Checklist For Demat Account Documents Valid as ID Proof i. ii. iii. iv. v.
PAN card with photograph* Passport Voter ID Card Driving License/Learning License Identity Card/document with applicant’s Photo, issued by: a. Central/State Government and its Departments b. Statutory/Regulatory Authorities c. Public Sector Undertakings d. Scheduled Commercial Banks e. Public Financial Institutions f. Colleges affiliated to Universities (this can be treated as valid only till the time the applicant is a student) g. Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc. to their Members
* If photo is not clear on PAN Card, either of ii – v (a-g) documents can be given as additional ID proof. Documents Valid as Address Proof i. ii. iii. iv. v. vi.
Ration Card* Driving License/Learning License Lease and License Agreement/Rent Agreement/Agreement for Sale Passport Voter ID card Identity Card/document with applicant’s Photo, issued by: a. Central/State Government and its Departments b. Statutory/Regulatory Authorities c. Public Sector Undertakings d. Scheduled Commercial Banks e. Public Financial Institutions f. Colleges affiliated to Universities (this can be treated as valid only till the time the applicant is a student) g. Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc. to their Members vii. Self – declaration by High Court & Supreme Court judges giving the new address in respect of their own accounts viii.Electricity Bill (not more than 2 months old from bill date) ix. Landline Bill (not more than 2 months old from bill date) - incase of multiple type connections, complete summary pages must be attached as well x. Photocopy of Bank Passbook (Printed & handwritten). Incase of overwriting / Logo missing, passbook/statement copy must be duly attested in original by the bank official along with the Name, Designation, Stamp & Signature. xi. Bank statement (original/photocopy) with bank logo (not more than 3 months old) must be accompanied with a cheque copy xii. Bank statement (original/photocopy) without bank logo (not more than 3 months old), must be duly attested (in original) by the bank official along with name, designation, signature and bank stamp, accompanied with an original cancelled cheques Checkpoints for accepting ration card as an address proof
* Validity date needs to be checked for Ration Cards issued by state governments in South India. Version 1.2
* Ration Card to be in English/Hindi. If it is in any other language, the same needs to be translated in English/Hindi by the respective RM and must be duly self attested by the RM only
Documents valid as Income Proof (any one of the following) 1. 2. 3. 4. 5. 6.
Copy of ITR Acknowledgement (For last financial year). Copy of Form - 16 in case of salary income (For last financial year). Net worth certificate (Latest one or at the end of last financial year – duly attested by CA). Salary Slip (for one month in current financial year). Bank account statement (For last 6 months). Copy of demat account holding statement (For the current/previous financial year).
Documents valid as Income Proof - For Company Accounts (any one of the following): 1. Copies of the balance sheet for the last 2 financial years (Copies of annual balance sheet to be submitted every year – duly attested by CA). 2. Copy of ITR Acknowledgement (For last two financial years). 3. Copy of Annual Report (For last two financial years – duly attested by CA). 4. Net worth certificate (Latest one or at the end of last financial year – duly attested by CA) Documents Valid as Bank Proof i. ii. iii. iv. v. vi.
Cancelled Personalized cheque or a copy favoring “Indiabulls Securities Limited” (Client signature to match with that on the kit) Original Non personalized cheque copy (not older than 6 months) favoring “Indiabulls Securities Limited” (Client signature to match with that on the kit) accompanied with copy of bank statement/bank passbook Original Banker Verification Letter certifying the name, address, MICR number, bank account number & signature of the client (not more than 3 months old) Photocopy of Bank Passbook (Printed & hand written) Incase of overwriting / Logo missing passbook copy must be duly attested in original by the bank officials, along with the name, designation, signature & bank stamp accompanied with cheque copy Bank statement (original/photocopy) with bank logo (not more than 3 months old) accompanied with copy of cheque. Bank statement (original/photocopy) without bank logo (not more than 3 months old) must be attested by bank official stamp and signature accompanied with photocopy of cancelled cheques
Note: it is mandatory to provide a Cheque copy to open an account Documents required for Individual Account i. ii. iii. iv. v. vi.
Individual recent passport size photograph(s) Individual PAN Card* Address proof in the name of the individual Bank proof in the name of the individual Income proof in the name of the individual Updated Power of Attorney
Note: All the documents to be submitted must be duly self-attested by the client & stamped as “Verified from Original” by the RM. Also the original documents must be furnished at the time of submitting the photocopies of the proof(s) Documents required for Proprietorship Firm i.
Recent passport size Photograph of Proprietor Version 1.2
ii. iii. iv. v.
PAN Card of the Proprietor as well as for the Proprietorship Firm (if available) Address proof in the name of the Proprietor and Proprietorship Firm. Bank proof in the name of the Proprietorship firm Declaration of sole proprietorship on letter head of the firm in the specified format (Format available in the trading kit under Annexure - 6) vi. Income proof in the name of the Proprietor/Proprietorship Firm vii. Updated Power of Attorney Note: 1. All the documents to be submitted must be duly self-attested by the client & stamped as “Verified from Original” by the RM. 2. The original documents must be furnished at the time of submitting the photocopies of the proof(s) 3. Proprietorship firm’s stamp to be affixed on bank proof only. Documents required for HUF Account i. ii. iii. iv.
