CITY OF JACKSONVILLE BEACH FLORIDA

MEMORANDUM TO: The Honorable Mayor and Members of the City Council City of Jacksonville Beach, Florida Council Members: The following Agenda of Business has been prepared for consideration and action at the Regular Meeting of the City Council on Monday, August 1, 2011 at 7:00 P.M. in the Council Chambers, 11 North Third Street, Jacksonville Beach, Florida. Opening Ceremonies: Invocation Salute to the Flag

Roll Call 1.

APPROVAL OF MINUTES: 

Regular City Council Meeting held, July 18, 2011

2.

ANNOUNCEMENTS:

3.

COURTESY OF THE FLOOR TO VISITORS:

4.

MAYOR AND CITY COUNCIL:

5.

CITY CLERK

6.

CITY MANAGER: (a)

RC110801agn

Award Unit Price Bid No. 1011-12, “Modifications to Lift Station No. 3 Project,” to G & H Underground Construction, Inc. and Authorize Construction Administration Services with Project Design Firm, Waitz & Moye, Inc.

Page 1 of 2

Memorandum, Mayor and City Council City Council Agenda for August 1, 2011

7.

RESOLUTIONS: (a) RESOLUTION NO. 1880-2011 A RESOLUTION APPROVING THE REIMBURSEMENT AGREEMENT (FIN#430923-1-58-01) BETWEEN THE CITY OF JACKSONVILLE BEACH AND THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE DEPARTMENT’S PARTICIPATION IN THE REPAIR BY THE CITY OF THE FAILED BULKHEAD ON THE NORTHEAST SIDE OF THE BEACH BOULEVARD BRIDGE

8.

ORDINANCES (a) ORDINANCE NO. 2011-8000 AN ORDINANCE TO AMEND CHAPTER 15, LICENSES, OF THE CODE OF ORDINANCES FOR THE INCORPORATED AREA OF THE CITY OF JACKSONVILLE BEACH, FLORIDA, IN ACCORDANCE WITH CHAPTER 205, FLORIDA STATUTES, BY AMENDING THE TERM OCCUPATIONAL LICENSE TO LOCAL BUSINESS TAX RECEIPT, AND CLARIFICATION OF CERTAIN BUSINESS DESCRIPTIONS, REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH (b) ORDINANCE NO. 2011-8001- PUBLIC HEARING AN ORDINANCE TO AMEND PLANNED UNIT DEVELOPMENT ORDINANCE NO.S 2004-7873 AND 2005-7907, SUPPLEMENTING THE COMPREHENSIVE ZONING REGULATIONS AND ZONING ATLAS FOR THE CITY OF JACKSONVILLE BEACH, FLORIDA, AS PROVIDED UNDER CHAPTER 34 OF THE CODE OF ORDINANCES OF SAID CITY (This Amendment is for the Baptist Medical Center Beaches) Respectfully submitted, /s/George D. Forbes CITY MANAGER

GDF: cmm 07/28/2011 If a person decides to appeal any decision made by the City Council with respect to any matter considered at any meeting, such person may need a record of the proceedings and, for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The public is encouraged to speak on issues on this Agenda that concern them. Anyone who wishes to speak should submit the request to the City Clerk prior to the beginning of the meeting. These forms are available at the entrance of the City Council Chambers for your convenience In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-6299, ext 10, no later than 5:00 PM, Thursday July 28, 2011. RC110801agn

Page 2 of 2

Minutes of Regular City Council Meeting held Monday, July 18, 2011, at 7:00 P.M. In the Council Chambers, 11 North 3rd Street, Jacksonville Beach, Florida. CALL TO ORDER: Mayor Fland Sharp called the meeting to order. OPENING CEREMONIES: Invocation was by Council Member Knight, followed by the Salute to the Flag. ROLL CALL: Mayor:

Fland Sharp

Council Members:

Lee Buck (absent) Steve Hartkemeyer

Penny Christian Jeanell Wilson

Rick Knight Tom Taylor (absent)

Also present was City Manager George Forbes and Acting City Clerk Judy Bullock. APPROVAL OF MINUTES: It was moved by Ms. Christian, seconded by Ms. Wilson, and passed, to approve the following minutes, as presented: Regular City Council Meeting held June 20, 2011. ANNOUNCEMENTS: COURTESY OF THE FLOOR TO VISITORS: No one came forward to address the Council. CITY MANAGER: (a)

Approve Monthly Financial Reports – Month of June 2011 Motion:

(b)

It was moved by Ms. Christian, seconded by Ms. Wilson, and passed, to approve the Monthly Financial Reports for the month of June 2011.

