CITY OF PARKLAND FLORIDA
REGULAR COMMISSION MEETING Wednesday, January 20, 2016 at 7:00 PM Parkland City Hall Commission Chambers 6600 University Drive Parkland, Florida 33067 Michael Udine ................................... Mayor Mark Weissman .................................. Vice Mayor David Rosenof ................................... Deputy Vice Mayor Stacy Kagan ....................................... Commissioner Christine Hunschofsky ........................ Commissioner Caryn Gardner-Young ......................... City Manager Jennifer Johnson ................................ City Clerk Andrew Maurodis ............................... City Attorney
Regular M eeting City Commissi on Agenda J anuar y 20, 2016 Page 2
GENERAL RULES AND PROCEDURES CITY OF PARKLAND CITY COMMISSION MEETINGS WHO MAY SPEAK Meetings of the Ci t y Commission are open to the public. The y are not however, public forums. An y resident who wi shes to address the Commission, on an y subj ect wit hin the scope of the Commission’s aut horit y, m a y do so providing it is accomplished i n an orderl y m anner and in accordance with an y procedures outlined below:
A.
SPEAKING ON ITEMS ON THE AGENDA 1. CONSENT AGENDA ITEMS:
These are items which the Commission does not need to discuss i ndividuall y and whi ch are voted on as a group. Any Commissi on mem ber who wishe s to discuss an y individual item on the consent agenda ma y request the Ma yor to pull such it ems from t he consent agenda. These it ems pul led will be discussed and vot ed upon individuall y.
2.
REGULAR AGENDA ITEMS:
These are items whi ch the Commission wi ll di scuss individuall y i n the order listed on the agenda. After the Commissi on has discussed an item on the agenda, the M a yor will close Commission discussion and ma y inquire as to whether an y citizen wishes to be heard on the m atter.
B.
SPEAKING ON SUBJECTS NOT ON THE AGENDA
An y resident ma y address the Commi ssion on an y it em not on the agenda during public i nput.
ADDRESSING THE CITY COMMISSION, MANNER, TIME Individuals will be limited to three minutes speaking tim e. All comments or questions of the p ublic are to be directed to the Ma yor as presiding offi cer onl y. There shall be no cross conversat ions or questions of an y other persons. Citizens wishing to be heard shall raise their hands until acknowledged b y the Ma yor. Once acknowledged, those citiz ens shall com e forward and stat e their name and address. Anyone wishing to speak a second tim e on the same subject must recei ve permission from the Ma yor.
DECORUM In order to adjourn a Cit y Commissi on m eeting, it must be voted on b y the Commissioners.
Regular M eeting City Commissi on Agenda J anuar y 20, 2016 Page 3
1. Call to Order 2. Pledge Of Allegiance 3. Roll Call 4. Approval of Minutes A.
Cit y Commission - Regular Meeting - Jan 6, 2016 7:00 PM
5. Comments and Inquiries from the Public on Non -Agenda Items A.
Comments From The Public
B.
Comments B y The Ma yor And Co mmission
6. Proclamations and Recognitions A.
Proclamation for Januar y 20, 2016 as Adam Fiorello Day in the Cit y of Parkland
7. Approval of The Agenda 8. Regular Agenda A.
RESOLUTION NO. 2016-11: FIRST AMENDMENT TO MCJUNKIN PRE-ANNEXATION AGREEMENT A resolution of the Cit y Commission of the Cit y of Parkland, Florida, approving the first amendment to the pre -annexation agreement between the Cit y of Parkland and WSFMI, LLC., for the propert y known as the McJunkin Parcel
B.
RESOLUTION NO. 2016-10: RESOLUTION TO AWARD CONSTRUCTION OF THE TENNIS CENTER TO WES T CONSTRUCTION INC. A Resolution Of The Cit y Commission of the Cit y of Parkland, Florida, to award the request for proposal for the construction of the Parkland Tennis Center at Quigle y Park (RFP 2016 -07) to West Construction, Inc. In an amount not to exceed $2,954,794.85 , To Authorize The Appropriate Cit y Official To Execute a contract; and providing for an effective date.
Regular M eeting City Commissi on Agenda J anuar y 20, 2016 Page 4
C.
Discussion of Sports Field Lighting Polic y
D.
