CHILDREN AND YOUTH SERVICES NETWORK AGENDA TODAY S OBJECTIVES

CHILDREN AND YOUTH SERVICES NETWORK AGENDA THURSDAY, SEPTEMBER 22, 2016, 9AM-NOON – NETWORKING AT 9AM, MEETING STARTS AT 9:30AM MOHAWK COMMUNITY CENTR...
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CHILDREN AND YOUTH SERVICES NETWORK AGENDA THURSDAY, SEPTEMBER 22, 2016, 9AM-NOON – NETWORKING AT 9AM, MEETING STARTS AT 9:30AM MOHAWK COMMUNITY CENTRE - 1807 YORK ROAD, TYENDINAGA MOHAWK TERRITORY

OUR VISION: Children, youth and families living in HPE easily access a responsive service system that meets their needs. OUR MANDATE: To support the well-being of children and youth prenatal to 18 years and their families through collaboration and informed planning.

TODAY’S OBJECTIVES     

Provide opportunities for informal networking between people, organizations and sectors. Inform and keep members current on provincial initiatives. Update members on the work of CYSN teams, committees and working groups for input and decision-making. Offer processes that mobilize members to engage and put ideas into action. Provide opportunities for members to introduce service gaps, new services, issues, etc.

ITEM 1. Welcome a) Review vision, mandate, and meeting objectives

9:30am

PERSON RESPONSIBLE Co-chairs

2. Review Agenda a) Declaration of Conflict of Interest

9:31am

Co-chairs

3. MOTION to Approve Consent Agenda a) Minutes from June 23, 2016

9:33am

Co-chairs

4. Databit #6 a) Early Development Instrument (EDI) Results – Part 2

9:35am

Beverley BellRowbotham

10:05am

Wendy Anderson

5. Managing Agency Update a) CYSN Financial Report for 1st Quarter 2016/17 6. CYSN Co-Chair Election - deferred

TIME

MATERIALS REQUIRED

Attachment

Attachment

ITEM

TIME

7. Provincial Initiative Updates: a) Ministry of Children and Youth Services (MCYS) b) Ministry of Education (MEDU) - OEYCFCs c) MCYS Special Needs Strategy d) MCYS Moving on Mental Health e) MEDU Francophone Best Start Network

10:10am 5 min 15 min 10 min 0 min 0 min

8. Advocacy Item: a) Data Analysis Services

10:40am 10 min

9. Stretch Break

10:50am

10. Recommendations and Updates from CYSN Teams, Committees and Working Groups: a) Community Indicators and Measures Committee Our Commitment to Working Together – CYSN Work Plan Update and Structure Options

10.55am

11. Initiatives and Partnership Opportunities a) Nutri-Step – Hastings Prince Edward Public Health b) Youth Gambling Awareness – Central East YMCA 12. Infomercials An opportunity for members to introduce service gaps, new services, issues, etc. – 30 seconds to 1 minute each 13. Completion of Meeting Evaluations and Adjournment Your meeting evaluation responses help the Coordinating Team plan future meetings so that they are collaborative, relevant, and make the most effective use of your time

PERSON RESPONSIBLE

MATERIALS REQUIRED

Lynette Cumming Rachelle Blanchette Alex Cranfield

Co-chairs

Attachment

40 min

Brandi Hodge

Attachment

11:35m 10 min 10 min

Shelly Brown Steve Keller

11:55am 5 min

All

Noon

14. Next Meeting – Please mark your calendars Date: Thursday, November 24, 2016 Networking: 9-9:30am Meeting: 9:30am-noon Location: Hastings Prince Edward District School Board 156 Ann Street, Belleville

Please RSVP to [email protected]

Visit www.hpechildrenandyouth.ca regularly to learn about programs, initiatives, workshops, opportunities!

CHILDREN AND YOUTH SERVICES NETWORK MINUTES THURSDAY, JUNE 23, 2016, 9:30AM-12:00PM – NETWORKING AT 9AM, MEETING STARTS AT 9:30AM BELLEVILLE PUBLIC LIBRARY, 254 PINNACLE STREET, 3 RD FLOOR, BELLEVILLE IN ATTENDANCE (47): Theresa Kennedy (Co-Chair), Sandra Phillips, Ruth Forget (and Cylas), Julie Sweeney, Kaveh Khanverdi, Allison Brant, Mallorie Pullen, Sarah Basinski, Jackie Whittingham, Susan Sweetman, Mark Hill, Lynette Cumming (MCYS), Christine Durant, Susan Ramsay, Linda Seeley, Jessica Anderson, Leah Morgan, Lisa Kemp, Rosie Reid, Kat Anastasiou, Michelle Monteague, Leanne Campbell, Denise Boos, Christine McCaul, Kelly Allan, Maribeth deSnoo, Kirsten Wight, Ruth Ingersoll, Cherie Hardie, Susan Seaman, Kelly Nolan, Ann Durnford, Donna Kaye, Brandi Hodge, Regan Vallette, Judi Gilbert, Caitlin Gnidec, Susan Quaiff, Margo Russell-Bird, Diane Pick, Julie K. London, Pam Kent, Donalda Simmons, Amy Watkins, Andreanne Beauchesne, Beverley Bell-Rowbotham (Data Analysis Coordinator), Wendy Anderson (CYSN Coordinator) REGRETS: Tamara Kleinschmidt (Co-Chair), Mark Kartusch, Rachelle Blanchette (MEDU), Chantal McAlpine, Tanja Morin-Kovacevic, Tami Callahan, Debbie Milne, Bonnie Perrigard, Ann McIntosh, Melanie Reynolds, Erika Lamon, Susan Stoddard, Helene Cadotte-Gagnon, Darlene Stuckless, Linda Duffy-Brown, Anne-Marie Murphy, Kathy Kennedy