Approve the Council Budget Workshop Schedule for FY 2011/2012. Motion:

RC110718min

It was moved by Ms. Christian, seconded by Ms. Wilson, and passed, to adopt the FY 2011/2012 Budget Workshop Schedule, as proposed by the City Manager in the memorandum dated July 9, 2011. Page 1 of 5

Minutes of Regular City Council Meeting held Monday, July 18, 2011

(c)

Approve the City’s Participation in the JEA Contract (#113044) Titled “Manhole/Wetwell Rehabilitation Unit Price Construction” with “Concrete Conservation, Inc.” Motion:

It was moved by Ms. Christian, seconded by Ms. Wilson, to authorize the City’s participation in the JEA Contract, titled “Manhole/Wetwell Rehabilitation Unit Price Construction” with Concrete Conservation, Inc., as explained in the memorandum from the Public Works Director, dated July 5, 2011. (JEA Contract #113044) Mr. Forbes explained that the city has 38 lift stations and approximately 2,126 sewer manholes. Due to the corrosive environment from hydrogen sulfide gas, periodic rehabilitation is necessary to maintain structural integrity. The recommended product, Spectrashield Liner Systems, is used to coat the interior surfaces has a 10year warranty. He added that the city has been using the product for the past 14 years, and has experienced only minor issues.

Roll call vote: Ayes – Christian, Hartkemeyer, Knight, Wilson, and Mayor Sharp; motion carried unanimously.

(d)

Award Bid No. 1011-08 for Vacuum Switches and Capacitors Motion:

It was moved by Ms. Christian, seconded by Ms. Wilson, to award Bid No. 1011-08 to GRESCO for bid item numbers 1, 3, 4, & 5. Mr. Forbes provided a brief overview. He advised following testing of the existing capacitors it was determined that only vacuum switches were needed at this time.

Roll call vote: Ayes – Hartkemeyer, Knight, Wilson, Christian, and Mayor Sharp; motion carried unanimously.

(e)

Approve Bid No. 1011-11 Lighting Renovations at Municipal Buildings Motion:

It was moved by Ms. Christian, seconded by Ms. Wilson, for approval of Bid No. 1011-11 Lighting Renovations at Municipal Buildings, to the lowest bidder meeting specifications, Gexpro ($109,505). Mr. Forbes explained that the lighting fixtures at City Hall, Police Department, and O&M Facility are T-12 fluorescents that will no longer be manufactured after 2011. The City entered into a Sub-Grant Agreement with the City of Jacksonville for a United States Department of Energy Efficiency and Conservation Grant to help pay for the replacements. He added that the annual energy savings from the new lighting will be about $24,000.

Roll call vote: Ayes – Knight, Wilson, Christian, Hartkemeyer, and Mayor Sharp; motion carried unanimously.

RC110718min

Page 2 of 5

Minutes of Regular City Council Meeting held Monday, July 18, 2011

RESOLUTIONS (a)

Resolution No. 1879-2011 Mayor Sharp requested that Acting City Clerk Judy Bullock read the resolution by title only; whereupon Ms. Bullock read the following: “A RESOLUTION APPROVING MODIFICATION OF THE LOCALLY FUNDED AGREEMENT BETWEEN THE CITY OF JACKSONVILLE BEACH AND THE STATE OF FLORIDA DEPARTMENT OF TRASPORTATION FOR THE DEPARTMENT TO CONSTRUCT THE CITY’S 9TH STREET SOUTH ROAD CORRIDOR PROJECT IDENTIFIED BY FINANCIAL PROJECT NUMBER 426333-1-52-01 AND FOR THE CITY TO PAY THE COST OF THE PROJECT THAT EXCEEDS THE PROJECT AWARD AMOUNT UP TO THE CITY’S EXISTING DEPOSIT ESCROWED WITH THE DEPARTMENT” Motion:

