CITY OF VIRGINIA BEACH POLICIES AND PROCEDURES. ORIGINAL: June 1996 Revised: September 2011

CITY OF VIRGINIA BEACH POLICIES AND PROCEDURES SUBJECT: 7th, 17th, 24th & 31st Street Oceanfront Parks ORIGINAL: June 1996 Revised: September 2011 ___...
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CITY OF VIRGINIA BEACH POLICIES AND PROCEDURES SUBJECT: 7th, 17th, 24th & 31st Street Oceanfront Parks ORIGINAL: June 1996 Revised: September 2011 ______________________________________________________________________________

PURPOSE:

I.

To provide policies and procedures to individuals and organizations wishing to use the 7th, 17th, 24th & 31st Street oceanfront parks under the supervision of the City of Virginia Beach Special Events Office (“SEO”). These policies and procedures supplement the rules, requirements or conditions contained in the special events permit application packet and the special events permit.

GENERAL POLICIES A.

The 7th, 17th, 24th & 31st Street oceanfront parks are available for use pursuant to and in accordance with the conditions set forth herein.

B.

The Norwegian Lady Plaza (raised portion of the park surrounding the statue) part of the 24th Street oceanfront park, also known as Monument Park, shall not be available for use with any special events. The area west of the plaza which includes the plaza area, north & south sidewalks and the paved area adjacent to Atlantic Avenue may be available for use during special events. If sidewalks are used, one of the sidewalks (north or south) must remain open for emergency vehicle access.

C.

The City Manager has empowered the Special Events Office Manager through his/her designee to develop and administer the policies and procedures deemed necessary to ensure safe and efficient operation of the oceanfront parks. Furthermore, the Manager is authorized to issue and/or amend special events permits and, if necessary, to terminate the events in the best interest of the City.

D.

The Manager shall assign priorities to the utilization of the oceanfront parks as defined in Section II of this document.

E.

The Manager shall establish operating hours and conditions for use of the oceanfront parks referenced herein.

F.

The Manager through his/her designee reserves the right to: 1.

Remove from City property any person or persons violating established rules, regulations, and ordinances of the City of Virginia Beach.

2.

G.

H.

II.

Amend or terminate any event in the interest of health, welfare and public safety or for the violation of any established rules, regulations, and ordinances of the City of Virginia Beach.

A Special Events Permit must be obtained for any event which is subject to the permit requirements of Section 4.1 of the City Code and which takes place in any oceanfront park. This requirement applies to the City of Virginia Beach Events Contractors; provided, however, City Events Contractors may obtain one or more blanket permits for all events scheduled by any such Events Contractors during any year provided all such events are included in such permit application. In other cases not involving City Events Contractors, blanket or general permits may be issued at the discretion of the SEO on a case-by-case basis. In addition to the requirements of the City Code with respect to Special Events Permits, the following procedures shall apply to all applicants and City Events Contractors: 1.

The applicant agrees to assume all costs arising from the use of the patented, trademarked, franchised, or copyrighted music, materials, devices, processes, or dramatic rights incorporated into each event. The applicant further agrees to indemnify and hold harmless the City and its agents from any and all claims and costs, including legal fees, which might arise in connection with or as a result of the use of any such material described herein.

2.

The applicant agrees to conduct its program with due regard to customer service and in particular agrees to consider the needs of persons with a disability whose rights are protected under the Americans With Disabilities Act and provide reasonable accommodations for those who wish to attend any public event held in these parks. It is further understood that applicants may be required to lease, purchase or otherwise provide special equipment and/or employ personnel in order to comply with the terms of this paragraph.

3.

Events held in the oceanfront parks shall not discriminate against any attendee based on race, sex, age, national or ethnic origin or religion.

4.

The program of events held in the oceanfront parks shall be in keeping with the City’s Code of Conduct for the Resort Area.

Small events (e.g., weddings, family reunions) which do not require a special events permit as set forth in Section 4.1 of the City Code, shall be approved by the SEO through a small events permit. Use of the oceanfront parks for small events is deemed a “nonexclusive use”; therefore, the parks will remain accessible to the public at all times.

PRIORITIES FOR USE OF OCEANFRONT PARKS 2

A.