OUR VISION: Children, youth and families living in HPE easily access a responsive service system that meets their needs. MANDATE: To support the well-being of children and youth prenatal to 18 years and their families through collaboration and informed planning.

ITEM

1. Welcome a) Review vision, mandate, and meeting objectives 2. Roundtable Introductions

DISCUSSION/MOTIONS

Theresa Kennedy chaired the meeting. Due to the large number of people in the room, individual introductions were not held. Theresa welcomed new and returning participants.

ACTION (including Person Responsible and Completion Date)

ITEM

3. Review of Agenda a) Declaration of conflict of interest 4. Consent Agenda a) MOTION to approve minutes from April 28, 2016 5. Managing Agency/Financial Report a) Financial Reporting Schedule 2016/17

6. CYSN Co-Chair Election

7. Provincial Initiative Updates a) Ministry of Children and Youth (MCYS) b) MCYS Special Needs Strategy

DISCUSSION/MOTIONS

ACTION (including Person Responsible and Completion Date)

No conflict of interest was declared.

MOTION to approve the April 28th minutes: Ruth Ingersoll. Seconded by Susan Seaman. All in favour. Carried.

Wendy Anderson presented the quarterly financial reporting schedule for 2016/17, developed with Highland Shores, which will make financial reporting to the Network more consistent with MCYS and MEDU report deadlines. The 1st quarter report will be presented on September 22nd. Wendy stated that no nominations have been received to date. Theresa is approaching the end of her second two-year term. The membership is encouraged to consider taking on a more active leadership role. Co-chairs will be approaching individuals over the summer and an election is planned for September 22nd.

Please contact Theresa Kennedy, Tamara Kleinschmidt or Wendy before August 8th if you wish to stand for election or nominate a member.

Lynette Cumming advised that there is nothing to report at this time.

Margo Russell-Bird (Quinte Children’s Treatment Centre) and Diane Pick (Five Counties Children’s Centre in Northumberland) presented on Coordinated Service Planning – “working together as a seamless system”

Please refer to presentation attached.

ITEM

DISCUSSION/MOTIONS

ACTION (including Person Responsible and Completion Date)

The overall strategy includes developmental screening, coordinated service planning and delivery of rehabilitation services. Through coordinated service planning, the aim is to break down the goals for children and youth with multiple complex needs in order to not be overwhelming to families – what does the family think it needs? A No Wrong Door approach by team members and a family-designed system with a single plan of care are prominent features of this service planning and delivery model. Trials will be held with a few families before full implementation can occur. c) MCYS Moving on Mental Health

Nothing to report at this time.

d) Ministry of Education (MEDU) Theresa reported that new information has not been released at this time about the Ontario Early Years Child and Family Centres, slated for implementation in 2018. Pam Kent confirmed that plans for moving forward on engagement and consultation with community planning tables by our Consolidated Municipal Service Managers (CMSMs) in Hastings and PEL&A have not been determined. e) MEDU Francophone Best Start Network 8. Five-Minute Stretch Break 9. Recommendations from Network Teams, Committees and Working Groups:

Nothing to report at this time.

Please refer to March 9, 2016 minutes for Rachelle Blanchette’s MEDU overview of Ontario Early Years Child and Family Centres.

ITEM

a) FNMI Planning Working Group

DISCUSSION/MOTIONS

Wendy presented the 2016/17 work plan on behalf of the working group. A number of activities are ongoing from previous years; i.e., supporting the inclusion of FNMI families in system changes related to “Moving on Mental Health” and the “Ontario Special Needs Strategy” along with continuation of the Aboriginal Family Literacy Circle’s “Come Walk in My Moccasins.” New this year are plans for workshops in Bancroft and Tyendinaga on the impact of residential school experiences, and engagement with Alderville First Nation in Northumberland. MOTION to approve the 2016/17 FNMI Work Plan: Brandi Hodge. Seconded by Linda Seeley. All in favour. Carried.

ACTION (including Person Responsible and Completion Date) SAVE THE DATE - Details about the October 18th (Tyendinaga) and October 19th (Bancroft) workshops for organizations serving FNMI children, youth and families in HPE to follow.