It was moved by Ms. Christian, seconded by Ms. Wilson, to adopt Resolution No. 1879-2011, authorizing the Mayor and City Manager to execute a modification to the Locally Funded Agreement for the 9th Street South Reconstruction Project, from Osceola Avenue to 1st Avenue South, as explained in the memorandum from the Public Works Director, dated July 5, 2011, as read by title only. Mr. Forbes explained that the city executed a locally funded agreement with FDOT for funding the reconstruction of 9th Street South. At that time the total project cost was estimated at $5,974,525; with FDOT’s share of funding being $4,458.013 and the City’s share of $1,513,512 was deposited with FDOT to be held in escrow. The actual bid award of the project was $3,280,000 which was $1,178,013 less than the allocated funds, which meant that FDOT had to release the federal funding in excess of the bid award to fund other projects. Subsequently, the contractor is requesting additional funds and FDOT has thus far been unsuccessful in resolving the issue. FDOT is now requesting that the city modify the original agreement to allow utilization of the city’s advance deposit. Mr. Forbes added that the projects have been of extremely high quality, and recommended that the city release its deposit for costs going forward to complete the project.

Roll call vote: Ayes – Wilson, Christian, Hartkemeyer, Knight, and Mayor Sharp; motion carried unanimously.

(b)

Resolution No. 1878-2011 Mayor Sharp requested that Acting City Clerk Judy Bullock read the resolution by title only; whereupon Ms. Bullock read the following:

RC110718min

Page 3 of 5

Minutes of Regular City Council Meeting held Monday, July 18, 2011

“A RESOLUTION OF THE CITY OF JACKSONVILLE BEACH, FLORIDA, REPEALING RESOLUTION NO. 1841-2009, IN ITS ENTIRITY; ADOPTING THE CITY OF JACKSONVILLE BEACH RECORDS POLICY FOR PROVIDING PUBLIC RECORDS, WHICH ESTABLISHES RATES, CHARGES, FEES, AND PROCEDURES FOR THE DISTRIBUTION AND SALE OF DOCUMENTS” Motion:

It was moved by Ms. Christian, seconded by Ms. Wilson, to adopt Resolution No. 1878-2011, which repeals Resolution No. 1841-2009 and adopts “The City of Jacksonville Beach Public Records Policy” (exhibit “A” to the resolution) which establishes a schedule of fees and charges for the distribution and sale of public records, in accordance with Chapter 119 of the Florida Statutes, as read by title only. Ms. Wilson commented that the city must increase fees to help recover the costs of services. She added that the proposed increase from $20 to $40 for Lien Certificates is justified. Mayor Sharp remarked that he would like for the city to evaluate the actual cost for other services and increase the fees accordingly.

Roll call vote: Ayes – Christian, Hartkemeyer, Knight, Wilson, and Mayor Sharp; motion carried unanimously.

(c)

Resolution No. 1881-2011 Mayor Sharp requested that Acting City Clerk Judy Bullock read the resolution by title only; whereupon Ms. Bullock read the following: “A RESOLUTION OF THE CITY OF JACKSONVILLE BEACH, FLORIDA, ESTABLISHING A SHORT PLAN YEAR FOR FLEXIBLE SPENDING AND DEPENDENT CARE AND CHANGING FUTURE PLAN YEARS TO A CALENDAR YEAR BASIS” Motion:

It was moved by Ms. Christian, seconded by Ms. Wilson, to adopt Resolution No. 1881-2011, as read by title only.

Roll call vote: Ayes – Hartkemeyer, Knight, Wilson, Christian, and Mayor Sharp; motion carried unanimously.

(d)

Resolution No. 1882-2011 Mayor Sharp requested that Acting City Clerk Judy Bullock read the resolution by title only; whereupon Ms. Bullock read the following: “A RESOLUTION REVISING ELECTRIC RATES FOR BEACHES ENERGY SERVICES”

RC110718min

Page 4 of 5

Minutes of Regular City Council Meeting held Monday, July 18, 2011 Motion:

It was moved by Ms. Christian, seconded by Ms. Wilson, to adopt Resolution No. 1882-2011, as read by title only. Roll call vote: Ayes – Knight, Wilson, Christian, Hartkemeyer, and Mayor Sharp; motion carried unanimously.