“First Priority” oceanfront parks are maintained and operated for the enjoyment of the public. In furtherance of that public purpose, the City’s General Entertainment and Major Entertainment events have first priority in scheduling for the use of the parks. These events include programs or events which are (i) open to the public (ii) are held at no cost to the public, and (iii) are organized and funded by the City of Virginia Beach or its Events Contractors.

B.

“Second Priority” for scheduling reservations for the oceanfront parks shall include programs or events promoted by a third party/organization where the organization has 501(c)(3) non-profit tax exempt status. All such events (i) must be authorized by the City of Virginia Beach via special events permit (ii) shall be free and open to the public and (iii) shall be at least two (2) consecutive days in duration. The purpose of such events shall be to provide a community-wide program or event to enhance tourism generally or to promote community involvement in the resort area. All such events must be sponsored or promoted by an organization or agency whose purpose is to promote community-wide public events. Examples include the Neptune Festival, Boardwalk Art Show, and the Rock ‘n Roll Half Marathon.

C.

“Third Priority” for scheduling reservations for private events at the oceanfront parks, which involve closing the park to the public (subject to Section III C.), shall include events that are associated with a convention or tourism group where such group has booked the City’s Convention Center or a portion thereof and shall include at least 500 room nights within Virginia Beach hotels or motels, which shall be verifiable by or to CVB. The time the activity commences shall be approved by the SEO.

D.

“Fourth Priority” for scheduling reservations for oceanfront parks, which involve closing the park to the public for events not associated with a convention or tourism group (subject to Section III C.), shall be limited to private organization/business events and charitable fund raisers or events where there is a cost to the public under the following conditions: 1.

Private organization/business events. (a)

The applicant for a private organization/business event must be a city-wide professional or business organization or association.

(b)

The private organization/business event must have a confirmed attendance of at least 350 people.

(c)

All private organization/business events shall be subject to the payment of a use fee in the amount of five hundred dollars ($500.00) minimum. This fee may be increased by the SEO based on the cost of City services to be provided for the event. Such fee shall be in addition to any permit fees or charges.

2.

3.

III.

Charitable fund raisers or events where there is a cost to the public. (a) The applicant for a charitable fund raiser or event must be a 501(c)(3) organization with a non-profit tax exempt status. (b)

No more than two (2) charitable fundraisers or paying events per month shall be allowed at any oceanfront park including the 31st Street Park, and no more than one (1) such charitable fundraiser or paying event per quarter may be held by any single 501(c)(3) organization. Although there may be a cost to the public associated with such events, the public shall not be excluded from any such event.

(c)

Charitable fund raisers or events shall be subject to the payment of a use fee in the amount of five hundred dollars ($500.00) minimum. This fee may be increased by the SEO based on the cost of City services to be provided for the event. Such fee shall be in addition to any permit fees or charges.

(d)

If admission is charged or tickets are sold to such events, the admission or tickets shall be made available to the general public.

All Fourth Priority events shall be limited to a maximum of one (1) day. City services will be available for Fourth Priority events and shall be scheduled and confirmed pursuant to Part III of this policy.

E.

“Fifth Priority” for scheduling reservations for the oceanfront parks shall include other small events or functions such as weddings and family reunions. The use of the parks for these events will be deemed “nonexclusive” and the parks shall not be closed to the public for these events. City services such as litter disposal, tables, chairs, etc. shall not be provided for these events. These reservations shall be confirmed pursuant to the provisions of Part III of this policy.

F.

Events associated with Expressive Activities shall be considered and coordinated consistent with the policies herein and the provisions of Section 4.1 of the City Code.

SCHEDULING USE OF THE OCEANFRONT PARKS FOR SECOND, THIRD, FOURTH AND FIFTH PRIORITY USERS A.

Requests for reservations for use of an oceanfront park at 17th and 24th streets will be received no earlier than six (6) months and no later than 30 days in advance of 4

proposed activity. Requests for reservations for use of these parks for multiple days shall be submitted at least 60 days in advance of proposed activity. B.

C.

Requests for reservations for use of the 31st Street oceanfront park will be received as follows: 1.

