Cataloging & Processing Profile Form for K-12 Schools

Selection Service Easy Ordering Fast Delivery Straightforward Discounts

ipage.ingrambook.com • (800) 937-5300 • ingramlibrary.com/schools

Customer Information Bill To Contact Name _________________________________________________________ Title/Position __________________________________________________________ School or District Name ________________________________________________ Address _______________________________________________________________ City ___________________________________________________________________ State and Zip __________________________________________________________ Phone _________________________________________________________________ Fax ___________________________________________________________________ E-mail ________________________________________________________________ Account Number ______________________________________________________

Ship To: Contact Name _________________________________________________________ Title/Position __________________________________________________________ School or District Name ________________________________________________ Address _______________________________________________________________ City ___________________________________________________________________ State and Zip __________________________________________________________ Phone ________________________________________________________________ Fax ___________________________________________________________________ E-mail ________________________________________________________________ Account Number ______________________________________________________ ❏ New Account

❏ Existing Account

If you are a participant in any contract, please enter the name: _______________________________________________________________________ Name of library automation system (if applicable):_______________________ Once we receive your completed profile, we will send a test for your review and approval. Please do not place an order until you have received and approved this test.

2 Please return your completed profile by fax to (615) 213-6004 or mail to Ingram Library Services Inc. Attn: BookMARC Specialist • 14 Ingram Blvd. M.S. 639 • La Vergne, TN 37086

Cataloging Specifications Bold indicates default standard selections.

Subject ❏ ❏ ❏

Headings Library of Congress Sears Use LC headings where no Sears headings exist

Source and Level (check those accepted) ❏ Ingram Records - in addition to full LC MARC ❏ OCLC Unreviewed Records ❏ CIP Level Author Letter Capitalization ❏ Capitalize all letters ❏ Capitalize first letter only Juvenile Prefixes (Fiction) ❏ Provide no special designation ❏ J or ❏ Juv above class number ❏ j or ❏ Juv in front of class number Juvenile Prefixes (Nonfiction) ❏ Provide no special designation ❏ J or ❏ Juv above class number ❏ j or ❏ Juv in front of class number Young Adult Prefixes (Fiction) ❏ Provide no special designation ❏ YA or ❏ YA above class number ❏ ya or ❏ YA in front of class number Young Adult (Nonfiction) ❏ Provide no special designation ❏ YA or ❏ YA above class number ❏ ya or ❏ YA in front of class number Ages: ❏ 4-8 ❏ 9-12 ❏ 13 and up

3 Please return your completed profile by fax to (615) 213-6004 or mail to Ingram Library Services Inc. Attn: BookMARC Specialist • 14 Ingram Blvd. M.S. 639 • La Vergne, TN 37086

Nonfiction Dewey number standard is unabridged Dewey; stop after first prime. ❏ Dewey # with first 3 letters of author’s last name ❏ Dewey # with author’s last name ❏ Dewey # with _____ letters of author’s last name (8 character maximum) Please select one classification and one cuttering option: Individual Biography Classification Cuttering ❏ B ❏ With biographee’s full last name ❏ 92 ❏ With first 3 letters of biographee’s last name ❏ 921 ❏ With first _____ letters of biographee’s last name Collective Biography Classification Cuttering ❏ B ❏ With first 3 letters of author’s last name ❏ 92 ❏ With author’s full last name ❏ 920 ❏ With first _____ letters of author’s last name Fiction Classification ❏ F ❏ FIC

Easy Fiction Classification ❏ E ❏ EASY ❏ F ❏ FIC

Cuttering ❏ With first 3 letters of author’s last name ❏ With author’s full last name ❏ With first _____ letters of author’s last name

Cuttering ❏ With first 3 letters of author’s last name ❏ With author’s full last name ❏ With first _____ letters of author’s last name

Easy Nonfiction Classification ❏ Dewey Number ❏ E ❏ EASY

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Cuttering ❏ With first 3 letters of author’s last name ❏ With author’s full last name ❏ With first _____ letters of author’s last name