ADJOURNMENT There being no further business coming before the Council, Mayor Sharp adjourned the meeting at 7:26 p.m. Submitted by: Judy L. Bullock Acting City Clerk Approval:

Fland O. Sharp, Mayor Date: August 1, 2011

RC110718min

Page 5 of 5

City of Jacksonville Beach

Public Works Department

1460A Shetter Avenue, Jacksonville Beach, Florida 32250

(904)247-6219

July21,2011 TO:

George Forbes, City Manager

FROM:

Ty Edwards, Public Works

SUBJECT:

Award Unit Price Bid No. 1011-12, Modifications to Lift Station No.3 Project

ACTION REQUESTED: Award Unit Price Bid Number 1011-12, "Modifications to Lift Station No.3 Project," to G & H Underground Construction, Inc. and authorize Construction Administration Services with the project design firm, Waitz & Moye, Inc. BACKGROUND: This project is part of the City'S 2011 Capital Improvement Plan. The project involves modifications to the existing deteriorated wastewater lift station located at 4th Street South and lOth Avenue South. Major work includes, but is not limited to: • Demolish parts of existing lift station • Modify existing generator building • Install new submersible pumps & motors with variable speed drives • Minor upgrade, electrical panel & system • Install new 1,000 gallon generator fuel tank

• Replace deteriorated 8" & 21" sanitary sewer mains • Replace deteriorated sewer manhole • Install new intersection storm water curb inlets and pipe to existing drainage system • Replace deteriorated intersection curbing • Mill & repave asphalt roadway thru the project area

The Invitation to Bid was advertised, ten (10) bid packages were requested and three (3) bids were received. The City's project design firm, Waitz & Moye, Inc. evaluated the bids and recommended award to G & H Underground Construction, Inc., the lowest, responsive and responsible bidder. The bid tabulation sheet is attached. The construction cost and staff recommendation are summarized below: Unit Price Bid 1011-12, Modifications to Lift Station No.3 Project DESCRIPTION

RECOMMENDATION

COST

Unit Price Bid (based on estimated quantities) 10% Contingency

$532,515.00 $53 ,251.50

Construction Total:

$585,766.50

Construction Administration (C&A) Services 10% Contingency C&A Services Total: GRAND TOTAL:

$26,625.00 $2,662.50 $29,287.50 $615,054.00

•

Award Bid to G & H Underground Construction, Inc., (the lowest, qualified bidder)

• Authorize C&A Services with Waitz & lv/oye, Inc.

• Project is budgeted in the Water & Sewer Capital Projects Division 2011 Budget with funding from 12 Cent Infrastructure Surtax Bond Proceeds and federal Environmental Protection Agency Grant.

It is recommended that the Unit Price Bid 1011-12, "Modifications to Lift Station No.3

Project," be awarded to the lowest, qualified bidder, G&H Underground Construction,

Incorporated, at a cost, based on estimated quantities, of$532,515 .00, plus a 10% contingency, for a

total cost not to exceed $585,766.50.

It is recommended that Construction Administration Services be authorized with the project's design

firm, Waitz & Moye, Inc. , at a cost of$26,625.00, plus a 10% contingency, for a total cost not to

exceed $29,287.50.

RECOMMENDATON:

Award Bid Number 1011-12, titled "Modifications to Lift Station No.3 Project" to G & H Underground Construction, Inc. , and authorize Construction Administration Services with the project' s design firm, Waitz & Moye, Inc., as described in the memorandum from the Public Works Director dated July 21 , 2011.

City of Jacksonville Beach Bid Tabulation Form

Bid Number 1011-12, "Modifications to Lift Station No.3 Project"

Date:

June 8, 2011

Vendors

Vendor A

Vendor B

Vendor C

Total Bid

$532,515.00

$642,117.11

$649,295.00

I Plan Holders: 8

Invitations Issued: 109

Bids Responses: 3

Vendors

A

G & H Underground Construction, Inc. - Lowest, Qualified Bidder Irregularity

Engineer Recommendation

Did not submit W9 form per Section 00301-D of specifications

Waiver with W9 to be submitted prior to contract execution if awarded project bid.

Made 2 math errors in summing bid

Engineer corrected the 2 math errors so that Total Bid shown above is correct.

B

Callaway Contracting, Inc.

C

C & S Technical Resources, Inc. Irregularity Did not submit Bid Award Notice Form

Staff Recommendation Concur on waiver per Para. 1.18, Sec. 00200 of Bid Specs.; Bidder previously had submitted its W9 and Purchasing Division has it on file. Concur per Para. 1.18, Sec. 00200 of Bid Specs.