For the period between Memorial Day and Labor Day, requests for reservations will be received no earlier than 20 days prior to Memorial Day and in coordination with the City’s Events Contractor, and to the extent practicable, confirmation of requested reservations will be made by Memorial Day. Requests received after Memorial Day will be confirmed by the SEO on an event-by-event basis and in coordination with the City’s Events Contractor.

2.

For the remainder of the year, requests for reservations will be received no earlier than 20 days prior to the beginning of each calendar quarter and in coordination with the City’s Events Contractor, and to the extent practicable, confirmation of requested reservations will be made by the beginning of the quarter. Requests received after the beginning of the quarter will be confirmed by the SEO on an event-by-event basis and in coordination with the City’s Events Contractor.

3.

Approval of the serving of food or alcoholic beverages shall only be made after consultation between the SEO and the City’s Events Contractor (see Appendices B and C). The sale and distribution of alcoholic beverages shall be approved or disapproved in accordance with the City’s Oceanfront Park Alcohol Policy, as amended.

Oceanfront parks shall not be reserved for Third Priority and Fourth Priority events, during the period of June 15 through Labor Day with the following exceptions: 1.

The 24th Street park may be reserved for up to two (2) hours by active duty military personnel or units for award, promotion, change of command or retirement ceremonies, subject to availability.

2.

The sandy beach between mean high water and the Boardwalk adjacent to an oceanfront park may be scheduled for an event under II. C. or D. of these regulations (Third Priority and Fourth Priority) during the period June 15 through Labor Day, subject to all other permit and policy requirements, and so long as (i) the oceanfront park remains open to the public, (ii) the event does not conflict with an event at the oceanfront park, and (iii) such event is coordinated with the 31st Street Park Events Contractor. It shall be the responsibility of the event organizer to pay all costs associated with services and facilities to allow use of the sandy beach.

D.

IV.

Once a reservation has been confirmed or a permit issued, the event may not be pre-empted without the written consent of the permit holder.

APPLICATION CONSIDERATIONS A.

The Manager of SEO oversees the processing of special events permit applications for use of these parks and for coordinating the logistics and city services for events held in the parks.

B.

A Special Events Permit application to use the oceanfront parks shall be submitted to the SEO in accordance with the provisions of Section 4.1 of the City Code. No action will be taken on any application until all required information, documentation and applicable fees have been submitted.

C.

Applicants for both public and private events may apply in writing to reserve the oceanfront parks at 17th and 25th streets pursuant to Section III on a first come first serve basis up to six months in advance of the desired date(s). However, reservations for “Fifth Priority” events shall not be confirmed prior to sixty (60) days in advance of the requested event date(s). Applications for use of oceanfront parks at 17th and 24th streets must be submitted at least thirty (30) calendar days in advance for a single day event and at least sixty (60) calendar days in advance for multiple day use. A letter of request may be submitted and the location(s)/date(s) confirmed prior to the submission of the special events application in accordance with Section IV, Paragraph B.

D.

Active duty military personnel and units may reserve the 24th Street park for up to two (2) hours at no cost to the applicant for award, promotion, change of command and retirement ceremonies. Except for the payment of food and sales tax, if any, the SEO, in its discretion, may waive any requirements applicable to such events. The serving of alcoholic beverages at the 24th Street park is prohibited.

E.

Applications for use of the oceanfront park at 31st Street shall be submitted within the time frames specified in Section III. B and the scheduling of events shall be coordinated with the 31st Street Park Events Contractor.

F.

Applicants requesting private use of oceanfront parks shall be required to sign an Assumption of Liability Agreement. Except as otherwise set forth in this policy, a three (3) day maximum limit applies to any request to reserve the parks for any event outside of events sponsored by the City of Virginia Beach and/or its Events Contractors. A non-refundable processing fee must accompany the application in order for the application to be processed. A certificate of insurance must be received by the SEO at least fourteen (14) days prior to the starting date of the event. 6

V.

G.

Applicants, including the City’s Events Contractors, must obtain all necessary permits and licenses that may be required by the City of Virginia or any other governmental agencies. The applicant shall be bound by all applicable obligations, including but not limited to admissions, amusement, sales and food taxes. The sale/distribution of alcoholic beverages shall be approved or disapproved in accordance with the established policies governing these sales in the oceanfront area (See Appendices B and C).