Wendy will forward plan to Rachelle for approval.

b) Communication Team

Nothing to report at this time.

c) Community Indicators and Measures Committee (CIMC)

Brandi Hodge provided an update on the CYSN work plan. Building upon the five strategies and three priority populations approved by the Network on April 23rd, Brandi presented the goals and outcomes that align with each strategy and introduced an outline for a formal report which will be expanded upon and presented in September. Interactive dialogue is also planned for the Network in September around structure.

Please refer to presentation attached.

MOTION to approve this next phase of the CYSN work plan: Brandi Hodge. Seconded by Rosie Reid. All in favour. Carried.

CIMC will continue to work on this over the summer.

d) ECD Red Flag Working Group

Nothing to report at this time.

e) Service Pathway/Community Engagement Committee

Nothing to report at this time.

ITEM

10. Databit a) 2015 EDI Results

11. Initiatives and Partnership Opportunities a) Matters of Hope/Edith Fox Life & Loss Centre

b) Suicide Prevention Coalition

12. Infomercials: An opportunity for members to introduce service gaps, new services, issues, etc. – 30 seconds to 1 minute each:

DISCUSSION/MOTIONS

Beverley Bell-Rowbotham reported on the results of the 2015 Early Development Instrument, administered by teachers of children entering Senior Kindergarten in Hastings Prince Edward, by domain and community along with provincial comparatives - designed to be a tool to help communities and policy makers mobilize in order to have a positive impact on children’s development. These results are to receive further analysis and discussion by the CYSN as part of the process of moving forward on its work plan.

ACTION (including Person Responsible and Completion Date) Please refer to presentation attached.

Mark Hill from Matters of Hope and Ruth Forget from the Edith Fox Life & Please refer to presentation Loss Centre are working together to offer groups for children aged 3-12 attached. years who have experienced death, critical illness, separation, breakdown, abuse, bullying, using Animal Assisted Therapy (bunnies for example), horticulture, arts and stories to help children through the grieving process. Hopeful outcomes from this - to support healthy teens and decrease depression and suicide, and to offer helpful and healthy coping skills in dealing with trauma. Brandi Hodge announced that members are invited to participate in a planning meeting to look at suicide prevention for all ages on September 20th, 1pm at the Hastings and Prince Edward District School Board.

Please contact Brandi if you wish to participate in this coalition.

Linda Seeley from Community Organized Support & Prevention (COSP) announced upcoming summer programs for teen girls and boys.

CLICK HERE for details.

Susan Sweetman from Children’s Mental Health Services reminded the group about their upcoming AGM on June 29th, noon to 2pm at First Pentecostal in Belleville, featuring guest speaker Robert Morton.

Contact [email protected] if you wish to attend.

ITEM

DISCUSSION/MOTIONS

Julie K. London announced the new Triple P (Positive Parenting Program) website which includes some new features, including on-line registration. 13. Closing/Meeting Evaluation

Meeting adjourned at 11:55am

14. Next Meeting:

Date: Thursday September 22, 2016 Networking: 9-9:30am Meeting: 9:30am-noon Location: Mohawk Community Centre 1807 York Road, Tyendinaga Mohawk Territory

15. Adjournment

ACTION (including Person Responsible and Completion Date) CLICK HERE for details.

If you plan to attend or not, please contact: [email protected]

2016/17 CYSN Financial Report Budget with Year-to-Date Actuals and Variance April 2016 - June 2016 Variance (Budget less Actuals)

Total 16/17 Budget YTD Actuals Revenue Prior Year Revenue Ministry of Children and Youth Services (MCYS) Ministry of Education (MEDU) Other

$9,961.71 $ 9,842.21 $

119.00

$28,500.00 $ 7,134.00 $ $42,160.00 $ 10,540.00 $ $2,750.00 $ 2,150.00 $

21,366.00 31,620.00 600.00

Total Revenue

$83,371.71

$53,705.00

Expenses Allocated Admin @ 5%

$3,533.00

$

$

3,533.00

Coordination Travel Professional Development Administrative Support Aboriginal Planning Activities CYSN Collaborative Activities Office Supplies Promotion & Advertising Website Meetings Printing

$58,085.00 $850.00 $825.00 $660.00 $3,000.00 $2,000.00 $100.00 $657.00 $2,000.00 $500.00 $1,200.00

$ 16,074.17 $ $ 359.66 $ $ $ $ $ $ $ $ $ $ 17.92 $ $ 91.06 $ $ $ $ 142.10 $ $ 37.42 $

42,010.83 490.34 825.00 660.00 3,000.00 2,000.00 82.08 565.94 2,000.00 357.90 1,162.58

Total Expenses Revenue Less Expenses

$73,410.00 $9,961.71

$29,666.21

-

$16,722.33 $12,943.88

$56,687.67 ($2,982.67)

DECISION MEMO TO:

CYSN Member Organizations

FROM:

Coordinating Team

DATE:

September 12, 2016

SUBJECT:

Data Analysis Services in Hastings-Prince Edward effective January 1, 2017

The Problem We are concerned that access by the Children and Youth Services Network to data analysis services may be reduced or lost as of January 1, 2017. Findings According to the Ontario Early Years Child and Family Centres (OEYCFCs) Planning Guidelines, released in July 2016: 

Effective January 1, 2017, funding for data analysis services will be transferred o From Limestone Advisory for Child Care Programs in Kingston - the current transfer payment agency (TPA) o To Hastings County Community and Human Services and Prince Edward-Lennox & Addington Social Services - our Consolidated Municipal Service Managers (CMSMs).



