Cloud Service Specification Sheet

May 2016 Cloud Service Specification Sheet SAP Document Center SAP Document Center unifies and simplifies access to your business content anywhere o...
Author: Ashlynn Jordan
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May 2016

Cloud Service Specification Sheet

SAP Document Center SAP Document Center unifies and simplifies access to your business content anywhere on any device. You can securely extend the reach of your file access to SAP S/4HANA, SAP Business Suite, 3 rd party repositories such as MS SharePoint, and other content stores. Collaboration becomes easy through the integration with SAP’s collaboration platform Jam. Enhanced Fiori support allows you to write your own Fiori applications. SAP Document center offers a simple, ready-to-use solution, and the possibility to create and integrate applications , and repositories according to your needs.

Ready-to-Use Key Capabilities Desktop App

Web App

iOS App

Revision 11-May-16

Description §

Microsoft Windows (Windows 7, Windows 8.1) and Apple Mac OSX (10.10 upwards)

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Sync with SAP Document Center Server in the categories ‘My Documents’, ‘Sharing’ and ‘Corporate’

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Automatic conflict handling

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Overlay icons for sync, conflicts on Windows systems

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Notifications and history for automatic synchronization

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For Microsoft Windows an Outlook Add-In is included for the handling of mail attachments via SAP Document Center shares

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Access and sync are controllable by URL from other apps

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Responsive UI supporting HTML5-compatible browsers from smartphone to desktop form factors

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Access files

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Upload multiple files using an easy drag-and-drop interface

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Move, copy, rename, and delete file operations across all categories

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Create folders and text files

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Sort files using various criteria and search for files in each category

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Display application-specific attributes

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Manage corporate and sharing permissions

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Download complete folder hierarchies as a ZIP file

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Preview images, text files and PDF files directly in the browser

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Configure own download and help pages

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Recycle Bin - reinstate deleted content within a configurable period of time

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Support for all Apple iPhones and iPads (support is limited to the current and previous generation of the operating system)

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Configurable passcode can be enforced by server administrator

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Data Leak Protection (DLP) support (restrict the actions available to a user based on document classification)

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Provision URL and username via iOS Mobile Device Management (MDM) for easy onboarding

SAP Document Center specification sheet

Android App

Windows Touch Revision 11-May-16

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Access files

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Offline Support - Keep files and entire folder hierarchies in sync

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Create text files and folders. Delete and rename folders and files

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Access files in third party applications

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Import or take photos and videos from within the app and store directly to a folder

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Store email and third party attachments/documents in the app, and automatically sync them with server and other devices

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Configure the amount of data synchronized over cellular networks

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Presentation mode for PDFs with support for laser-like pointer and split presentation/navigation views if second screen/wall projector is used

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Annotate PDF files

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Extended, context dependent sorting options

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Search for file/folder names

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Create public shares

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Send internal share links to members

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Print and/or send documents as email attachments directly from the app

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Bluetooth Beacon support (nearby files are visible in the area “My Surroundings”)

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Support email recipients can be pre-configured by server administrator

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Apple Watch support

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Support for Google Android phones and tablets. Supports Android 4.4.4 or newer

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Configurable passcode can be enforced by server administrator

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Data Leak Protection (DLP) support (restrict the actions available to a user based on document classification)

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Provision URL and username via SAP Mobile Secure (Afaria) for easy onboarding

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Access files

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Offline Support - Keep files and entire folder hierarchies in sync

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Create, delete and rename folders

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Import or take photos and videos from within the app and store directly to a folder

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Open files in third party applications

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Store email and third party attachments/documents in the app, and automatically sync them with server and other devices

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Configure the amount of data synchronized over cellular networks

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Extended, context dependent sorting options

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Search for file/folder names

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Create public shares

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Send internal share links to members

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Support email recipients can be pre-configured by server administrator

SAP Document Center specification sheet

Administration Console

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Support for Microsoft WindowsPhone and Windows tablets. Support for Windows 8.1 and Windows 10.

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Support for basic authentication (username and password)

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Access files

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Offline Support - Keep files and entire folder hierarchies in sync

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Open files in third party applications

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Usage Statistics (current content size for MyDocuments, Shared and Corporate, total number of on boarded users, time series for logons per day, documents read/created per day, traffic per day)

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Enable, visualize and export usage statistics

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Centrally enable the My Documents, Sharing or Corporate categories

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View or delete user details

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Define default quota, control the constraints for sharing files with external parties (enable invitation, link expiration and password constraints)

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Enforce minimum supported version, as well as security settings on all client apps

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Custom Branding on all client apps

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Push content from dedicated corporate repositories to all client apps

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Control sync intervals for desktop apps and enforce bandwidth limits

