Health Professions Events  Emergency Preparedness Events  Leadership Events  Teamwork Events  Recognition Events (some exceptions listed below) First-, second-, and third-place winners are awarded  a trophy for the chapter or school  a medallion for each competitor  a finalist certificate for each competitor. Medallions:  First place—gold  Second place—silver  Third place—bronze Fourth- and fifth-place winners are awarded only the finalist certificate for competitors. Procedure for the awards to competitors in recognition events  Awards in the Recognition category may be subject to change and/or be different from those listed at the national level. Barbara James Service Award  Certificate for 50 hours of community service and reporting those hours online through NobleHouse HOSA Happenings  Trophy for the chapter or school  Certificate of Excellence (for chapter) Kaiser Permanente Healthcare Issues Exam First, second, and third place:  Trophy for the chapter or school  Medallion for each competitor  Finalist certificate for each competitor

48 Assessing Outcome of Performance

Fourth and fifth place:  Finalist certificate for each competitor National Service Project  Certificate of Recognition for the chapter (for raising $100 or more and/or contributing 100 hours of community service)  Certificate of Merit for the chapter (for raising $500 or more and/or contributing 500 hours of community service) Outstanding HOSA Chapter  Gold medallion for 25 points at SLC (for chapter) Outstanding State Leader  Plaque (certificate inserted) for the competitor MRC Volunteer Recognition  Certificate for 30 hours of community service with the Medical Reserve Corps and reporting those hours online through NobleHouse. Talent (VA HOSA Only) First, second, and third place:  Trophy for the chapter or school  One rosette for each individual or group entry (one rosette per group)  Finalist certificate for competitors Fourth and fifth place:  Finalist certificate for competitors

49 Assessing Outcome of Performance

Guidelines for Events Restricted to VA HOSA

50 Guidelines for Events Restricted to VA HOSA

Outstanding VA HOSA Leader Purpose This event is designed to recognize one officer from the Executive Council of VA HOSA as the outstanding state leader. Description The competitor selected will become eligible to register for this recognition event and will be honored as the outstanding state leader from Virginia on stage at the national recognition session at the HOSA National Leadership Conference (NLC). Rules and Procedures 1. There will be only one outstanding state leader selected at the SLC. 2. A state officer may only earn this award once. 3. The competitor’s advisor must grant approval for all aspects and activities required by the event. 4. The competitor must attend the SLC. 5. A portfolio must be submitted and will include  a cover page containing the competitor’s name, school, office(s) held, year(s) of term, and the advisor’s signature  a table of contents with page numbers  a letter of introduction  a résumé  leadership activities  a record of community service. 6. Any listing of an individual activity, service, letter, résumé, or other portfolio component will appear only once in the portfolio. 7. The candidate will present his or her portfolio and will be interviewed by a group of judges. 8. The candidate will take his or her portfolio to competitive events headquarters by 5 p.m. on the day of SLC registration. At that time, he or she will be given a time to report for the interview. Guidelines for Portfolio 1. Materials will be placed in a white or navy, three-ring, one-inch notebook. 2. Pages will be printed on one side only. 3. Information must be typed using a 12-point serif font (e.g., Times New Roman). 4. Each portfolio component listed in the table of contents must be separated, using a divider page. 5. Titles will be used to identify each portfolio component. Each title will appear at the top-right on the first page of each portfolio component. 6. Creativity is encouraged (e.g., use of pictures, brochures, handouts, multimedia presentation).

51 Guidelines for Events Restricted to VA HOSA

Criteria for Judging the Competitor All competitors are encouraged to showcase their excellence. That excellence will reflect accomplishments while demonstrating  values and goals of VA HOSA  service at or above the chapter level  leadership qualities characteristic of successful healthcare workers  community service projects worthy of service-oriented workers  use of technology and creativity  verbal and written communication skills. Specifications for Criteria in Table of Contents 1. Letter of Introduction: One- or two-page exposition on the topic, “How HOSA has helped me personally to become a stronger leader and team player.” 2.

Résumé: One-page, professional résumé that includes  education  work experience  honors and awards  other activities.

3.

Leadership Activities: Brief overview of three leadership activities that the competitor has initiated above the chapter level that have promoted growth within VA HOSA. The competitor must include the purpose, description, and result of each activity.

