Building for the Future
St. Nicholas Catholic Community Expansion A necessity for growth.
Chairperson: Renee Horswill-Phillips - Parishioner & School Family
Proposal Committee Members: Renee Horswill-Phillips - Parishioner & School Family Ron Wolf - Parishioner & School Family Karen Krejcie - Parishioner & School Family Charlie Peterson - Parishioner
Table of Contents Objective & Roadmap to Success ............................................................................................ 4 Projected Timeline ........................................................................................................................................... 4
Project Scope ............................................................................................................................. 5 Why Should the St. Nicholas Campus Expand? ..................................................................... 7 Uses for Commons Area & Multi-Purpose Gym ...................................................................... 8 Church & School Expansions in the Green Bay Diocese ..................................................... 10 Current Square Footage vs. Expanded Square Footage ...................................................... 12 Current Size of the St. Nicholas Campus ...................................................................................................... 13 Proposed Expansion Square Footage ........................................................................................................... 13 Proposed Expanded Parking ......................................................................................................................... 13
How will the St. Nicholas Church/Parish Benefit from the Expansion? .............................................................................................................................. 14 How will the St. Nicholas Catholic School Benefit from the Expansion? ........................................................................................................................ 15 St. Nicholas School Athletics ......................................................................................................................... 16
How will the Freedom Community Benefit from the Expansion? .............................................................................................................................. 19 Benefits of the Multi-Purpose Gym to the ‘Children’ ............................................................ 20 Most Important Benefit of All: Revenue Generation ............................................................ 20 Takeaway Benefits of the Expansion ..................................................................................... 21 Future Use of Current Fellowship Hall/Church Basement ................................................... 21 “As Close As Possible To $1 Million Dollar GOAL!” ............................................................ 22 Local Service Contractors & Parishioners ..................................................................................................... 22
BMO Harris Bank Commercial Building Loan ....................................................................... 23 Loan Proposal from BMO Harris Bank................................................................................... 25 Financial Management & Scheduling of the Multi-Purpose Gym .................................................................................................................. 26 Hours of Operation/Utilization ........................................................................................................................ 27
Categorized Cost Structure .................................................................................................... 28 Option #1 - Floor Plans & Ariel Views .................................................................................... 32 Commons Area/Multi-Purpose Gym
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Floor Plan Option #1...................................................................................................................................... 32 Floor Plan Option #1 – Zoomed-In Multi-Purpose Gym ................................................................................. 33 Floor Plan Option #1 – Zoomed-In Commons Area....................................................................................... 34 Ariel View Option #1 ...................................................................................................................................... 35
Option #2 - Floor Plans & Ariel Views .................................................................................... 36 Floor Plan Option #2...................................................................................................................................... 36 Floor Plan Option #2 – Zoomed-In Multi-Purpose Gym ................................................................................. 37 Floor Plan Option #2 – Zoomed-In Commons Area....................................................................................... 38 Ariel View Option #2 ...................................................................................................................................... 39
Proposed St. Nicholas Campus Expansion Layout & Illustration ................................................................................................................................ 40 5 Year Profit & Loss Projections (Based On “As-CloseAs-Possible To $1 Million Goal”)............................................................................................ 41 Revenue Generators & Growth............................................................................................... 48 Enrollment Increase & Explanation................................................................................................................ 48 Additional Reasoning and Thoughts for Increased Enrollment ...................................................................... 51
Expenses & Liabilities ............................................................................................................. 52 Current & Expected Increase in Utility Costs ................................................................................................. 52 Current Utility Costs Breakdown .................................................................................................................... 53 Maintenance & Upkeep Costs ....................................................................................................................... 54
Generating Funds for the Expansion ..................................................................................... 55 Capital Funds ................................................................................................................................................ 55 Capital Campaign .......................................................................................................................................... 55 Matching Gifts & Challenge Gifts ................................................................................................................... 55 Community Expansion Auction ...................................................................................................................... 55 Target Large Corporations & Foundations for ‘Items’ Needed ...................................................................... 56 Other Ideas to Secure Capital Funding ......................................................................................................... 56
Advertising ............................................................................................................................... 57 DREAM ..................................................................................................................................... 58 Thank You & Next Steps ......................................................................................................... 59 Appendix .................................................................................................................................. 60 Article: Parish Dedicates School Addition In Honor Of Retired Pastor .......................................................... 61 Article: Gym Plays Key Role at New Catholic School in Montana - Gym Case Study .................................................................................................................................................... 63 Article: St. Anne's Scores Big With Its First Gymnasium ............................................................................... 65 Article: New Home Court Fast Becoming a Reality for La Salle .................................................................... 68 Article: Rethinking the School Multi-Purpose Room ...................................................................................... 70 Commons Area/Multi-Purpose Gym
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Objective & Roadmap to Success The objective of this proposal is to address the needs, benefits and cost of a building expansion for growth of the St. Nicholas Catholic Community. Based on this proposal we are seeking approval to establish a Building Committee and a Capital Campaign Committee. In order to move forward with a Building Committee and a Capital Campaign Committee we need approvals from the following St. Nicholas organizations: • • • • • •
Athletic Board Board of Education Building & Grounds Committee Finance Council Parish Priest Pastoral Council
Projected Timeline If the review of this proposal is agreeable to all organizations by November 4, 2014, then: December/January 2015 March/April 2015
• • •
Establishment of a Building Committee Establishment of a Capital Campaign Committee Report and review of information put forth by the Building Committee and Campaign Committee to the Pastoral Council, Finance Council, Board of Education, Parish Staff, Building & Grounds Committee and Athletic Board
If the report & review from March/April 2015 is agreeable to all organizations, then: May/June 2015
•
July 1, 2015
• • •
Review by Diocesan College of Consulters (Fr. Dan is on the College of Consulters) Review by the Diocesan Finance Council Hiring of Architect Initiation of Capital Campaign*
*50% needed in pledges/donations prior to digging if total cost to build is $1 million or less. *75% needed in pledges/donations prior to digging if total cost to build is more than $1 million.
We ask that your organization contact me, Renee Horswill-Phillips, with your decision on establishing a Building Committee and Capital Campaign Committee by November 4, 2014 or sooner. Contact Information: Renee Horswill-Phillips Phone: (920) 687-9202 Cell/Text: (920) 915-1240 Commons Area/Multi-Purpose Gym
Email:
[email protected] Page |4
Project Scope We are very passionate about this initiative. This project is not a St. Nicholas Catholic School project, but a St. Nicholas Catholic Community project that will provide much needed and future growth to the St. Nicholas Catholic Community. All components of the proposed expansion project will be utilized by the parish, school and Freedom, WI community. The proposed building expansion calls for three additions: 1. Commons Area/Fellowship Hall with new Kitchen & Cafeteria (with handicap access to and from church) 2. Multi-Purpose Gym 3. Additional Parking Please note the Commons Area/Fellowship Hall will be referred to as ‘Commons Area’ throughout this proposal. The Commons Area will meet several immediate needs of the church and school. The proposed Commons Area will be a gathering area, will serve six purposes and includes an updated kitchen. This space is not intended to be used as a revenue generating space unless utilized for concessions or the kitchen is rented out to groups who also rent the Multi-Purpose Gym. The current church has a processional style layout typical for the era in which it was built, with the Commons Area in the lower level of the church. We have outgrown our current layout. Another significant need pertaining to this proposal is for handicapped accessibility to and from the new Commons Area. We propose connecting the Commons Area to the existing elevator/lift on the southwest side of the church, which will allow handicap accessibility to and from the church. There is an opportunity to include an ADA (Americans with Disabilities Act) compliant ramp from the church to the Commons Area, but that will need to be determined with the aid of a Building Committee. The new Commons Area will help create “the accessible church”. The commons are will serve these six purposes: 1.) 2.) 3.) 4.) 5.) 6.)
Creating the accessible church for the disabled and handicapped New School Cafeteria/Funeral Meal Venue Concessions for athletic events and fundraisers Gathering area for school/pastoral/faith formation and faculty meetings Meeting/preparation area for school/parish events, travel and field trips Creating additional space for flexibility and growth by freeing up the existing basement to use as storage space, faculty area, additional classroom space, etc.
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The Multi-Purpose Gym is a revenue generating space and intended for use with worship, banquets, fundraisers, school activities, sporting activities, classes and community events and leagues. Our market segmentation for use of the Multi-Purpose Gym includes:
40% ----- School – Gym Class – Athletics – Revenue Generation 30% ----- Parish & Fundraiser 30% ----- Community Use & Revenue Generation Market Segments Parish & Fundraisers 30%
Community Revenue Generation 30%
School - Gym Class Athletics - Revenue Generation 40%
This project will allow the parish to grow membership, stewardship and donations. If we do not plan for the future we will become stagnant very soon.
There has been an ongoing need for a Multi-Purpose Gym that will serve as a revenue generator for the school and in return the school will rely less on the parish for monetary support. The expansion will allow for the Multi-Purpose Gym to be accessible through the school and Commons Area and other additional locations from the outside. Our expansion also calls for a much larger parking lot. There are currently 97 parking stalls combined on both sides of the church. We recommend adding an additional 130 stalls. We are already far beyond capacity during mass on Saturdays/Sundays, during special events and limited parking and maneuvering space when dropping off and picking up school children. Although parking at the town hall, Feed Mill and movie rental store are being utilized as parking spaces during mass – it is not a conducive situation and we need to be proactive in fixing the situation rather than be reactive or do nothing at all. In addition, the entrance next to the rectory is not wide enough and has caused traffic disruption on County E and with a continued population increase in Freedom, we need to plan for growth. Commons Area/Multi-Purpose Gym
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Why Should the St. Nicholas Campus Expand? Although this is likely a question some will ask themselves, what we really need to be asking is: What will happen if we don’t expand? ANSWERS: 1. 2. 3. 4. 5. 6.