Recent passport size Photograph of the Karta PAN Card of the HUF & the Karta Address proof in the name of HUF & Karta Bank proof in the name of HUF, with HUF Rubber Stamp duly affixed on the bank proof submitted v. Signature of Karta and all the co-parceners (Major & Minor) on the Declaration of HUF Status vi. Income proof in the name of the Karta/HUF vii. HUF Declaration as per the format given in the kit viii.Annexure to Power of Attorney duly signed by the Karta & Co-parceners ix. Updated Power of Attorney Note: 1. All the documents to be submitted must be duly self-attested & stamped with all client’s signatures & must also be stamped as “Verified from Original” by the RM. 2. The original documents must be furnished at the time of submitting the photocopies of the proof(s). Documents required for Partnership Firm Account i. ii. iii. iv. v.
Recent passport size Photographs of all authorized partners PAN card of the Partnership Firm & all Authorized Partners Address proof in the name of the partnership firm Address proof & identity proof of all the authorized Partners. Bank proof in the name of Partnership firm, Partnership Firm Rubber Stamp must be duly affixed vi. Income Proof in the name of the Partnership firm vii. Declaration of the partnership firm on letter head of the firm in the specified format (Format available in the Trading Kit). viii.An undertaking in the prescribed format from the Partners to the effect that the Partners would comply with the provisions of the Companies Act, 1956 and other applicable statutes in respect of securities of the Partnership firm held in the account opened in the names of the Partners ix. Original notarized Partnership Deed duly certified and attested by all the partners x. Updated Power of Attorney xi. Authority Letter in favour of Managing Partners (Format available in the trading kit under Annexure - 8) on the original Letterhead of the firm duly signed & stamped Version 1.2
Note: All the documents to be submitted must be duly self-attested by the client & stamped as “Verified from Original” by the RM. Also the original documents must be furnished at the time of submitting the photocopies of the proof(s) Documents required for Corporate Account i. Photograph(s) of all the authorized signatories ii. PAN Card Copy of all Authorized Signatories & Corporate iii. Address proof of all the authorized signatories & Corporate. Only following documents can be accepted address proof for Corporates: o Form 18 with ROC receipt o Bank statement (as per guidelines mentioned under “Documents valid as Bank Proof”) o Land line telephone bill or Electricity bill (Validity date- 2 months from bill date) iv. Bank proof in the name of the Corporate v. Board Resolution on the original letter head in specified format given in Demat Kit & duly attested by Director/Chairman/Company Secretary other than the authorized signatory. vi. True copy of MOA and AOA Certified by Authorized signatory vii. Valid Certificate of Incorporation with ROC seal attested by authorized signatory viii.Banker’s Verification certifying the signatures of the Authorized Signatories (as per the format given the corporate kit) ix. List of director’s along with name, residential address and photograph(s) across signed; along on letterhead of the company; duly attested by Authorized Signatory with company stamp. x. List of Authorized Signatories along with their Name, address, signatures & Photographs across signed with company stamp on the company’s letterhead xi. Form-32 along with ROC receipt in case of change in director xii. Form-18 along with ROC receipt in case of company address change xiii.Updated Power of Attorney Note: 1. All the documents to be submitted must be duly self-attested & stamped with the Company’s stamp by the client & must also be stamped as “Verified from Original” by the RM. 2. The original documents must be furnished at the time of submitting the photocopies of the proof(s). Documents required for Registered Trust 1. 2. 3. 4.
5. 6. 7. 8.
Recent passport size photograph(s) of all authorized trustees. PAN card of the Trust and all authorized trustees Additional ID proof with photograph (for authorized trustees)* Address proof in the name of the Trust & all authorized trustees. Only following documents can be accepted as address proof for the trust a. Bank Statement (as per the guidelines mentioned under the head “Documents valid as Bank Proof” b. Telephone Bill (Not more than 2 months old from bill date) c. Electricity Bill (Not more than 2 months old from the bill date) d. Agreement for Sale / Lease and License Agreement Bank proof in the name of the trust List of trustees on the Trust’s letterhead along with the Name, Residential Address, Signature and Photograph across signed with Trust’s stamp duly attested by Trust Director/Trust secretary/ Managing Trustee of the Trust List of Authorized Trustees on the Trust’s letterhead along with the Name, Residential Address, Signature and Photograph across signed with Trust’s stamp duly attested by Trust Director/Trust secretary/ Managing Trustee of the Trust Banker’s Verification Letter (on Bank’s letterhead) mentioning Trust Name, Bank Account Number & Signature(s) of the Authorized Trustees Version 1.2
9. Board Resolution on the original letter head in specified format given in Demat Kit duly attested by Director / Chairman other than the Authorized Trustee 10. Copies of the Memorandum and Articles of Association certified by Authorized Trustee 11. Acknowledgement letter for receipt of copies of executed documents duly signed by the Trustees along with Trust’s stamp 12. Certificate of Registration of Trust under the Societies Registration Act/ Public Trust Act, 1860 /Bombay public trust act 1950 / public trust act, of relevant state. 13. Updated Power of Attorney * required only if the photograph on the PAN card is not clear Note: All the documents to be submitted must be duly self-attested along with Trust’s Stamp by the Authorized Trustee(s) & stamped as “Verified from Original” by the RM. Also the original documents must be furnished at the time of submitting the photocopies of the proof(s). Documents required for Registered Society 1. 2. 3. 4.