Data analysis services are intended to support the initial planning efforts for OEYCFCs, as well as enable the broader collection and mobilization of quantitative and qualitative data to inform ongoing early years community planning processes.



CMSMs will be responsible for delivering the intended outcomes for data analysis services: o Ensuring early years service system planning decisions are responsive to regularly reviewed community needs and priorities; o Ensuring that local early years programs and services are reflective of relevant, current research and evidence; and o Actively supporting knowledge mobilization and exchange within the early years sector to support service enhancements.

 The CMSMs have the flexibility to determine how to use these funds to achieve the intended outcomes, whether through in-house data and planning services or by entering into a purchase of service agreement with an external organization. 1 of 2

Data Analysis Services Up to Now Services of the Data Analysis Coordinator (DAC) have been a valuable resource to the: 

Network in providing analysis and interpretation of data through regular “databit” presentations. Implementation of the proposed 2017-20 community work plan will rely upon access to data analysis services in developing tools necessary to evaluate operations.



Community Measures and Indicators Committee in developing the report card, and adapting and compiling results of the partnership self-assessment tool. The DAC offers a “data lens” to the work of this and other groups. Future plans include updating the community profile and populating and maintaining an on-line data repository.



Coordinating Team in evaluating the effectiveness of Network meetings.



Various working groups and committees in evaluating resources, campaigns and projects.

Data Analysis Services in Future If data analysis services: 

are absorbed into CMSM in-house data and planning services, will the CYSN continue to have the same access to data analysis services?



are provided by an external organization through a purchase of service agreement, will the CYSN continue to have the same access to data analysis services?



funding is split between the two CMSMs, will Hastings-Prince Edward continue to have access to the same level of data analysis services?

Proposed Action  Given that CMSMs have the flexibility to determine how to use data analysis services funding, the Coordinating Team recommends that our 54 member organizations be proactive and take the opportunity to provide community input to these decision(s). The Coordinating Team proposes to send a letter (attached) to Social Services Directors Steve Gatward and Brian Elo-Shepherd advocating for the continued level of access to data analysis services by the Hastings & Prince Edward Children and Youth Services Network. Please respond to Wendy Anderson, CYSN Coordinator by end of day September 16th about whether you wish to endorse or not endorse sending this letter. Input and questions may be directed to Wendy or to CYSN Co-chairs Theresa Kennedy and/or Tamara Kleinschmidt. 2 of 2

c/o 363 Dundas Street West Belleville, ON K8P 1B3 September 16, 2016 Brian Elo-Shepherd, Director of Social Services Prince Edward-Lennox & Addington Social Services 95 Advance Avenue, Napanee, ON K7R 3Y5

Steve Gatward, Director of Social Services Hastings County Community and Human Services 228 Church Street, P.O. Bag 6300 Belleville, ON K8N 5E2

Dear Brian and Steve: We are writing on behalf of member organizations of the Hastings & Prince Edward Children and Youth Services Network (CYSN) to request your consideration for maintaining the current level of access to data analysis services when funding is transferred by the Province to CMSMs on January 1, 2017. Concerns from our membership arise from not knowing whether delivery of data analysis services through in-house data and planning services or a purchase of service arrangement with an external organization will reduce or eliminate access to data analysis services by the CYSN, and whether a funding split between your two organizations will change the level of data analysis services currently available to the CYSN’s two-county catchment area. As the community planning table for Hastings-Prince Edward, continued access to local data and data analysis services will allow us to follow our mandate to support and respond to the needs of children, youth and their families effectively through collaboration and informed planning. A significant portion of our funding benefits children 0-6 years and families/caregivers participating in early years programs. Our community work plan, which is now being finalized, identifies data-based planning as its first strategy. What this means for the future is that reliable, current and local data will be used by the CYSN to guide planning and evaluation. Maintaining our current level of access to data analysis services is crucial to our ability to plan and evaluate effectively. If the CYSN can provide any additional information or resources to support your decision-making process, please reach out to us by contacting our coordinator, Wendy Anderson at 613-962-9291 x2379 or [email protected]. The Network values your consideration of the needs of the whole community in this matter and we look forward to hearing of a positive outcome. Sincerely,