Lose members School will need more monetary support School may close No growth or stagnant Never eliminate the deficit Gentrification of the congregation
We are busting at the seams and need more space. The Commons Area, large Multi-Purpose Gym space and additional parking are necessary to sustain growth of our thriving congregation and school. The facilities will be used by all ages for lunch programs, funeral lunches, parish outreach activities, fundraising, sports and community events. St. Nicholas has the space. We have room to grow the St. Nicholas campus. The parish community has expressed an immediate need for a Multi-Purpose Gym/room in a recent 20122013 survey taken during weekend masses. First on the list from the parish community was air conditioning, second was a Multi-Purpose Gym/room. Space is at a premium at St. Nicholas parish and school due to the increased involvement and activities in our faith community. This is a GREAT problem to have! The school is in desperate need of their own revenue generator. It is essential to allow the school to have a Multi-Purpose Gym and provide the school an opportunity to have their own revenue generator, which will decrease the monetary support needed from the church. The Multi-Purpose Gym will also benefit the Freedom community with a new gymnasium that is so desperately needed for sporting events, tournaments, banquets, large rental space and activities - all of which will bring in revenue and participants to the St. Nicholas Campus.
Commons Area/Multi-Purpose Gym
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Uses for Commons Area & Multi-Purpose Gym The following table outlines events and organizations that utilize the church basement already as well as future events that could be structured for revenue generating purposes.
Commons Area
Small gathering area for meetings and small group events and can be used at times the Multi-Purpose Gym may be in-use. This space is not intended to be rented or create revenue for the church/school. Revenue will be made by concessions being sold from the kitchen/concession area. Parish Gathering Space School cafeteria Funeral Meals (school kids move to basement for lunch on these days) Provides close proximity kitchen usage for any large activity done in the Multi-Purpose Gym. School cafeteria and meeting area where lunch tables seldom have to be broke down/put away
*Concessions for church/school fundraising events and athletic events
Multi-Purpose Gym
Large revenue generating area for events, worship, banquets, fundraisers, school, sporting events, and community organizations and classes.
*Denotes Revenue Generators
*Banquets, Receptions & Reunions (with use of the kitchen in the Commons Area)
*Plays, Musicals & Concerts *Community Exercise Classes (for young, middle aged and elderly)
School Physical Education Class
*St. Nicholas School athletic practice gym and home court gym for basketball, volleyball, etc. (Revenue generating via concessions sold.)
*Auction, which has exceeded the physical capacity of the basement
*Rental of the kitchen space when groups rent out the *Open Gym Night for the Freedom community Multi-Purpose Gym.
(admission fee and concessions open)
Small gathering area for parish/school/faith formation and faculty meetings
Commons Area)
Meeting and preparation area for travel and field trips Brides Room
*Harvest Bazaar (with use of the kitchen in the *Church Rummage Sale Student Ministry Events
*Country Fest Chicken Dinner (with use of the kitchen
Scrip Sales
in the Commons Area)
Scrapbooking Group
*Pizza making/fundraiser *School Dances & Fundraising Dances “Back to Prom
Cursillo Group
*Bingo (with use of the kitchen in the Commons Area)
Widow’s Support Group
Commons Area/Multi-Purpose Gym
for Mom’s”
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Meeting place for all St. Nicholas committees, councils & boards. (Finance, Education, Athletics, Pastoral, Buildings & Grounds) Religious Education
Vacation Bible School Special Person’s Day Pancake/Porkie breakfasts, special meals & celebrations (with use of the kitchen in the Commons Area)
*Book Fair
All school pep assemblies & Catholic School’s week activities Christmas Program School & Church reception area
*Wedding Receptions & Baby Showers
Hearing & Vision Testing Mission Trip – Cookie Making & Decorating
*Dance Team & Dance Classes
Faith Formation – Elementary, Middle & High School
*Craft Fair/Craft Show
Physical Therapists and other CESA-6 therapists for Special Ed Community Outreach Programs
*St. Nicholas Sponsored kids, men’s and women’s basketball leagues
*St. Nicholas Sponsored kids, men’s and women’s volleyball leagues
*St. Nicholas Sponsored basketball tournaments and 3 vs 3 tournament
*St. Nicholas Sponsored volleyball tournaments *Booked time slots for sports practices for Catholic
Youth Organization (CYO) basketball, AAU and travel teams. (Charged per hour.)
*Bake Sales *Banquets, Receptions & Reunions (with use of the kitchen in the Commons Area)
*Plays, Musicals & Concerts *Community Exercise Classes (for young, middle aged and elderly)
*Boy Scouts & Girls Scouts, 4-H & FFA *Sunday night Teen/Youth Mass (concessions open) Commons Area/Multi-Purpose Gym
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Church & School Expansions in the Green Bay Diocese Over the past 10 years there have been many building projects within the Green Bay Diocese. We contacted the Green Bay Diocese for a listing of building expansions by parish and our findings are charted below. In order for these parishes and associated catholic schools to flourish they needed to add space and to modernize. The St. Nicholas Catholic Community has an absolute need for expansion in order to grow, increase fundraising opportunities/events, increase school enrollment/parish membership and remain an integral centerpiece to the Freedom Community.
PARISH/SCHOOL
CITY
EXPANSION
YEAR
Sacred Heart
Shawano
St. Matthew School
Green Bay
Worship, Gathering Space & Renovations New Gym Floor
St. Jude the Apostle St. Thomas More
Oshkosh Appleton
Replacement Gym Interior & Exterior Renovation
Within last 10 years 2013 2012
Multi-Purpose Gym with shower/locker room facilities and kitchen and Commons Areas for school lunch/funerals Updated worship space Church Interior
August 2003 – ground broke December 2004 – addition was ready for use! 2013 1989
Replaced flooring in cafeteria & the gym roof
1996
St. John-Sacred Heart
Sherwood
St. John-Sacred Heart St. Mary’s
Sherwood Kaukauna
St. Mary’s
Kaukauna
2009
COST
SCHOOL ENROLLMENT INCREASE
$2 million N/A
N/A
N/A $2 million
N/A N/A
$1.2 million
16 % increase or 23 new students.
N/A N/A
N/A N/A
N/A
N/A
N/A
The only church/school in the Green Bay dioceses we have to compare effectiveness of our proposed expansion with is St. John-Sacred Heart in Sherwood, WI (highlighted in yellow in the chart above). No other parish or school has added a gym when they never before had one. The St. John-Sacred Heart expansion is an apples-to-apples comparison of the situation the St. Nicholas Campus faces today. (See Appendix for Article: Parish Dedicates School Addition In Honor Of Retired Pastor as this article represents the St. John-Sacred Heart building expansion in Sherwood, WI.)
St. John-Sacred Heart in Sherwood did not have an adequate Fellowship Hall/Commons Area space for after mass gatherings or events; their cafeteria was in the basement; they didn’t have a gym, but did have school sponsored sporting events so they utilized a ‘Village Office Gym” two blocks down the street for physical education class and sports activities. This parish and school was also busting at the seams and desperately needed more space.
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Within the first year their gym, Commons Area and new cafeteria were built, the St. John-Sacred Heart school enrollment went from 167 students in 2003 to 193 in 2004 Enrollment increased by 26 students within the first year of the expansion being completed. The 3K - 4K program at St. John-Sacred Heart was established 5 years prior to the gym being built. The addition of a 3K - 4K early childhood program did not influence enrollment – the Multi-Purpose Gym was the topmost factor for the increase in enrollment immediately after their expansion was complete. The parents, staff and principle at St. John-Sacred Heart say their church and school expansion was “A Blessing from God”. The entire expansion was a “Blessing from God!” The chairperson for the St. John-Sacred Heart expansion project was Lori Nackers and Renee HorswillPhillips, chairperson of this expansion project, has worked closely with Lori in the past several months to learn from their experience. Per the experience St. John-Sacred Heart had during their building process Lori Nackers provided this beneficial advice to the St. Nicholas Catholic Community: 1. We need to push parishioners to do an endowment once the expansion is built/put the Multi-Purpose Gym in their Will. 2. St. John-Sacred Heart raised 50% of the total cost to build through brat sales, raffle ticket sales, a capital campaign and special donations. 50% or $600,000 was financed and repaid within 5 years. 3. Allow local craftsmen and contractors to provide their services to receive discounted cost or in-kind donations that will have tremendous effect on our bottom-line and reduce the overall expansion cost. (Freedom has an abundance of craftsmen and contractors for all types of services and a majority of them are parishioners of St. Nicholas.) Local laborers will want the opportunity to be a part of the building project to support their local community and to be recognized for their donation/services. 4. Get the local newspaper heavily involved. 5. Make sure we put in enough outlets in the kitchen area and have enough wattage to power multiple Nescos. 6. Install air conditioning in the Multi-Purpose Gym even if it is rarely used. If you don’t do it you will wish you did and it will cost much more if you do it later. Use the air conditioning sparingly for church picnics, summer fundraisers and summer indoor masses. 7. Your bleachers in the Multi-Purpose Gym must be able to roll in and out so they can be out of the way when not in use. 8. If you want to generate revenue you should have a gym floor that is large enough to run 2 basketball or volleyball games at the same time. Hosting tournaments will require a dual game floor and if you don’t do it now – it will be impossible to change later. Without a dual game floor you will not be efficient in tournament play, will lose out on rentals and revenue year-after-year and will lose the effectiveness of having a “community” feel and welcoming.
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Current Square Footage vs. Expanded Square Footage Renee Horswill-Phillips recently visited 13 schools to investigate the layout and walk-flow of their Commons Area and gymnasiums for the sake of this expansion project. Out of all the campuses visited the one that seems to be the best fit for St. Nicholas is in our own backyard – St. Peter’s Lutheran School in Freedom, WI. The major difference between the St. Peter’s gym and the gym St. Nicholas is proposing is the larger gym floor size to accommodate two games running simultaneously. St. Peter’s Multi-Purpose Gym is a single game court and it was added in 1998. Their 2014 expansion to the school added a Commons Area with cafeteria and kitchen. It is cleverly designed with dual access to the restrooms from the Multi-Purpose Gym and school hallway and very similar to the one we are proposing. It is important to note that St. Peter’s student enrollment is nearly identical to St. Nicholas as they had 2 more students vs. St. Nicholas during the 2013-2014 school year. St. Peter’s gym expansion also included the addition of a few classrooms in 1998. Their total added square footage back in 1998 was 17,220 sf and added another 7,000 sf school addition in 2014, which included their new Commons Area and cafeteria with kitchen. Phil Punzel, the principal at St. Peter’s Lutheran School, was a tremendous help in answering questions regarding St. Peter’s gym expansion project in 1998 and their most recent expansion of St. Peter’s church and school. The St. Peter’s gym in Freedom is still going very strong today! In fact, they have so many requests to use their gym they have to turn people away because their gym is rented/booked 6 out of 7 days a week! However, running tournaments and making large revenues via tournament hosting, concessions and community classes/leagues is not feasible due to the smaller size/single court gym.