Reference ❏ Provide no special designation ❏ R or ❏ REF above class number ❏ R or ❏ REF in front of class number ❏ Dewey # with first 3 letters of author’s last name ❏ Dewey # with author’s last name ❏ Dewey # with _____ letters of author’s last name (8 character maximum) Professional Books ❏ Provide no special designation ❏ P or ❏ PROF above class number ❏ P or ❏ PROF in front of class number ❏ Dewey # with first 3 letters of author’s last name ❏ Dewey # with author’s last name ❏ Dewey # with _____ letters of author’s last name (8 character maximum) Catalog Card Sets Number of Sets ❏ One set of cards per title ❏ One set of cards per copy of a title ordered ❏ Do not print card set Type of Sets ❏ Standard complete card set. Includes all elements listed below. ❏ Custom card set. Indicate the number of each type of card per set: _____ Shelflist _____ Main entry _____ Title _____ Series in collation _____ Subject(s) _____ Added entry author/title _____ Added entry series title

5 Please return your completed profile by fax to (615) 213-6004 or mail to Ingram Library Services Inc. Attn: BookMARC Specialist • 14 Ingram Blvd. M.S. 639 • La Vergne, TN 37086

Processing Options Processing Packages ❏ Automated Processing (attached mylar jacket or label protector, spine label, barcode, MARC record)

❏ Automated Processing Plus Pocket (attached mylar jacket or label protector, pocket, spine label, barcode, MARC record)

❏ Full Processing (attached mylar jacket or label protector, catalog cards, pocket, circulation card, pocket label, spine label)

❏ Catalog Card Kit (pocket, catalog cards, circulation card, pocket label, spine label)

❏ Attached

❏ Unattached

Printed Materials Processing Mylar Jackets ❏ Do not provide ❏ Always unattached ❏ Attached to all books with dust cover—if maps or illustrations, leave loose ❏ Glued ❏ Taped Kapco Laminated Paperback Covers ❏ Do not provide ❏ Attach 15 millimeter: ❏ Mass market ❏ Trade paper ❏ Attach 5 millimeter: ❏ Mass market ❏ Trade paper Prebind Paperbacks ❏ Yes ❏ No ❏ Mass market

❏ Both ❏ Both

❏ Trade paper

❏ Both

Label Protectors ❏ Do not provide ❏ Attach label protectors over exposed spine labels ❏ Attach label protectors over exposed barcode labels

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Spine Tape ❏ Do not provide ❏ Attach inside spine: ❏ Mass market ❏ Attach outside spine: ❏ Mass market

❏ Trade paper

❏ Both

❏ Trade paper

❏ Both

Theft Detection Devices ❏ Do not provide ❏ Attach 3M sensitized/desensitized ❏ Attach Checkpoint 32 ❏ series (9.5 MHZ frequency) ❏ Other (library supplied): _____________________________________ ❏ Theft devices supplied by ❏ Library ❏ Ingram Book Pocket ❏ Do not provide ❏ Attached book pocket ❏ With Circulation Card ❏ Without Circulation Card Book Pocket Location: ❏ On back flyleaf ❏ On front flyleaf ❏ Leave it unattached ❏ Other: ____________________________ If maps or illustrations, use this alternate location: ______________________ Date Due Slip ❏ Do not provide ❏ Attach Date Due Slip ❏ Full adhesive

❏ Partial adhesive

Date Due Slip Location: ❏ On back flyleaf ❏ On front flyleaf ❏ Other: ____________________________ If maps or illustrations, use this alternate location: ______________________ Spine Labels ❏ Do not provide ❏ Attach spine label ❏ Flush with bottom edge of spine ❏ Place _____ inch(es) from bottom edge of spine

7 Please return your completed profile by fax to (615) 213-6004 or mail to Ingram Library Services Inc. Attn: BookMARC Specialist • 14 Ingram Blvd. M.S. 639 • La Vergne, TN 37086

Alternate locations for spine label placement if: ❏ Narrow spine books (Ingram standard is to wrap to front if call number does not fit on spine): ____________________________________________________ ❏ Spiral bound material: _______________________________________________ ❏ No spine: ___________________________________________________________ Font Size ❏ 12 Point ❏ Left Justified

