CHULA VISTA ELEMENTARY SCHOOL DISTRICT 84 EAST "J" STREET • CHULA VISTA, CALIFORNIA 91910 • (619) 425-9600 EACH CHILD IS AN INDIVIDUAL OF GREAT WORTH

MINUTES BOARD OF EDUCATION Regular Meeting July 13, 2016

6

P.M.

Dr. Lowell J. Billings Board Room Education Service and Support Center

ORDER OF BUSINESS 1. OPENING PROCEDURES

Opening Procedures

A. Call to Order

Vice President Bejarano called the meeting to order at 6 P.M. B. Roll Call Members Present: Mrs. Marissa A. Bejarano, Vice President Dr. Glendora M. Tremper, Clerk Mrs. Leslie Ray Bunker, Member Mr. Francisco Tamayo, Member Members Absent: Dr. Eduardo Reyes, President Others Present: Dr. Francisco Escobedo, Superintendent Mr. Oscar Esquivel, Asst. Supt., Business Services Dr. Jeffrey Thiel, Asst. Supt., Human Resources Mr. Matthew R. Tessier, Executive Director, Technology and Instruction Ms. Yolanda Lopez, Communications Supervisor Mr. Mauricio Martinez, Communications Supervisor Mrs. Soreli M. Norton, Asst. to the Superintendent and Board of Education C. Pledge of Allegiance Board Member Tamayo led the Pledge of Allegiance.

2. APPROVE AGENDA (Action) Motion: TAMAYO, Second: TREMPER, Vote: UNANIMOUS

CVESD/BOARD MEETING MINUTES

1

Approve Agenda

JULY 13, 2016

3. SPECIAL RECOGNITION, ORAL PRESENTATIONS, REPORTS, AWARDS, AND HONORS

WRITTEN

Presentations/ Awards

A. Report on Chula Vista Elementary School District's Innovation Station Located at the Chula Vista Civic Center Branch Library Mr. Tessier introduced Engineering Teacher Michael Bruder, Qualcomm Senior Manager of Government Affairs and Head of Thinkabit™ Lab Erin M. Gavin , and Chula Vista Public Library Director Betty Waznis. Mr. Tessier and the group presented information regarding the District's partnership with Qualcomm and the Chula Vista Library, which resulted in the design of the District's Innovation Station inspired by Qualcomm's Thinkabit™ Labs . The Station is under construction in the basement of the Chula Vista Civic Center Branch Library and will open in August. The program will serve as another learning opportunity for District sixth grade students and the community at large. Board Members thanked the presenters and everyone who worked on the project. They commented that the partnership is very exciting, that they would like the Innovation Station to be available not only to sixth graders but to all District students and for longer than one day, and that they want the District to continue as a model for other school districts and potential partners. B. Report on Findings from University of San Diego, Mobile Technology Learning Center's 360° Needs Assessment for the Chula Vista Elementary School District Mr. Tessier introduced University of San Diego (USD) Assistant Director of Professional Learning Diana Cornejo-Sanchez, Assistant Director of Research Dr. Veronica Garza, and Director of Professional Learning Dr. Kathryn Martin . The group presented an overview of the 360° needs assessment, a research-based tool that examines seven critical contextual factors (vision, physical resources, human capital, community resources , systems, strategy, and pedagogy) that influence the effectiveness of a system at large (in this case, the District). They provided findings of the 360° needs assessment conducted in the District during May and June and presented their recommendations based on the findings. Board Members thanked the presenters, said it was good to learn about the find_ings and recommendations, commented that what makes this District great is its employees and that systems can always be improved, and that it may be time for the District to have an Assistant Superintendent for Instructional Services. Dr. Escobedo explained that the purpose of the assessment was to examine the Instructional Services Division and see how the Executive Director roles and responsibilities can be realigned for better efficiency. CVESD/BOARD MEETING MINUTES

2

JULY 13, 201 6

Oral Communications

4. ORAL COMMUNICATIONS

Oral Communications provides the public with an opportunity to address the Board on non-agenda items. Speakers are requested to limit their remarks to five minutes. The Board shall limit the total time for public input on each agenda item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation depending on the topic and the number of persons wishing to be heard . No Board action can be taken. Parent Ricardo Beas spoke on concerns regarding immunizations. Charter Board Member Susan Lake (Feaster Charter) spoke regarding issues of trust.

