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The S&OP Tension Convention:
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SPECIAL IS ON FOSTE SUE RING
SALES & MARKETING PARTICIP
Two S&OP Pros Square Off on the Issue of Conflict within the Process
A DEMAND TION IN PLANNING
Patrick Bower and Glen Fossella
Institute of Business Forecasting & Planning
Institute of Business Forecasting & Planning
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The View from the Sales and Marketing Organizations Mark J. Lawless
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Using Demand Sensing and Shaping to Improve Demand Forecasting Charles W. Chase, Jr.
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How to Measure the Impact of Different Marketing Efforts Kevin Reim
AWARDS
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BUSINESS FORECASTING & PLANNING RECOGNITION
AWARD WINNERS EXCELLENCE
LIFETIME ACHIEVEMENT
IN BUSINESS FORECASTING & PLANNING AWARD
IN BUSINESS FORECASTING & PLANNING
Alan L. Milliken (LEFT)
Charles W. Chase, Jr. (RIGHT)
CONGRATULATIONS TO Alan L.Milliken & Charles W. Chase, Jr. Senior Manager – Supply Chain Education GSS/ET BASF Corporation
Chief Industry Consultant, Demand Solutions SAS Manufacturing & Supply Chain Global Practice
IBF’s 2013 Excellence in Business Forecasting & Planning Award Winners!
Using Demand Sensing and Shaping to Improve Demand Forecasting By Charles W. Chase, Jr.
e X e c U T I V e s U M M A R Y | Demand sensing and demand shaping are excellent tools for growing demand generation, but not being used to their fullest. To do so, demand sensing should use not only shipment data but also POS and syndicated data, order information, and unstructured data such as weather patterns and chatter on social Web. Further, demand shaping should be used to influence demand and not for shifting demand from one period to the next. Most demand forecasting and planning systems are not adequate to sense demand signals because of their inability to process demand data at a most granular level. Likewise, they do not have the advanced statistical methodology to translate data into actionable information. They don’t do well in capturing market trends and seasonality. The author further adds that, in order to make the most from demand sensing and demand shaping, we need to have domain knowledge and close collaboration across all functions. c H A R L e s W. c H A s e , J R . | Mr. Chase is the Chief Industry Consultant and CPG Subject Matter Expert for the Manufacturing and Supply Chain Global Practices at SAS Institute, Inc. He is also the principal solutions architect and thought leader for delivering demand planning and forecasting solutions to improve SAS customers supply chain efficiencies. Prior to that, he worked for various companies including the Mennen Company, Johnson & Johnson, Consumer Products Inc., Reckitt Benckiser, plc., Polaroid Corporation, Coca Cola, WyethAyerst Pharmaceuticals, and Heineken USA. He has more than 20 years of experience in the consumer packaged goods industry and is an expert in sales forecasting, market response modeling, econometrics, and supply chain management. He is the author of the book, Demand-Driven Forecasting: A Structured Approach to Forecasting, and co-author of Brick Matter: The Role of Supply Chains in Building Market Driven Differentiation. He is also an adjunct professor in the North Carolina State University’s Masters of Science in Analytics Program.
D
emand sensing and shaping are common terms that have been used loosely over the past several years with different definitions depending on the industry and purpose. The most common
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definitions are associated with the consumer product goods (CPG) industry. Demand sensing, especially in recent years, has come to denote using granular downstream sales data (sales orders, preferably POS
data) to refine short-term demand forecasts and inventory positioning in support of a one- to six-week supply plan. It is slowly being expanded to cover medium-term operational and inventory replenishment plans that
Copyright © 2014 Journal of Business Forecasting | All Rights Reserved | Winter 2013-2014
require a 1- to 18-month demand forecast. Eventually it will also include long-term strategic forecasting and planning (two years into the future and beyond). The term “demand shaping” often describes measuring the relationships of customer (or consumer) demand with sales pro motions and marketing events and/ or price discounts, and then using those influence factors to shape future demand. These new, much broader definitions and needs for demand sensing and demand shaping have been at the forefront of many conversations with senior executives across all industries globally.