H.

The City of Virginia Beach requires a certificate of commercial general liability insurance for each permitted event. Events where alcoholic beverages are sold require alcohol liability insurance. Insurance certificates must be received at least fourteen (14) days prior to the event and shall name the City of Virginia Beach as a certificate holder. The certificate must meet or exceed the limits of coverage established by the City’s Office of Risk Management and shall contain the name and date(s) (including setup and breakdown dates) of the event. Except for active military personnel and units’ use of 24th Street park as set forth in Section IV. B., this requirement applies to all applicants, including the City’s Events Contractors.

I.

The City may require the applicant to furnish, at his/her expense, special materials, equipment, supplies or facilities that it deems essential to public health, safety and welfare.

J.

Should an application for use of the oceanfront parks be denied, the applicant shall be notified in writing of the reasons for denial; the applicant shall then have the right to appeal the decision, in writing, within seven (7) calendar days to the Director of CVB.

K.

Promotional information about each event should be submitted no later than thirty (30) days prior to the event. This information must be truthful and accurate and is subject to review and approval by the SEO prior to it being used to promote the event. This requirement applies to all applicants, including the City’s Events Contractors. Promotional information about an event at the 31st Street Park shall be reviewed and approved by the 31st Street Events Contractor in coordination with the SEO.

L.

In conjunction with the Police Department, the SEO will determine the number of security personnel required to be provided by the applicant. The applicant will coordinate and hire directly with the Sheriff’s Department for appropriate coverage if the event includes the sale and/or distribution of alcoholic beverages. The applicant shall submit the list of security personnel for the event to the SEO. The hours for sale and/or distribution of alcoholic beverages must be coordinated and approved through SEO.

EVENT PERMIT FEES AND CHARGES A.

Payment of the special events permit processing fee(s) or any use fee does not

guarantee the approval of the proposed event(s). The processing fee(s) shall not be refunded after the application has been routed for review to the appropriate city departments.

VI.

B.

The applicant shall utilize regularly employed City personnel for utility connections and inspections (e.g. electrician, plumber, carpenter, etc.) and the applicant agrees to pay the costs incurred to the extent deemed necessary by the City. Likewise, supplementary materials, equipment, supplies or facilities (e.g. show mobiles, electrical supplies, etc.) may be required on behalf of the applicant, at the expense of the applicant. Again, the applicant agrees to pay the costs incurred to the extent deemed necessary by the City. The SEO shall communicate the requirements and charges during the processing of the permit application and must receive written acceptance of these charges at least seven (7) days prior to the event.

C.

The applicant shall be liable for damages to the area specified in the special events permit or small events permit for Fifth Priority users, including any damage to equipment, caused by acts of the applicant, his agents, employees, patrons, or guests whether accidental or otherwise. The applicant shall post a performance bond, security deposit or other surety securing payment of all costs and damages incurred, which in the case of the 31st Street Park, shall also be made available to the 31st Street Park Events Contractor to offset its maintenance obligations with respect to the 31st Street Park. The applicant agrees to leave the specified area and equipment in the same condition as existed on the date of setup, ordinary wear and tear accepted.

D.

Events sponsored exclusively by City departments for the benefits of residents and visitors are exempt from the event permit processing fee, insurance requirements and user fees.

VEHICLE REGULATIONS FOR VENDORS & EVENT PERSONNEL A.

All vehicles, except emergency vehicles, are prohibited within the confines of the oceanfront parks while any event is in progress. Vehicles may unload and load within the confines of the oceanfront parks, with advance approval, and for no longer than thirty minutes prior to or after an event; vehicles are NEVER allowed on the sod/landscaped portions of any of the oceanfront parks.

B.

Vehicles are restricted to the designated walkway on the sides of the stage and the backstage area (except for spaces reserved for the Old Coast Guard Museum at 24th Street Park; vehicles are confined to the paved area on the Atlantic Avenue (west side) of 24th Street Park, and the back stage area only at 17th Street.

8

VII.

VENDORS A.