Theresa Kennedy, Co-Chair HPE Children and Youth Services Network

Tamara Kleinschmidt, Co-Chair HPE Children and Youth Services Network

CYSN Work Plan Draft September 2016 - pg. 2

ACKNOWLEDGEMENTS Special thanks to members of the Children and Youth Services Network‘s Community Indicators and Measures Committee under the leadership of Brandi Hodge as Chair: Angela Harvey, Hastings and Prince Edward District School Board Beverley Bell-Rowbotham, Data Analysis Coordinator for Hastings & Prince Edward Counties Brandi Hodge, United Way Quinte Carmela Ruberto, Hastings County Community and Human Services Jennifer Mills, Quinte & District Rehabilitation Jessica Anderson, North Hastings Children’s Services JoAnne Lewis, Poverty Roundtable Hastings & Prince Edward Counties Margo Russell-Bird, Quinte Children’s Treatment Centre and Preschool Speech & Language Maribeth deSnoo, Hastings and Prince Edward Learning Foundation Pam Kent, Prince Edward - Lennox & Addington Social Services Ruth Ingersoll, Community Development Council of Quinte Shelly Brown, Hastings Prince Edward Public Health Susan Ramsay, Kingston Literacy & Skills Tamara Kleinschmidt, Trenton Military Family Resource Centre Tami Callahan, Highland Shores Children’s Aid Wendy Anderson, Coordinator, Hastings & Prince Edward Children and Youth Services Network And to the following representatives of Children and Youth Services Network member organizations who participated in the strategic planning process: Brandi Hildebrand, Mohawk Family Services Cathie West, Youth Habilitation Quinte Inc. Connie Nye-Kaley, Quinte West Youth Centre Susan Sweetman, Children’s Mental Health Services, Hastings/Prince Edward/Northumberland Facilitation services were purchased from Collective Wisdom and Vaughan Group. The Hastings & Prince Edward Children and Youth Services Network is funded by the Ministry of Education and the Ministry of Children & Youth Services.

CYSN Work Plan Draft September 2016 - pg. 3

A SUMMARY OF THE REPORT This report is a working document intended to assist the Hastings & Prince Edward Children and Youth Services Network (CYSN or “the Network”) in planning and advancing its mandate during 2017 – 2020. The CYSN, comprised of service providers across Hastings and Prince Edward Counties, has existed in various forms since 1998.

Our Vision Children, youth and families living in Hastings-Prince Edward easily access a responsive service system that meets their needs.

Our Mandate To support the well-being of children and youth prenatal to 18 years and their families through collaboration and informed planning. Five strategies were developed throughout the 2015/16 planning process. Four focus outwardly on working together to improve outcomes for children and youth: 1. Planning to be informed by data. 2. Accessible and widely known information. 3. Availability of adequate programs and services in all communities. 4. Easier to navigate system of services. and the fifth focused on internal operations of the Network: 5. Efficient and effective functioning of the Network

The tagline “Our Commitment to Working Together” has become the title of this working document to remind us that our vision and mandate can best be achieved through collaboration and informed planning.

CYSN Work Plan Draft September 2016 - pg. 4

THE PROCESS OF DEVELOPING THE PLAN The Community Indicators and Measures Committee (CIMC) of the CYSN was tasked with evaluating the Network’s collaborative process and determining the overall member satisfaction with the partnership. The CIMC implemented a tool created by the Centre for the Advancement of Collaborative Strategies in Health in April/May 2014. Findings revealed that more effort was needed to maximize potential of the Network. Following a series of facilitated discussions and exercises with the Network to determine what was needed to improve the membership’s experience and increase the impact of the Network, it was recommended that the Network revisit its mandate. It was also recommended that the Network cross-reference its current activities, work plans and priorities against the service description goals of its funders. These recommendations were approved by the Network and the CIMC was tasked with the work. In September 2015, an outside facilitator led a group of 50 participants in a review of the Network’s vision and mandate. Key themes that came out during discussion were that the vision remained relevant but the mandate may be overly ambitious, outside the scope of the Network to achieve, and that “strategy must drive structure”. In November 2015, the following recommendations from the CIMC committee were approved: 1. To task the Coordinating Team with integrating all feedback and input from the Network to develop an achievable and realistic mandate. 2. To task the CIMC with leading the development of a community plan that focuses on strategies, priorities and guiding principles. 3. Strategy drives structure – To task the Network with developing a relevant structure once strategy is determined. A draft of a new mandate was presented at the November meeting and was adopted by the Network at that time. With a focus on developing strategy, members of the CIMC participated in a SWOT analysis with Chair Brandi Hodge to determine what was currently working well, what was not, and what opportunities lay ahead for the Network. CYSN Work Plan Draft September 2016 - pg. 5

Eighteen Network members, including CIMC members, attended a facilitated planning session in March 2016 to establish the strategic goals for the Network moving forward. Priority populations of Early Years, Middle Years and Youth were also identified. Work continued into April 2016 and finally in June of 2016, these priority populations and the following five strategic goals were approved by the Network:

1. Planning to be informed by data. 2. Accessible and widely known information. 3. Availability of adequate programs and services in all communities. 4. Easier to navigate system of services. 5. Efficient and effective functioning of the Network

Next steps are to: 

Present the work plan in its entirety to the Network on September 22nd for approval



Decide upon the structure that will best support the strategies set out in this document



Determine the process of implementation – establishing a Network work plan which will guide the work group work plans with dashboards for monitoring.