What is Demand Sensing? Demand sensing is the translation of downstream data with minimal latency to understand what is being sold, who is buying the product (attributes), and how the product is impacting demand. Overall, three key elements define demand sensing: 1. Use of downstream data (for demand pattern recognition). This requires the ability to collect and analyze POS data across market channels, geography, and so on to understand who is buying what product and in what quantities. 2. Measuring the impact of demandshaping programs. This refers to the ability to analytically measure and determine the impact of demand-shaping activities, such as price, promotions, sales tactics, and marketing events, as well as changes in product mix, new product introductions, and other related factors on demand lift. It also includes measuring and assessing the financial impact of demand-shaping activities related
to profit margins and overall revenue growth. 3. Reduced latency/minimal latency. This refers to the ability of modeling and forecasting demand changes on a more frequent basis. Traditionally, demand forecasting is done on a monthly or longer basis. Demand sensing requires that the demand be modeled on a shorterterm basis—weekly or even daily, depending on the frequency of new information—and that the changes in demand be reflected on a daily (or whatever is the frequency of new information) basis. These three demand elements are used to shape future demand, which is translated into demand requirements to create a profitable demand re sponse through internal processes or tools designated to translate this information into demand. Although many companies have developed demand processes to capture volume information and replenishment (ship ments) within their supply chain networks, it is the responsibility of Sales and Marketing to capture demand insights with regards to what sales promotions and marketing activities have influenced consumers to purchase their products. The infor mation translated into a demand response by Sales and Marketing is used to adjust prior predictions of future unconstrained demand. Traditional sources have yielded structured data, but unstructured sources, such as weather patterns and chatter on the social Web, are increasingly important sources of insight. Today’s supply chains still respond to demand, but do not sense demand. They focus on customer orders and shipments, despite the exponential investment in sensing technologies, such as RFID, 2-D
bar codes, temperature sensors, Global Positioning Systems, and Quick Response codes. Furthermore, traditional demand forecasting and planning systems cannot scale to use the exploding volume of unstructured data and combine that data with output from the number of sensors being installed. Additionally, supply chain latency is accepted and not questioned. We have not conquered the bullwhip effect (the ripple effect throughout the supply chain that causes inefficiencies that could have been avoided), and the translation of demand from the retail shelf to a manufacturer’s replenishment to retailer warehouses remains un changed. The result, companies have built long supply chains that translate, not sense, demand. The use of sensor data, market data, and temporal data (weather, traffic, etc.) to sense and reduce latency remains an opportunity. Social/mobile/digital/ecommerce convergence is changing the “core” of the supply chain. Supply chain leaders must combine transactional data with unstructured data to sense market changes.
SENSING DEMAND SIGNALS IN THE CPG INDUSTRY Companies in the CPG industry and other industries have taken de mand sensing to the next level by leveraging POS and downstream data like syndicated scanner data to better understand customer demand, and to use this information to make better business and operational decisions. They use a structured approach to transform terabytes of store-level data into actionable information across their businesses.
Copyright © 2014 Journal of Business Forecasting | All Rights Reserved | Winter 2013-2014
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These same companies use downstream data to improve their short-term statistical demand fore casts. They normally define “short term” as one to six weeks into the future. Their process and enabling technology provides daily forecasts by item and location level, using downstream data to improve short-term execution (replenishment and deployment), supporting an end-to-end supply chain network. The short-term statistical demand forecast does not replace the operational demand forecasting and planning system. A benefit of using a short-term statistical forecast allows these companies to expand their sales and operation planning (S&OP) horizon from short-term execution to longer-term tactical, operational, and strategic planning. Their downstream data process provides daily forecast revisions. The analytical models determine the best predictive signal— that is, shipment, order, and customer data—to determine the best tactical demand forecast. The improvement in short-term tactical demand forecast accuracy using demand sensing is significant, and companies in the CPG industry are able to further improve forecast accuracy when utilizing downstream data as part of their short-term statistical forecast. With that, they have been able to reduce their finished goods inventory while becoming even more agile by sensing and reacting faster to changes in unpredictable demand.
