Cippenham Primary School Staff Handbook

Staffing Autumn 2016 Head teacher

Mrs Nicky Willis

Deputy Head (Inclusion)

Mrs Nina Greenstone

Assistant Head (English)

Mrs Sam Springate

Assistant Head (Maths)

Mr Isaac Howarth

Safeguarding Lead

Mrs Danielle Thornton

TEACHERS: Year 6

Mrs Sanam Khan

(Year team leader)

Ms Pip Rushworth/

(Art leader)

Mrs Mariam Kulasi Miss Aimee Draycott

(DT Lead)

Mr Ryan White/

(PE Lead)

Mr James Preece

(Student Teacher)

Mrs Teresa Mash Year 5

Miss Jo Conlon

(Year team leader)

Mrs Natasha Moor Ms Ana Singer Ms Natasha Davies Mr Alec Donnelly Year 4

Mr Jeremy Howarth

(Year team leader)

Miss Emily Roberts/

(Lead Practitioner)

Mr Mike Dunn

(Lead Practitioner)

Ms Sophie Papadopoulus Mrs Vera Berisha Ms Emma Arthur Year 3

Miss Kirsty White Miss Emma Grant Mrs Saida Afzal/ Miss Angela Housden Mr Chandler Sandford Mr Philip Groves

(Year team leader)

Year 2

Mrs Ellie Bramford

(KS1 Leader)

Miss Renee James Miss Rhiannon Harry Year 1

Mrs Caroline Kirby/ Mrs Ruksana Fazil

(SENCO)

Ms Rosa Vella Ms Rachel Burbridge EYFS

Mrs Carly Carr

(Year team leader)

Ms Bethany Walker SUPPORT TEACHERS

Mrs Louise Dance Dr Guy Bunce

LEAD LSAs (CLASS COVER)

(Music)

Mrs Sheila Rawley Mrs Kelly Rampton Miss Gagandip Kaur Mrs Suzanne Gleave Ms Dawn Morris

LEAD LSAs (INCLUSION)

(AEN & cover)

Mrs Tracey Sharp Mrs Pat Rance

INCLUSION MENTORS

Ms Gill Dunkin Ms Amanda Blofield Mrs Emma Hood

SEMH LEAD

Dr Mandy Parsons

LSAs

Mrs Debbie Lunn Mrs Sue Franklin Mrs Pat Mulvany Ms Leigh Butler

(AEN)

Mrs Saj D’Cruz Miss Trudi Johnson Ms Jennifer Forster

(AEN)

Mrs Julie Tough

(AEN)

Mrs Heather Gatford Mrs Nicola Stobart Mrs Agnieska Borowska

(AEN)

Ms Chelsea Wright Mrs Shruti Gupta Miss. Suzi Carey Mrs. Pratyusha Chennareddy Mrs. Saswati Dutta Miss. Megan Hughes Mrs. Michelle Lloyd Miss Kerry Male Mrs. Denise Mason Mr. Sam Otero Miss. Stephanie Street

(AEN)

Mrs. Gurpreet Sunner

(AEN)

Ms Millicent Newel Ms Lauren Barber Ms Laura Harris Ms Paige Reeves LIBRARY MANAGER/

Miss Tracy Briggs

READING CHAMPION PA TO HEAD TEACHER

Miss Lara Tehabsim

BURSAR

Mrs Brenda Pope

FINANCE ASSISTANT

Mrs Michelle Pratt

HR MANAGER

Miss Sky Jones

OFFICE STAFF

Mrs Jeanette Reeve Mrs Debbie Penney

Mrs Adrienne Kendall

(Welfare officer)

Mrs Tina Farley

(Welfare assistant)

Mrs Andrea Bowen

(Data manager)

PREMISES MANAGER

Mrs Ruth Mainwaring

CARETAKERS

Mr Ricky Jordan Mr Roy Goswell

LUNCHTIME SUPERVISORS

Mrs. Anila Avdiaj Mrs. Lovely Blesson Mrs. Kelly Derriman

(Supervisor)