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Current Size of the St. Nicholas Campus Location
Square Footage
Church Basement
8,100
Church Nave
10,500
Rectory Main
1,625
Rectory Upper
1,075
Convent Main (Parish Office location)
2,800
Convent Upper (Faith Formation location)
2,500
School (including breezeway)
19,500
Current Total Square Feet Church & School: 46,100* *The rectory basement and convent basement have been excluded from square footage as these are mostly unconditioned spaces.
Proposed Expansion Square Footage Location
Square Footage
Multi-Purpose Gym
13,800
Commons Area
10,866 Additional Building Square Footage 24,666
Proposed Expanded Parking Parking
Stalls
Current Parking Stalls (includes both sides of the church)
97
Additional Parking Stalls
130 Total Parking Stalls 227
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How will the St. Nicholas Church/Parish Benefit from the Expansion? The school currently relies on the parish for 26.3% or $219,000 for operational expenses based on numbers from the 2013-2014 school year. It is crystal clear the school needs an avenue to generate more revenue to loosen its reliance on aid from the parish AND rely less on fundraising activities. The Answer: A Multi-Purpose Gym that will produce revenue year-round. The expansion will create an accessible and welcoming church through the addition of handicap access. For the most part, churches have neglected the needs of the disabled and handicapped, and many church buildings are inaccessible. The project will be ADA Compliant per the Americans with Disabilities Act of 1990. As we consider the means by which our catholic community in Freedom, WI can effectively evangelize, grow and reach everyone including the disabled we should consider accessibility one of our top priorities for the following reasons: 1. Every parish can expect that 1 out of 4 of its members will be handicapped at some point in life. Our goal should be to extend their time of active participation for as long as possible. 2. St. Nicholas has had an ongoing issue with the older generation, handicap and disabled being able to access the current Fellowship Hall in the church basement for funeral meals, after-mass socials and gatherings, church events and fundraisers, etc. Our proposed handicap accessible build-out would rectify this problem altogether as the new Commons Area will serve as a direct handicap access point to and from the church and be used for funeral meals, after-mass socials and gatherings, church events and fundraisers, etc. In addition, the Multi-Purpose Gym will also be accessible from the Commons Area for overflow, larger events and revenue generating activities. 3. We do not want to shut-out anybody who is capable of offering leadership and a host of other talents to the Church and community due to non-accessibility. People with disabilities also have many gifts and talents given to them by God. We are all called to be stewards of our own gifts and to encourage others to share theirs as well. 4. Our church building needs to say “welcome”. A church building or Fellowship Hall with countless steps, inadequate sound systems or inaccessible facilities surely does not extend a warm invitation to the disabled. 5. The proposed improvements are not only for the permanently disabled people. At any moment many able-bodied parishioners are recovering from illness or are temporarily in casts, crutches or wheelchair bound. We are all growing older and we will always have a percentage of elderly parishioners. These are all conditions which benefit from “barrier-free” access to our church facilitates. 6. One of the purposes of the church is the maintenance of Christian fellowship. Every parish has its list of homebound parishioners who are no longer active in the church. The non-active parishioner perceives that, given their disability, to leave home and enter the church building or hall is too difficult. If our church could be barrier-free, the greater part of the perceived difficulty will be removed.
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7. When a parish integrates people with handicapping conditions into its life of service, the parish will want to explore new opportunities for outreach and evangelization by noting in parish publications, phone directory listings and advertisements that the church is accessible to the disabled. It is a proven fact that the disabled will more readily participate at churches which are accessible. A requirement for any church, school and community is to grow and thrive! The parish will also benefit from the expansion in the following ways: • Encourages new families to join the church. • Limit the exodus of young parishioners and families who choose to join more vibrant nondenominational churches. • Additional parking for ease of church access and the ability to actually park on the church property vs. across the street at local businesses or the side of the road. • Ability to sustain growth • Facilities can be utilized for funeral meals, parish outreach activities, faith formation classes, adult education classes and so much more! • Increase stewardship gifts (involvement and monetary gifts) • Increase EFT (electronic fund transfer) payments from younger parents who have younger students. • Experience and enjoy peace-and-quiet. Social gathering space and physical education is currently held directly under the church; noisy!
How will the St. Nicholas Catholic School Benefit from the Expansion? 1. 2. 3. 4. 5. 6. 7. 8. 9.
REVENUE! REVENUE! REVENUE! LESS fundraising activities. Increase student population and encourage new families to join the school. St. Nicholas Catholic School loses enrollment because public schools have more opportunities in sports, art, music, committees and social activities. We can compete and excel, but we need the space and the opportunity! Every child deserves a gym at school and we have the passion, desire, motivation and tenacity to figure it out now and give it to them. Conquer the issues of having to work around massive support pillars in the basement (for gym class, large events and funeral meals) and remove the problem of having limited storage capabilities. What has once been a deflector to attend St. Nicholas Catholic School, now becomes an attractor. St. Nicholas Catholic School athletes have no priority over open gym times through the Freedom Area School District. They have late practices and games, putting additional stress on them to be successful athletes AND students. Increase sports involvement and STOP BEING DEPENDENT on the public school. Commons Area/Multi-Purpose Gym
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10. 11. 12. 13.
Less hassle and stress on parents; running around to 3 different gyms with terrible practice times. Gives families additional reason to want to stay at St. Nicholas and not transfer to the public school. Increase public relations and develop more interest for families to sign up at St. Nicholas School. Teachers will have a larger space that can be utilized for large motor skills development and additional classroom space by utilizing portions of the current basement. 14. The students will have a designated cafeteria where lunch tables will not have to be setup and taken down up to 5 times per day.
St. Nicholas School Athletics A group tried for a gym 15 years ago, and minor attempts have been made since. The outcome thus far has been “We already tried.” “It will never happen. “It’s like beating a dead horse.” The momentum and passion needs to be reignited – and it is. It starts here and now. If this expansion project doesn’t happen now – it won’t happen at all. Too many times the ‘idea’ and minor attempts have been made and with so much reluctance and defeat (for whatever reasons there were in the past) this community will be hard pressed to find someone to take on this major mission with the passion that is being brought to you right now. There is an immediate need and without a solution our Catholic community will suffer. St. Nicholas school has been using the public school gyms for practice and home games since 1970. It has been a nightmare trying to coordinate practice times and games times for our student athletes and has now turned into something far worse – night terrors. We get the bottom of the barrel gym times and have to take the days and times that are left over. Our practices are often moved or cancelled, which provides another logistic and organizational nightmare between coaches, athletes and parents. There are SO MANY youth organizations, sports teams and dance teams that need gym space in all three public school gym facilities and the problem is getting much, much worse. It is absolutely crucial for our parish and school to have its own gymnasium – one that can also be used by the Freedom community for leagues, classes, open gym, tournaments, etc. If we do not do something about this dire situation now – we will lose the little gym time we can get from the public schools and we will not be able to offer school sponsored sports. The truth is – sports play an integral part in over 89% of school-aged children’s lives. Without school sponsored sports at St. Nicholas the school will crumble, quickly. The catholic conference league St. Nicholas School participates in is called Fox Valley Catholic Middle School Conference. It is important to note that St. Nicholas is the only school that does not have a gym. There are 13 schools in our catholic league conference and because we are the only parish/school without a gym – St. Nicholas causes issues amongst the other schools with scheduling, game dates and times, and losing out on generating a large amount of revenue from holding conference basketball tournaments and other tournaments. Approximately $2,800 (or more) in revenue is generated per conference tournament. Commons Area/Multi-Purpose Gym
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The 13 parish/schools that make up the Fox Valley Catholic Middle School Conference are: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
St. Nicholas, Freedom Kaukauna Catholic Middle School (KCMS), Kaukauna St. John, Little Chute Lourdes Academy, Oshkosh Sacred Heart/St. John, Sherwood St. Joseph Middle School, Appleton St. Pius, Appleton Stockbridge Public Middle School, Stockbridge St. Mary’s, Greenville Holy Spirit, Darboy Seton Catholic Middle School, Menasha Twin City Catholic Educations System (TCCES), Menasha New Hope Christian School, Neenah
St. Nicholas Athletics - FACT!
Out of the 12 Freedom varsity volleyball players on the 2013-2014 Freedom High School volleyball team … 10 of them were from St. Nick’s!!! That is amazing considering they practiced during the leftover times the public schools didn’t want and took what little time was available. Could you imagine if these girls had their own gym at St. Nick’s? They could be scholarship athletes!
There are 13 schools in our Green Bay Diocese Catholic League Conference and St. Nicolas is the only school that doesn’t have their own gym. The kids and this Catholic community deserve to have what everyone else has.
Sports is educational and builds character. We are missing out on increased enrollment year after year because we do not have a gym for the school and automatically triggers the thought: St. Nicholas does not have physical education class or school sponsored sports. I have personally spoke to 5 families that would have sent their kids to St. Nicholas “if we had a gym”. I am positive there are more. In fact, I am one of them! Ask me (Renee Horswill-Phillips) about my story of moving to Freedom in 2009 and the decision on where to send my kids to school. There is a profound reason I ignited the passion for the St. Nicholas Catholic Community Expansion. My children are currently enrolled at St. Nicholas in grades 3K and Kindergarten. Some families in the community think we don’t offer sports when in fact we offer a litany of different sports including....
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Fall Sports Boys: Soccer* Football* Cross-country*
Girls: Soccer* Volleyball Cross-country*
Winter Sports Boys: Basketball Wrestling*
Girls: Basketball Wrestling*
Spring Sports Boys: Softball Track*
Girls: Softball Track*
*Denotes participation with Freedom Public School, which helps to expand friendships and ease transitions into High School.
The St. Nicholas Athletic Board works very hard to turnkey all facets of sports from sign-up through set-up, working all games for admissions, concessions and clean-up at the public schools. We are already doing the heavy lifting via the Athletic Board for maintenance and orchestrating all sports, teams, scheduling and games.
