CENTENNIAL COLLEGE, Toronto, Ontario, Canada SCHOOL:

School of Business

DEPARTMENT:

Legal and Administrative Studies

PROGRAM (if applicable):

Office Administration - Executive

COURSE TITLE:

Executive Transcription

COURSE CODE:

OAEX243

TOTAL COURSE HOURS:

42 Hours

PRE-REQUISITES/CO-REQUISITES:

OAGN 116 & OAGN 118

COURSE ELIGIBILITY FOR PRIOR LEARNING ASSESSMENT AND RECOGNITION (PLAR):

Yes

ORIGINATED BY:

Fidelma Lynch

DATE:

June, 2007

REVISED:

June, 2008

APPROVED BY: Chair

It is the responsibility of students to retain all course outlines for the purpose of applying for transfer of credit to other educational institutions. A fee may be charged for further copies

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THIS COURSE ADHERES TO ALL COLLEGE POLICIES (See College Calendar)

Course Title: Executive Transcription

Centennial College

OAGN-243

Course Description: This course prepares students to produce a variety of business documents from different dictation methods, including machine transcription. Students will also continue to improve their spelling, grammar, proofreading and composition skills. Emphasis will be placed on the accurate production of documents with speed and accuracy. Course Learning Outcomes: Students will be able to demonstrate: • • •

Transcription of handwritten, verbal and machine-dictated business documents Apply spelling, advanced rules of grammar, punctuation, proofreading and composition skills to produce a variety of professional business documents. Interpret and accurately follow written and verbal instructions. Determine suitable format for business documents, using appropriate word processing functions

Essential Employability Skills This course supports the students’ ability to • • • •

Communicate clearly, concisely and correctly both verbally and in written forms to provide the employer with accurate and professional business documentation Produce documentation in an efficient and timely manner Locate, select, organize and produce documentation using appropriate technology Use appropriate spelling, grammar, proofreading and composition skills to ensure documentation is of the highest quality.

Prior Learning Assessment And Recognition Process(es): This course is available for PLA challenge. Students must demonstrate achievement of the learning outcomes through a time-limited examination (practical applications using machine-dictated tapes and word processing software.)

Policies: Statement of Accommodation: All students and employees have the right to study and work in an environment that is free from discrimination and/or harassment. It is College Policy to provide accommodation based on grounds defined in the Ontario Human Rights Code. Accommodation may include changes or modifications to standard practices. Students requiring accommodation based on Human Rights grounds should talk with their teacher(s) as soon as possible. Details are available at the Information Centre at each campus. Human Rights 27/08/08

THIS COURSE ADHERES TO ALL COLLEGE POLICIES (See College Calendar)

It is the policy of the College that all programs will strive for a learning, teaching and work environment that promotes inclusion, understanding and respect for all students and employees, consistent with the Ontario Human Rights Code and the College's Dispute Resolution Policy and Procedures. Faculty Consultation: Teachers are available to see students outside of class time and students can contact teachers via voice mail, email or through their department office. Information regarding how to contact teachers will be provided at the beginning of the course and is also available in the department office. Other Policies: Students should be familiar with the College Policy on Dispute Resolution which covers students’ rights, responsibilities and the Academic Appeal process. For further information consult the Academic Matters Section in the full-and continuing education calendars. The Academic Appeal Application form is available from any Registrar’s Office. Probationary Policy: A revised Probationary Policy is currently near completion. Please contact your academic department for details

Use of Dictionaries: Students may use a non-dictionary or thesaurus to assist them in their work. Resources should not contain notes or additions FINAL EXAMINATION POLICIES Students are obliged to produce official photo identification at any time during the semester when requested to do so by any professor. The official piece for full-time students is the Centennial Student Card. Continuing Education students do not have Centennial Student Cards, and so may use other forms of photo identification, such as a driver’s license. Students must put their official photo-ID cards (or other photo ID, in the case of CE students) in full view when writing a test or examination, whether in the classroom or in the gym. Full-time students who do not have official photo-ID will be permitted to write the examination with a substitute photo-ID but they will be required to produce a photo-ID within 24 hours or examination results will be void.

Evaluation and Grading Sys Assignments – 2 @ 5% each Assignments – 2 @10% each Timed Production Tests – 3 @ 15% Final Exam

10 20% 45% 25% 100%

TEXT AND OTHER INSTRUCTIONAL/LEARNING MATERIALS:

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THIS COURSE ADHERES TO ALL COLLEGE POLICIES (See College Calendar)

MACHINE TRANSCRIPTION AND DICTATION, BALLENTINE/THOMSON, SOUTH-WESTERN ISBN 0-538-43860 REFERENCES THE GREGG REFERENCE MANUAL, SABIN, MILLAR, SINE, STRASHOK, MCGRAW-HILL RYERSON COMPACT DICTIONARY OF CANADIAN ENGLISH, H0LT RINEHART, WINSTON SUPPLIES • • •