4.

Community Service: Brief overview of two activities in which the competitor participated that promoted community service at or above the chapter level. The competitor must include the description, purpose, and result of each activity. Examples of activities:  Recruitment (members and chapters)  Reactivation of chapters  Local leadership training  Community awareness of HOSA  Professionalism in HOSA values  Promotion of national service project  State plan for disasters and emergencies  Any other project that has a positive influence on VA HOSA

52 Guidelines for Events Restricted to VA HOSA

Outstanding VA HOSA State Leader Rating Sheet Division:

Secondary _________ Postsecondary __________

Competitor # _____________ Judge’s signature _______________________________________________________ Criteria Evaluated

Points Possible

Completeness of cover page:

Points Awarded

5

Competitor name, name of school, office held, advisor's signature Letter of introduction

5

Résumé

5 Activity 1

5

Activity 2

5

Activity 3

5

Quality of presentation

5

Community Service

Activity 1

10

Purpose, description, and result of each

Activity 2

10

Quality of presentation

5

Presentation reflects

Goals and values of VA HOSA

6

Leadership qualities of competitor

6

Community service at or above chapter level

6

Evidence of being a team player/leader

6

Competence in verbal and written communication skills

6

Leadership Activities Purpose, description, and result of each

10

Proper dress code for presentation Total Score

100

53 Guidelines for Events Restricted to VA HOSA

Talent Purpose The talent event encourages students to develop their personal interests and talents and to present their talents in an entertaining way. Eligibility 1. The competition is open to all members of the VA HOSA. 2. Each local chapter may submit only one entry (single or group) for secondary or postsecondary. Group acts will be limited to only five members; failure to comply will result in a 10-point penalty. Due to increased interest, entries will be limited to the first 15 participants or groups. 3. Chapter advisors must preview the complete talent performance at the home school to determine whether it is suitable and appropriate for presentation before a general audience at SLC. The talent submission form will then be completed and sent to the HOSA specialist before the specified deadline. Rules and Procedures 1. Students competing in this event must be enrolled in a state-approved Health and Medical Sciences course or program. 2. There will be only one entry per chapter at the state level—secondary or postsecondary. Each competitor who is part of an act must be registered for the talent event. 3. Performance must be suitable and appropriate for general audiences. 4. Participants must provide all props and accompaniments for the act (e.g., keyboards, other musical instruments, electronic devices). No equipment will be obtained from the conference facility. 5. The act will not exceed five minutes or be less than two minutes in length. 6. The competitors must attend the competitor orientation. 7. There are three categories in this competitive event:  Category I—Vocal  Category II—Drama/Skit  Category III—Instrumental 8. Procedure for awards to competitors placing first, second, or third will be determined by the Competitive Events Committee, since talent is an SLC event only. Those placing third and fourth will receive finalist certificates as in other events. 9. There will be a minimum of two judges.

54 Guidelines for Events Restricted to VA HOSA

Talent Submission Form The chapter advisor is to complete this form and send to the HOSA specialist by State Leadership Conference (SLC) registration deadline. Chapter name ____________________________________

Chapter advisor ___________________________________

Advisor e-mail _____________________Advisor phone number_________________

School name ___________________________________________ Talent category: __________ Category I—Vocal __________ Category II—Drama/Skit __________ Category III—Instrumental Number of performers _______

Brief description of talent performance (to include music selection, if any, outfits/costumes, outline of performance)

I verify that I have previewed the talent performance and have approved the activity to represent our chapter in the Talent competitive event. __________________________________________ Signature of Advisor

___________________________ Date

55 Guidelines for Events Restricted to VA HOSA

Category Number Vocal = Category I Drama/Skit = Category II Instrumental = Category III

Talent Event Judge’s Rating Sheet (for VA HOSA SLC) Criteria for Judging

Cat. ___ Act # ________

Cat. ___ Act # ________

Cat. ___ Act # ________

Cat. ___ Act # ________

1. Competitor’s a. Poise b. Technical Excellence c. Evident Preparation d. Appearance (3 possible points each) (12 points total) 2. Special Effects (props and costumes) (5 points possible) 3. Audience Reaction (5 points possible) 4. Timing (deduct 1 point for each 30 seconds under 2 min. or over 5 min.) 5. Judge’s Overall Impression (3 points possible) Total Points Scored (25 possible points) Scale: Excellent 22–25 Good 17–21 Fair 11–16 Poor 0–10