CYSN Work Plan Draft September 2016 - pg. 6

PRIORITY POPULATIONS The Children and Youth Services Network recognizes that young people, at all ages and stages of development, have unique needs; families raising those young people also have strengths and challenges that are unique and specific to their ever growing and developing child. Early child development shapes a child’s future; their long-term health, happiness, growth, and the development of patterns for lifelong learning and future success in school. Behaviour in their home, school and community are greatly influenced during these foundational early years. Children in middle childhood learn new skills, make independent decisions, and increasingly control their own behaviour and emotions. Developmentally, this is a time of significant emotional, social, cognitive and physical development; between the ages of 6 – 12 years, kids spend more and more time away from home, and increasingly relying on the support and wisdom of their peers. The complex development of language skills, cognitive skills and peer social skills emerge. These children are laying down the building blocks for future well-being and participation in society. Young people transition from child to young adult as part of a developmental process that moves beyond the middle child years to develop social, ethical, emotional, physical and cognitive competencies. These competencies will support the ability to analyze his or her strengths, establish goals that are both personal and aspirational, and have the self-esteem, confidence, motivation, resources and abilities to carry them out. The CYSN has adopted a holistic approach to the whole child through the developmental cycle and includes family and natural supports; therefore our priority populations are: 

Early Years – birth to 6 years old



Middle years – 7 years old to 12 years old



Youth – 13 years old to 24 years old

CYSN Work Plan Draft September 2016 - pg. 7

GUIDING PRINCIPLES The wellbeing of children, youth and families is central to all decision-making and planning by the Network. The following principles guide the Network in striving to achieve its vision and fulfill its mandate.

1. Engagement All members of the Network are actively involved in pursuing the Network’s strategic priorities, and are committed to engaging with other stakeholders and significant initiatives impacting children, youth and families. 2. Collaboration Member organizations recognize that measureable change is the result of collective action. Goodwill, mutual respect, open-mindedness and a culture of shared responsibility foster true collaboration where we achieve more working together than alone. 3. Respect for Diversity The membership values the uniqueness, strengths and culture of each neighbourhood/ community in Hastings-Prince Edward and strives to build upon those strengths to increase (or improve) access to services where barriers exist. 4. Inclusion The membership values, respects and supports the diverse characteristics and needs of all children, youth and families.

CYSN Work Plan Draft September 2016 - pg. 8

STRATEGIES A) Planning to be informed by data WHAT THIS MEANS We will ensure that reliable, current and local data is used by the Network to guide planning and evaluation. WHY IS THIS IMPORTANT? Data matter! Research indicates that decisions based on the conscientious and explicit use of the best available evidence from a variety of sources (e.g. experiential, organizational and scientific evidence) yield the best outcomes. Data can inspire progress and galvanize change. To know where we need to go, we need to know what we’ve achieved – where progress is being made and where major challenges remain. GOALS

HPE has a comprehensive repository of local data relating to children, youth and families in HPE

WHAT DOES SUCCESS LOOK LIKE?   

Introduce repository to the CYSN and community planners and how to apply the data to inform planning Develop mechanisms/ protocols/tools to assess resources, gaps and barriers to interventions that address needs identified by the data repository Provide analysis and interpretation of data and how it is relevant to the CYSN and community planning Secure sustainable funding for the ongoing updating, hosting and maintenance of the website

        

 

Identification of indicators to be included on the repository A comprehensive inventory of large or unique community responses related to the indicators Completion of an easily accessible online data website (repository) Accessibility, promotion, launch Usage by the community Hold a public and well-advertised launch of the website Successful implementation of a strong promotions campaign Creation of tools or mechanisms to identify gaps/barriers Data is applied to inform decision makers and community planning Identify and measure changes in data over time Network receives regular information updates and understands its importance and local relevance Community receives regular information updates and understands the importance and local relevance A strategic approach to securing resources is developed Successful funding of the project is received

CYSN Work Plan Draft September 2016 - pg. 9

STRATEGIES B) Accessible and widely known information WHAT THIS MEANS Facilitate service coordination (i.e., increasing knowledge, connections, interagency support and referrals to the broad range of program and service options that respond to needs) and navigation of a complex (and ever-changing) system for children, youth and their families. WHY IS THIS IMPORTANT? Research suggests that coordinating services can reduce complexity, enhance service quality and provide a foundation to deliver achievable outcomes to users. Through service coordination, a culture is fostered in all participating organizations where services are committed to a common cause of improving outcomes for children, youth and their families. Other outcomes include increased family satisfaction, stronger and more effective relationships between agencies, increased organizational, service and individual capacity, increased interagency support and referrals, and shared promising practices and problem solving. GOALS

Provide opportunities within the CYSN for stakeholders to engage and strengthen relationships Improve awareness and access to service pathways by service providers and “first contact” staff

WHAT DOES SUCCESS LOOK LIKE? 