Critical Success Factors Large CPG companies work to build a joint value equation their customers. Because of approach, customers can share
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hard with this their
downstream data because they can articulate how the data can be used and, most important, how the data will drive business results and build value for both the CPG manufacturer and the retailer. Customers will share downstream data if companies can demonstrate how the data will be used to create value. With that data, they can determine what products consumers want and when, which gives them a competitive advantage. Previously, CPG companies used to make what they thought they would sell, and now they make what they can sell. Demand shaping enables com panies to increase the future volume and profits by orchestrating a series of marketing, sales and product tactics, and strategies in the marketplace. Several key levers can be used in the development of demand-shaping stra tegies. These are: • New product launch (including the management of categories); • Price management (optimization); • Marketing and advertising; • Sales incentives, promotions, trade policies/deals; and • Product life cycle management strategies. True demand shaping is the process of using what-if analysis to influence unconstrained demand in the future, and matching that demand with an efficient supply response. Based on various industry research studies conducted over the past several years, demand shaping, just like demand sensing, includes three key elements: 1. Ability to increase volume and profit. This can be achieved by enabling companies to perform what-if analysis so that they can understand the impact of changing price, sales promotions, marketing events, advertising, and product mix on demand lift and profitability
to make optimal demand-shaping decisions into the future. 2. Supply plan/supply supportability analysis. This refers to how much can be made based on existing capacity, and where, when, and how fast it can be delivered. 3. Demand shifting (steering). This refers to the ability to promote another product as a substitute if the product originally demanded was not available and/or move a sales and marketing tactic from one period to another to accommodate supply constraints. It is especially useful if demand patterns or supply capacity changes suddenly to steer customers from product A to product B, or shift demand to a later time period. Over the past several years, many executives have begun to invest in demand-sensing and shaping processes along with enabling technology. However, in almost every case, they are doing demand shifting rather than true demand shaping. If anything, they are only doing shortterm demand sensing (one to six weeks into the future).
True Demand Shaping Demand shaping happens when companies use sales and marketing tactics like price, promotion, new product launch, sales incentives, or marketing programs to increase market share, or share of wallet. The use of these tactics increases demand elasticity. All too many times, companies believe that they are shaping demand but find that they are really just shifting demand (moving demand from one period to another). Moving demand from one period to another and selling at a lower margin
Copyright © 2014 Journal of Business Forecasting | All Rights Reserved | Winter 2013-2014
without improving market share and revenue growth creates waste in the supply chain. The first step in the demand-driven forecasting process is sensing market conditions based on demand signals and then shaping future demand using technologies such as price optimization, trade promotion planning, new product launch plan alignment, and social/ digital/mobile convergence. Demand sensing reduces the latency of the demand signal by 70–80 percent allowing the company to better understand and see true channel demand; demand shaping combines the tactics of pricing policies, sales promotions, sales and marketing incentives, and new product launches to increase demand. Traditional demand forecasting and planning systems were not designed to sense demand patterns other than trend/cycle and seasonality. For that reason, it is difficult for these systems to measure demand-sensing and shaping activities associated with price, sales promotions, channel marketing programs, and other related factors. As the global marketplace has become increasingly volatile, fragmented, and dynamic, and as supply chain lead times have become overextended, companies are quickly coming to the realization that their demand forecasting and planning systems are no longer adequate to sense demand signals and use those demand signals to shape future demand. There are two primary factors that have contributed to this situation: 1. Limited statistical methods available in traditional demand forecasting and planning systems: a. To sense and predict stable demand that is highly seasonal with distinct trend patterns. b. Primarily use only one category
of statistical models, called time series methods, with a focus on exponential smoothing models, such as simple exponential smoothing, Holt’s two-parameter expo nential smoothing, and Winters’ three-parameter expo– nential smoothing. 2. Process requires domain know– ledge versus judgment to: a. Define data availability, gran ularity, and sourcing. b. Assess the dynamics of the market and channel segments to identify factors that influence demand. c. Run what-if analyses to shape future demand based on sales and marketing tactics/strategies. Research continues to show that there is a strong correlation between demand visibility and supply chain performance. As demand visibility yields higher accuracy in assessing demand, efficiencies continue to accumulate throughout the supply chain. Yet in most companies, there is still a wide gap between the commercial side of the business, with its understanding of the market and plans for demand sensing and shaping (e.g., sales/marketing tactics and strategies, new product commercialization, end of life, and social media), and the supply chain organization, with its ability to support those efforts. Demand sensing as a core capability isn’t new; retailer POS data, syndicated scanner data, customer insights, and focus groups have guided marketing and sales promotional programming for over two decades. The challenge is how to translate these demand insights into actions that can drive an efficient profitable supply response. The ability to sense, shape, and translate demand into an accurate demand forecast