Miss. Joanne Griffiths Mrs. Tracey Griffiths Mrs. Janice Intsiful Ms. Trisha Lucci Mrs. Aneela Mirza Mrs. Maggie Norman Mrs. Marion Richardson Mr. Scott Rampton MINI BUS DRIVERS

(Art)

Ms Gill Dunkin Mr Richard Penney Mrs Nicola Stobart

MINI BUS ESCORTS

Mrs. Janice Intsiful Mrs. Debbie Lunn Mrs. Marion Richardson

Absence of the Head teacher. If the head is absent then the deputy head will run the school. If there is an emergency during that time where they feel they need advice, the assistant heads and Mr Pete Shoker, the chair of Governors will be contacted. Accidents. All accidents and any first aid administered must be recorded on the First Aid Tablet kept with Tina Farley. First Aid may only be administered by those qualified to do so. A list of qualified first aiders appears on the First Aid door and on notices around the school. General guidelines are:



Know your limitations as to your skill as a first aider. If in doubt seek help.



Ensure that any wound is cleaned with only water.



Do not apply any antiseptic creams or lotions. Do not administer any medicines unless the school has written authorisation from parents.

Completed medication forms are kept in the school office (See Ady Kendall). Please go to registered first aiders in your year band area before sending a child to reception. Ancillary Staff. All members of the non-teaching staff will be given a copy of the behaviour policy and the staff handbook when first arriving at the school. It is the role of all teaching staff to plan for learning support assistants and ensure that they are used effectively. Lead LSAs cover staff absence and some PPA time but it is important that lessons are thoroughly planned for them with resources fully in place at the beginning of the lessons. Behaviour. We wish our school to be calm and purposeful. There is no corporal punishment and we do not shout at children, unless they are in danger and a warning is required. We reward good behaviour to show we value it. The school has a comprehensive behaviour policy which should be read. We use a traffic light system whereby each child starts the day on green. A copy of the policy is on the school’s website. Parents can also request a paper copy. All staff must familiarise themselves with the policy and ensure that they follow it. It should be discussed with the children regularly to ensure they know and understand our expectations. The main pillar of behaviour management is to praise and reward good behaviour, although sanctions will be applied as necessary. Each class devises a ‘Code of Conduct’ at the start of the new school year. Serious incidents of misbehaviour must be reported to the Head teacher or teacher in charge immediately. A written report may be requested. There is a ‘serious incident report form’ to complete which can be found on the school’s T-drive. The behaviour policy will form part of the induction procedures for new teachers.

All teachers should keep a class/set record of incidents that occur in the classroom and around the school. This information should be dated when it is recorded. If a child is placed on RED, the incident should be recorded on SIMs and parents informed the same day. Any bullying, homophobic or racist incidents must be formally recorded on SIMs and labelled clearly as such. These are collated termly and racist incidents reported to the LEA. Meetings regarding individual children. Teachers may be requested to attend meetings about individual children both in and out of school.

Advice should be sought from the Deputy Head (Nina Greenstone), SENCO

(Ruksana Fazil) or the Safeguarding Lead (Danielle Thornton) before undertaking written or verbal reports for such meetings. Child Protection. Danielle Thornton (Safeguarding lead) and Nina Greenstone (Deputy head) are the designated ‘child protection officers’ in our school. Any concerns should be reported to the above people as soon as possible,. If a member of staff notices anything that looks or sounds disturbing, they should report the matter to one of the CP officers straight away. Incidents of concern should be formally reported on the ‘concern report form’ (found in the staff room and on the T drive) and given to the designated lead for CP. Teachers may also be asked to contribute to reports for Child Protection meetings. Information supplied must be factual and accurate. Communication with parents. A fortnightly newsletter is published on the school web site, containing general information and contributions from staff are very welcome. All letters sent to parents must be reviewed by a senior member of staff before they are released. Copies of all letters to parents must also be sent to reception. This is because the office staff are often asked for replacements by families. Teachers should not enter into discussions with parents about previous schools or teachers. If parents offer criticism of colleagues, then move on quickly onto another topic. Staff should not enter into discussions with parents about behaviour of children other than their own. Most parents would rightly be concerned to hear that a teacher and another parent