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How will the Freedom Community Benefit from the Expansion? 1. Increase parishioner and community involvement by providing additional avenues for community members to be on St. Nicholas grounds (New Evangelization). 2. Provides a large space and exercise facility of which our community has been missing and is in desperate need. 3. Allows the avid sports-driven Freedom community to have an additional venue for sporting activities, tournaments, practices and a place for leagues, events and social gatherings. 4. The Multi-Purpose Gym can serve as a fallback for organizations that stage outdoor events and need a rain shelter in case of bad weather. 5. The facility will be designed with the intent to “reach out” to the local community. After leagues, youth events, games, tournaments and any other activity held at the new St. Nicholas expansion, we would encourage adults and children to gather and celebrate as a positive alternative. 6. Provide a link to the community by providing a multi-purpose space that facilitates ministering to the local residents through outdoor and indoor sports practice facilities, community meeting rooms and community events. 7. The addition of a vital Multi-Purpose Gym in the Freedom community will strengthen our entire congregation and community. 8. Not only will we meet the physical needs of the community, but we will also be meeting the social and spiritual needs of the community. 9. Provides ample parking and cuts down on congestive situations within the current parking lots and on street parking. Additional parking will also provide close proximity to the expansion and offer an alternative for parking on the street or at a local business when coming to church, functions, events or the school. 10. Widening the parking lot entrance near the rectory will free-up traffic on County Hwy E during school pick up and drop off and before and after mass times. The current ‘driveway entrance’ near the rectory is too narrow for two vehicles. All traffic on County Hwy E must wait until one vehicle exits the driveway before another vehicle can turn into it.
It is exciting to imagine how much the church of the future can be an integral part of a community.
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Benefits of the Multi-Purpose Gym to the ‘Children’ 1. Childhood obesity has more than doubled in children and tripled in adolescents in the past 30 years. In fact a study done in August 2014 finds that over 30% of Wisconsinites are obese. 2. Builds children’s self-esteem. 3. Kids needs at least 2 hours of exercise a day. 4. It creates a competitive structure for children. Games played against one another help to provide a basis of competition. It is necessary to be competitive in today's world as people compete for jobs. 5. Helps to develop muscles in the body and coordination. Some children will develop through playing games and exercising. 6. Helps build social skills and teamwork skills. 7. Children should not be forced to do only paper work in school. It is good to have a break with physical activity; it differs from recess because of the structure of activities. 8. Encourages shy kids to try new things. 9. Exercises helps with stress and pressure which can lead to drugs as teens. 10. Gym class is a great way for kids to socialize and make friends. 11. Strong bodies build strong minds. 12. Teach kids how to exercise right and prevent injury.
Most Important Benefit of All: Revenue Generation The #1 most important benefit to the church, school and community from this proposed expansion project is revenue generation. The church will be able to cut-back on school funding, the school will be able to generate their own funding and the community will be able to have access to a state-of-the-art facility that will allow for more activities, gatherings, classes and sporting events that will aid the church and school with added revenue. It is essential to point this fact out again: The school currently relies on the parish for 26.3% or $219,000 for operational expenses based on numbers from the 2013-2014 school year. It is crystal clear the school needs an avenue to generate more revenue to be able loosen its dependence on the aid of the parish AND rely less on fundraising activities. The Answer: A Multi-Purpose Gym that will produce revenue year-round.
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Major sources of revenue from the Multi-Purpose Gym will come in the form of: • • • • •
Increased school enrollment for all grades including 3K and 4K, which gives St. Nicholas School the opportunity to lure them/keep them and not be taken advantage of as just a daycare. Renting the Multi-Purpose Gym for tournaments and other functions like receptions, anniversaries, banquets, bake sales, summer athletic programs, fun nights, leagues, open gym and exercise classes. Host fundraising meals, art shows, craft sales and meetings. The Multi-Purpose Gym will easily transform from an athletic performance space to a reception hall and event gathering space. Increase SCRIP sales. With increased enrollment and church membership there will be higher demand for SCRIP purchases. We can make SCRIP more available at all home sporting events and any time the gym is open and concessions are sold by parent/Scrip volunteers.
Takeaway Benefits of the Expansion • • • • • • • •
Major Revenue Generator. Creates an accessible and welcoming church through the addition of handicap access. Provides a larger, more flexible space for our faith community. Gives the parish and school a much needed and essential ‘Multi-Functional Gym’ that students, staff and parents can call “home court”. Encourages membership within the church and school. Meets the needs of the parish community. The parish community has expressed an ‘immediate’ need for air conditioning and a Multi-Purpose Gym/room in a recent 2012-2013 survey taken during weekend masses. Gives the community a place to exercise, socialize, spiritualize and re-energize. Provides a necessity of which our school kids have been missing – every child deserves a gym at school. Our Catholic community deserves to have what everyone else has.
Future Use of Current Fellowship Hall/Church Basement With the addition of the new Commons Area that will replace the existing church basement we will be able to use the church basement for the following: • • • •
Cafeteria for school children when the Commons Area is being used for funerals. Storage for the church and school, which is a major necessity right now. Meetings, faith formation, worship committees, etc. Utilize as additional classroom space and faculty space.
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“As Close As Possible To $1 Million Dollar GOAL!” Please keep in mind that our ‘GOAL’ is to keep the expansion project as-close-to $1 million dollars as possible. This GOAL includes the cost of all three expansions: Commons Area, Multi-Purpose Gym and an expanded parking lot. We have been working with James Calmes Construction for the past several months on the layout, plans, essential items, where the expansion will go on the existing property, costs and the need to work with and bid with local Freedom contractors. With our plans as they currently are presented to you we are looking at approximately $85 per square foot at “standard rates”. We Will Work To Get This Price To Come Way Down. This cost per square foot includes everything needed to get the job done including both buildings structures, flooring, bleachers, sinks, kitchen, restrooms, locker rooms, handicap accessibility, electrical, plumbing, HVAC, mobile/removable stage, windows, doors and more! Our #1 goal for making this dream a reality is to get as many local businesses involved as possible to keep cost down. We want to stay at or below $1 million and to do this we will seek to secure as many FREE or ‘inkind donations’ from local service vendors as possible in order to keep costs low. Upon exhausting all possibilities of obtaining in-kind donations we would then seek to hire a general contractor that will work with sweat equity/our own local contractors.
Local Service Contractors & Parishioners We have identified services where local contractors and parish members could help in providing their services and in-kind donations. It is important to offer the parishioners and members of the community to have an opportunity to help on this building expansion. It is imperative we reach out to these contractors to seek as many discounted or in-kind donations for services needed. It is also imperative we work with a general contractor who will work with our local sweat equity in order to drive the overall cost of the expansion project down. With the establishment of a Building Committee we may even find that we can general contract the expansion ourselves, which is what St. Peter’s in Freedom did when they completed their 1998 multi-purpose gym and classroom expansion. We cannot say this enough times: It is our #1 Goal to keep the expansion project as close to $1 million as possible. We like the idea of having to raise only 50% in donations or pledges prior to starting to dig vs. having to raise 75% in donation or pledges if the project cost is over $1 million dollars. Our 5 year profit and loss projection is based off financing $500,000 with the objective of paying off the loan in 10 years.
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BMO Harris Bank Commercial Building Loan Lori Nackers, VP of BMO Harris Bank in Appleton, was the Chairperson for the St. John-Sacred Heart expansion in Sherwood and has helped Renee Horswill-Phillips in the overall process, research and potential of the St. Nicholas Community expansion. (See Appendix for Article: Parish Dedicates School Addition In Honor Of Retired Pastor as this article represents Lori Nacker’s experience and the St. John-Sacred Heart building expansion in Sherwood, WI.)
We were provided an extremely competitive proposal on June 27, 2014 from BMO Harris Bank for a commercial building loan and can look into further negotiations with BMO Harris Bank or another when the decision is made to move forward. Taking into consideration our goal of working with as many local contractors as possible and securing in-kind donations we project to finance $500,000. We currently have two options for financing. A third option may become available soon that would offer a term of 10 years and amortized over 15 years, which we have also provided. Please note: During the course of writing this proposal, our research specifies Capital Credit Union and Chase Bank did not offer the same rates as BMO Harris Bank.
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Amount Financed: $500,000 Option
Interest Rate
Monthly Payment
Notes •
5-15 5 year loan Amortized over 15 years Balloon
4.8%
10-10 10 year loan Amortized over 10 years Fixed
5.26%
$5,367.05
10-15*** 10 year loan Amortized over 15 years Balloon
5.26%
$4,022.00
$3,902.07
• • • •
***This option is currently being considered by BMO Harris Bank.
• • • • • •
This option would keep our payments low, but requires refinancing the balance after 5 years if we do not have the loan paid off. We run the risk of interest rates going up after the fixed 5 year term. No fees except for out-of-pocket expenses. No penalty for paying off early. This option would keep our payments under $5,500 per month and provides 10 years of fixed payments to pay-off the loan. No fees except for out-of-pocket expenses. No penalty for paying off early. This option would keep our payments around $4,000 per month, but requires refinancing the balance after 10 years if we do not have the loan paid-off. We run the risk of interest rates going up after the fixed 10 year term. No fees except for out-of-pocket expenses. No penalty for paying off early.
Given the three finance options above, we can assume the monthly payment is between $3,900 - $5,400. For proposal purposes we will use the median/middle range of $4,650 as the monthly payment. Length of the term, interest rate, additional principal payments and the possibility of refinancing the loan are all variables that reflect how soon or how long it will take to pay off the loan. For proposal purposes we will consider profit and loss over the first 5 years of the loan using $4,650 as the monthly payment principal and interest payment.
