Cisco WebEx® Meeting Center: what’s new? A number of key changes have been made to the Cisco WebEx Meeting Center. These include:

Feature changes that can only be enabled by your BT administrator.

Usability — improvements to the user experience.

Operating Systems and system changes — additions and removals.

Feature updates including updates to Collaboration Meeting Rooms (CMR).

Changes to Cisco WebEx.

Usability. Explore your improved WebEx video. A video self-preview now appears when you join the meeting. A dialog box offers the most relevant options for you to start your video as a default option for all future meetings. Enable or disable auto-starting your video in all meetings.

You can disable the video dialog box when you join the meeting. The video scroll bar scrolls from left to right in video view. If there are only two people in the meeting, each participant can see the other’s video by default. The system automatically detects the most recently-used camera for video.

A better in-meeting experience. Some WebEx in-meeting experience controls have been consolidated. When you share a screen, the Shared button is replaced with a green outline. The Raise Hand icon is now next to the participant name.

You can find the Audio, Invite, and Remind Others to Join functions via the Quick Start page or menu commands for these functions. You can find the Expel command by right-clicking on a participant’s name.

Improvements to your Personal Room. We’ve simplified and optimised the Personal Room page so that it’s easier to use. The Information icon shows you the Personal Room link, number, and invitation information.

Enhanced admin capability. You can now generate a Personal Room ID for new users using their email address prefix, first initial/last name, or by adding ‘PR’ then their Personal Room meeting number. New auto-lock setting in preferences. As Host, you can set your Personal Room to automatically lock five, ten, 15 or 20 minutes after the meeting has started.

Message banner. There’s a new message banner on the Personal Room page. New notification setting. Use Personal Room preferences to receive an email notification when someone enters your Personal Room while you are away from it.

Feature updates including Collaboration Meeting Rooms (CMR) 3.0. Completed meetings are deleted. The host’s meetings are automatically deleted from My Meetings when complete.

Do more with CMR. Greater interoperability. WebEx now has interoperability with Microsoft Lync® and Skype for Business®. It supports on-premise and cloud-registered Lync 2010 and 2013, and Skype for Business clients. Please contact your BT account/service manager for the validations required for your infrastructure. Proximity join feature for mobile apps. When you join by smartphone or tablet, tap the Proximity icon to take part in a CMR Cloud meeting faster1.

1. J oin meeting and tap the Proximity icon. 2. T his will cross-launch Proximity. 3. Proximity puts video endpoint into a Cisco CMR Cloud Meeting.

Only on supported Cisco TelePresence systems with iOS Cisco WebEx Meetings app version 7.1 or later, or version 7.5 or later on Android. You must have both the Cisco Proximity app and the Cisco WebEx Meetings app installed on your smartphone or tablet. 1

Feature changes that can be enabled by your BT site administrator. If you would like any of these changes enabled please contact your BT account/service manager. Inactive user report. You’ll find this new report, displaying all inactive user accounts, under Reports/Common/Inactive Users in the WebEx Administration site. You can search for any duration of inactivity between ten and 365 days. To request these reports, please request Administrator Read Only Access. Recording security. Administrators can now require users to sign in before accessing any recording, and can also prevent any recording being downloaded. BT can apply these controls on your behalf — simply contact your account/service manager. BT will then apply these controls via the WebEx Site Administration Tool, and your hosts can control a specific recording via the Recording Information page2. 2

This applies to dedicated sites only.

Authenticated Personal Room access. Administrators can now restrict access to Personal Room meetings to signed-in users only, meaning all attendees must sign in before joining the meeting. BT can make this change on your behalf. Flexible disclaimers. A menu of disclaimers (available in all WebEx languages), is available. You can choose the one that’s right for you by liaising with BT and deciding which you’d like to appear at specific times during a meeting. For example: deciding which disclaimers appear to the host when starting a meeting, to attendees when joining a meeting, or to anyone who is viewing a recording. Disclaimers must

be positively acknowledged before joining a meeting, session, or event, and before viewing a recording. Alternatively, customers can request that BT upload new disclaimers, or edit existing ones. If you have a custom integration to provide this feature, note that this will no longer be required for this upgrade. Changes to dual email templates. There is now an option to have one invitation template — the host invitation contains a link for the host access, instead of passcodes. This feature defaults to ‘off’, so that dual emails are still available on the T30 site. Please let your account manager/service manager know if you want to select the single email template option, and please note that the dual feature will be removed in the next major release of WebEx–T31. Enforce meeting password requirement for video conferencing systems. Administrators can now make entering a numeric meeting password a precondition of joining WebEx from a video conferencing system. When enforced, all meeting invitations generate a unique numeric meeting password that attendees must enter for access. This applies if you have CMR Cloud enabled. Prevent video conferencing systems from joining meetings that require authentication. Administrators can now prevent attendees from joining a meeting from a TelePresence system or other video conferencing system if the meeting requires authentication, because users cannot sign in via these access points.

Operating system and browser changes. These changes apply to: •

Windows 10.

•

Outlook 2016 with MAC 10.11 (El Capitan).

•

MAC 10.11 (El Capitan).

•

Outlook 2016 with Windows.

Please note that Edge Browser is not yet supported in T30, and T30 will not work with Windows XP.

Changes to Cisco WebEx. •

Cisco WebEx Meeting Center supports key operating systems, including Windows 10, Outlook 2016 and Mac 10.11.

•

Cisco WebEx does not support Windows XP.

•

With the Windows version of WebEx Productivity Tools, after initial installation, you won’t have to restart your computer following a Productivity Tools upgrade.

•

If automatic updates are enabled on your system, you’ll get three options on the Productivity Tools upgrade prompt: Upgrade now, Remind me later, and Remind me tomorrow. If you don’t respond, the upgrade will start after one minute. Please contact your BT account manager/service manager if you want your site enabled for automatic updates of productivity tools.

General changes to the WebEx site. •

Help is the new name for Support on the user guide link.

•

On the Help page, User Guide is the new name for User Content, and Administrator Content is the new name for Manage WebEx Sites.

•

Alternate hosts will now see the meeting, event or training session topic listed in italics in their Meeting Center session lists and calendars on their WebEx sites.

What’s no longer supported with Cisco WebEx. Instant messenger integrations. • Yahoo Messenger. • AOL Instant Messenger (AIM). • Windows Live Messenger/MSN Messenger. • Google Talk. Configurations. • • • •

IBM Sametime 7.0, 7.5 and 8.0. IBM Domino 6.5, 7.0 and 8.0. IBM Lotus Notes 6.5, 7.0 and 8.0. Microsoft Office Communicator 2003 and 2005.

Browsers. • • •

Mozilla Firefox version 42 and later (integration only). Safari 6.x and 7.x (single sign-on only). Microsoft Internet Explorer 7.0 and 8.0 (integration and single sign-on).

Operating system and browser combinations. • • •

Microsoft Windows 8 and Microsoft Internet Explorer 10. Microsoft Windows 7 and Microsoft Internet Explorer 8, 9 and 10. Microsoft Windows Vista and Microsoft Internet Explorer 8.

Operating systems no longer supported. •

Microsoft Windows XP.

Offices worldwide The services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. © British Telecommunications plc 2016. Registered office: 81 Newgate Street, London EC1A 7AJ. Registered in England No: 1800000