Status Update on Wi -Fi Services within Selected Cit y Parks
9. Comments by the City Manager 10. Comments by the City Attorney Adjournment PLEASE BE ADVISED THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTERS CONSIDERED AT SUCH HEARING OR MEETING HE WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE HE WILL NEED TO ENSURE THAT A VERBATIM RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (FLORIDA STATUTE 286.0105) IN ACCORDANCE WITH TH E AMERICANS WITH DISABILITY ACT AND FLORIDA STATUTE 286.26, PERSONS WITH DISABILITIES NEEDING SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHOULD CONTACT THE CITY CLERK NO LATER THAN 48 HOURS PRIOR TO THE MEETING AT (954) 753 -5040 FOR ASSISTANCE.
6.A
CITY OF PARKLAND
AGENDA SUMMARY
Meeting:Wednesday, January 20, 2016
Agenda Item: 6.A
PROCLAMATION & RECOGNITION SHORT TITLE: Adam Fiorello Proclamation SUBMITTED BY: Todd DeAngelis DEPARTMENT: City Commission
SPONSOR: ORIGIN OF REQUEST:
STAFF RECOMMENDATION GOALS & OBJECTIVES Goal(s): Objective(s): BACKGROUND & PURPOSE
Adam Fiorello is a lifelong Parkland resident popular and well-liked within our community. He was diagnosed with a rare form of pediatric cancer one month before his 20th birthday. Following a long and brave battle which included chemotherapy and radiation treatment, clear screenings, and, ultimately, a relapse, he now has a terminal prognosis. In the time he has left he wants to raise as much awareness as he can for the cause of pediatric cancer research to help prevent children and their families from going through what his family and he have endured. Adam's 22nd birthday is Tuesday, January 19th and Adam Fiorello Day in the City of Parkland will be proclaimed as January 20, 2016.
FISCAL IMPACT
ITEM APPROVAL
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8.A
CITY OF PARKLAND
AGENDA SUMMARY
Meeting:Wednesday, January 20, 2016
Agenda Item: 8.A
Regular Agenda RESOLUTION 2016-11 SHORT TITLE: First Amendment to McJunkin Pre-Annexation Agreement SUBMITTED BY: Andrew Maurodis SPONSOR: DEPARTMENT: City Commission ORIGIN OF REQUEST: City Attorney STAFF RECOMMENDATION
Staff is recommending approval. GOALS & OBJECTIVES Goal(s): Goal 4 - Preservation of Parkland's Character Objective(s): 1.4 Pursue cost recovery from individuals or groups receiving special benefits., 1.5 Proactive long-term planning that anticipates growth and future needs of the community. BACKGROUND & PURPOSE
The McJunkin property, which is located south of Lox Road, west of Parkside Drive, east of the Hendrix property and north of Cypresshead, is proposed to be annexed into the City of Parkland (“City”) on September 15, 2016. Prior to the finalization of the annexation, the property owner entered into a Pre-Annexation Agreement with the City which was approved by the City Commission on January 6, 2016. The terms of the Agreement provided some guarantees as to development of the property including but not limited to the number of dwelling units permitted as well as affirmation of the requirement to pay Impact Fees and the developers required contribution to the implementation of a Lighting, Landscaping and Guardrail Plan for Lox Road. However, during the approval process, the City Commission asked that Staff amend the Pre-Annexation Agreement to include the purchase of the East Marsh property. Ryan Homes has signed the Annexation Agreement but they are waiting for the property owner to sign it. Once the amendment is received, it will be forwarded.
FISCAL IMPACT No monies will come directly from Developer or Commonity Project project monies. ITEM APPROVAL
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8.A
RESOLUTION NO. 2016-11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, APPROVING THE FIRST AMENDMENT TO THE PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF PARKLAND AND WSFMI, LLC., FOR THE PROPERTY KNOWN AS THE MCJUNKIN PARCEL WHEREAS, WSFMI, LLC owns certain property adjacent to and within the City of Parkland (“City”) known as the McJunkin parcel; and WHEREAS, on January 6, 2016 an Annexation Agreement (“Agreement”) with WSFMI, LLC was approved by the City Commission; and WHEREAS, the City Commission would like to include the purchase of certain property known as the East Marsh parcel in the Agreement; and WHEREAS, the attached First Amendment to Annexation Agreement provides for the purchase of the East Marsh parcel; and WHEREAS, the parties agree that it is in the best interest of the City of Parkland for purchase of the East Marsh property to be included in the Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PARKLAND, AS FOLLOWS: Section 1.