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Loan Proposal from BMO Harris Bank
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Financial Management & Scheduling of the Multi-Purpose Gym The financial management and scheduling of the Multi-Purpose Gym can be handled by the St. Nicholas Athletic Board. We feel strongly there does not have to be another person hired to handle the financial management and scheduling of the Multi-Purpose Gym and kitchen (if the kitchen is also needed for rental purposes.) The Athletic Board is currently handling all facets of financial management and scheduling for school sports programs, softball tournaments, athletic banquets, admissions, concessions and handles all details and tasks to make sports happen at St. Nicholas School. The public schools have been allowing St. Nicholas School to share their gyms over the past 44 years. We are truly grateful and much appreciative of their kindness over the years as it has been of tremendous support in the development and success of our St. Nicholas athletic teams and athletes. Today we bring you the good news and the bad news. The good news first. The addition of a Multi-Purpose Gym will increase the amount of physical education time, practice time and save parents the frustration of their young children having to practice until 9:30 pm on school nights along with having to remember where their child is practicing since it will be in one of the three public school gyms. The Athletic Board has been running all the St. Nicholas basketball and volleyball games out of the Freedom Middle School green gym and running back and forth with equipment, concessions, stocking concessions, opening and closing the gym along with setting up, taking down and cleaning the gym after every event. It is not a fun job, but we do it and we do it for the kids of St. Nicholas. Having access to our ‘own’ facility would make everything so much easier, less time consuming and best of all…bring in a great revenue stream for the parish and school! Now, the bad news. Gym time has become very limited among all 3 public school gyms. With the explosion and success of dance, band practices, youth feeder programs and Catholic Youth Organization (CYO), Amateur Athletic Union (AAU) teams needing gym time – St. Nicholas is extremely limited on gym time and fights hard for what we do get. Often times our scheduled gym times get bumped, cancelled or shortened due to public school functions. The problem is getting worse and will not get better. We will soon lose our access to practice times and home games in the public school gym facilities. Now is the time to plan for the future for our parish, school and community. We are busting at the seams with space being at an absolute premium for the church and school, limited parking and the children of St. Nicholas are seriously restricted from use of any Freedom gym.
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It is important to note that St. Nicholas does not pay the public school for use of their gym facilities – the public school has always allowed us access free of charge when gyms are available and not in use by the public school or outside organizations. With that in mind, it is understandable why an organization who is willing to rent the public school facilities would be first in line to secure gym time over St. Nicholas. We do not foresee the Commons Area being rented, but in the event the school or parish wishes to rent this area then the financial management can be done through the congregation’s finance manager and scheduling can be worked out between the school and parish secretaries. Whether or not the Commons Area is rented out will be up to the parish and school. The large revenue generator is the Multi-Purpose Gym, which can be used for a multitude of events for the community, fundraising, sports and banquets.
Hours of Operation/Utilization The gym will be accessible at different time periods during the school year vs. summer months. All morning sports leagues/activities will need to end by 7:15 am and all participants will need to leave the parking lot by 7:30 am on school days. Ideally we would like a member of the parish, school, or Athletic Board member to open and close the gym at all times. All organizations that rent the Multi-Purpose Gym will need to sign documentation stating their responsibilities and clean-up when renting. Forms and documentation will be created for rental fees, terms of payment, responsibilities and insurance requirements. Proposed Hours of Operation: Summer Months June - August
During School Year September – May
5:30am – 10:30pm**
5:30am – 7:15am*
Open Gym Rental if not in use by parish or school
Sports Leagues & Activities
4:00pm – 10:00pm**
Open Gym Rental if not in use by parish or school *All participants at open gym must leave the parking lot by 7:30 am during the school year. **May be rented longer if there is not a conflict with the parish or school.
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Categorized Cost Structure These costs are 'standard costs' and do not include any in-kind donations or discounts from local contractors. We requested and received 'standard' estimates only from local Freedom contractors. One of our primary goals of the Building Committee will be to get the overall cost closer to the $1 million mark. There are opportunities all the way up and down for cost savings! We need your approval to start a Building Committee in order to get to work on just how much we can minimize costs. We will work with all local Freedom contractors and with a general contractor who will work with our local sweat equity. Every single item listed below may have a multitude of opportunities to save money. Please give us the chance to start a Building Committee so we can provide you with the REAL and ACTUAL projected cost of the St. Nicholas Catholic Community Expansion. Categorized cost structure was provided by James J. Calmes And Sons, Inc. - members of the St. Nicholas parish and current/former family school members. All outside contractual services (where these types of services were available in Freedom, WI) were estimated by local Freedom contractors who are members of the St. Nicholas parish. Commons Area with Kitchen Multi-Purpose Gym Expanded Parking
10,860 sf 13,800 sf 130 additional stalls
Architect
St. Nick's hires or establishes qualified parish member to execute.
By others
Civil / site design
St. Nick's hires or establishes qualified parish member to execute.
By others
Soil testing
St. Nick's hires or establishes qualified parish member to execute.
By others
State review
St. Nick's hires or establishes qualified parish member to execute.
By others
Local fees
St. Nick's hires or establishes qualified parish member to execute.
By others
Quality Control
St. Nick's hires or establishes qualified parish member to execute.
By others
Currently only 97 parking stalls on both sides of church. Recommend adding 130 parking stalls.
Included
Architectural & Engineering
Site Work Expanded Parking Lot
Excavate, base stone, pave & stripe @ $20.75/sy
Exterior concrete
Included
Landscape
Included
Storm sewer and water
Included
Gas
By Others
Site power
By Others
Site demolition
Included
Selective demolition - building tie in
Included $121,500.00
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Building Shell Excavation
Included
Footings and foundations
Included
Concrete slabs
Included
Pre-engineered building
Included
Building erection
Included
Masonry
Included
Roof structure
Included
Misc metal
Included
Roof membrane system
R26 base R value
Included
Added roof insulation
Add to get roof assembly to R45
Included $816,437.66
Doors & Windows Aluminum direct set windows
20
Aluminum entrance package
1
4x5
Included Included Included
HM labor $ HM doors, frames and hardware
12 @ 3070 / 11 @ 6070
Coiling serving window door
6070 have exit devices
Included
1 at 4h x 8w
Included $121,298.00
Mechanicals Fire sprinkler protection - gym Fire sprinkler protection-14ft roof deck area
13,800 sf
Included Included
10,866 sf
HVAC
Includes AC in all areas
Included
Hood and make up air - 8ft of hood
Included
Plumbing & Equipment
Included
Electrical & Materials
Included $262,115.00
Interior Walls & Finishes Steel stud and wood blocking
Included
Sheet rock
Included
Tape finish and paint
Included
Fiber reinforced wall panel (FRP)
Included $116,500.00
Ceiling Finishes Acoustical Ceiling Tile (ACT)
8,266 sf
Included
Vinyl Rock
3,000 sf
Included $20,165.50
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14,128 sf Vinyl Composition Tile (VCT) Vinyl Wall Base (VWB)
1,300 lf
Epoxy floor finish
2,344 sf
Epoxy base
444 lf
Wood flooring - GYM
10,800 sf
NOTE: VCT is priced at $2.00/sf installed. Although this provides a low front end cost, life cost is better with other systems.
Included Included
baths, showers, kitchen 2.5" thick - includes total assembly, lines and artwork painted
Included Included Included
Ceramic Tile
Not Needed
Luxury Vinyl
Not Needed $146,178.00
Restroom Accessories, Furnishes & Installation
Restroom accessories
restroom stalls, grab bars, signs, dispensers (soap, tissue, towel) sanitary napkin disposal containers, waste receptacles, cloths hooks
Included
Install Accessories
Included $26,800.00
Kitchen Items Kitchen - completely furnished & appliances Casework (counters, sills, etc.)
Cost includes all brand new items, but we could re-use some items from the basement kitchen.
Mid-grade commercial equipment/stainless steel & install. Includes roll up/down covering for kitchen and concession opening.
Re-use some items from current kitchen
Lunch room tables
$160,000.00
Not Included/Reuse Re-use existing
Re-use $160,000.00
Other 'Items' Needed Fire extinguisher Stage (removable & will have its own storage area)
Gym
Donated Item?
$840.00
12' x 24' at 16" - 24" high
Donated Item?
$8,639.00
Bleachers
400 seat count
Donated Item?
$40,000.00
Lift/elevator
For direct access from church to Commons Area and gym
Re-use existing
Re-use
Basketball hoops
6 needed
Donated Items?
Not Included
Scoreboard
2 needed for multi-games/tournament play
Donated Items?
Not included
Lockers & Benches in Locker Rooms
60 lockers and 2 benches @ 8ft cost range for lockers is $9,500 $20,500 - we went with mid-grade
Donated Items?
$13,500.00
Sound / AV
Donated Item?
Not Included
Acoustical panels
Donated Item?
Not Included $62,979.00
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Additional Costs General Conditions (GC) / overhead & profit
dumpsters, clean-up & indirect costs
$49,709.19
Fee - General Contractor Fee
$170,668.23 $220,377.42
Target:
$2,074,350.58
24,666 sf per square foot
Contingency/Cushion: Total Projected:
$84.10
$93,867.53 $2,168,218.11
24,666 sf per square foot
$87.90
This estimate is based on preliminary data for feasibility evaluation only. Costs are in 2014.
COST RANGE:
$2,074,350.58
TO
$2,168,218.11
We Would Like To Reiterate This IMPORTANT Message: These costs are 'standard costs' and do not include any in-kind donations or discounts from local contractors. We requested and received 'standard' estimates only from local Freedom contractors. One of our primary goals of the Building Committee will be to get the overall cost closer to the $1 million mark. There are opportunities all the way up and down for cost savings! We need your approval to start a Building Committee in order to get to work on just how much we can minimize costs. We will work with all local Freedom contractors and with a general contractor who will work with our local sweat equity. Every single item listed above may have a multitude of opportunities to save money. Please give us the chance to start a Building Committee so we can provide you with the REAL and ACTUAL projected cost of the St. Nicholas Catholic Community Expansion.
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Option #1 - Floor Plans & Ariel Views Floor Plan Option #1 Based on James J. Calmes And Sons, Inc. feasibility evaluation cost structure.
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Floor Plan Option #1 – Zoomed-In Multi-Purpose Gym
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Floor Plan Option #1 – Zoomed-In Commons Area
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Ariel View Option #1
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Option #2 - Floor Plans & Ariel Views Floor Plan Option #2 This is the floor plan we would like to devote more time to and explore the true cost savings with a Building Committee. There is tremendous opportunity to save a great deal of money using this floor plan. This floor plan provides for more effective and efficient use of space and offers a broad opportunity to save money over the projected cost range provided in Option #1. This floor plan should not interfere with the church grounds, provides better opportunity for expanded parking and also provides the opportunity for ADA compliant ramp to and from the church from the Commons Area.