Recent passport size photograph(s) of all authorized signatories. PAN card of the Society and all authorized signatories Additional ID proof with photograph (for authorized signatories)* Address proof in the name of the Society & all authorized signatories. Only following documents can be accepted as address proof for the society a. Bank Statement (as per the guidelines mentioned under the head “Documents valid as Bank Proof” b. Telephone Bill (Not more than 2 months old from bill date) c. Electricity Bill (Not more than 2 months old from the bill date) d. Agreement for Sale / Lease and License Agreement
5. Bank proof in the name of the society 6. List of Managing Committee Members on the Society’s letterhead along with the Name, Residential Address, Signature and Photograph across signed with Society’s stamp duly attested by Authorized Signatories of the Society 7. List of Authorized Signatories on the Society’s letterhead along with the Name, Residential Address, Signature and Photograph across signed with Society’s stamp duly attested by Authorized Signatories. 8. Banker’s Verification Letter (on Bank’s letterhead) mentioning Society’s Name, Bank Account Number & Signature(s) of the Authorized Signatories 9. Board Resolution on the original letter head in specified format given in Demat kit duly attested by Director / Chairman other than the Authorized Signatory 10. Copies of the Memorandum and Articles of Association certified by the Member of the Committee Member 11. Certified true copy of Society’s rules and Bye Laws permitting investment in Share Market. 12. Authority letter for maintaining a running account (Annexure – 3) 13. Acknowledgement letter for receipt of copies of executed documents duly signed by the Authorized Signatory along with Society’s stamp 14. Certificate of Registration of Society under the Societies Registration Act, 1860. 15. Updated Power of Attorney * required only if the photograph on the PAN card is not clear Note: All the documents to be submitted must be duly self-attested along with Society’s Stamp by the Authorized Signatories & stamped as “Verified from Original” by the RM. Also the original documents must be furnished at the time of submitting the photocopies of the proof(s).
Version 1.2
Documents required for Limited Liability Partnership (LLP) A Demat account for Limited Liability Partnership Firm can be opened in the name of the LLP. For example, if the company name is “ABC” then the Demat account shall be opened in the name of “ABC Limited Liability Partnership” or “ABC LLP”. 1. PAN card of Limited Liability Partnership Firm (LLP) & authorized signatories 2. Additional ID Proof with photograph in the name of the Authorized Signatories *. 3. Address Proof of the Limited Liability Partnership Firm (LLP) & authorized signatories. Only following documents can be accepted as address proof for LLP: a. Bank Statement (as per the guidelines mentioned under the head “Documents valid as Bank Proof” b. Telephone Bill (Not more than 2 months old from bill date) c. Electricity Bill (Not more than 2 months old from the bill date) d. Agreement for Sale / Lease and License Agreement 4. Bank Proof in the name of the Limited Liability Partnership Firm (LLP) 5. Original notarized partnership deed attested by all the partners 6. List of Authorized Signatories on the LLP’s letterhead along with the Name, Residential Address, Signature and Photograph across signed with LLP’s stamp duly attested by Authorized Signatories 7. Banker’s Verification Letter (on Bank’s letterhead) mentioning LLP’s Name, Bank Account Number & Signature(s) of the Authorized Signatories 8. Board Resolution on the original letter head in specified format given in Demat kit duly attested by all the Authorized Signatories mentioning the Name, Address, DPIN [Designated Partner Identification Number], Signature and Photograph across signed with LLP’s stamp duly attested by Authorized Signatories. 9. Registration Certificate granted by the Registrar to the LLP under the LLP Act 2008 10. List of Authorized Signatories along with their name, address and DPIN [Designated Partner Identification Number allotted by the Registrar for each designated partner], signatures and photographs 11. Banker’s Verification on Banker’s letter head certifying the signatures of the Authorized Signatories. 12. PAN card copy and Address proof of the authorized signatories 13. Copy of ITR for the last year 14. Net worth certificate by a Chartered Accountant in original with their stamp & signature 15. Certified true copy of Auditor Report with Balance Sheet for the last two financial years duly attested by CA 16. Certified true copy of Balance Sheet for the last two financial years duly attested by CA 17. Certified true copy of Annual Report for the last two financial years duly attested by CA 18. Acknowledgement letter for receipt of copies of executed documents duly signed by the Authorized Signatory along with LLP’s stamp 19. Updated Power of Attorney * required only if the photograph on the PAN card is not clear Note: All the documents to be submitted must be duly self-attested along with LLP’s Stamp by the Authorized Signatories & stamped as “Verified from Original” by the RM. Also the original documents must be furnished at the time of submitting the photocopies of the proof(s).
Version 1.2