5. APPROVE CONSENT CALENDAR (Action)

Consent Calendar

The following items listed under Consent Calendar are considered by the Board in one action. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar. Before approval of the Consent Calendar, Vice President Bejarano pulled Item 5.B. Subsection G and Item 5.N. Motion: TAMAYO, Second: TREMPER, Vote: UNANIMOUS

A Adopt Board of Education Meeting Minutes: Regular and Special Meetings June 8, 2016 B. Approve and/or Ratify Human Resources Items A Through J

2016-17.001

Clerk Tremper addressed Subsection G, Job Description- Executive Director of Special Education and Instruction Services and Support. She recommended that language under the Training and Experience section of the job description be revised to indicate that serving as site principal is preferred instead of required . She stated her rationale for requesting this change is that in special education, candidates may have served as assistant principals but not as principals and the requirement further reduces a narrow field . Dr. Thiel introduced new employee Student Placement Technician Claudia Wyllie (Education Service and Support Center) . He also introduced Nancy Rojas who was promoted from Projects Specialist to Coordinator (Language Acquisition). Vice President Bejarano welcomed Ms. Wyllie and congratulated Ms. Rojas. Motion: TREMPER, Second: TAMAYO, Vote : UNANIMOUS CVESD/BOARD MEETING MINUTES

3

JULY 13, 201 6

C. Approve List of Administrative Positions for Certificate Competence in Evaluation for the 2016-17 School Year

of

D. Authorize the Assistant Superintendent for Human Resources Services and Support to Execute Agreements with Universities and Colleges for Administrative Services and Dietician Internships; Counselor, Speech Pathologist, and Psychologist Internships/ Practicums; Student Nursing Programs; and Student Teaching for the 2016-17 School Year E. Approve Purchase of Course of Construction Policy from Hanover American Insurance for the Duration of the Construction of Saburo Muraoka Elementary School F. Approve Memorandum of Understanding with the Chula Vista Classified Employees Organization Regarding Student Attendants Who Provide Services to Students During Transportation to and from School G. Approve Travel Costs and Related Travel Reimbursements for District Parents Participating in California Association for Bilingual Education Professional Development, Parent Conferences, and Events for the 2016-17 School Year H. Review Quarterly Report to the San Diego County Office of Education on Williams Complaints for the Period of April Through June 2016

I. Approve Services and Support from Imagine Learning , Inc., for the District's Perpetual Imagine Learning Software Licenses Used at Schools for the 2016-17 School Year J. Ratify Agreement with the San Diego County Office of Education for Participation and Services in the Outdoor Education Program for the Period of July 1, 2016, Through June 30, 2017

K. Ratify Agreement with the San Diego County Office of Education for Participation in the Science Outreach Program for the Period of July 1, 2016, Through June 30, 2017

L. Approve Memorandum of Agreement with Sweetwater Union High School District for Services Related to the Chula Vista Community Collaborative for the 2016-17 School Year M. Approve Agreements with the University of California, San Diego for San Diego Area Writing Project Professional Development Services for Chula Vista Hills, Hazel Goes Cook, Silver Wing, and Veterans Elementary Schools for the Period of July 19, 2016, Through May 30, 2017

CVESD/BOARD MEETING MINUTES

4

JULY13, 2016

N. Adopt Resolution in Recognition and Appreciation of the Cultural, Ethnic, and Linguistic Diversity in the Chula Vista Elementary School District for the 2016-17 School Year

2016-17.002

Clerk Tremper addressed the topic of cultural proficiency. Requested that her fellow Board Members think about a plan or next steps on this important subject. Superintendent Escobedo remarked that cultural proficiency has been included as a responsibility in one of the revised Executive Director job descriptions. He said that, in light of events that have taken place in recent times, cultural proficiency is important not only for the District but for the whole nation. He also commented that the San Diego County Office of Education wants this to be a county-level focus and invited the District to participate in an Equity Symposium that will take place September 8 and 9 with the purpose to bring a team together to work as a county-level network to heighten the awareness of cultural diversity. Dr. Escobedo added that he and a group of District staff members (teachers, counselors, social workers, and an Executive Director) will attend the symposium and that interested Board Members are welcome to join them. Board Member Bunker said the District has a very diverse student population and encouraged schools to recognize the special groups at their respective campuses. Board Member Tamayo requested a report be presented after the Equity Symposium to inform the Board about the plan . Vice President Bejarano asked if the effort includes taking into consideration teaching students how to act towards children who have a different sexual orientation or identity, to which Dr. Escobedo said yes. Motion: TREMPER, Second: BUNKER, Vote: UNANIMOUS

0 . Approve Memorandum of Agreement with the San Diego County Office of Education for Consulting Services in Support of San Diego County's Live Well San Diego for the 2016-17 School Year P. Approve Operating Agreement with the San Diego County Quality Preschool Initiative Demonstration Project for Preschool Services for the 2016-17 School Year Q. Approve Operating Agreement with Episcopal Community Services for Center-Based Preschool Educational Services for the 2016-17 School Year R. Adopt Resolution Establishing the Annual Special Taxes for Communities Facilities Districts No. 1 (Eastlake) , No. 2 (Bonita Long Canyon), No. 3 (Rancho Del Rey) , No. 4 (Sunbow), No. 5 (First CVESD/BOARD MEETING MINUTES