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Floor Plan Option #2 – Zoomed-In Multi-Purpose Gym
The bathrooms can be accessed from both the Multi-Purpose Gym and the Commons Area in both Option #1 and Option #2 floor plans.
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Floor Plan Option #2 – Zoomed-In Commons Area
Commons Area/Multi-Purpose Gym
The shape and size of the Commons Area is the major difference between Option # 1 and Option #2. Both options provide an enclosed courtyard area between the school and the church.
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Ariel View Option #2
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Proposed St. Nicholas Campus Expansion Layout & Illustration
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5 Year Profit & Loss Projections (Based On “As-Close-As-Possible To $1 Million Goal”) St. Nicholas Catholic Community Expansion
Examine how the Commons Area and Multi-Purpose Gym will benefit and impact the St. Nicholas Community. The potential for additional revenue can be far exceeded when taking into consideration all the potential uses and revenue generating opportunities as outlined under the sub-title 'Uses for Commons Area & Multi-Purpose Gym'. Assumptions & Notes from Research
Year 1
% Increase from previous year
Year 2
% Increase from previous year
Year 3
% Increase from previous year
Year 4
% Increase from previous year
Year 5
REVENUE
Revenue Above Present Baseline Of 156 Students (Tuition, Fees & Fundraising)
• 156 for 2013-2014 grades Pre-K3 through 8 • First year estimate 16% increase or 25 new students in grades PreK-3 through 4th grade bringing total enrollment to 181 for the first year. • No additional teachers needed until classroom reaches over 24 students. • School maximum capacity is 240 students. • $2,500 tuition based on fundraisers, Packers, buyouts, etc. this is a good number to use even though the PreK-3 & 4K might be less tuition; students in these grades are attending full 5 days vs. 3 days and using extended care for 3 or 5 days. • % increase is based on # of students. Example of Year 2: 8% increase in students from year 1 181 x .08 =14.48 or 14 students. 14 students x $2,500 = $35,000 plus the tuition of previous increase since enrollment will start in the lower grades and we plan to retain those students for 5 years.
$62,500
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8%
$97,500
5%
$122,500
5%
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$147,500
5%
$172,500
Assumptions & Notes from Research
Year 1
% Increase from previous year
Year 2
% Increase from previous year
Year 3
% Increase from previous year
Year 4
% Increase from previous year
Year 5
School Auction Fundraiser
• $55,000 fundraising profit in 20132014. • No alcohol sales in 2013-2014 b/c held at local tavern as we outgrew the church basement. • Estimate 35% increase in fundraising for first year ($19,250) with alcohol sales, larger space and more family/community participation with increased enrollment.
$19,250
10%
$21,175
10%
$23,293
10%
$25,622
10%
$28,184
Gym Rental - Leagues
• Men's & Women's Basketball and Volleyball leagues + Youth Basketball & Volleyball Leagues • Use 52 weeks in a year and leagues account for 30 weeks, 5 teams per league, 4 different leagues @ $175 per team/league. • Morning-evening-weekend options.
$3,500
10%
$3,850
5%
$4,043
5%
$4,245
5%
$4,457
Gym Rental Tournaments (SNS Sports & Hosted)
• $125 entry fee for tournaments, 2 tournaments per year, 5 teams per age/grade using 3 grade levels. • 15 teams x $125 = $1,875 x 2 per year = $3,750 • Addition of concessions during tournaments is estimated at $625 per day x 4 days (Sat & Sun x 2 per year). • $625 x 4 = $2,500
$6,250
5%
$6,563
5%
$6,891
5%
$7,235
5%
$7,597
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Assumptions & Notes from Research
Gym Rental - Classes & Events
Gym Rental Community Events, Organizations, Receptions & Banquettes
• Karate, yoga, Pilates, senior citizen exercise classes, etc. • 52 weeks in a year - these classes take up 20 weeks of the year at $400 rental fee per every 5 week class • 4 sessions/classes within 20 weeks • Each session occupies the gym for 1.5 hours 2x per week with projection of 2 different class events for the first year • (4) 5-week sessions x 2 different classes per session = 8 class sessions x $400 rental fee per session. • Morning-evening-weekend options. • 2-day weekend events = (qty of 2 x $500 = $1,000) • 1-day events = (qty of 6 x $250 = $1,500) • Hourly fee events for sports and other uses = $50 for minimum of 2 hours • Rent out gym 2 days per week x 52 weeks x $50 per rental = $5,200 • Note: St. Peter's Lutheran School in Freedom has their gym booked 6 nights/days per week and turn people away because of scheduling conflicts. We will pick up those people/organizations to rent our facility. Our projection includes for renting only 2 nights/days at $50 per 2 hours.
Year 1
% Increase from previous year
Year 2
% Increase from previous year
Year 3
% Increase from previous year
Year 4
% Increase from previous year
Year 5
$3,200
5%
$3,360
10%
$3,696
5%
$3,881
5%
$4,075
$7,700
10%
$8,470
10%
$9,317
5%
$9,783
5%
$10,272
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Assumptions & Notes from Research
Year 1
% Increase from previous year
Year 2
% Increase from previous year
Year 3
% Increase from previous year
Year 4
% Increase from previous year
Year 5
Kitchen Rental Community Events, Organizations, Receptions & Banquettes
• $150 kitchen rental fee per day x 8 events for the first year
$1,200
8%
$1,296
10%
$1,426
10%
$1,568
10%
$1,725
Concessions for SNS Sports
• $300 profit per home date games with 18 home events
$5,400
5%
$5,670
3%
$5,840
3%
$6,015
3%
$6,196
Concessions during fundraising events & hosted school/parish events
• 8 events per year for fundraisers or before and after mass gatherings • $200 profit each event
$1,600
5%
$1,680
3%
$1,730
3%
$1,782
3%
$1,836
Open Gym Admissions & Concessions
• 1 open gym time per week for 45 weeks = 45 open gym days. • Admission = $2.00 x 45 days x 20 people = $1,800 for admissions. • Concessions: 45 days x $2.50 spent per person at concessions x 20 people per day = $2,250
$4,025
5%
$4,253
5%
$4,465
5%
$4,688
5%
$4,923
TOTAL REVENUE
$114,650
Commons Area/Multi-Purpose Gym
$153,816
$183,200
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$212,319
$241,764
Assumptions & Notes from Research
% Increase from previous year
Year 1
Year 2
% Increase from previous year
% Increase from previous year
Year 3
% Increase from previous year
Year 4
Year 5
EXPENSES Land
None - we already own the land
$0
0%
$0
0%
$0
0%
$0
0%
$0
Payment on $500,000 loan (includes principal & interest)
• 50% financed if project cost under $1 million after sweat equity from local contractors deducted. • The initial amount raised and the amount financed includes all construction costs, fixtures, gym floor, materials, and appliances everything needed to be up and running. Figures based on financing $500,000 and getting the total project cost as close as possible to $1 million goal.
$55,800
0%
$55,800
0%
$55,800
0%
$55,800
0%
$55,800
Payroll expenses
• Currently have part-time gym teacher. • Addition of full-time gym teacher with duties of league and class coordinator/gym manager. • An additional $12,000 is needed to go from part-time to a full-time gym teacher and added cost includes a $4,000 stipend for league/class coordinator and gym manager during the school year and an additional $2,500 for summertime coordination and management.
$14,500
2%
$14,790
2%
$15,086
2%
$15,388
2%
$15,695
Increased Maintenance Service/Cleaning
• Per Miss Perrino - School Principal
$3,000
2%
$3,060
2%
$3,121
2%
$3,184
2%
$3,247
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Assumptions & Notes from Research
Gym Equipment
• Gym equipment (but not major expenditures like refinishing or waxing the gym floor) is funded by the Athletic Board for physical education class and St. Nick's sponsored sports programs.
% Increase from previous year
Year 1
% Increase from previous year
Year 2
% Increase from previous year
Year 3
% Increase from previous year
Year 4
Year 5
0
0%
0
0%
0
0%
0
0%
0
Repairs & Upkeep for the Multi-Purpose Gym
• Overseen by maintenance staff and Building & Grounds Committee. • Recoat/waxing, sanded down, lines repainted, and the floor refinished • Largest expense in first 5 years and included in year 4 for $6,000.
$1,000
2%
$1,020
3%
$1,051
4%
$7,093
5%
$1,148
Advertising
• To advertise leagues, tournaments, Multi-Purpose Gym and kitchen rental in Freedom Pursuit. • 4" x 6" ad size, full color and included in all 26+ issues of the Freedom Pursuit. $70 per issue.
$1,820
2%
$1,856
2%
$1,894
2%
$1,931
2%
$1,970
Utilities
• Gas, Electric & AC used sparingly in summer months - estimated at $2,170 average per month for Commons Area and Multi-Purpose Gym. • 24,666 sq. ft. added @ .088 cents per square foot = $2,170/month + additional $1,300 per year for air conditioning use
$27,340
2%
$27,887
2%
$28,445
2%
$29,013
2%
$29,594
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Assumptions & Notes from Research
Insurance
• Current insurance cost for all buildings on the St. Nicholas school and parish is $22,000. • Given the amount of added square footage, building use and diocesan input our increased annual cost would be approximately $8,000.
Taxes (real estate, etc.)
% Increase from previous year
Year 1
Year 2
% Increase from previous year
% Increase from previous year
Year 3
% Increase from previous year
Year 4
Year 5
$8,000
2%
$8,160
2%
$8,323
2%
$8,490
2%
$8,659
• Tax-Exempt
$0
0%
$0
0%
$0
0%
$0
0%
$0
Expanded Parking Lot Maintenance/Repairs
• Maintenance cost in years 3 & 5
$0
0%
$0
0%
$500
0%
$0
0%
$1,500
Expanded Parking Lot Snow Removal
• Family Stewardship. No additional cost.
$0
0%
$0
0%
$0
0%
$0
0%
$0
$1,000
10%
$1,100
10%
$1,210
10%
$1,331
10%
$1,464
Contingency
TOTAL EXPENSES NET PROFIT
$112,460
$113,673
$115,429
$122,229
$119,077
$2,190
$40,143
$67,771
$90,090
$122,686
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5-Year Profit & Loss Charted Revenue
Expenses
Net Profit
$180,000 $150,000 $120,000 $90,000 $60,000 $30,000 $0
Year 1
Year 2
Year 3
Year 4
Year 5
It’s pretty eye-opening to see we have the potential to make a profit during the first year! Even more, the revenue opportunities and examples provided in the Profit & Loss projections are simply a starting point and there is an abundance of additional uses and opportunities we can utilize with the new expansion to bring in revenue.