The above referenced Whereas clauses are true and correct and are the
basis for the approval of the attached agreement. Section 2.
The City Commission hereby approves the attached First Amendment to
Annexation Agreement with WSFMI, LLC.
PASSED AND ADOPTED THIS 20th DAY OF January, 2016.
CITY OF PARKLAND, FLORIDA
______________________________ MICHAEL UDINE MAYOR ATTEST: ___________________________________ JENNIFER JOHNSON CITY CLERK
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8.B
CITY OF PARKLAND
AGENDA SUMMARY
Meeting:Wednesday, January 20, 2016
Agenda Item: 8.B
Regular Agenda RESOLUTION 2016-10 SHORT TITLE: Resolution to award construction of the Tennis Center to West Construction Inc. SUBMITTED BY: Sowande Johnson SPONSOR: DEPARTMENT: Development Services ORIGIN OF REQUEST: Staff STAFF RECOMMENDATION
Staff is recommending ranking of West Construction, Inc as number one (1) for RFP 2016-07 and authorizing the City Manager to negotiate and execute a contract for the construction of the Parkland Tennis Center at Quigley Park. GOALS & OBJECTIVES Goal(s): Goal 4 - Preservation of Parkland's Character Objective(s): 3.2 Evaluate first class recreation options to meet different generational needs. BACKGROUND & PURPOSE
In accordance with the City of Parkland’s (“City”) purchasing policy, City Staff advertised a Request for Proposal (RFP # 2016-07) for all material, labor and equipment for the demolition of the existing field and playground facilities at John H. Quigley Park, located at 7901 Parkside Drive, Parkland FL 33067 and replacing existing facilities with the new Parkland Tennis Center at Quigley Park. The solicitation included a base proposal of twelve (12) clay courts, one (1) practice court, one (1) maintenance building, a parking lot to serve the proposed new facility, and all other identified and incidental features in accordance with advertised the plans and specifications. The following alternates were included in the RFP in the event there was insufficient funds to cover the project: Alternate 1 which is the construction of Main Building Alternate 1A which is the construction of Main Building less roof tower Alternate 1B which is the construction of Main Building less roof tower and less exterior walls and windows as shown on the bid Alternate Plan On January 7, 2016 at 2:00 pm, the City closed the RFP and a total of two (2) proposals were received, one from West Construction Inc. and one from FHP Tectonics Corp. An Evaluation Committee was formed consisting of Sowande Johnson, Director of Development Services /City Engineer, Philip Biscorner, Parks and Recreation Director and William Diaz, Assistant Public Works Director. On January 11, 2016, the Evaluation Committee reviewed and ranked the proposals received based on the criteria outlined in the RFP. The Evaluation Committee ranking is as follows; Company Score Rank West Construction, Inc 96 1 FHP Tectonics Corp 86 2 Of the two proposals received, West Construction, Inc. was ranked highest with an average score of 96 out of a possible 100. Staff is recommending and affirming the ranking of the Evaluation Committee with West Packet Pg. 8
8.B
Construction, Inc deemed the number one (1) ranked firm and authorizing the City Manager to negotiate and execute a contract, as approved by the City Attorney, to include the base proposal plus Alternate 1 in the amount not to exceed $2,954,794.85. If the City is unable to enter into an agreement with West Construction, the City Manager is authorized to contract and negotiate with FHP Tectonics Corp. The proposal packet has been reviewed by the City Attorney. It should be noted that West Construction Inc. submitted one copy of their original proposal instead of the required three (3) copies. The Evaluation Committee determined it to be a minor irregularity and waived the requirement as per Section 00-10-00 (Instructions to Proposers and Standard Terms and General Conditions, item 15) of the RFP.
