WHEREAS the Village of Howard has created and amended related to finance taxation claims and purchases and WHEREAS have
the
Village
effectively changed
WHEREAS
through Board Municipal Code and
Board has taken action Section 3 of the
Section 3 of the
Municipal
Code
motions and resolutions that
Accounting Standards Board issued Statement 34 GASB 34 establishes new financial reporting requirements for state and local are intended to make annual reports more comprehensive and easier to
the Governmental
in June 1999 that
governments that understand and
use and
major provision of GASB 34 is to capitalize report and depreciate or use a modified approach of depreciation infrastructure assets such as roads storm sewers bridges and culverts beginning in 2003 and WHEREAS
a
WHEREAS
the
preparation
Village
desires to follow all
of its financial statements
BE IT RESOLVED THAT the
Wisconsin
therefore
Village
do ordain that section
standards in the
governmental accounting
Board of the
Village
of Howard Brown
County
09 and 3 10 be created to read 05 3 07 3 03 3 04 3 01 3 3
as
follows SECTION 1 3 01 PREPARATION OF TAX ROLL AND TAX RECEIPTS
1
AGGREGATE TAX STATED ON ROLL
Clerk
shall
in
Local taxes in
levied
computing the a
single
Pursuant to Section
only the aggregate column in the roll opposite the parcel or
or in the case of
tax
personal
roll insert
properiy in
a
single
column
whom the tax is levied 01 Preparation ofTax Roll and Tax 3
Receipts Continued
2 65 70
amount of
opposite
Stats
State County
tract of land
the
Wis
against
name
the
Village
School and
which the tax is
of the person
against
2
UNIFORM TAX BILLS AND RECEIPTS
Clerk shali
uniform
under Section
bills
tax
and
receipts
Tax bills shall be mailed to
09 Wis Stats 70 a 3 Section
required by a
665 70
contract with the Brown
services
as
2 The Village Rep i Recr Or 86 the prescribed by Department of Revenue taxpayers and
Counry
Treasurer
or
priand mailing of tax iti
obligated to
use
an agreement for such services
19 94
I commence preparation of the budget Annually on or before September 15 the Administrator sha for the ensuing calendar year The Administrator shal work with the various Vitlage officials to construct a proposed budget document to be submitted to the Village Board or Committee of the Whole
2
bills andfor collection
allment The Treasurer is not ins
the countv sservices but shall have authoritv to enter into such
1
include all of the information
Wis Stats The Village Treasurer shall have the authoritv to enter into
o t he January installment real propertv
03 BUDGET PROCESS 3
use
on or
before November 15
90 Wis Stats and shall prepared in accordance with Section 65 include all funds expecting to incur expenditures enses in the ensuring calendar year The budget ex document shall also include the following informatic n
The
budget
a
document shall be
expenses by fund ofalt revenues by source anc expenditures debt setvice function including requiremectts for the ensuing categorized buy calendar year and corresponding items for the current year estimated or actual t preceding year Explanations for through at least the ftrst eight months and la changes from appropriations for the current year as compared with the proposed A summary
budget
should be included in the document
in other detail
areas
of the
taxes
as
proposed
which
summary or included
shall also be inclucled in the
An itemization of the amount of money to be raised from
debt service
d
part ofthe
budget
An itemization of all accounts b final ted ado budget document
c
a
general property
with income from other sources will be necessary to meet the
requirement
and the
Such other information
as
proposed expenditures may be
required by
the Village Board
03 BUDGET PROCESS Continued 3
3
The Administrator shall prepare Section
a 3 90 65
shall include the
a
budget and shall publish the notice required under Section 65 bWis Stats the budget summary 3 90
summary ofthe
Wis Stats Pursuant to
following
a
AIl revenues
b
All
by major
revenue source
expenditures by major expenditure
category
2
c
All
financing
d
All
beginning
sources
and
uses
not included under pars
and
a
b above
and year end fund balances
public hearing shall be held after submission ofthe proposed budget by the Administrator to the Village Board subject to a class 1 notice being published at least 15 days prior to such hearing The hearing will allow any resident or taxpayer of the Village to have an opportunity to be heard on the proposed budget
4
A
5
Following the public hearing a reading shall be made of a proposed appropriation resolution providing for the expenditures proposed for in the budget document The proposed appropriation resolution may be changed or amended and shall take the same course as other ordinances
6
The
Village
Board may pursuant to Section
ofthe Committee of the Whole
transfer any
membership purpose or object the official Village 7