5

2016-17.003

JULY 13, 2016

Generic District), No. 6 (Otay Ranch Village 1), No. 10 (Second Generic District), No. 11 (McMillin Lomas Verdes), No. 12 (Otay Ranch Village One West), No. 13 (San Miguel Ranch) , No. 14 (Otay Ranch Village 11), No. 15 (Otay Ranch Village 6), No. 17 (Otay Ranch Villages 2 and 7), No. 18 (Otay Ranch Millenia - Eastern Urban Center), and No. 19 (Public Access 12 Freeway Commercial and Portions of Otay Ranch Village 2) for Fiscal Year 2016-17 S. (1)

Approve Change Order in the Amount of $38,195 to Southcoast Heating & Air Conditioning LP for Heating, Ventilating, and AirConditioning Equipment Replacement; and

(2)

Approve Notice of Completion for Southcoast Heating & Air Conditioning LP for Heating, Ventilating, and Air-Conditioning Equipment Replacement at Los Altos and Otay Elementary Schools and the Chula Vista Elementary School District Education Service and Support Center; and Energy Management and Direct Digital Control Systems for Anne and William Hedenkamp, Liberty, Lama Verde, Otay, Greg Rogers, Fred H. Rohr, Salt Creek, Burton C. Tiffany, and Veterans Elementary Schools

.

T.

Approve Renewal of Contract with SunGard K12 Public Sector in the Amount of $224,951.39 for Maintenance Services Related to eSchoo/PLUS and BusinessPLUS Applications for the Period Ending June 30, 2017

U.

Approve Award of Bid No. 15/16-9 to Diamond Jack Enterprises, Inc. , for Produce Products for the Period of July 14, 2016 , Through June 30, 2017

V.

Ratify Purchase Orders, Warrants, and Checks Written/Issued Through June 30, 2016

W. Approve and/or Ratify lnservice/Travel Requests X.

2016-17.005

Approve and/or Ratify Requests for Use of District Facilities

2016-17.006

6. PUBLIC HEARINGS A. (1)

2016-17.004

Public Hearings

Conduct Public Hearing on General Waiver Request to Allow Transitional Kindergarten Students to Attend School Fewer Minutes than Kindergarten Students During the 2016-17 School Year; and Mr. Tessier said Education Code 37202 requires that all students at a given grade level receive an equal length of instructional time. The District's Transitional Kindergarten program has a 200-minute instructional day while the

CVES D/BOARD MEETING MINUTES

6

JULY 13, 2016

instructional time for the Kindergarten program fluctuates between 315 and 345 minutes. He explained that a waiver and public hearing are required so the District can continue with the varying instructional times for Kindergarten and Transitional Kindergarten. Vice President Bejarano opened the public hearing and asked if anyone wished to address this item. No one spoke. Vice President Bejarano closed the public hearing. (2) Authorize Submission of the General Waiver Request Motion: BUNKER, Second: TREMPER, Vote: UNANIMOUS B. (1)

Conduct Public Hearing on Proposed Amendment to Robert L. Mueller Charter School Petition, Element Eight, Admission Requirements; and Mr. Tessier said Mueller Charter's petition was approved first as an elementary program, then renewed to include middle school grades, and that the latest renewal includes high school grades. He added that Mueller Charter is now trying to renovate the entire sports field for Bayfront High School and for this purpose, Executive Director Dr. Kevin Riley applied for funding from the State [California School] Finance Authority. When the application was reviewed, however, it was noted that specific petition language related to admission requirements was missing . After many exchanges with Dr. Riley, the California School Finance Authority agreed to re-evaluate the application if the authorizing agency (in this case the Board of Education) approves an amendment to the petition to include the missing language. Mr. Tessier commented that the funds would be significant and used to offset the cost of the field renovation, which includes green practices and would result in a beautiful and vibrant space for the community. Vice President Bejarano opened the public hearing and asked if anyone wished to address this item . No one spoke. Vice President Bejarano closed the public hearing .

(2) Approve the Proposed Amendment Motion: TAMAYO, Second: BUNKER, Vote: UNANIMOUS

7. ADMINISTRATIVE ACTION ITEMS

Administrative Action Items

None.