FISCAL IMPACT Amount not to exceed $2,959,347.48, which has been budgeted through the current Fiscal Capital Fund. ITEM APPROVAL
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8.B
RESOLUTION NO. 2016-10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, TO AWARD THE REQUEST FOR PROPOSAL FOR THE CONSTRUCTION OF THE PARKLAND TENNIS CENTER AT QUIGLEY PARK (RFP 2016-07) TO WEST CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $2,954,794.85 , TO AUTHORIZE THE APPROPRIATE CITY OFFICIAL TO EXECUTE A CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with the City of Parkland’s (“City”) purchasing policy, City Staff advertised a Request for Proposal (RFP # 2016-07) for the purpose of obtaining all material, labor and equipment for the demolition of the existing facilities at John H. Quigley Park and replacing them with a new tennis facility called the Parkland Tennis Center at Quigley Park; and WHEREAS, the solicitation included a base proposal of twelve (12) clay courts, one (1) practice court, one (1) maintenance building, a parking lot to serve the proposed new facility, and all other identified and incidental features in accordance with the plans, specifications, and all applicable State, County, and Local Municipality requirements; and WHEREAS, also included in the solicitation was: Alternate 1 which is Main Building, Alternate 1A which is construction of the Main Office Building less roof tower, Alternate 1B which is construction of the Main Office Building less roof tower and less exterior walls and windows as shown on the bid Alternate Plan; and WHEREAS, on January 7, 2016 at 2:00 pm, the City closed the RFP and a total of two (2) proposals were received, one from West Construction, Inc. and the other from FHP Tectonics Corp; and WHEREAS, per the terms of the RFP, an Evaluation Committee was formed consisting of Sowande Johnson, Director of Development Services/City Engineer, Philip Biscorner, Parks and Recreation Director and William Diaz, Assistant Public Works Director; and WHEREAS, on January 11, 2016 the Evaluation Committee reviewed and ranked the proposals received based on the criteria outlined in the RFP; and WHEREAS, West Construction Inc. submitted one copy of their original proposal instead of the required three (3) copies; and WHEREAS, the Evaluation Committee determined it to be a minor irregularity and waived the requirement as per Section 00-10-00 (Instructions to Proposers and Standard Terms and General Conditions, item 15) of the RFP; and WHEREAS, based upon review of the proposals and the criteria set forth in the RFP the Evaluation Committee has ranked the proposers as follows: Company West Construction, Inc FHP Tectonics Corp
46 47 48 49
Score 96 86
Rank 1 2
WHEREAS, of the two proposals received, West Construction, Inc was ranked highest with an average score of 96 out of a possible 100; and Packet Pg. 10
50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93
WHEREAS, staff is recommending the ranking of West Construction, Inc as number one (1) for RFP # 2016-07 for the construction of the Parkland Tennis Center at Quigley Park (Base Bid plus Alternate 1) in an amount not to exceed $2,954,794.85.
8.B
WHEREAS, staff believes that it is in the best interest of the City to award the Parkland Tennis Center at Quigley Park Construction Project to West Construction, Inc.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA AS FOLLOWS: Section 1. The foregoing “WHEREAS” clauses are confirmed and ratified as being true and correct and are hereby incorporated herein. Section 2. The City Commission hereby adopts the Evaluation Committee ranking of the Parkland Tennis Center at Quigley Park Construction Project and awards said project (Base Bid plus Alternate 1) to West Construction, Inc. in an amount not to exceed $2,954,794.85. Section 3. The appropriate City Officials are hereby authorized and directed to execute the necessary documents to effectuate the purpose and intent of this Resolution. Section 4. In the event the City Manager is unable to negotiate terms, condition and fees with West Construction Inc., the City Manager is hereby authorized to discontinue negotiation with West Construction, Inc and enter into negotiations with FHP Tectronics Corp. until an agreement, satisfactory to the City is reached. Section 5. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED THIS 20th DAY OF January, 2016.
CITY OF PARKLAND, FLORIDA
______________________________ MICHAEL UDINE MAYOR ATTEST: ___________________________________ JENNIFER JOHNSON CITY CLERK
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8.B.a
City of Parkland
01/11/2016
Attachment: Tennis Center Evaluation (1113 : Resolution to award construction of the Tennis Center to West Construction Inc.)