had discussed their child. Teachers should inform the Head teacher about any complaints, serious worries or concerns of parents. Displays. Teachers should give priority to the creation of an informative and stimulating environment within the classroom. Areas should be established for various activities and pupils’ work as well as other objects displayed to good effect. Items should be carefully labelled and suitably mounted. A teacher should, wherever possible, try to display at least one piece of work from each child at any time. Each teacher will be allocated a display board in the corridor areas and they will be expected to change these displays on a termly basis—fitting in with the whole school theme selected. Teachers are also expected to display ‘best writing’ and ‘best maths’ on the whole school boards outside the head’s office. These should be changed regularly. Extra care should be given to producing high quality displays at all times. These should showcase the children’s work to the highest standard. All work on display should be checked for errors and marked. Drugs and medicines. Medication can only be administered in school if a doctor has prescribed it and a medication form completed. No medicine should be accepted from a child. Forms and further information are available from Ady Kendall (Welfare officer) in the school office. Medicine should be administered by those qualified to do so. Emergency contacts. A list of emergency contacts is kept in a small card index file in the reception office. These contact numbers are also on SIMs. If you need to contact parents, always try the home first. Do not rely on a child’s information that a parent is not available at that number. The class teacher should always be informed by the office when a child is sent home from school and the child’s name should be put in the off-site register which is kept in the reception when they leave the premises. Educational visits. Strict legislation governs the organisation of educational visits and they need to be planned well in advance. For further information please refer to the policy document on Educational visits and liaise firstly with you head of year and then, after permission has been given to go ahead, with Jeanette Reeve in the school office who is in charge of overseeing visits.

Emergency plan. If a public alert is given before school hours, you should contact the Head teacher on the school number, which is 01628 604665. You should also look on the school website for updates. Make a note of the number and keep it at home where it can be found easily. You should make every effort to attend school where it does not place you at risk or injury. The school should have your home telephone number and mobile number if appropriate. It is important, if these details change, that you notify the school.

If an emergency arises

whilst you are out with the children you should contact the school immediately. Fire drill. A fire drill will take place once a term. A list of instructions for the fire drill is displayed in each classroom and various points around the school. This includes a plan of the school, the preferred evacuation route and assembly points. Teachers must make sure they they familiarise themselves with this. If you discover a fire: 1.

Operate the fire alarm.

2.

Notify the Head teacher and/or reception.

On hearing the fire alarm (one continuous sound) 1.

Line your class up and direct them out of the building. There is a fire drill route displayed in every room of the building. Please familiarise yourself with this.

2.

Check the classroom is clear and close the door.

3.

A named member of staff will check shared areas and toilets.

4.

Assemble pupils at the relevant muster points in alphabetical order. Train your class to do this quickly.

5.

You will be given your register by a member of the office staff.

6.

Check class against the register and report to H&S coordinator.

7.

Return to supervise class and await dismissal by |Head teacher or H&S coordinator.

All staff should make themselves and their pupils familiar with the positions of the fire alarms, exits, extinguishers and muster points. Lock down procedure. In the event of an external threat to the school, there is a lock down procedure in place. The alarm will ring as an intermittent ring. Staff are to keep the children inside the classroom they are in, closing all windows, blinds and doors. The children are to move to the centre of the room. If the children are outside, they are to move back to their classroom and

follow the above procedure. A lock down drill is practiced termly. First aid. If a child or adult is unwell and you are unsure of what to do, please seek advice from one of the school’s registered first aiders: Debbie Penney, Ady Kendall, Jeanette Reeve, Tracey Sharp, Roy Goswell, Tina Farley and Ricky Jordan. Additional First Aiders (paediatrics) - 1 day training: Amanda Blofield, Leigh Butler, Gill Dunkin, Mala Dutta, Jenny Forster, Heather Gatford, Joanne Griffiths, Maggie Norman, Kelly Denman (Lunch time only), Shruit Gupta, Angela Housden, Pat Mulvany, Emma Hood, Megan Hughes, Trudi Johnson, Debbie Lunn, Pat Rance, Steph Street, Nicola Stobart, Julie Tough, Chelsea Wright, Denise Mason, Kerry Male, Suzi Carey, Ryan White and Isaac Howarth. Lead LSAs. Lead LSAs cover lessons to allow teachers to: 

Attend courses



Fulfil their role as a subject or phase coordinator



Give PPA time to teachers



Cover sickness.