56

Cat. ___ Act # ________

Cat. ___ Act # ________

Cat. ___ Act # ________

Cat. ___ Act # ________

Appendices

57 Appendices

Appendix A—VA HOSA Dress Code (National HOSA Dress Code Amended for VA HOSA) Attire for SLC will be proper and appropriate. Dress requirements directly reflect the ethical expectations of National HOSA, VA HOSA, local HOSA chapters, schools, programs, professions, and advisors. Members who do not abide by the dress code may not be admitted until they change their dress. In certain situations, members may be asked to leave certain activities and may not receive competitive event points for proper attire. Each HOSA advisor will be held responsible for the appearance of his or her students, guests, and alumni at SLC. Advisors should research the dress code and present it to their students. The official dress code for advisors, guests, and alumni will be professional business attire at all general sessions and competitive events except for banquet, recreational activities, or once they are off conference grounds. The official dress code for student members for all general sessions of the SLC will be either the official HOSA uniform (as specified in The National HOSA Handbook) or a black or navy blue suit. The uniform should be clean and neat. Adherence to dress code at SLC begins immediately after checking in to the hotel and will be required for all official conference activities. Conference activities begin when members leave their rooms and move through any and all areas of the hotel and conference center. HOSA conference activities include going to, participating in, and returning from  meals  orientation sessions  specific competitive events  opening session of SLC  workshops  banquet/appreciation gala (Saturday night)  installation of officers and awards ceremony (Sunday morning)  other activities where hotel facilities are used. Adherence to dress code ends once students leave the hotel grounds. Dress code for each competitive event or orientation is outlined in the event guidelines and mandates whether the competitor is to wear  the HOSA uniform  a black or navy blue suit  attire appropriate to the occupational area for events where competitors are to demonstrate their skills.

58 Appendices

Appropriate apparel specified in the event guidelines and the VA HOSA dress code is outlined below The official HOSA uniform policy can be found at www.HOSA.com or in the HOSA National Handbook, Section A. 1.

The basic HOSA uniform:  navy blazer with HOSA emblem  navy skirt or slacks  white dress shirt or blouse  navy or maroon necktie (optional for females)  appropriate closed-toe footwear (navy or black)

2.

Black/navy blue suit for females:  Tailored jacket with long sleeves and buttoned front; jacket/skirt/pants should match  Skirt with hem falling below mid-thigh  Slacks or pants with taut waistline; no loose or low-riding pants, slacks, or jeans allowed  White blouse or shirt with sleeves, collar, jewel neckline, or turtleneck; length of top must fall below the waistline or be tucked in  Footwear to include dress shoes with closed toe, open-toed (peep-toed), or heeled sandals of a color coordinated with other attire; may include conservative dress boots Black/Navy blue suit for males:  Tailored jacket with long sleeves and buttoned front; jacket and pants should match  Full-length dress pants, taut at waistline, with belt; no loose or low-riding pants, slacks, or denim jeans allowed  White dress shirt with banded, button-down collar; long or short sleeves  Necktie (optional)  Vest (optional)  Footwear that includes socks with shoes that are closed-toe, lace-up, slip-on, or loafers of a color coordinated with other attire

3.

Dress Code for Professional Socialization Note: Students, advisors, guests, or alumni who are dressed inappropriately will not be admitted to the following events or areas.

59 Appendices

Banquet/Appreciation Gala (Saturday night) Females  Dressy or formal dress; long or short if hem falls below mid-thigh  Long skirt or dress slacks with top that falls below the waistline or tucked in at waist  Black/navy blue suit  Official HOSA uniform Males  Formal wear  Black/navy blue suit  Official HOSA uniform

Installation of Officers/Awards Ceremony (Sunday morning) 

HOSA uniforms or black/navy blue suits

Public Areas of the Hotel   

4.

Hotel etiquette must be upheld as facilities are also used by other guests and visitors. When occupying areas of the hotel including the halls, lobby(s), restaurants, or when traveling to facilities and through these areas, attire must be appropriate. Lounge-wear, pajamas, pajama-style clothing, bare feet, bedroom shoes, hair curlers, improperly covered swimwear, and uncovered exercise clothing are not appropriate.