Evaluation of RFP 2016-07 - Scoring Parkland Tennis Center at Quigley Park Construction Project
West Construction, Inc. Maximum Philip Points Biscorner
Evaluation Criteria Cost of Services The proposals response with the lowest proposed grand total amount being offered will receive fifty (50) points. Second lowest proposed amount will be divided into the low proposed amount and multiplied by fifty (50) to arrive at a point total, and so on for the other proposals. (Example is as follows: If the lowest proposed amount is: $ 112,000, they will receive 50 points, if second is $ 119,000 the calculation is as follows: $ 112,000/$ 119,000 x 50 = 47.1) Qualifications- including but not limited to: Firm Organization Financial Stability Proposed Project Personnel and their experience Current and Projected Workload
Sowande Johnson
William Diaz
50
50
50
50
20
17
18
18
Company Experience- including but not limited to: Similar Experience or past projects as to scope, size and building type References Experience with Municipalities Litigation Filings
25
22
23
25
Location & Subcontractors- including but not limited to: Location of Contractor Experience of Subcontractors
5
4
3
5
100
93
94
98
Total
Awarded Points
285
Average Score:
95
FHP Tectonics Corp. Maximum Philip Points Biscorner
Evaluation Criteria Cost of Services The proposals response with the lowest proposed grand total amount being offered will receive fifty (50) points. Second lowest proposed amount will be divided into the low proposed amount and multiplied by fifty (50) to arrive at a point total, and so on for the other proposals. (Example is as follows: If the lowest proposed amount is: $ 112,000, they will receive 50 points, if second is $ 119,000 the calculation is as follows: $ 112,000/$ 119,000 x 50 = 47.1) Qualifications- including but not limited to: Firm Organization Financial Stability Proposed Project Personnel and their experience Current and Projected Workload
Sowande Johnson
William Diaz
50
43.34
43.34
43.34
20
15
17
20
Company Experience- including but not limited to: Similar Experience or past projects as to scope, size and building type References Experience with Municipalities Litigation Filings
25
19
21
23
Location & Subcontractors- including but not limited to: Location of Contractor Experience of Subcontractors
5
5
5
3
100
82.34
86.34
89.34
Total
Awarded Points
258
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Average Score:
Attachment: Tennis Center Evaluation (1113 : Resolution to award construction of the Tennis Center to West Construction Inc.)
8.B.a
86
Packet Pg. 13
8.B.b
Attachment: Tennis Center Proposal Summary (1113 : Resolution to award construction of the Tennis Center to West Construction Inc.)
CITY OF PARKLAND Parkland Tennis Center at Quigley Park Construction Project RFP 2016-07
SUMMARY OF BID PRICING ITEMS
WEST FHP TECTONICS CONSTRUCTION, CORP. INC.
GRAND TOTAL BASE BID (LUMP SUM)
$ 2,108,692.45 $ 2,206,481.31
GRAND TOTAL BASE LUMP SUM BID WITH ADD ALTERNATE 1
$ 2,954,794.85 $ 3,413,684.56
GRAND TOTAL BASE LUMP SUM BID WITH ADD ALTERNATE 1A
$ 2,924,794.89 $ 3,298,481.31
GRAND TOTAL BASE LUMP SUM BID WITH ADD ALTERNATE 1B
$ 2,894,799.89 $ 3,203,481.31
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8.B.c
ITEM NO.