Engineer Recommendation

Staff Recommendation

Waiver with form to be submitted if awarded project bid.

Concur on waiver per Para. 1.18, Sec. 00200 of Bid Specs.; Purchasing Division to initiate form for the bidder.

LlFf STATION NO : 3

CITY BID NO: 1011-12

I CALLAWAY CONTRACTING C&S TECHNICAL RESOURCES UN1T PRICE SCHEDULE G & H UNDERGROUND CONST, INC I UNIT PRICE CONTRACT ITEM DESCRIPTION OF WORK CONTRACT QUANTITY UN1T UNIT PRlCE UNIT PRICE CONTRACT PRICE PRICE NO. PRlCE BASE BID: LIFT STATION NO: 3 IMPROVEMENTS 425,574.00 I $512,699.17 $ 512,699.17 $546,230.00 $ 1 546,230.00 1 ILIFf STATION MODIFlCATIONS LS $ 425,574 .00 I $ SEWAGE COLLECTION ITEMS A-3 SAND (COMPACTED IN-PlACE) CONTINGENCY $19.87 $ 993.50 $ 250.00 25 .00 $ 1,250.00 50 CY $ 5.00 $ 2 REMOVE EXlSTING MANHOLE 28,620.70 $ 4,500.00 $ EA $ 2,SOO.00 $ 2,500.00 $28,620.70 $ 4,500.00 I 3 REMOVE EXISTINGS" GRAVITY SEWER PIPING - BEWW GRADE $18.01 $ 468.26 $ 150.00 $ 26 IS.OO $ 390.00 3,900.00 LF $ 4 REMOVE EXISTING 21" GRAVITY SEWER PIPING - BEWW GRADE $18.01 $ 468.26 $ 5,200.00 200.00 $ 26 25.00 $ 650.00 LF $ S 5 FOOT DIAMETER TYPE B MANHOLE WITH SPECTRASHIELD LINING (14' - 16' 6 DEPTH 17,000.00 $12,223.17 $ 12,223.17 $ 12.500.00 $ 12,500.00 I EA $ 17,000.00 $ 8" PVC (SDR35) GRAVITY SEWER (4' - 6' DEPTH) 845.00 $53.33 $ 693.29 $ 50.00 $ 650.00 13 LF $ 65.00 $ 7 S" PVC (SDR35) GRAVITY SEWER (6' - 8' DEPTH) 13 LF $ 1,040.00 $53.33 $ 693.29 $ 75.00 $ 975.00 80.00 $ 8 21" PVC (SDR26) GRAVITY SEWER (14' - 16' DEPTH) 6,602.70 $ $253.95 $ 150.00 $ 3,900.00 26 LF $ 150.00 $ 3,900.00 9 $549.21 $ 1,098.42 $ 800.00 $ 1,600.00 2 EA $ 2,500.00 $ 5,000.00 10 CONNECT NEW 8" GRAVITY SEWER TO EXISTING 8" GRAVITY SEWER CONNECT NEW 21" GRAVITY SEWER TO EXISTING 21" GRAVITY SEWER 10,000.00 $1,875.98 $ 3,751.96 $ 3,000.00 $ 6,000.00 2 EA $ 5,000.00 $ II $468.23 $ 2,000.00 936.46 $ 1,000.00 $ 2 EA $ 400.00 $ 800.00 12 ADJUST EXlSTING MANHOLE FRAME & COVER $ $ 42,475.00 42,375.00 56,550.01 SEWAGE COLLECTION ITEMS SUBTOTAL: $ POTABLE WATER ITEMS 12" PVC (DRIS) WATER MAIN 1,620.00 LF $ 2S.00 $ $97.57 $ 2,927.10 $ 54.001 $ 30 840.00 13 4 2,732.04 $ 1,400.00 EA $ 500.00 $ 2,000.00 $683.01 $ 14 12" DI MJ 45 DEGREE BEND 350.001 $ 12" DI MJ SLEEVE & CONNECT TO EXISTING 12" WATER MAIN 15 I 500.00 $ 500.00 $666.26 $ 666.26 $ 500.00 500.00 $ EA $ LI' $ 10.00 $ $7.80 $ 234.00 $ 1,500.00 50.00 I $ 16 REMOVE EXISTING 12" WATER MAIN 30 300.00 EA $ 350.00 $ $351.18 $ 700.00 702.36 $ 350.00 I $ 17 ADJUST EXISTING WATER VALVE BOX & COVER 2 700.00 $ 7,261.76 5,720.00 4,340.00 POTABLE WATER ITEMS SUBTOTAL: $ 1$ ROADWAY ITEMS 3.00 $ 2,940.00 $8.43 $ 8.261 .40 $ 5.00 $ 4,900.00 980 SY $ 18 ASPHALT PAVEMENT REMOVAL $4.68 $ 20 .00 $ 1,000.00 50 LF $ 5.00 $ 250.00 234.00 $ 19 CONCRETE CURB REMOVAL 2,347.80 $ 1,218.00 1,575.00 $22.36 $ 11.60 $ 105 LF $ 15.00 $ 20 MIAMI CONCRETE CURB & GUTTER CONCRETE DROP CURB 12.00 $ 26 LF $ 20.00 $ 520.00 $22.36 $ 581.36 $ 312.00 21 $12.65 $ 695.75 $ 12.00 $ 660.00 55 LF $ 15.00 $ 825.00 22 RIBBON CURB 10.00 $ 9,800.00 980 SY $ 15.00 $ 14,700.00 $13.86 $ 13,582.80 $ 23 ASPHALT CONCRETE, TYPE S-3 (1-112" THICK) $4.78 $ 4,684.40 $ 4.00 $ 3,920.00 980 SY $ 4.00 $ 3,920.00 24 12" STABll..IZED SUB-GRADE 7,840.00 $14.50 $ 14,210.00 $ 8.00 $ 980 SY $ 15.00 $ 14,700.00 25 6" COMPACTED LIMEROCK BASE 557.00 $ 500.00 5.00 S 500.00 $5.57 $ 5.00 $ 100 SY $ 26 SODDING OFl'SITE OF LS #3 (ST AUGUSTINE) $ $ 45,154.51 30,150.00 39,930.00 ROADWAY ITEMS SUBTOTAL: $ STORMWATER ITEMS 2,500.00 $592.43 $ 592.43 $ 2,500.00 S I EA $ 3S0.00 $ 350.00 27 REMOVE EXISTING STORMWATER INLET 3,520.00 15" PVC (SDR26) STORMWATER PIPE LF $ 42.00 $ $56.62 S 4.982.56 $ 40.00 $ 88 3,696.00 28 2,000.00 EA $ 2,000.00 $ $2,031.29 $ 2,031.29 $ 2,000.00 $ I 2,000.00 29 CURB INLET (0' - 4' DEPTH) $2,112.36 $ 4,224.72 $ 2.000.00 $ 4,000.00 EA $ 2,500.00 $ 5,000.00 2 30 CURB INLET (4' - 6' DEPTH) CONNECT TO EXlSTING 18" RCP STORMWATER PIPE TO NEW STORMWATER 31 2,000.00 INLET I EA $ 750.00 $ 750.00 $468.23 $ 468.23 $ 2,000.00 $ 32 CONNECT TO EXISTING 24" RCP STORMWATER PIPE TO NEW STORMWATER INLET 2,500.00 EA $ $592.43 $ 592.43 $ 2,500.00 $ I 1,000.00 $ 1,000.00 16,520.00 $ 12,891.66 12,796.00 I 1$ STORMWATER ITEMS SUBTOTAL: I $ PAYMENT & PERFORMANCE BOND 8,200.00 I 7,500.00 $ 7,500.00 $7.560.00 I $ 7,560.00 I $ 8,200.00 I $ LS 1$ 33 PAYMENT & PERFORMANCE BOND (1.5% MAX OF SUBTOTAL) 8,200.00 7,500.00 I 7,560.00 I PAYMENT & PERFORMANCE BOND SUBTOTAL: $ 1$ 1$ 649,295.00 1$ TOTAL BA~E BID_MODIFICATIONS TO LS #3 (ITEMS 1 TI1RU 33): $ 532,515.00 1____----.lJ 642,117.11 I - - - ­ -