❏ 14 Point ❏ Centered

❏ 16 Point

Pocket Labels ❏ Do not provide ❏ Print pocket labels ❏ Title/Author ❏ Author/Title Placement: ______________________________________________ Barcode Labels ❏ Do not provide ❏ Generate barcode numbers: ❏ Starting from: _________________________________________ ❏ End with: _____________________________________________ ❏ Library-supplied barcode label (Barcode number will not be in the MARC record) ❏ Ingram-supplied Barcode Type (Please attach three sequential barcodes below.)

Barcode Label Placement ❏ Horizontal ❏ Vertical ❏ Read from bottom to top ❏ Read from top to bottom

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Select preferred placement for barcode ❏ Front cover of book ❏ Back cover of book ❏ TL - Top Left ❏ TL - Top Left ❏ TR - Top Right ❏ TR - Top Right ❏ BL - Bottom Left ❏ BL - Bottom Left ❏ BR - Bottom Right ❏ BR - Bottom Right

Property Stamp (Library supplied) Placement: ____________________________________________________ Number of locations: _____________________________________________

Reading Program Labels Accelerated Reader® Program Labels ❏ Small Book Information Label ❏ Attach above spine label ❏ Unattached ❏ Other _______________________________________________ ❏ Large Book Information Label ❏ Attach upper right hand corner on front flyleaf ❏ Unattached ❏ Other _______________________________________________ ❏ Accelerated Reader (Blue) Identification Sticker ❏ Attach above spine label ❏ Unattached ❏ Other _______________________________________________ Scholastic Reading Counts!™ Labels ❏ Small Book Information Label ❏ Attach above spine label ❏ Unattached ❏ Other _______________________________________________ ❏ Large Book Information Label ❏ Attach upper right hand corner on front flyleaf ❏ Unattached ❏ Other _______________________________________________

9 Please return your completed profile by fax to (615) 213-6004 or mail to Ingram Library Services Inc. Attn: BookMARC Specialist • 14 Ingram Blvd. M.S. 639 • La Vergne, TN 37086

MARC Record Options MARC Records ❏ Yes. ❏ Do not provide Receipt ❏ ❏ ❏

of Records Provide MARC records via ipage® Provide MARC records via FTP Provide MARC records on diskette ❏ Standard USMARC record delimiter between records ❏ MicroLIF format

Please provide printed copy of MARC record showing Tags/Fields. List of Titles to Accompany MARC Records (Printed Report) ❏ Do not provide ❏ Provide list in same order as in the file (ISBN order) ❏ Provide list in title order ❏ Provide list in call number order When Cataloging is Not Available ❏ Use brief MARC-formatted record to catalog items ❏ Send uncataloged Reading Program Cataloging ❏ Provide 526 tag with Accelerated Reader information ❏ Provide 526 tag with Scholastic Reading Counts! information Additional MARC Fields Target Audience ❏ Provide 521 field with interest grade level ❏ Provide 521 field with interest age level ❏ Provide 521 field with Lexile level Awards ❏ Provide MARC 586 field with Awards Review Citations ❏ Provide MARC 510 field with Review Citations

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While the options listed are the ones our customers request more frequently, we also offer customized services to meet the needs of your library. Please contact our BookMARC specialist at (800) 937-5300 Ext. 36302, or e-mail us at [email protected] for more information. I have reviewed the specifications noted in this Cataloging and Processing form and am authorized to direct that these be implemented for this institution. I understand that these specifications will apply to all orders supplied by Ingram Library Services.

Customer Signature __________________________________________________________ Title/Position ___________________________________ Date ________________________

11 Please return your completed profile by fax to (615) 213-6004 or mail to Ingram Library Services Inc. Attn: BookMARC Specialist • 14 Ingram Blvd. M.S. 639 • La Vergne, TN 37086

Ingram Library Services Inc. • One Ingram Blvd. • La Vergne, TN 37086