Exceptions to the dress code for recreational activities (end of professional day):  Dress will be casual on Friday and Saturday nights after the opening ceremony and banquet/appreciation gala. This means that jeans and tennis shoes that are clean and in good shape and other comfortable, casual, and tasteful clothing (refer to number 5, “Prohibited Attire”) may be worn to the Talent event on Friday night and to the recreational activities on Saturday night. Chapter members are encouraged to wear T-shirts with HOSA logos for these recreational events.  When traveling to and from the pool or fitness center, students will travel a route that prevents, as much as possible, passing through public areas of the hotel. Cover-up clothing must cover the body appropriately; clothing that reveals cleavage, the back, the abdominal area (upper and lower) or the upper thighs is not appropriate. Anything less than a full T-shirt and shorts/skirt is not acceptable.  When using the pool or fitness center, clothing worn must cover the body appropriately. Before leaving the pool or fitness center, members will dry off

60 Appendices

and dress appropriately for the trip back to their rooms; they will proceed directly to the room without lingering in public areas of the hotel. 5.

Prohibited Attire “Clothing that works well for the beach, yard work, dance clubs, exercise sessions, and sports is not appropriate for official HOSA activities, competitive events, meetings, or conference sessions. Clothing that reveals cleavage, your back, your abdominal area (upper and lower), your upper thighs, or your underwear is NOT appropriate for HOSA delegates/members.” — from National HOSA The following items of clothing will not be allowed at any official HOSA function:  Blue jeans, denim jeans of any color, denim skirts or dresses  Capri pants that are not part of an ensemble or suit  Shorts of any type  Baggy/cargo/carpenter/low-riding pants  See-through articles of clothing  Tops that show midriff, short tops/halters, tank tops/tube tops, sleeveless tops  Tops that reveal cleavage or that leave one or both shoulders bare  Slogan clothing; T-shirts or sweatshirts with inappropriate slogans or logos  Pajama style clothing/lounge-wear (informal clothing designed to be worn at home)  Swimsuits without adequate cover-up (as defined)  Tennis/athletic shoes (exception: may be worn to and from fitness center)  Casual sandals (exception: may be worn to and from pool)  Flip-flops (review national HOSA dress code for specifications)  Boots (work type or hiking)  Bare feet  Caps or hats including ball caps, sports caps, do-rags

Reminders to Advisors and Members At all times, ensure that dress is decent and tasteful. If there is any question whether clothing is appropriate or not, it most likely is NOT and will require that you reevaluate your choice. Remember that attitude toward SLC personnel and policy is part of the courtesy code, and those who do not comply will not be allowed to attend conference activities. Noncompliance will be reported to advisors and representative school officials. If questions arise regarding the dress code for the VA HOSA SLC, advisors will refer to the HOSA National Handbook and/or the Competitive Events Handbook for VA HOSA and review established dress code guidelines for the NLC and SLC.

61 Appendices

Appendix B—Penalty Policy (VA HOSA SLC) Event __________________________________ SS ___ PS ___ Competitor number ______________________ Competitor Name _______________________________________________________ In the General Rules and Regulations of the National HOSA Competitive Events Program, certain infractions may result in the loss of points from the final event score. The VA HOSA competitive events program will adhere to and enforce the rules and regulations established by the national organization. Infractions will be recorded during orientation sessions and actual events, in holding or preparation rooms, or during any other event activities. If a member of a team is in violation of any rule or regulation, the entire team is penalized. Note: Penalties will be described briefly on the proposal for penalty form by the event manager, and the course of action will be determined by the VA HOSA CE Committee.

Mandated Penalties 1.a. Failure to attend orientation for competitors sessions without valid proxy; 10 points deducted from final event scores. Minus ______ 1.b. Failure to attend orientation for competitors sessions where testing, round one, or other event components are part of the orientation session; the score on the judges’ rating sheet for that missed component of orientation will be zero. 1.c. Failure to bring a copy of the event guidelines to the orientation for competitors session; 5 points deducted from the final event score. Minus ______ 2.a. Failure to report to the competition area within 5 minutes of the designated time and place; 10 points deducted from the final event score. Minus ______ 2.b. A competitor who arrives to take a written test after the test has started or timing has begun will be allowed to take the test. That competitor must wait for ID to be verified and directions to be given before starting the test and must stop when other test takers are stopped. 3.a. Failure to bring required materials/equipment as specified in the competitive event guidelines for any skill or event, or failure of that equipment to work properly; the competitor will be allowed to compete but will not earn points for any part of the procedure that requires the missing/faulty materials or equipment. 3.b. Failure of the competitor to bring pencils to the event as specified; competitor will be allowed to obtain pencils and take the test but must have an ID assigned and directions given before starting and must stop when other test takers are stopped. 62 Appendices