---------- ==- =':" == WAlTZ & MOYE, INC. - --~~

ENGINEERING. PLANNING

June 15,2011

Mr. Ty Edwards, P.E.

Director of Public Works

City of Jacksonville Beach

11 North 3rd Street

Jacksonville Beach, FL

Re:

Modifications to Lift Statiolt No.3

Recommendatiolt ofAward, Bid Tabulation Sheet & WMI-CAI Fee Proposal

City ofJa'iksonville Beach Bid No. 1011-12

WMI No. 1999-058-058

Dear Mr. Edwards:

On Wednesday, June 8, 2011 bids were received and opened for the above referenced project. Ten (10)

contractors were prequalified to bid the project but only three (3) bids were received by the City.

Review of the three (3) bid submittals with regards to bid specifications submittal requirements has resulted

in the finding that two (2) of the bid submittals were incomplete. G & H Underground Construction, Inc.

failed to submit a W-9 Form and C & S Technical Resources, Inc. failed to submit Section 00301-D, entitled,

"Bid Award Notice Form". It was also determined after checking the G & H Underground Construction, Inc.

bid that they had incorrectly stated their Total Base Bid Amount as $525,000.00 when it turned out to be

$532,515.00.

It is recommended that the City of Jacksonville Beach waive the requirement of having the contractors

provide these two particular forms at the time the bids were received and allow both contractors to submit

these forms prior to issuance of a formal contract.

After having stated the above facts, the three (3) bid submittals were evaluated and ranked in order as shown

on the attached Bid Tabulation Sheet.

As a result of the bid evaluation and subject to available funding, it is recommended that the City of

Jacksonville Beach award the entire project (Item Numbers 1 thru 33) in the accumulative dollar amount of

$532,515.00, to the lowest responsive, responsible, and qualified bidder, G & H Underground Construction,

Inc.

A copy of our proposed Scope of Services & Fee Proposal covering construction administration & inspection

services is attached per your request.

~hQ

, . u have any further questions pertaining to this matter, please feel free to contact me at your iconvel11 nce.

( v~, :;~,r::/

l

)h-{'

~,

\$W'"AITZ & WAlTZ, MOYE, INC.

I

Enclosure: As Stated Above

3738 SOUTHSIDE BOULEVARD, SUITE 101 • JACKSONVILLE, FL 32216 • (904) 642-8311 • FAX (904) 642-8336

LIMITS OF ASPHALT REPLACEMENT, 10th

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do SMITH HULSEY & euseY, m WAT5R STREET. SUITE 1900. JACKSONVillE! FL 32202 Orl a separate !lh~ please provide the name. addross and telephone 00. fur aD)' other Wld use. en vlronml!.lUal. arcbiteatunll or otl-.er prcfessiona! oonsultants assisting with the application.

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REZONING OR TEXT AMENDMENT INFORMAITON uired Infonnat:Wn

Yes

1. For a ro.zoning applica1:ion. the saeet address and legal desc:tiptioo of the land on which the IiIllfJIldment is propOflCd to ocwr, with atblcbc:d copl.c$ ofany instru:menls ref~ such al!, but nOllimited. to ~ lind ~n$. ~ 2. A copy ofthc relevlP Duval CoIIIIty Property AaleSSDlentmap. shovi'ing the ~ location of the land proposed for amendment. with the boundaries cleady mazked.

3.

Ang~inch

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4. AD uris] photograph that is loss ~ twelve (12) m~ -old, of the land proposed for amendment, with the boundaries clear! marked. 5. A description oftho C\llTCOt zooiog d!1Ittict dcsiination in the LOC. arod '!he FIJ'iurc Land Usc: Map cleai~on in !!Ie Qms. bc'I15ive PiAn, of the land for amendo:ent.

6. For a. remnills. include • Ilamrive description of the propo8Ccl amendment to the Zoning Map.1IIld an exp~on ofwhy Itcomplies wf1h the sumdMds governing; a re2IOrting in the LDC. 1. Fer a LDC lCXl amendnenI. include tho Chapter. Article. Section. Paragraph Numbering and cum:nt text of the Section or Sections proposed to be ch~ecl. and -the lull text of the proposed am~ the proposed text ~t l5ubmlaal must ir.clude a cover lcfter ecntaining narrative 5!l1tement ppLsinina the ametldrnem, why it is needai and ~w it will comply v.ith the U;oals. objectives and policies mthe IaIhu.o! 18

ho::elIy aclC/1OW'J.edqad., Dy the.. ali-.n, rtUli••, ~laa5., oonvey thAt o.~Ln ~ alt..ate in partiahcaa th"'''tc 11lIlDnging or

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