They also attend year team meetings when feasible and staff training on a Wednesday evening. All teachers must ensure that lessons given to a Lead LSA are fully planned with resources in place. Lead LSAs will mark straight forward work like spellings, but are not expected to mark longer pieces of work like writing tasks. Lost property. A lost property box is kept in the cloakroom, near reception. Children are asked to name all clothing especially sweatshirts. The box is cleared every half term. Valuable lost property should be sent to the school office. Planning: available on the T-drive. Long term planning is a curriculum overview showing which themes are covered in each half term/term throughout the year. Medium term planning is completed a half term in advance. It clearly shows learning outcomes taken from the National Curriculum programme of study. It also lists the resources that will be needed during the term. Short term planning is completed by teachers using a common planning format for English,

maths and thematic lessons. Planning is often shared in PPA meetings. These plans at least should show: 

Focussed learning intentions which outline exactly what you want the children to learn and what skills they are developing throughout the lesson.



Activities/tasks that are clearly differentiated for the children with special educational needs (IEPs), English as an additional Language (EAL) and for the more able children.



Success criteria which should be written in child speak language.



Opportunities for AfL—the teacher should include key questions which focus on assessing children’s learning in the lesson.



Regular annotations to show the teacher’s reflection on ‘what went well’ and ‘even better if’.



Suggestions for future planning where the teacher may note any areas of errors, misconceptions and opportunities for follow-up work.

Each teacher is expected to have completed planning for the following week by Friday mornings. A copy of your planning should be put on the T-drive and should be given in advance to the LSAs that support teaching and learning in your lessons. If you have a planned absence, planning should be available and sent beforehand to cover supervisors. If you are ill, please forward your intentions for the day in the morning again to cover supervisors. Policies. School policies can be viewed on the school website or requested from Lara Tehabsim. Purchasing. Before buying something for school please talk to your team leader for agreement and then the appropriate budget holder to ensure they have the finances to pay for it. If you buy anything for school please retain the receipt (with the VAT number on it) and keep the details of where you bought it. This must be given to the finance assistant who can then reimbursed you. Please discuss this with her before purchasing, as reimbursement comes in different forms depending on the amount spent. If you buy items without permission of the budget holder or Head, the school may not be able to meet the cost. Reading. Children are expected to read daily at home using books from the school library, county library or material from home. Younger children and those that are not yet free readers will have a reading book given to them from the reading scheme.

Parents are asked to listen to their children read daily and sign the child’s reading records every time they read together. Teachers are expected to check reading records regularly and respond to parental input promptly. Registration. Registers are legal documents and therefore must be completed accurately and on time. Please follow the guidelines for using SIMs to take the register each morning and afternoon. It is the teacher’s responsibility to mark the registers accurately as parents are phoned on the first day of absence., if a reason for illness is not recorded. It is important to record the reason for absence when known.

Remember that parents become very

stressed if they receive a phone call to ask why their child is not in school when he/she is actually sitting in class and the teacher has made an error. Such occurrences embarrass the office staff making the call and create a very poor impression of the school’s safeguarding and efficiency. Reporting to parents. Teachers are expected to discuss progress and targets with parents at autumn and spring meetings, as well as general matters such as behaviour and interests. The information is then sent to parents in writing after the meetings. Teachers should be able to discuss children’s attainment and effort in English and maths mainly and include individual focussed targets for improvement. In addition, all teachers write full annual reports to parents using the school agreed format. Teachers also need to be regularly available to speak to parents before and after school. If a parent requires a more in-depth discussion, please make them a further appointment at a mutually agreed time and place. Reprographic equipment. Please follow the copyright guidelines on the Risograph photocopier and try to keep photocopying to a minimum, as this is a very heavy drain on the school’s resources. Please report all errors and malfunctions to the finance office. Resources. It is the responsibility of all members of staff to ensure that the resources/store rooms are kept tidy at all times and that any equipment that is borrowed is put back in the correct place as soon as it is finished with. Please ask curriculum leaders if you are unsure about where something is kept or belongs. If something breaks, please let the relevant

person know straight away. Accidents happen! Staff must pay for personal telephone calls, use of the photocopier etc… Please see the school finance officer for details of these charges. Rules. School rules are kept to a minimum, to keep expectations easy to remember. However, high standards of behaviour are expected from children at all times. Main rules include: 