and a corresponding supply response will require more transparency and collaboration between the organization’s commercial and supply chain function. The key to demand shaping is crossfunctional collaboration between Sales and Marketing and among the other members of the supply chain (e.g., Finance) by coordinating and agreeing on demand-shaping programs. The core purpose of such programs is to drive unit volume and profitability among the company’s brands and products. At first, these activities typically are monitored and managed independently by each functional department, such as sales, strategic marketing, and product management, with little crossfunctional integration. For example, a price change occurring simultaneously with a product sales promotion could erode the profitability of the product or create an unexpected outof-stock situation on the retailers’ shelves. Cross-functional collaboration among Sales, Marketing, and Finance requires companies to shift to a crossdepartmental market orientation that balances the trade-offs of each tactic and focuses on spending efficiencies and profit generation. To better understand the dynamics of demand shaping, we need to break down the demand management process into a capability framework made up of five key components. These are: 1. Sophisticated statistical engine. A set of more sophisticated statistical models is a key requirement to enable demand shaping. Such models measure the effects of different sales and marketing events and enable a better understanding of the incremental volume that is associated with them. The ability to measure past events over time
Copyright © 2014 Journal of Business Forecasting | All Rights Reserved | Winter 2013-2014
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and clearly identify which ones are profitable helps companies avoid unexpected planning events that produce negative returns and exploit those identifiable events that are more profitable in driving incremental demand and profit. Companies can proactively influence the amount and timing of consumer demand by varying the marketing mix elements that influence demand for a product through the use of what-if analysis. For example, varying the price, sales promotions, and levels of merchandising and advertising can influence consumers to demand more of a company’s product. More advanced methods, such as ARIMA, ARIMAX, and dynamic regression modeling as well as utilizing downstream POS data, can help sales and marketing analysts (demand planners) better understand con sumer demand insights and uncover such things as price elasti city. Combining these more advanced statistical techniques with decision-support tools, such as what-if analysis, enables sales and marketing analysts (demand planners) to determine the right trade-offs within the marketing mix by market, channel, brand, and product that will drive incremental unit volume and profit. Senior managers are moving toward the use of downstream data and consumer demand insights to capture and build on current trends and seasonality, utilizing marketing programs based on the combination of historical data and domain knowledge, not gut-feeling. 2. Business intelligence (BI) solutions. BI capabilities combine the power of analytics with monitoring,
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tracking, and reporting with userfriendly interfaces. BI portals/ dashboards allow Sales and Marketing personnel to collect, integrate, and apply data from the statistical engine and the field to support business activities, such as planning pricing strategies, sales promotion events, and measuring results against strategic and tactical business plans. Demand shaping can be used to reduce demand volatility, thereby reducing the need for supply network agility. For example, corporate leaders in various industries (e.g., food services, spare parts planning, and electronics) are looking to use Web channels to sense demand signals and shape future demand using distributor networks. 3. Measure demand-shaping perfor mance. It is important to mea sure demand-shaping programs after each completed demand forecasting cycle to determine the success or failure of the programs implemented to drive demand. Historically, it took weeks to review and assess the success or failure of a sales promotion after its completion. With new enabling technology along with downstream data collection and synchronization processes and market sensing capabilities, to day it is much easier and faster to monitor, track, and report on the effects of a demand-shaping program. This allows companies to manage the demand-shaping process around real-time demand signals. Adjustments can be made to demand-shaping programs within a daily or weekly period to better manage the outcome. 4. Executive alignment to support change management. Establish
clear decision criteria, empower senior managers and their staff, and develop an appropriate incentive program that also includes rewards for accurate demand forecasts. Decentralize tactical knowledgebased decision making while balancing corporate strategic unit volume and profit objectives. Stress the importance of building a demand forecast based on sales and marketing programs that are profitable, not just volume generators. Then focus on traditional supply chain processes that match supply to demand under the mandate of managing inventories to ensure that outof-stocks will no longer need to be the focal point. There will be a paradigm shift, moving from a view of unit volume in isolation of profitability (not considering profit, but only incremental volume for trial purposes) to a more focused view of how unit volume increases can affect profitability. 5. Continuous business process im provements. Short- and longrange business strategy and planning, operational tactical plann ing, and post-event analysis must be coordinated in the organization. Sophisticated ana lytics shared across the various departments within a company through well-designed decisionsupport networks will provide more consistency and alignment of internal processes and work flow to drive profitability. Demand shaping focuses on creating an unconstrained demand forecast that reflects the sales and marketing activities that shape demand rather than using supply to manage demand. It is a process that continued on page 31
Copyright © 2014 Journal of Business Forecasting | All Rights Reserved | Winter 2013-2014
system provided for forecasting can make it possible. It will further help if the system provides tools that focus efforts on high value-adding opportunities and/or exception-based management to direct a user to places where they can provide the most benefit. The system should be flexible and easy to use, with quick response time, and a closed-loop feedback to measure and report the value of those adjustments made to an initial statistical forecast. Without access to the intuitive system, the Sales organization has legitimate reason to resist participating in the forecasting process.