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LETTER-SIZED FILE FOLDERS FOR ASSIGNMENTS HEADPHONES FOR TRANSCRIPTION FLOPPY DISK, CD OR USB

THIS COURSE ADHERES TO ALL COLLEGE POLICIES (See College Calendar)

Week

Topic/Content

1, 2

Review of course outline Review of grammar, spelling, punctuation, proofreading and composition skills. Transcription of oral dictation

Readings

Instructional Objectives •

Handouts Gregg Reference Manual

• • •

Instructional Strategies/ Tests and Assignments

Review rules for grammar, punctuation, spelling, proofreading Practice exercises for grammar, punctuation, spelling, proofreading Introduce composition skills Oral Dictation - Sentences

Lecture, discussion, hands-on exercise

Ascertain levels of competency in listening, spelling, proofreading, grammar, punctuation, and keyboarding of dictated materials Ascertain levels of oral communication skills Identify areas that need to be emphasized in order to achieve learning outcome Oral Dictation - Paragraphs

Lecture, discussion, hands-on exercises Assignment No. 1 – Oral dictation – 5%

Define and use the word mastery terms presented in this chapter correctly Apply punctuation and grammar rules for complete sentences, run-on sentences, and fragments Compose paragraphs in acceptable form utilizing the word master terms and language skills presented in this chapter Utilize research, writing and communication skills correctly in completing a collaborative research activity

Lecture, discussion, hands-on individual and group exercise Assignment No. 2 – Oral Dictation – 5%

. 3,4

5

•

Assessments for listening, grammar, spelling, punctuation, proofreading and composition skills. Transcription of oral dictation

Handouts Gregg Reference Manual

Introduction to Machine Transcription using computer software, foot pedals and earphones. Transcription of oral dictation

Machine Transcription and Dictation Chapter 1 – Pg.1123 Gregg Handouts

• • •

• • • •

•

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Oral Dictation - Instructions

THIS COURSE ADHERES TO ALL COLLEGE POLICIES (See College Calendar)

Page No. 5

Course Title: Executive Transcription

6,7

8,9

Advertising, Journalism, and Publishing. Transcription of oral dictation

Education, Government and Public Service. Transcription of Oral Dictation

Centennial College

•

Machine Transcription and Dictation Chapter 2 – Pgs. 25 -37 Gregg Handouts

• • • •

Machine Transcription and Dictation Chapter 3 – Pgs. 39-51 Gregg Handouts

• • •

10,11

Real Estate, Appraising, and Property Management. Transcription of Oral Dictation

Machine Transcription and Dictation Chapter 4 – Pgs. 53 – 65 Gregg Handouts

• • • •

12, 13

Accounting, Auditing, and Financial Planning. Transcription of Oral Dictation

•

Machine Transcription and Dictation Chapter 5 – Pgs. 67-79 Gregg Handouts

• • •

14

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Review of Chapters 1 – 5 Transcription of Oral Dictation

Machine Transcription and Dictation Chapters 1 – 5 Gregg

•

Apply comma and capitalization rules presented in the chapter Compose paragraphs in acceptable form utilizing the word mastery terms and language skills presented in the chapter Transcribe letters in block style with open punctuation in acceptable form Oral Dictation – e-mails Apply the comma and apostrophe rules presented in this chapter Compose paragraphs in acceptable form utilizing the word mastery terms and language skills presented in this chapter Transcribe letters in modified block style with mixed punctuation in acceptable form Oral Dictation - Memos Apply the comma, hyphen and semicolon rules presented in the chapter Compose paragraphs in acceptable form utilize the word mastery terms and language skills presented in the chapter Transcribe letters and memorandums in acceptable form Oral dictation - Varied Apply the comma and semicolon rules presented in this chapter Compose paragraphs in acceptable form utilizing the word mastery terms and language skills presented in the chapter Transcribe letters using the simplified letter style and block letter style with open punctuation Oral Dictation - Varied Apply all the grammar, punctuation, proofreading, composition and transcribing skills learned in the previous weeks

Course Code OAEX-243

Lecture, discussion, individual and group exercises. Assignment No. 3 – Oral and Machine Transcription – 10%

Lecture, discussion, hands-on exercises Assignment No. 4 Oral and Machine Transcription – 10%

Lecture, discussion, hands-on exercises Timed Production Test - Oral and Machine Timed Production Test No. 1 – 15%

Lecture Discussion, hands-on exercises Timed Production Test No. 2 Oral and Machine Transcription – 15%

Lecture, discussion, hands-on exercises Timed Production Test No. 3 – 15%

THIS COURSE ADHERES TO ALL COLLEGE POLICIES (See College Calendar)

Page No. 6

15

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FINAL EXAM

FINAL EXAM – 25%

THIS COURSE ADHERES TO ALL COLLEGE POLICIES (See College Calendar)

Page No. 7