Each vendor approved in the special events permit to sell in any oceanfront park is required to submit a Certificate of Insurance in the minimum amount established by the Office of Risk Management and naming the City of Virginia Beach as a certificate holder. This certificate shall be submitted to the applicant and it is the applicant’s responsibility to ensure that the certificate is submitted in accordance with the City’s requirements.

B.

The applicant must submit a list of food vendors with the application no later than ten (10) business days prior to the issuance of the special events permit. All food permit requirements are issued by the Virginia Beach Health Department. Transportation, setup, operations and breakdown are monitored by the Virginia Beach Health Department and must be coordinated with the SEO.

C.

The applicant must submit a list of non-food vendors no later than 10 days prior to the event. Non-food vendors must also be approved by the SEO and shall be in keeping with the theme of the event. The City reserves the right to suspend the operation of any vendor, which it deems objectionable.

D.

The applicant shall ensure each vendor obtains, at its own cost, any license or permit(s) as may be required by law, and shall pay all taxes, fees and charges prescribed by federal, state, and local laws, ordinances and regulations in connection with the named event.

E.

The City of Virginia Beach/State of Virginia reserves the right to inspect the vendors operations during the term of the permit without restriction. The applicant agrees to cooperate with all governmental entities during the term of each permit and shall provide access to any governmental officials assigned to inspect the premises covered in the permit.

F.

The applicant or his/her vendor(s) shall not sublease the whole or any part of the agreed concession area(s) without the prior written consent of SEO.

G.

Vending in any form is prohibited in the landscaped areas of any oceanfront park. Vending is allowed in designated areas in the 24th Street Park subject to advance approval and regulation by the Fire Department.

H.

Vending areas are designated along the north and south sides of the 24th Street Park located on the greenbelt (sod) areas between the hotels and the bike path (Ocean Holiday Hotel to the north and Station One Hotel to the south). NO food or beverage vending is allowed at any time within the perimeter of the 17th Street Park, unless specifically approved by Sea Escape Corporation or in the 31st Street Park, unless specifically approved by the 31st Street Park Events Contractor.

I.

The applicant shall ensure all vendors furnish an approved type of ground cover

for their booth space in accordance with the Health and Fire Departments’ regulations. In addition, the applicant shall ensure each vendor properly disposes of all grease and water, and shall furnish these disposal facilities if so required by the City. All prices charged by vendors must be conspicuously displayed in clear view for the benefit of the general public. J.

The applicant must ensure each vendor furnishes and maintains fire equipment as outlined in Fire Safety Requirements for Special Events (revised 1/23/04).

K.

All vendors’ booth/display(s) should be setup during the designated and approved event setup times. Food vendors are not allowed to sell/distribute food to the public until they have been inspected by both the Fire and Health Departments. Also, all vending (food and non-food) is not allowed to begin more than two hours prior to the start of the event and no longer than one hour after the event ends.

VIII. EVENT SETUP AND LOGISTICS A.

The driving of stakes to support structures (e.g., tents, balloons, signs, scaffolding, etc.) is prohibited in the oceanfront parks. The applicant is required to contact MISS UTILITIES 48 hours prior to the event for any areas approved for staking.

B.

Installation of “free standing” tents shall be allowed in the oceanfront parks. The quantity and locations shall be approved and coordinated by the SEO and shall be determined on an event-by-event basis

C.

When necessary, fencing of the oceanfront park(s) shall be provided by the City to secure designated areas for the sale and/or distribution of alcoholic beverages. Approval to sell or distribute alcoholic beverages must be obtained in advance from the SEO. Following approval, a banquet license must be obtained from the Virginia ABC Board and a certificate of alcohol liability insurance must be provided in addition to any other required insurance.

D.

Depending upon the size and scope of the event, the SEO may require additional portable restroom facilities be provided by the applicant, at his/her expense. If an event is approved for the sale of alcoholic beverages, the applicant will be required to supplement the public restrooms at the 17th and 24th Street oceanfront parks, at his/her expense. In this case, a minimum of six (6) portable restroom facilities, to include two handicapped units, must be provided.

E.