Revenue Generators & Growth Additional explanations and assumptions on revenue per the 5 year profit & loss projections.
Enrollment Increase & Explanation Because we are building a Multi-Purpose Gym we are confident, based on recent research, our school enrollment will increase. There are 2 schools in our area who have added a ‘gym’ to their school after never having one and include: St. Peter’s in Freedom, WI (addition of a gym and 5 classrooms in 1998) and St. John-Sacred Heart in Sherwood, WI (addition of Multi-Purpose Gym, Commons Area/Cafeteria in 2003/2004). St. John-Sacred Heart in Sherwood, WI saw a 16% increase in enrollment (23 new students) the first school year after their expansion project was compete. St. Peter’s in Freedom, WI also experienced tremendous growth with the addition of 26 students the first year their expansion was completed. For the 2013-2014 school year - St. Nicholas school enrollment was at 156 and includes PreK-3 through 8th grade. Based on the research done to-date and the examples provided - we project enrollment to increase by 16% or 25 new students for the first year after the expansion is complete. We feel this is conservative number as the principals, athletic directors and schools we have spoken to that have added a gym after never having a gym have stated they increased enrollment from between 15% - 35% during the first 2 years after the addition was complete.
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Increased enrollment of 25 students is not out of reach for the first year. If you take into consideration the following sliding scale scenario for the projected number of new students per grade these numbers are conservative and attainable. GRADE
# OF PROJECTED NEW STUDENTS
PreK-3 4K K 1st 2nd 3rd 4th 5th
7 7 5 3 1 1 1 0
6th
3*
7th 8th
0 0
2013-2014 ENROLLMENT & NOTES 27 students for 2013 – 2014 school year 21 students for 2013 – 2014 school year 7 students for 2013 – 2014 school year 14 students for 2013 – 2014 school year 11 students for 2013 – 2014 school year 13 students for 2013 – 2014 school year 7 students for 2013 – 2014 school year 18 students for 2013 – 2014 school year 9 students for 2013 – 2014 school year.
*The addition of three 6th graders is not included in our total of 25 new students, but we feel this number is attainable at this grade level for acquiring St. Edward’s students after they complete the 5th grade. (Note: St. Edward only goes up to 5th grade.)
16 students for 2013 – 2014 school year 13 students for 2013 – 2014 school year
Our 5 year profit and loss projections for tuition are based on the following: • • • •
• • •
156 for 2013-2014 grades PreK-3 through 8 - $2,500/yr. First year estimate 16% increase or 25 new students in grades PreK-3 through 4th grade bringing total enrollment to 181 for the first year. No additional teachers needed until classroom reaches over 24 students. School maximum capacity is 240 students. $2,500 is used as the average tuition because when you add in fundraisers, Packers, buyouts, etc. this is a good number to use even though the PreK-3 & 4K might be less money; some students in these grades are attending full 5 days vs. 3 days and using extended care for 3 or 5 days, which evens out the $2,500 tuition average. The percent increase is based on # of students. Example of Year 2: 8% increase in students from year 1 - 181 x .08 =14.48 or 14 students. 14 students x $2,500 = $35,000 We are including the tuition cost of previous years enrollment increase because enrollment will start in the lower grades and we plan to retain those students throughout their middle school years. Year 1 = 25 new students; Year 2 = 14 new students; Year 3 = 10 new students; Year 4 = 10 new students; Year 5 = 10 new students
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Given the history of enrollment, and the success of the PreK-3 and the 4K early childhood program - we project enrollment will increase starting at the lower grade levels and diminish in the 4th grade. We don’t project public school parents will pull their 5th grader out of the public school system just because we have a gym, for other reasons – yes, but most likely not because we have a gym. It will be easier to retain the younger and larger class sizes through 8th grade as they move through the system, but it has to start at the bottom – in the PreK-3 through 1st grade classes. We have heard from many parents that the final decision in not sending their child to St. Nicholas school was because we lacked a gymnasium. In fact, most of these parents thought St. Nicholas didn’t have school sponsored sports! The argument could be made that these parents should have done their homework and a private/Catholic education is much more important than the school having a gym. However, the truth is – St. Nicholas is bypassed because we do not have a gym and lack the facilities for proper physical education classes and sports programs. Physical fitness, gym class and sports are an integral part of children’s lives, in building character and is part of a well-rounded education. Without a gymnasium St. Nicholas school will continue to lose students to the public school. Given the current issues the school faces today of not having a multi-purpose gym and the Freedom public school offering more opportunities in sports, art, music, committees and social activities – it is tough to compete with any school. What’s encouraging is…WE CAN COMPETE, but we need the space and the opportunity! The tuition parents pay for sending their child (ren) to St. Nicholas is approximately $2,500 per year. When looking at all the other schools in the Green Bay diocese we are in-line with tuition costs, but we lack a major facility – a gymnasium. This is a deal-breaker when making the choice of where a parent will send their child to school. The argument has been made: “Why would I pay $2,500 in tuition to send my kid to a school that doesn’t even have a gym?” And this argument: “Why is the tuition the same as the Catholic school down the road (St. John’s, Little Chute) when St. Nick’s doesn’t even have a gym, sports program or gym class? And another: “Who in their right mind would send a kid to a school that doesn’t have sports or a gym class? You may or may not find some credence to these arguments, but at the end of the day the bottom-line is this: The opportunity to grow the St. Nicholas campus will continue to be lost until the parish and school come together and make a change.
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The Bible says: “Unless a grain of wheat falls into the ground and dies, it remains alone; but if it dies, it produces much grain.” (John 12:24) In order for a church to grow, some things have to die. It takes an incredible unselfishness. We must be willing to die to some traditions, to some feelings, to some relationships in order for the kingdom of God to be advanced. That takes a lot of maturity.
Additional Reasoning and Thoughts for Increased Enrollment •
New tax law for 2014 tax year – private school tuition is tax deductible!!! (Released 7/16/2013) One of the biggest decisions parents make is where to send their children to school. For some families, the choice is simple; the local public school is the best place for them. Well, guess what? Making the choice to send your children to private school just got a little easier and more affordable, under a new tax deduction included in the recently approved state budget. The tax deduction begins in the 2014 tax year. Taxpayers can deduct up to $4,000 for tuition paid for dependent children in grades kindergarten through eighth and up to $10,000 for high school students. The tax deduction is expected to save Wisconsin parents up to $30 million in 2014-2015.
•
Expansion of the Voucher School/School Choice program. (Private schools receive tax dollars to educate kids.) Voucher advocates in the Legislature are vowing to expand the voucher school program and even removing the enrollment cap. The program currently has income limits, but voucher supporters want income limits removed too.
•
With the addition of a Multi-Purpose Gym we can compete with the St. Joe’s in Appleton on securing students from St. Edward School in Mackville, WI to choose St. Nicholas for their 6-8th grade Catholic education. One point of interest lies in the possibility of asking St. Edward to take part in St. Nicholas athletics at the 5th grade level. (St. Edward goes through 5th grade only and currently does not have any school sponsored sports.) The St. Nicholas Athletic Board could create this sports program partnership with St. Edward at the 5th grade level and those graduating 5th graders may be enticed to carry out their catholic education through the 8th grade at St. Nicholas after bonding with the students and familiarizing themselves with St. Nicholas. In fact, the St. Nicholas Athletic Board started a ‘trial’ run with St. Edward for the upcoming 2014-2015 girls’ basketball season. This will be the first year we co-op with St. Edward, and if the trial runs smoothly, we will look at co-oping at the 5th grade level for both boys and girls basketball in years to come.
•
With new state-of-the-art facilities we would gain an essential opportunity to hold onto children in the PreK-3 and 4K classes to carry out their Catholic education at St. Nicholas School vs. these children transferring to the Freedom public school.
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Expenses & Liabilities Additional explanations and assumptions on expenses & liabilities per the 5 year profit & loss projections.
Current & Expected Increase in Utility Costs The current utility costs for the parish, school, faith formation areas and rectory average out to be $4,052.14 per month for gas and electric. These numbers reflect 12-months’ worth of WE Energies bills from March 2013 – February 2014. The monthly average for electric over this same 12-month period is $2,316.51. The average for gas over this same 12-month period is $1,735.63. The current square footage of all 4 areas (parish, school, faith formation and the rectory) is 46,100 sq. ft. Based on the current square footage and average gas and electric combined monthly average over a 12month period the current cost per square foot is .088. Our projected increase in utility costs are $2,170 per month. This increase was determined by the amount of square feet added (24,666 sq. ft.) and multiplied by the current cost per square foot (.088). Our proposal calls for air conditioning to be installed in the Multi-Purpose Gym and Commons Area and only to be used when needed, i.e. church picnic, country fest, chicken dinner and fundraisers. We have included an additional $1,300 per year for air conditioning costs. The current split for utility payment responsibility is: • • •
10% - Paid by Faith Formation 40% - Paid by School 50% - Paid by Parish
Please Note: There is no cost savings to omit air conditioning from the Multi-Purpose Gym. The air conditioning will become a wash due to changes required. If we drop air conditioning then we end up with added makeup air and ventilation equipment in lieu of two RTU’s (air conditioning rooftop unit) with AC. In addition, gymnasiums are typically based on square footage, and that is the basis of the HVAC cost included in the cost structure we have provided. If we were to obtain a bid based solely on seating capacity (400 for the purpose of this proposal) the cost would go up more than $30,000.