or
portion
upon its
5Wis 90 65
own
motion
Stats upon the written recommendation 3 vote of the entire by a 2
at any item
of an unencumbered balance of an
Notice of such transfer shall be
appropriation to any other given by publication within l0 days thereafter in
newspaper
No money shall be drawn from the Treasury of the
Village
nor
shall any
obligation
for the
expenditure of money be incurred except in pursuance ofthe annual resolution or of such F Fj when charged as authorized by sub 5 above n J
resolution a
e
v
ext shall maintain enses ex enditures authorizes a transfer offunds
such
Each that derives asurplus of revenues over fund e Board surplus within the fund unless the Villa
CLAIMS INVOICES OR OTHER ASSERTIONS
04 3
u
v cugc
v y w
r
Fj
e
7 l
F 1
1 I
1 t
1
All claims invoices
or
I
tl IL
Y other assertions on urchases made bv authorized emplovees ofthe villaQe
or Village Finance Director A summarv ofsuch bX the Villa eAdminrstrator and items will be pre ared and submitted to the Villa e Board approval before payment is made An exception to this rule shall exist orthe followingpavments
shall be reviewed
or
includinQ but not limited to social securitv taxes federal withholdin staxes state withholdin shealth and life insurance premiums pension liabilities and other related items authorized bv the Village Board
2 Biweekly or monthly avrolls
L3 Contracted L
Utility bills
and all related payroll liabilities
services from contracts previouslv or
approved by
otherpurchases in order to avoid interest
or
the
Village Board
finance charQes
S Re unds overpavments and park rental kev de osits nded health and dental plan 6 All payments to third partv administrator of self fi ents or items with m 7 Emergenc pa budget approval of the Department Director and the Administrator in order to avoid latepavment penczlties or to maintain existing services 8 Cash purchases as explained in Section 3 OS
05 PURCHASES 3
1 purchases shall be made
y authorization b
DeDirectors o artment
or desiQnated em lovee in
absence
of Director or Administrator All purchases in excess o 500 except for those items listed must have a order purchase raph 2 below parag completed All urchases must be made within the limitations of the appropriated budget o the Villa eor a budget amendment must be made to s allowfor increasing expenditures within a department that are in excess of that department Cash less than be made items 500 can bv an authorized appropriated budget pavments for of funds on hand with Department Directorfrom roper documentation as prescribed by the Finance Director Credit card purchases are allowed provided that procedures contained herein arefollowed horized credit card holders within the adopted on such purchases Village Board shall designate au personnel olicies in
2
The
following
a
Utilitv bills
b
Glasses
c
items are excluded from pre paring
a
rp rchase order
gas electric telephone cellular hone ublic works em bv lovees as a non purchase order authorization form is
sewer water
purchased recsuch purchases by the vendor r uired Fuel purchasedfor Villa e storage tanks
06 ORDER CHECKS EXECUTION OF Am Ord 3 the
Village shall be by order check which shall eand countersigned by the Village 1e
not be valid
audited bv
11 92
signed by
All disbursemants of
the Village Clerk
e
an
automated check siQnature
or a si nature stamb
that
of the Finance Director
09 FINANCIAL REPORTING ANNUAL AUDIT 3 reports in accordance
unless
Ord
President irr accordance with Wisconsin Statutes Section
6 and 61 25 61 4 The Villa 26 eshall utilizes will be held in the custodv
9 Am 89
The
Village
ndards with Qovernmental accountinQ sta
shall prepare annual financial
The annual nancial renort shall be
inde certi red public accountant ahe annual report will strive to meet all the endent standards o the Governmental Finance s cer Associ O theUnited States and Canada in ation annual preparing a comprehensive financial report an
3 1 0 CAPITALIZATION OF OUTLAY ITEMS IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMEPJT
34 AND AMENDMENTS Allurchases
S 000 threshold for of items categorized as capital outlav or governmental unds will utilize a asset and capitalizing the item as afrxed forfinancial reportin depreciation pur oses Proprietar y will use a capitalization threshold 000 as repuested bv the Public Service Commission All 2 unds of termination of capital asset forpurposes governmental accountingstandards will be utilized in dc of this
section
All co uters printers
than 100 will be
scanners
and other computer
equipment
a
purchase price of more
italized as c xed assets
The Finance Director will be res onsible for establishin an inventorv or the
depreciation reporting purposes
determine
financial
with
s styem
offixed assets
and
I the
used the
ii llage Board will establish
standard for ratin the roads SECTION 2 All ordinances