Nothing shall be erected on any permanent structure in any oceanfront park using tape, nails, staples, pushpins, or thumbtacks. No device shall be installed or attached to the Norwegian Lady Statue, the Monument to Naval Aviation at the 24th Street Park or the Dairy Queen Store at the 17th Street Park. 10

IX.

F.

Event sponsors’ booths, etc. should be erected no earlier than 24 hours prior to the commencement of the event and taken down immediately following the end of the event or as set forth in the special events permit.

G.

It is the responsibility of the applicant to ensure that the volume of the sound equipment and/or p.a. system is at an appropriate level as to not unduly disturb the neighboring hotel properties. Furthermore, it is the responsibility of the applicant to ensure the type of band(s) and music is conducive with the family image the City is projecting in the resort area.

H.

All entertainment must end by 10:00 p.m. between Memorial Day and Labor Day unless the City Manager or his/her designee has granted special approval.

ERECTION/INSTALLATION OF BANNERS A.

B.

In General. 1.

Banners may be installed in designated locations at all oceanfront parks, the Boardwalk, the Beach, the pedestrian walkway connecting the 31st Street garage to the Hilton Hotel, and the light poles at the Resort Area and the 31 Ocean Corridor requires the prior review and approval of the SEO.

2.

The installation of banners at the 31st Street Park will be coordinated with the City’s Events Contractor.

3.

If permanent mounting brackets are available, such brackets must be used to erect banners.

4.

No nails, staples, pushpins or thumb tacks may be used on any permanent structure in the oceanfront parks, the Boardwalk or the light poles in the Resort Area and the 31st Ocean Corridor.

Oceanfront Parks. 1.

Banners shall be erected by the event organizer or applicant.

2.

Banners may be erected on the bottom front of the stage, the back wall of the stage and the wings of the stage at 24th Street Park.

3.

No banner shall be attached or installed to the Norwegian Lady, the Monument to Naval Aviation at 24th Street Park, the Dairy Queen at 17th Street Park or the Neptune Statute at 31st Street Park.

4.

Any banner oriented toward Atlantic Avenue or the Boardwalk shall contain only the event name and event information. Sponsor names and

logos are prohibited unless the sponsor’s name is an integral part of the event name, i.e. the American Music Festival.

C.

D.

E.

5.

Sponsor or advertisement banners must be placed within the event area of the oceanfront park and must be oriented toward the inside area of the oceanfront park.

6.

Banners may be erected on the front of display tables in any oceanfront park.

7.

Banners may be erected no earlier than 24 hours prior to the commencement of the event and must be taken down within the time frame set forth in the special events permit.

Boardwalk or Beach. 1.

Sponsor banners, advertisement banners and event banners may be installed on the Boardwalk rails or on the Beach within the permitted event site.

2.

Banners shall be erected by the event organizer or applicant and taken down within the time frame set forth in the special events permit or the small events permit in the case of Fifth Priority events.

The Pedestrian Walkway connecting the 31st Street garage to the Hilton Hotel. 1.

Banners shall be installed by the City of Virginia Beach. However, the cost of such banners shall be borne by the event organizer or applicant.

2.

Banners shall contain only the name of the event and event information. Sponsor names and logos are prohibited unless the sponsor’s name is an integral part of the event name, i.e. the Verizon American Music Festival.

3.

Banners for special events may be installed by the City of Virginia Beach no earlier than 3 weeks prior to the commencement of the event and shall be installed within three (3) business days of request from the 31st Street Park Event Contractor and will be removed at the conclusion of the event.

Light Poles in the Resort Area and 31 Ocean Corridor. 1.

All banners shall be installed by the City of Virginia Beach and coordinated with the 31st Street Park Event Contractor. However, the cost of such banners, installation and hardware (where applicable) shall be borne by the event organizer or applicant.

2.

All such banners shall contain only the name of the event or, the name “31 12

Ocean” in the case of banners at the 31 Ocean Corridor. Sponsor names and logos are prohibited unless the sponsor’s name is an integral part of the event name, i.e. the Verizon American Music Festival. X.

PAMPHLETING, PETITIONING, & EXPRESSIVE ACTIVITIES A.

All interior areas of the oceanfront parks are reserved for vendors, exhibitors and participants in permitted events. Pamphleting, petitioning, and expressive activities of any nature by any other persons are not permitted in these areas at any time.