 



Enhance understanding and ability of service providers to respond to needs and address complex situations Position the CYSN as a voice to consult with around changes to our system of services, new initiatives and partnership opportunities



 

Community wide partnerships (see service functions on No Wrong Door Pathway attached) that also recognize age, geography, culture, language, and representation from government and community Accurate and current on-line resources are available and in use by service providers; e.g. service referral guide, red cards, 211, guide for Indigenous families CYSN creates a network-wide culture of responsibility for service providers to be trained and practicing No Wrong Door/Warm Hand-Off approaches to info and referral; e.g., new staff orientation, refreshers CYSN will coordinate annualized training for No Wrong Door/Warm Hand off with measurement protocols An inventory of mechanisms/protocols that support referrals and transitions for use by service providers, both individually and as a group; e.g., case conferencing, Case Resolution committee, situation tables Active discussion and problem-solving by the membership at information/consultation sessions that are regularly scheduled for Network meetings CYSN membership is well-informed, supportive of and engaged with Ministry, Provincial, or large municipal strategies such as the Special Needs Strategy, Moving on Mental Health, OEY Child & Family Centres, Healthy Kids Community Challenge, etc.

CYSN Work Plan Draft September 2016 - pg. 10

STRATEGIES C) Availability of adequate programs and services in all communities WHAT THIS MEANS Children, youth and their families have access to the programs and services that they need. WHY IS THIS IMPORTANT? Research shows that equity in access to programs and services depends on availability, accessibility, knowledge of, and opportunities to use what is available, despite barriers of cost, time, transportation and inconvenience that may exist, particularly in rural areas. Research has shown that the basket of services in rural Ontario is less comprehensive, and residents of these regions have limited availability and access to various community services and supports. Promising practices emphasize building connections and developing extensive community support around themes of sustainability, capacity, documentation, effectiveness and community engagement. GOALS

WHAT DOES SUCCESS LOOK LIKE?

Identify gaps and overlaps for all priority populations and in all geographic areas in HPE

 Issues that need to be addressed are identified through the data repository  Services and programs now available are catalogued and mapped  Use a proactive vs reactive approach to ensuring that what should be in a community is available, such as an asset model checklist tool  Local information is collected and assessed to hone data for specific geographies

Facilitate service hubs and collaboration to fill gaps

 Programs and services are available in all communities in HPE through coordination and collaboration  Service providers are working together to fill gaps/overcome overlaps  Support the implementation of service hubs

Promote well-being of children and youth

 Support, endorse and participate in relevant child/youth well-being campaigns to involve all communities  Community belonging is strengthened  Children and youth will be doing better on various measures

CYSN Work Plan Draft September 2016 - pg. 11

STRATEGIES D) Easier to navigate system of services WHAT THIS MEANS Broaden the community’s awareness about where to look for information for supports and services for children, youth and/or their families and how to access supports and services that are relevant to their needs. WHY IS THIS IMPORTANT? Research shows that parents want access to a “one stop shop” through which they can receive a full spectrum of information and referrals, as well as some services, to enable them to meet their family’s needs in the areas of education and life-long learning, health and mental health, income support, and a range of social services designed to meet more specialized needs. Local research for the Community Action Research Project also supported the importance to families and youth of accurate, current information on the internet. Only with information can people know about their community, understand community programs and service options and feel supported in reaching their goals. GOALS

WHAT DOES SUCCESS LOOK LIKE?

Establish a communications strategy around 211 that is targeted to specific audiences such as family physicians and parents

  

The Network identifies priority audiences A communication strategy is developed Evaluate the usefulness and impact of the strategy

Educate the Network as a whole about the importance of 211 data being current and comprehensive

  

See and review 211 data reports Increase the usage of 211 Network membership and community partners are aware of how 211 can help children and families, and how service organizations can use 211 as a resource

Raise awareness/promote the Network as a resource to be used in community planning



Increase awareness by planners about the CYSN by providing deputations and opportunities to be informed Assist the communities (municipalities) to understand the CYSN and promote our expertise



CYSN Work Plan Draft September 2016 - pg. 12

STRATEGIES E) Efficient and effective functioning of the Network WHAT THIS MEANS We will ensure the Network is supported by an effective structure, with strong leadership and engaged membership to facilitate the achievement its goals and objectives. WHY IS THIS IMPORTANT? Research shows that the most effective partnerships are differentiated by their ability to clearly define the purpose and vision of the initiative, establish a structure that involves the membership, develop collaborative work processes, and create sustained momentum. A network becomes efficient and effective by combining the different kinds of knowledge, skills, and resources of its participants, which enables them to accomplish more than any of them can on their own. Best practice demonstrates networks are most successful when leadership, both formal and informal, promotes productive interactions among members, inspires, and motivates partners, helping them to articulate and communicate their own collective vision. Members are then empowered to talk to, learn from, and work with each other to accomplish their goals. GOALS

WHAT DOES SUCCESS LOOK LIKE?