MOVE IT FORWARD Educating Sales, a well-structured forecasting process, clearly de fined organizational roles and re sponsibilities, and access to systems are all important, and can help drive improved Sales team participation. Among these, there are two axioms that should also be understood: what gets measured gets done; and incentives drive behavior. Sales team performance metrics often fall into a revenue generation category. Typical measures are based against a Sales quota (gross or net value),
and may also be measured based on a margin or profitability target. As a result, the focus becomes how much revenue can be generated by a Sales person and how profitable is that revenue for the company. At its basic level, the quota is a forecast. Since compensation is determined by the results compared to a quota, or forecast, there is a tendency to understate the forecast in order to improve the chances of exceeding the target. Another common measure for the Sales team may be based on customer service. This may be an order fill rate, such as Delivered In-Full, On-Time (DIFOT), or some other similar measure, such as perfect order. When customer service measures are used to determine compensation, the tendency is to overforecast demand in an attempt to make sure adequate inventory is available to maximize order fill rates.
A NEW PARADIGM Tying Sales team performance to forecast accuracy can balance demand and service with the least amount of inventory possible. In order to more closely align Sales team performance with forecast accuracy, it will be important to establish the correlation
between forecast accuracy and the level of inventory required to support desired customer service levels. Drawing that correlation between forecast accuracy and the costs of inventory can be somewhat of a challenge, but there are experts and processes capable of pinpointing the relationship. Inventory optimization, among other things, provides visibility to the multiple drivers of inventory in vestment, including forecast accuracy and supply lead time variability to name a few. If an inventory planning function exists within the Supply Chain team, they can help drive an understanding of current forecast accuracy, as well as the tradeoff be tween customer service levels and inventory investments. With this un derstanding, performance mea sures can be developed that provide a much better incentive for meaningful Sales team involvement in the fore casting process. Finally, the forecast isn’t a number pulled from the sky; it is the sum of many parts working together toward a common goal. The Sales team can add significant value to the forecasting process; you just need to harness the intelligence they keep. (
[email protected])
Using Demand Sensing and Shaping to Improve Demand Forecasting continued from page 28 aligns consumer demand at strategic and tactical levels with a company’s marketing capabilities, resulting in improved revenue and profitability. At the strategic level, the emphasis is on aligning long-term marketing investment strategies with long-term consumer demand patterns while maximizing marketing investment
efficiencies. At the tactical level, the focus is on understanding customer demand patterns, and proactively influencing demand to meet available supply, using the marketing mix to sense and shape price, sales promotions, marketing events, and other related factors to influence profitable demand. (
[email protected])
References “Leveraging Customer Demand Sig nals,” Con s umer Goods Technology (http://consumergoods.edgl.com), January 2012, 28–29. Charles W. Chase Jr., Demand-Driven Forecasting: A Structured Approach to Forecasting, 2nd edition, (New York: John Wiley & Sons), pp. 31-75.
Copyright © 2014 Journal of Business Forecasting | All Rights Reserved | Winter 2013-2014
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