B.

In the interest of safety, pamphleting, petitioning, and expressive activities are not permitted in the backstage parking areas of the 17th and 24th Street oceanfront parks.

C.

Pamphleting, petitioning, and expressive activities are permitted on the sidewalks and the boardwalk surrounding the parks, subject to the following conditions: 1.

Pedestrians/vehicular traffic shall not be impeded or accosted.

2.

No loud speaker or amplifying equipment shall be allowed.

3.

Any signs must be hand held.

4.

No freestanding sign, display stand, table, measuring or weighing device, parasol, shelter, chair or other equipment shall be allowed.

5.

No sales activity of any type, including taking of orders for future delivery shall be allowed unless such activity is conducted by approved vendors, exhibitors or participants in permitted events.

D.

Any person in violation of the regulations governing pamphleting, petitioning, and/or expressive activities shall be advised by the SEO of this policy and requested to cease the offending activity. If the person persists after being so advised he/she shall be ordered to leave the park(s) premises. Should the person refuse, a police officer shall be summoned and a warrant or summons for trespassing issued.

APPENDIX B CITY OF VIRGINIA BEACH POLICY FOR THE APPROVAL OF FOOD OR ALCOHOLIC BEVERAGE SALES AT SPECIAL PUBLIC EVENTS 1.

Event shall be held on city property, open to the general public, and at least two days in duration.

2.

Event shall be local, regional, or national in scope and shall have a positive impact on the image of the City of Virginia Beach.

3.

Event shall provide the City of Virginia Beach with local, regional, and/or national media exposure.

4.

The City of Virginia Beach shall derive economic benefit from the event in the form of room nights, meals, retail sales, etc.

5.

The type/nature (i.e. family oriented events, spectator events, festivals) of the event shall be conducive to the sale of alcoholic beverages. Consideration shall also be given to whether alcohol sales would create potentially volatile/dangerous situations due to the nature of the event.

*6.

The maximum number of alcoholic beverage locations allowed at an event shall be seven (7).

*7.

Procedures and logistics for serving food or alcoholic beverages must be submitted with the special events permit application. These should include, but are not limited to, hours of operation, locations with site diagram, security procedures (volunteer and uniform staffing, ID checking, and dispensing operations) porta-johns (locations and number), sand fencing requirements, parking locations for beer trucks, etc.

*8.

All sales of alcoholic beverages shall be conducted by and benefit non-profit/charitable organizations.

9.

In the case of events held at the oceanfront park at 31st Street, approval of the serving of food or alcoholic beverages shall only be made after consultation between the SEO and the City’s Events Contractor.

*These criteria are a requirement of all events. The City of Virginia Beach reserves the right to institute specific requirements on an event-by-event basis for alcoholic beverage sales if approval is granted.

14

APPENDIX C City of Virginia Beach Policy For the approval of Food or Alcoholic Beverage Sales at Private Events at Oceanfront Parks Promoted or Coordinated By the Special Events Office

Where an event is approved by granting of special events permit for a private group to reserve the oceanfront park at 17th and 24th streets under II.C. (Third Priority and Fourth Priority) of the City’s Policies and Procedures for the oceanfront parks, the promoter or organizer, subject to the provisions of the special events permit may serve alcohol or food during the event. For events held at the 17th Street park, approval of the serving of food or alcoholic and non-alcoholic beverages shall be granted after consultation with Sea Escape Corporation. For events held at the oceanfront park at 31st Street, approval of the serving of food or alcoholic beverages shall be granted after consultation between the Special Events Office and the City’s Events Contractor. The serving of alcoholic beverages at the 25th Street Park is prohibited. However, the serving of food may be permitted subject to the provisions of the special events permit. Procedures and logistics for serving food or alcoholic beverages must be submitted with the special events application. A site diagram of the proposed event set up is required including the location of food or alcoholic beverage service. Alcohol sales/distribution must be through a licensed catering service. Alcohol liability insurance is required. The special event applicant or its caterer must obtain all necessary ABC license approvals and submit a copy to the Special Events Office 48 hours in advance of the event.

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