Walking not running in the corridors



Sitting quietly in assembly



No fighting of any description whether ‘fun’ or otherwise



No use of bad language—swearing, racist or homophobic or any other

We expect: 

Safety



Caring, helpfulness and courtesy



Quiet and calm behaviour

Staff should be prepared to remind pupils of the rules whenever necessary both inside and outside the classroom (see also behaviour policy and/or Rules, Tools & Basic Training). Safeguarding. Please see the copy of the Cippenham Primary School Safeguarding notice, available in the office and make sure that you have read the policy and procedures for maintaining the safety of children in our school. The policies are updated annually. The school’s designated safeguarding lead (DSL) is Danielle Thornton. School prospectus. Copies of the school prospectus are issued to prospective parents. These are available from

reception

and

on

our

school

web

site.

(http://www.cstrust.org.uk/page/?

title=Cippenham+Primary+School&pid=8 ) School term and holiday dates. Staff will be issued with the year’s term dates and holiday dates at the beginning of each academic year. A copy of all dates is available in reception. Staff may, at the discretion of the Head teacher, be granted up to 5 days leave for family sickness and/or health problems.

Staff dress and conduct. Teachers are seen as role models and, as such, should give careful consideration to how they dress and act. Staff are not expected to wear denim or clothes that are too revealing. Clothes should be fit for purpose. Staff are expected to wear PE kit when teaching PE/dance or games sessions. (See Jeanette Reeve in the office to order a school kit from school suppliers at a reduced price if you so wish). It is expected that staff will maintain a professional relationship with children at all times and conduct themselves in a proper and acceptable way in their dealings with children. Staff must exercise judgement in deciding upon the difference between an open, honest, friendly and caring involvement with children based upon trust and good humour and overfamiliarity which might lead to a breakdown of what is universally accepted as correct adult/child relationships in a school. Staff at CPS should not shout at children except in the most exceptional of circumstances e.g. as a warning when a child is in danger or is putting another child in danger. At times an adult may need to make physical contact with a child, in dealing with first aid matters or when a child is distressed. The school accepts this is normal practice. However, teachers must not place themselves in a position where accusations of improper conduct could be made. In PE, where possible in KS2, girls and boys will change separately and girls will be supervised by a female member of staff. Boys and male members of staff should not be in the room when girls are changing and vice versa if possible. An adult of the appropriate sex and in presence of a second adult must carry out any examination of a child who is injured which may be of an intimate nature. Details of any incident should be reported immediately to the Head teacher. Teachers need to exercise caution in placing themselves in any situation with children where accusation of improper conduct could be made. Staff room. Tea and coffee are available in the staff room. Cups and cutlery are provided and there is no charge. However milk is for beverages only and not for breakfast items and all teachers are expected to wash meal crockery or load it in the dishwasher. There is a rota for general loading and emptying the dishwasher displayed in the staff room. Please play your part