Sharing and Collaboration Key Capabilities Third party sharing

Internal sharing

Description §

Share content with external business partners

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Configure security settings such as password protection, write access, validity period

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Third party user receives link to public UI and can access it without any further actions

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Share content with colleagues

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Assign roles to share members i.e. administrator, contributor, reader

Integration Scenarios Key Capabilities Integration with third party applications and repositories

Revision 11-May-16

Description §

Microsoft Office 365 integration (Support of Apple’s Document Provider extension to open files in third party apps and save them back to SAP Document Center)

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Support of OASIS’ Content Management Integration Services (CMIS) standard to enable any application or repository adhering to this standard to connect to SAP Document Center

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Support of URL schema

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Integration with Apple Watch (presenter helper)

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Connect content management systems such as Microsoft SharePoint, OpenText, IBM FileNet, Alfresco

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Connect other content stores that support the CMIS protocol

SAP Document Center specification sheet

Integration with SAP applications

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ABAP connector to connect to content from existing or custom ABAP repositories

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Integration with Workforce Performance Builder (WPB) to play selfcreated eLearning content directly in SAP Document Center iOS app

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SAP Jam, SAP Product Lifecycle Management (SAP PLM / SAP DMS), SAP Portfolio and Project Management (SAP PPM), SAP Cloud Portal, SAP Fiori, SAP Business Suite, SAP S/4HANA

Innovation Scenarios Key Capabilities CMIS Support

Enhanced Fiori Support

Description §

Support of OASIS’ Content Management Interoperability Services (CMIS) standard to enable any application or repository adhering to this standard to connect to SAP Document Center

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CMIS SDK to help you connect your custom apps and repositories to SAP Document Center

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Write your own Fiori applications and connect them to SAP Document Center

Security Features Key Capabilities

Description

Single Sign-On

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Single Sign-On support to connected backend systems

Authentication

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Two-factor authentication with OAuth

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X.509 certificates

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SAML

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User ID / Password

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Content synchronized to mobile devices is encrypted using AES 256. Encryption on the desktop apps depends on the operating system.

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Content stored in the cloud is encrypted with AES 128 (optional AES 256)

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Communication is secured using TLS

On-Premise Connectivity

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SAP HANA Cloud Connector for on-premise connectivity. Secure SSL VPN connection through reverse-invoke approach. Fine granular access control at resource level. SAP and non-SAP systems supported. Audit logging.

Sharing

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Administrator can disable third party sharing

Mobile Apps

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It is possible to set an application password, lock timeout, the maximum number of failed password attempts, password length and properties

Encryption

Revision 11-May-16

SAP Document Center specification sheet

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After a defined number of wrong password entries the synced content is deleted from the mobile device

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Actions allowed on documents can be restricted depending on security policies (disable open, sync, print, copy, send, sharing, open-in)

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XSRF token to prevent cross-site request forgery for all web apps (Web App UI, public sharing UI and administration UI)

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Public sharing access: Folder lock wait-time after incorrect password entries to defend against brute force attacks

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Hide corporate repositories in Desktop and Web apps

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Allow/disallow local password storage used for single sign-on to the app (password encrypted using standard operating system capabilities)

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Disable synchronization of Corporate repositories

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Permissions (Access Control Lists = permission+user) defined in the repository are enforced

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Document classifications set in the repositories are enforced in the apps

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Access to repositories can be limited to defined roles

Virus Scanner

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Documents stored in the cloud (SAP Document Service) are scanned for viruses before encrypted storage

Monitoring

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Various dashboards are available: logons per day, documents read per day, documents updated per day, traffic per day

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Timespan for views can be configured

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Detail view for each data point possible

Web Application

Desktop App

Repositories

Trademarks § § § § § § § § §

Alfresco is a registered trademark of Alfresco Software, Inc. Android, Google and YouTube are registered trademarks or trademarks of Google, Inc. Android, Google, Google Drive, OpenSocial and YouTube are registered trademarks or trademarks of Google, Inc. Excel, Lync, Microsoft, Office 365, Outlook, PowerPoint, SharePoint, Word and Yammer are registered trademarks or trademarks of Microsoft Corporation Excel, Microsoft, PowerPoint and Word are registered trademarks or trademarks of Microsoft Corporation IBM is a registered trademark of International Business Machines Corporation iCalendar, iPad and iPhone are registered trademarks of Apple, Inc. iPad and iPhone are registered trademarks of Apple, Inc. OpenText is a registered trademark of OpenText Corporation

SAP retains the right to change, at any time in its sole discretion, the Cloud Service (without materially diminishing the Cloud Service's functionality during a subscription term), this specification sheet, and/or the location of the data center(s) from which the Cloud Service is hosted.

Revision 11-May-16