4.a. Failure to place electronic communication devices (e.g., cellphones, smartphones, tablets) on the table in the off position and in plain sight of the event manager(s) for the entire course of the event; 5 points deducted from the final event score. Minus ______ 4.b. Failure to turn off all communication devices as outlined, resulting in a noise or vibration from that device during an orientation, event, or when in a holding room or preparation room; 5 points deducted from the final event score. Minus______ 5. Failure to use the official notebook, binder, or portfolio as specified in VA HOSA event guidelines; 5 points deducted from the final event score. Minus______ 6. Failure to wear the appropriate clothing or dress specified in the event guidelines to the orientation session or event in which students are competing; this includes covering IDs or insignia that show the student’s name or school. Bonus points for proper dress will not be added to the final event score. Note: Competitors who did not attend orientation where test scores or round one of an event are used to qualify the competitor for round two or to determine eligibility for a limited number to advance will not be allowed to advance and compete in skill or presentation events. Failure to attend orientation will result in a 10-point deduction, and failure to take the test or participate in round one will result in a score of zero. The competitor will not advance. Penalty Form This form (see next page) will be completed by the event manager and presented to the category chairperson when the event has concluded. The proposal will be reviewed by the CE Committee and the course of action will be determined by the VA HOSA CE Committee with the event manager present. To complete the form, list the proposed penalty, using the appropriate number(s) and/or letter(s) from the Mandated Penalties section (above). Briefly describe the reason for deducting points from the final score, and list the number of points deducted.

63 Appendices

Penalty Form Event __________________________________ SS___ PS___ Competitor number ____________ Competitor name _______________________________________________________ Rationale for deduction:

Event manager’s signature ________________________________________________ Filed by _____ (initials) Decision:

Total score from CE summary ______ Total points deducted ______ Final score after penalty ______

64 Appendices

Appendix C—Competitive Events Individual or Team Orientation Proxy Form (Amended for VA HOSA SLC) This form will be completed before arrival and submitted by the competitor’s representative at the specified orientation session. See: General Rules and Regulations, HOSA National Handbook, Section B Date _______________________ Name of competitive event _____________________________________ Name of registered competitor(s) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Name of person representing competitor(s) ______________________________ Relationship to competitor(s) _________________________________ (fellow student, advisor, parent) Reason for competitor's absence: _____ Entry in an event in another category where time of competitor orientation was in conflict _____ Illness (must have signed verification by advisor) _____ Delayed arrival at the State Leadership Conference (must have signed verification by advisor) _____ Other (must specify details): ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Signatures Required Competitor ______________________________ Chapter advisor _____________________________ Initialed by event manager ________ 65 Appendices

Appendix D—Competitive Events Inquiry Procedure (Amended for VA HOSA SLC) At any time during a competitive event, if a competitor believes a major infraction has occurred, the competitor should immediately bring it to the attention of the event manager for immediate review and correction or for consultation with the Competitive Events Committee. Once an event is completed, the decision of the judges is final. The inquiry process will NOT reverse any decision made by judges but will allow the Competitive Events Committee to examine the issue from the competitor’s perspective, review how the event ran, and how it might be corrected or improved. This form must be filled out and signed by the chapter advisor, then submitted to CE headquarters within two hours after the event has concluded. Date _______________ Event title _____________________________________________________________ Division ____SS ____PS ____C Person submitting ___________________________________________________ Competitor _____

Advisor _____

School/Chapter ____________________________________________________________ Address ____________________________________________________________ City, state, zip _______________________________________________________ E-mail address of advisor ______________________________________________ Advisor’s signature ___________________________________________________ Narrative of issue

CE personnel receiving form ______________________________________________ Time received _________

66 Appendices

Suggest Documents