in keeping our shared area clean and tidy. Staff meetings. Daily information about the running of the school is posted on the staff room white board every morning before 8.00am and staff should check this every day. Monday briefing led by the Head teacher takes place in the staff room at 8.30am and everyone is expected to attend. In service training is on Wednesdays from 3.45—5.00pm. Teachers will have a timetable showing the planned INSET for the school term and will be notified of any possible amendments or changes by email. If any member of staff wishes to place an item on the agenda, see the Head teacher. Evening meetings will be minuted. Year teams will generally hold a weekly meeting during PPA time. On occasion there may be other meetings that you are asked to attend. The leadership team meet at 4.00pm after school on a Tuesday. CLT/SMT meetings, year band or phase meetings can be organised for lunchtimes but it is important that these meetings finish promptly so teachers can get back for the afternoon lessons punctually. Staff sickness/absence. Please contact the school (01628 664039) by 7.00am where possible if you are going to be absent, giving reasons. If you think you will also be off subsequent days, please notify the office by 2.00pm so that cover can be arranged. On return to work you must complete a self-certification form, even if you have been given a doctor’s certificate. Forms are available from Andrea Bowen in reception. Also, please be aware that weekends do count as absence for self-certification. It is important that all staff collect and complete these forms before resuming work. Please read the staff sickness absence policy to familiarise yourself with procedures related to staff absence. Stock. As stated above, all staff are expected to put things away neatly and in a timely fashion and keep the stock rooms and resource room tidy. For health and safety reasons, children must not be sent to stock rooms unattended either to fetch or return items.

If you want to order any stock, please see the relevant subject/team leader. Please inform the finance office if you see that we are short of any items to ensure that an order can be placed. Supervision. Children must not be left unsupervised in a classroom at any time for health and safety reasons. If a child is injured in a room where he/she has been left alone, the individual teacher is responsible. Teachers/LSAs however may work with the children during break times where appropriate. All teaching equipment should be in class before the start of the lessons, so that children are not left unattended while it is found. If, in an emergency, a teacher has to leave the class, adults in a nearby practical area or next classroom must be asked to supervise. A rota for playground supervision is in place for both lunchtime and playtime. If a teacher is away from school for a day attending a course or visiting another school etc… it is the responsibility of that teacher to ensure that his/her duties are covered by swapping with another adult. When a member of staff is absent the team leader for that day must organise cover from the reserve list. Supply teachers. Supply teachers must report to the reception on arrival. Planning should be available from the class teacher (in the case of foreseen absence) or from the year team leader (in the case of unforeseen absence). Cover teachers/supply staff will be expected to follow these plans and mark all work set as requested by the teacher. Targets. Pupils are assessed at the end of each academic year using teacher assessments. Targets are set for each individual child. Pupils care set termly targets in English and maths and sometimes for behaviour/attitude. Parents are encouraged to participate by saying how they can help their child to achieve the targets set. They are reviewed with each child at parent/child/teacher consultation evenings and in annual reports to parents.

Timetables. The school begins at 8.45am with a rolling start for all children. The register is taken at 8.55am. The day ends at 3.20pm (KS2)/3.15pm (EYFS/KS1). All teaching staff must be on the premises at least 120 minutes before the start of school and 10 minutes at the end of the school day. This also include lunchtimes. All teaching staff must be in the classrooms at 8.45am to facilitate a rolling start to the morning and to be available for parents. Teachers should provide an ‘early morning’ task for the pupils who arrive before 8.55am. This could include reading, puzzles, handwriting or an activity to rehearse work done the day before or to prepare them for the next lesson. LSAs should be in the playground or at exit doors around the school. Each class should have a timetable displayed in the classroom including visual support for some children. Please take note of the assembly times which vary from year to year. Also note: 

Break time is 10.30-10.45am



Lunch time is:



12.00-1.00pm for EYFS and Y1&2



12.15-1.05pm for Y5&6



12.30-1.20pm for Y3&4



School finishes at:



3.15pm for EYFS and KS1



3.20pm for KS2

Valuables. Although our pupils (and staff of course) are honest and trustworthy, there are also many other people in and around our school and members of staff should not leave items of personal property unattended. Children should also be discouraged from bringing into school items of personal property which could be lost or damaged. Visitors. All visitors to the school must report to the reception where they will be asked to sign in and out. Visitors to the school should be wearing a badge which will be issued to them at reception. It is the duty of all staff to challenge anyone without a badge. Staff should also wear ID badges at all times.

Volunteer helpers. The school welcomes the support given by volunteers, whether parents, grandparents or members of the community. All helpers are asked to complete a DBS check before they are allowed to work with pupils unsupervised. Questions. Any questions you have, please feel free to discuss them with a member of senior staff.