Ensure the structure of the Network supports the achievement of the community plan



Position the Network to be sustainable and viable long term



Ensure the membership of the Network is diverse and inclusive

  





Establish a culture of participation, involvement and engagement of Network members Provide strong leadership that is visionary, bold and brave



 

The structure of the Network is driven by the strategic direction The structure supports a collaborative approach that stimulates innovation, impact and measurable change while allowing for networking and learning The Network is well resourced and is supported by diverse funders fostering long term sustainability and viability Current membership is retained The Network grows in membership The membership is representative of all geographical locations in HPE The membership is representative of all sectors serving all children, youth and their families All members of the Network are actively engaged in and contributing to working groups, Network meetings and the achievement of the plan The Network is guided by strong leaders, at both the Network and working group level The Network contributes to measurable change as a result of leaders both of, and within, the Network. CYSN Work Plan Draft September 2016 - pg. 13

NETWORKS OF SUPPORT FOR CHILDREN, YOUTH AND FAMILIES The Children and Youth Services Network recognizes the strengths of the vast circles of support that surround every child, youth and family. Many of the goals established in this plan are not independent of these other networks of people and systems, and in fact, are built to work in tandem, in collaboration and in support of each other. The CYSN recognizes these other people/groups, and systems play a significant role in the development of children, youth and their families. 

Family/guardians



Peers/friends, and other young people



Community/neighbourhood



Health and human service organizations



Schools/educators



Employers

CYSN Work Plan Draft September 2016 - pg. 14

REFERENCES Barends, E., Rousseau, D.M., & Briner, R.B. (2014) Evidence-Based Management: The Basic Principles. CEBMa. Available at: http://www.cebma.org/wp-content/uploads/Evidence-BasedPractice-The-Basic-Principles.pdf Canadian Mental Health Association (2009). Rural and Northern Community Issues in Mental Health. Available at: https://ontario.cmha.ca/public_policy/rural-and-northern-communityissues-in-mental-health/ Child, Youth & Family Services Coalition of Simcoe County Strategic Plan 2014-2017 http://www.simcoecountycoalition.ca/ City of London Child & Youth Network, CYN Youth Framework, June 2014 - http://londoncyn.ca/ Dotterweich, J. (2006). Building Effective Community Partnerships for Youth Development: Lessons Learned From ACT for Youth. Available at: http://www.health.ny.gov/community/youth/development/docs/jphmp_s051-s059.pdf Hamilton Best Start, Early Years Community Plan, 2012-2015 - http://hamiltonbeststart.ca/ Hastings & Prince Edward Children and Youth Services Network, No Wrong Door Pathway to Improved Access to Services, February 2013 (to be attached) Ministry of Children and Youth Services, Child and Youth Mental Health, 2016-17 Service Description Schedule (to be attached) Ministry of Education, Family Support Program Service Agreement, 2016-17 Program Description Schedule (to be attached) Partnership Self-Assessment Too Report Template (2002). Centre for the Advancement of Collaborative Strategies in Health. Available at: https://atrium.lib.uoguelph.ca/xmlui/handle/10214/3131 The Child and Adolescent Task Group of the Federal/Territorial/Provincial Committee on Population Health and Health Security, Middle Childhood; Taking Action Together, 2004 http://www.kidsnowcanada.org/wp-content/uploads/2011/10/middle-childhooddevelopment.pdf CYSN Work Plan Draft September 2016 - pg. 15

CYSN Structure Option #1 This structure most closely mirrors the current structure with a collaborative approach to decision-making and the Network being the ultimate decision-making body.

Working Group Working Group

Ministries

Working Group

Network

Affiliated Groups and Stakeholders

(membership) First Nations Métis Inuit (FNMI) Planning Working Group

Info/Communications

Community Indicators and Measures (CIM) Working Group

Working Group

Coordinator

Coordinating Team

Community Indicators and Measures Committee (CIMC)—September 8, 2016

Managing Agency

CYSN Structure Option #2 This structure is closely aligned to how most not-for-profit organizations function. The Network elects/appoints the Steering Committee, comprised of CYSN and Working Group Co-Chairs, whose function is similar to that of a Board of Directors. This model fosters a reporting and accountability system that is clear and linear.

Ministries

Steering Committee

Managing Agency  MOU with Network

 appointed/elected by Network

 TPAs with MEDU and MCYS

 reports to Network

Coordinator  employed by Managing Agency  reports to Co-Chairs (who collaborate with Steering Committee)  administration activities to facilitate the Network achieving its set goals

Affiliated Groups and Stakeholders

CIMC Working Group

FNMI Planning Working Group

Community Indicators and Measures Committee (CIMC) —September 8, 2016

Working Group

Working Group

Working Group