1 2 3
ITEM DESCRIPTION
SITE WORK Mobilization (base bid only)** Maintenance of Traffic Building Demolition
UNIT
TOTAL QUANTITY
West Construction, Inc. UNIT PRICE
TOTAL AMOUNT
FHP Tectonics Corp. UNIT PRICE
TOTAL AMOUNT
LS LS LS
1 1 1
$ 111,360.00 $ 111,360.00 $ 220,000.00 $ 220,000.00 $ 1,200.00 $ 1,200.00 $ 3,800.00 $ 3,800.00 $ 6,260.00 $ 6,260.00 $ 25,000.00 $ 25,000.00
AC
5.36
$ 9,280.00 $ 49,740.80 $ 30,000.00 $ 160,800.00
Fine Site Grading Excavation (Cut) Retention Basin Sump Pit 1 ft. over‐excavation on retention basin and replace with sand soil. Staked Silt Fence (Perimeter and Construction Phasing) Synthetic Bales Turbidity Barriers Soil Tracking Prevention Device 12" Stabilized Subgrade (LBR 40) 8" Limerock Base (LBR 100) Two (2) 3/4" Asphalt Lifts (Type S‐3) 6" Gravel Area (Uncompacted / Clean Washed 57 Stone)
AC CY EA
5.36 6,643 1
$ 4,025.00 $ 21,574.00 $ 10,000.00 $ 53,600.00 $ 10.65 $ 70,747.95 $ 12.50 $ 83,037.50 $ 1,276.00 $ 1,276.00 $ 15,000.00 $ 15,000.00
LS
1
$ 5,700.00 $ 5,700.00 $ 25,000.00 $ 25,000.00
17 18 19 20 21 22
4
5 6 7 8 9 10 11 12 13 14 15 16
23 25 26 27 28 29 30 31 32 33 33A 34
Limited Selective Clearing and Grubbing (Removal of Existing Concrete/Asphalt/ Rock Base and Other Existing Elements) in Coordination with Proposed Improvements
LF
2,560
$ 1.75 $ 4,480.00 $ 2.50 $ 6,400.00
LF LF EA SY SY SY
440 250 1 2,584 2,584 2,584
$ 9.30 $ 24.00 $ 2,900.00 $ 6.30 $ 14.00 $ 16.00
SY
971
$ 19.00 $ 18,449.00 $ 7.00 $ 6,797.00
4" (Non‐Reinforced) Concrete Sidewalk
SF
11,934
$ 4.50 $ 53,703.00 $ 4.50 $ 53,703.00
Type ‘D’ Curb 6' Wheel Stops ADA Truncaded Dome Mats Concrete Pavers (Pedestrian) w/ Base Connect to Existing Water Main 2" Water Service (Off‐site) with BFP, RSWGV & Trenching** 2" Domestic Water Service (On‐site) 1" Domestic Water Service (On‐site) Exterior Electrical Wiring design/build including breaker box 2" Water Service (On‐site) to Tennis Courts 2” Sch 40 PVC sleeve Sample Points Pavement Restoration (Off‐site (Parkside Drive)) Connect to Existing Sanitary Sewer Lateral (On‐site) 6" Sanitary Sewer Lateral (SDR‐35 PVC) & Trenching 8" Sanitary Sewer Lateral (SDR‐35 PVC) & Trenching Sanitary Sewer Cleanouts
LF EA EA SF EA
753 41 4 1,610 2
$ 12.00 $ 40.00 $ 464.00 $ 22.00 $ 5,800.00
LF
245
$ 24.00 $ 5,880.00 $ 25.00 $ 6,125.00
LF LF
189 491
$ 24.00 $ 4,536.00 $ 17.00 $ 3,213.00 $ 19.00 $ 9,329.00 $ 15.00 $ 7,365.00
LS
1
$ 29,500.00 $ 29,500.00 $ 18,000.00 $ 18,000.00
LF
725
$ 24.00 $ 17,400.00 $ 17.00 $ 12,325.00
LF EA
568 3
$ 24.00 $ 13,632.00 $ 11.00 $ 6,248.00 $ 580.00 $ 1,740.00 $ 750.00 $ 2,250.00
SY
152
$ 76.00 $ 11,552.00 $ 30.00 $ 4,560.00
1
$ 870.00 $ 870.00 $ 3,600.00 $ 3,600.00
25
$ 35.00 $ 875.00 $ 100.00 $ 2,500.00
$ 4,092.00 $ 6,000.00 $ 2,900.00 $ 16,279.20 $ 36,176.00 $ 41,344.00
$ 9,036.00 $ 1,640.00 $ 1,856.00 $ 35,420.00 $ 11,600.00
$ 5.00 $ 11.00 $ 3,000.00 $ 12.00 $ 7.30 $ 14.00
$ 15.50 $ 45.00 $ 250.00 $ 14.00 $ 1,800.00
$ 2,200.00 $ 2,750.00 $ 3,000.00 $ 31,008.00 $ 18,863.20 $ 36,176.00
$ 11,671.50 $ 1,845.00 $ 1,000.00 $ 22,540.00 $ 3,600.00
132
$ 46.00 $ 6,072.00 $ 120.00 $ 15,840.00
3
$ 435.00 $ 1,305.00 $ 600.00 $ 1,800.00
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Attachment: Tennis Center Item Summary (1113 : Resolution to award construction of the Tennis Center to West Construction Inc.)