CVE SD/BOARD MEETING MINUTES

7

JULY 13, 201 6

8. FIRST AND SECOND READINGS, BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS

First and Second Readings

A. First Reading: Proposed Revisions to Board Policy 0410, Philosophy-Goals-Objectives and Comprehensive Plans, Nondiscrimination in District Programs and Activities

Dr. Thiel explained that the policy was last revised in 1990. He added it is being updated to ensure it is in accordance with state and federal guidelines and requirements regarding nondiscrimination throughout the District. This includes race, color, ancestry, national origin, ethnic group identification , age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identify or expression, or genetic information. B. Second Reading/Adopt: Board Policy 4127, 4227, 4327 (New) , All Personnel, Temporary Athletic Team Coaches Motion: TREMPER, Second: BUNKER, Vote: UNANIMOUS C. Second Reading/Adopt: Board Policy 6145.2 (New), Instruction, Athletic Competition Motion: TAMAYO, Second: TREMPER, Vote: UNANIMOUS

Information Items/Reports

9. GENERAL INFORMATION ITEMS/REPORTS A. Report Calendar to Board of Education

Board Member Bunker remarked that the District's Vision is from the 1990's and suggested it is reviewed and updated or reapproved as appropriate. Board Member Tamayo said this should be a comprehensive process that includes input from stakeholders. Dr. Escobedo agreed and commented that it would probably be appropriate to start this process simultaneously with the cultural proficiency journey. Clerk Tremper requested a report on Castle Park's Promised Neighborhood program as a whole but also highlighting the progress of students who are being supported by tutors. She also requested a report on Preschool Programs.

10. BOARD COMMUNICATIONS

Board Communications

Mrs. Bejarano: • Said she is also very excited for the new school year, especially to see the Innovation Station and the fact that the sixth graders will have the opportunity to visit the program . Added that she did not even know the basement existed at the library . • Thanked everyone for attending the meeting . CVESD/BOARD MEETING MINUTES

8

JULY1 3,2016

Mr. Tamayo: • Wished everyone a successful start of the school year. • Said he is excited to see what can be accomplished this year. • Commented the District has been very successful and that this is due to the hard work of the staff. • Said he hoped everyone enjoyed some time to recharge and get ready for the new school year. Dr. Tremper: • Shared that she joined the Leadership Team at the 2016-17 Kickoff, which took place at Qualcomm. Said that it was good to see so many leadership team members together and that the event was invigorating. • Commented that she hoped District staff members had some downtime and welcomed everyone to the 2016-17 school year. 11. SUPERINTENDENT'S COMMUNICATION

Superintendent's Communication

Dr. Escobedo: • Said he is also excited for the new school year and that this year's Leadership Kickoff was the best ever. • Shared that the preliminary testing results, of which the District has received about 96 percent, indicate that every single grade level has improved-some of them significantly. Commented that the state will publish the currently embargoed data probably in August and it will then be shared with the Board . • Gave kudos to all the great teachers, principals, and the leadership at the District office for doing such an amazing job. • Announced that the new theme for the 2016-17 school year is "Enlighten the Human Spirit Through Relevance."

12. ADJOURN TO CLOSED SESSION

Closed Session

Vice President Bejarano adjourned to closed session at 7:50 P.M. in accordance with the following : Government Code Sections 3549.1 (d) and 54957.6: Collective Bargaining/Employee Negotiations; Agency Negotiator: Fagen Chula Vista Friedman & Fulfrost, LLP; Employee Organizations: Classified Employees Organization (CVCEO); Chula Vista Educators (CVE); Nonrepresented Employees Government Code 54956.9(a): Conference with Legal Counsel Existing Litigation in Office of Administrative Hearings, Case No. 2016020881 for Student No. 305413 Government Code Dismissal/Release

Section 54957:

CVESD/BOARD MEETING MINUTES

Public

9

Employee

Discipline/

JULY13,2016

13. RECONVENE TO OPEN SESSION

Open Session

Vice President Bejarano reconvened to open session at 8:13P.M. with four Board Members present. Clerk Tremper announced that the Board : Approved a settlement agreement in Office of Administrative Hearings Case No. 2016020881 for Student No. 305413. Motion: TAMAYO, Second: BUNKER, Absent: REYES Vote: A YES: BEJARANO, BUNKER, TAMAYO, TREMPER Directed the District to retain an officer to conduct a hearing on behalf of the Board in the event a hearing is needed. Motion: TREMPER, Second: TAMAYO, Absent: REYES Vote: A YES: BEJARANO, BUNKER, TAMAYO, TREMPER

14. ADJOURNMENT

Adjournment

Vice President Bejarano adjourned the meeting at 8:15P.M.

THE NEXT REGULAR MEETING OF THE BOARD OF EDUCATION OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT IS SCHEDULED ON WEDNESDAY, AUGUST 10,2016, AT 6 P.M.

CVESD/BOARD MEETING MINUTES

10

JULY 13, 2016