CITY OF PARKLAND Parkland Tennis Center at Quigley Park Construction Project PROPOSAL SCHEDULE OF ITEMS COMPARISON RFP 2016‐07
8.C
CITY OF PARKLAND
AGENDA SUMMARY
Meeting:Wednesday, January 20, 2016
Agenda Item: 8.C
CONSIDERATION SHORT TITLE: SUBMITTED BY: DEPARTMENT:
Discussion of Sports Field Lighting Policy Phil Biscorner SPONSOR: Parks and Recreation Board ORIGIN OF REQUEST: N/A
STAFF RECOMMENDATION
Staff is seeking direction whether the sports field lighting policy at Terramar Park, John H. Quigley Park and Pine Trails Park should remain the same. GOALS & OBJECTIVES Goal(s): Objective(s): BACKGROUND & PURPOSE
On October 6, 2015 a concerned resident addressed the City of Parkland (“City”) Parks and Recreation Advisory Board ("Board") regarding the operation hours of sports field lights at City Parks. As per previous direction from the City Commission, sports field lights are to remain on until 10:15pm which is the close of City parks. The Board requested that the City Commission reconsider its position of leaving the sports field lights on. On November 4, 2015 the City Commission asked staff to come back at a later City Commission meeting with options. On January 4, 2016 staff brought three (3) options to the Board. ·
Option 1, was to stay as is and leave the lights on until the Parks are closed.
·
Option 2, was to shut the lights off when the fields are not reserved or in use.
·
Option 3, was to shut off all the lights when the fields are not reserved or in use except the two (2) synthetic fields at Pine Trails Park.
The Parks and Recreation Advisory Board unanimously chose Option 3. Staff is seeking direction form the City Commission whether to change the existing operation hours of sports field lights at City Parks.
FISCAL IMPACT Possible cost savings if lights shut off earlier than 10:15pm ITEM APPROVAL
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8.C
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8.D
CITY OF PARKLAND
AGENDA SUMMARY
Meeting:Wednesday, January 20, 2016
Agenda Item: 8.D
CONSIDERATION SHORT TITLE: SUBMITTED BY: DEPARTMENT:
Status Update on Wi-Fi Services within Selected City Parks Ned Franklin SPONSOR: Information Technology ORIGIN OF REQUEST: not applicable
STAFF RECOMMENDATION
City Commission Direction on WiFi in Selected City Parks GOALS & OBJECTIVES Goal(s): Goal 5 - High Perfromance City Organization Objective(s): 5.2 Maintain a high level of customer satisfaction with City services. BACKGROUND & PURPOSE
On October 28, 2014 the City of Parkland (“City”) advertised a Request for Proposal (RFP) 2014-15 for the purpose of providing Wi-Fi Services within selected City parks. The Evaluation Committee met and ranked the proposers and on February 4, 2015 the City Commission awarded Pinnacle Digital, LLC the contract to install the required equipment to distribute the Wi-Fi in the parks. Pinnacle’s contract was to supply the equipment at no cost to the City and in return would receive advertising sales opportunities. Before engaging Pinnacle, Comcast was required to install the internet services infrastructure for connectivity. Comcast began the process in March of 2015 and their field survey indicated the project would have construction costs of $25,400. This cost was not anticipated and no money was budgeted for the project infrastructure. The IT Manager spent several months going back and forth with Comcast requesting they waive construction costs due to the scope of the project. In August of 2015, the Comcast Account Manager was able to get the construction costs waved and the project began. When the project was underway additional delays occurred, Comcast was required to obtain permits from the County to access easements on Pine Island Rd. and Hillsboro Blvd. Additionally, Comcast needed to obtain approval from Parkland Reserve to access easements. Comcast completed this project late December of 2015 and delivered internet services to the Equestrian Center, Terramar Park, Pine Trails Park, and Liberty Park/Barkland. Staff contacted Pinnacle Digital, LLC to proceed with the contract and discovered the company is no longer in business. Below are several options for this project and Staff is seeking direction from City Commission. 1) Prepare another RFP knowing that costs will be a factor; 2) Connect “hot spots” in the parks; 3) Revisit this project during 2016 Strategic Planning; 4) Do nothing.
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8.D
FISCAL IMPACT ITEM APPROVAL
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