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Current Utility Costs Breakdown
WE Energies 13-Mar 13-Apr 13-May 13-Jun 13-Jul 13-Aug 13-Sep 13-Oct 13-Nov 13-Dec 14-Jan 14-Feb
FF = Faith Formation
Parish 990.44 905 879.75 944.94 923.69 632.67 673.08 757.39 849.12 1,040.74 1,445.12 1,034.95 11,076.89
Electric School FF Rectory 1,196.95 165.73 199.2 1,181.11 166.33 109.94 1,123.71 147.1 94 1,079.38 121.55 104.16 917.51 106.16 209.95 615.38 122.75 292.77 673.9 111.64 293.03 962.1 189.18 171.85 1,065.46 154.92 156.14 1,237.93 155.22 156.7 1,305.53 222.24 216.79 1,255.92 253.93 185.1 12,614.88 1,916.75 2,189.63
Total 2,552.32 2,362.38 2,244.56 2,250.03 2,157.31 1,663.57 1,751.65 2,080.52 2,225.64 2,590.59 3,189.68 2,729.90 27,798.15
Parish 1,212.61 1,019.77 682.76 281.75 31.12 28.12 33.17 35.89 589.77 1,153.63 2,004.79 2,131.68 9,205.06
767.09
Monthly Average
923.07
1,051.24
159.73
182.47
2,316.51
Combined Monthly Average
1,690.16
1,738.26
313.14
310.57
4,052.14
Gas School FF Rectory Total 815.82 242.52 207.11 2,478.06 546.21 203.95 173.76 1,943.69 225.4 136.55 101.91 1,146.62 24.9 56.35 28.01 391.01 22.49 6.22 11.79 71.62 26.53 5.62 13.09 73.36 28.71 6.63 10.7 79.21 471.81 7.18 15.52 530.40 922.9 117.95 92.27 1,722.89 1,603.83 230.72 201.17 3,189.35 1,705.34 400.95 341.44 4,452.52 1,850.28 426.33 340.49 4,748.78 8,244.22 1,840.97 1,537.26 20,827.51
687.02
153.41
Current square footage of parish, school, faith formation and rectory = 46,100
Cost per square foot:
Commons Area/Multi-Purpose Gym
0.088
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128.11
1,735.63
Maintenance & Upkeep Costs No extra staffing is needed for maintenance. An outside service is currently used on an as-needed basis. The school principal, Miss Perrino, estimates the cleaning and maintenance cost for the Multi-Purpose Gym and the Commons Area will be $3,000 a year. For our 5 year profit & loss projections we included a 2% increase in maintenance costs each year. In order to keep maintenance and upkeep costs down we have proposed a few suggestions based on what other private schools in our diocese are doing to keep maintenance costs at a minimum. •
• • • • •
St. Nicholas School Athletic Board will do what they have already been doing while using the Freedom public school gym facilities. The Athletic Board has already committed to the following: Setup, takedown and cleaning the gym and Commons Area during school sponsored sporting events and practices. Maintenance of all athletic equipment and the athletic equipment storage room. Organization and fulfillment of the athletic closet space. Stocking the concession area for school sponsored sporting events. Maintaining the books/profits for school sponsored sporting events – concessions sold, attendance fees, etc. School children and parents help when needed. The St. Nicholas Building and Grounds Committee will do their part on upkeep and heavy maintenance. Charge a fee for operations and maintenance fees in the rental of the Multi-Purpose Gym and kitchen areas. New equipment for physical education class and school sports will come from the Athletic Board as usual. The middle school kids can help clean these areas when necessary as time earned toward their needed service hours.
Please Note: Heavy expenditures, i.e. a new gym floor, will require a separate account or an endowment for the purpose of saving for these needs in the next 15+ years. This account can be funded in a number of ways. A few of these funding sources are: 1. 2. 3. 4. 5.
Athletic Board contributions Concessions sold Special collections at mass Allocating a percentage of fundraising monies to the account Endowment donors
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Generating Funds for the Expansion There are a host of opportunities for generating funds for this expansion project. If St. John-Sacred Heart parish and school in Sherwood can do it, then by the grace of God, St. Nicholas in Freedom can too! We have identified several methods for raising money for the St. Nicholas Catholic Community Expansion.
Capital Funds Capital Funds are already established and held at St. Nicholas with monies to be used for handicap accessible purposes (approximately $75,000 currently available) and capital building project purposes. We propose to use a portion of these funds for handicap accessibility from the church to the Commons Area (which leads to the Multi-Purpose Gym) and for overall building and construction costs.
Capital Campaign A capital campaign is an intensive fund raising effort designed to raise a specified sum of money within a defined time period to meet the varied asset-building needs of an organization. When/if this proposal is approved for establishing a Building Committee - the establishment of a Capital Campaign Committee will also be put in place at the same time.
Matching Gifts & Challenge Gifts A matching gift represents a gift that is contingent (dependent on the gifts of other donors) either incrementally or wholly on: gifts raised for one or more specific projects (restricted giving) or for unrestricted purposes, and/or gifts raised during a specific period of time. A challenge gift represents a no contingent gift (not dependent on the gifts of other donors) to a charity with an accompanying "challenge" for other donors also to support the same charity.
Community Expansion Auction Auction off donated items where all proceeds go toward the St. Nicholas Catholic Community Expansion. Publish auction details in the Freedom Pursuit, dedicated Facebook page, Parish bulletin, school and parish websites and post fliers around town.
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Target Large Corporations & Foundations for ‘Items’ Needed Sacred Heart/St. John parish in Sherwood was able raise money and pledges without soliciting foundations back in 2003-2004. During that period Sacred Heart/St. John parish needed to raise $600,000 before they could start digging. Our idea is to go after the large and local organizations for company sponsorships/donation of items, i.e. scoreboards, kitchen appliances, basketball hoops, bleachers, etc. Large companies can use their donation(s) as a tax deduction and to their benefit via public relations and sponsorship. Some examples include:
ORGANIZATION
TARGET
Miller Electric/ITW
Target local companies who have dollars to spend/donate for large ticket items, i.e. scoreboard, basketball hoops, bleachers and gym floor.
Packers
This expansion project is right up their alley and meets their foundation requirements. Not only is their opportunity with the Packer Foundation, but also with the Packers Community Outreach Program.
Wisconsin Milk Marketing Board
Trade exchange for selling white and chocolate milk at concessions in in return we get free milk.
Tidy View Farms & BelGioioso Cheese, Inc.
Contact companies that need/want to maintain positive relations with the Freedom Community.
Other Ideas to Secure Capital Funding • • • • • • • •
Naming Rights Bids (for Gym & Commons Area) Identify and appeal to ‘heavy-hitters’ for donations who have strong ties to the school and parish. Foundations (pre-qualified to donate to a ‘religious’ school/organization) Engraved brick/ handwritten tile sales (small, medium & large) to be used and displayed inside the Commons Area and sold online. Raffle Ticket Sales Brat Sales & Car Washes Parishioner Donations & Special Donations Online Donations via dedicated webpage from the St. Nicholas parish and school websites.
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Advertising The chairperson for this expansion, Renee Horswill-Phillips, is owner and operator of a marketing agency called AD Kickin SOLUTIONS. Marketing and advertising will be needed to publically address our need, our intentions and our goals. AD Kickin SOLUTIONS will aid in marketing and advertising efforts. Word-of-Mouth is the most effective form of advertising and we can capitalize on it through: • • • • • •
Social Media site for the parish/school and developing our Facebook page for the purpose of socializing our need, intentions, goals and awareness of how to donate money and/or services. Webpage dedication to donating online on both the school and parish websites. Church Bulletin Speaking from the pulpit at mass School Rocket Recorder Newsletter and other correspondence Freedom Pursuit & Appleton Post Crescent
The Freedom Pursuit has agreed to write and publish articles in their newspaper about our expansion plan, the community need and benefits as well as promoting our capital campaign and offering ongoing support in our efforts to make this expansion happen.
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DREAM AND THE LORD GOD SAID: I MYSELF WILL DREAM A DREAM WITHIN YOU. GOOD DREAMS COME FROM ME YOU KNOW. MY DREAMS SEEM IMPOSSIBLE, NOT TOO PRACTICAL, NOT FOR THE CAUTIOUS MAN OR WOMAN. A LITTLE RISKY SOMETIMES, A TRIFLE BRASH PERHAPS. SOME OF MY FRIENDS PREFER TO REST MORE COMFORTABLY, IN SOUNDER SLEEP, WITH VISIONLESS EYES. BUT FOR THOSE WHO SHARE MY DREAMS, I ASK A LITTLE PATIENCE, A LITTLE HUMOR, SOME SMALL COURAGE, AND A LISTENING HEART. I WILL DO THE REST. THEN THEY WILL RISK, AND WONDER AT THEIR DARING; I RUN, AND MARVEL AT THEIR SPEED, BUILD AND STAND IN AWE AT THE BEAUTY OF THEIR BUILDING. YOU WILL MEET ME OFTEN AS YOU WORK: IN YOUR COMPANIONS, WHO SHARE YOUR RISK, IN YOUR FRIENDS, WHO BELIEVE IN YOU ENOUGH. TO LEND THEIR OWN DREAMS, THEIR OWN HANDS, THEIR OWN HEARTS, TO YOUR BUILDING; IN THE PEOPLE WHO WILL FIND YOUR DOORWAY, STAY AWHILE, AND WALK AWAY KNOWING THEY, TOO, CAN FIND A DREAM… THERE WILL BE SUN FILLED DAYS, AND SOMETIMES IT WILL RAIN. A LITTLE VARIETY! BOTH COME FROM ME. SO COME NOW, BE CONTENT. IT IS MY DREAM YOU DREAM: MY HOUSE YOU BUILD; MY CARING YOU WITNESS; MY LOVE YOU SHARE; AND THIS IS THE HEART OF THE MATTER.
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Thank You & Next Steps Thank you for your valuable time and attention. We have sought to include all the significant information you will need to make a clear decision on moving forward with developing a Building Committee and a Capital Campaign Committee. It is time for the St. Nicholas Community to grow, modernize and expand for the future. If we continue with what we have been doing we will get what we’ve always gotten and no more than that, but significant potential for much less. Let’s come together and build for the future of the St. Nicholas Community. It is a necessity and right now is our opportunity. This idea has been tried many times in the past, but never to this extent or magnitude. I believe in “go big or go home” and “doing things right the first time”. It has taken a wealth of time, resources, passion and energy to complete this proposal and present it to you. We’ve already gotten further than any other group who has tried in the past, and we need your backing to help see this much needed and wanted expansion come to fruition. We ask for your utmost consideration and your support in our efforts to make this dream a blessed reality. This expansion requires support of both the parish and the school. We feel it is crucial to aggressively explore cost-saving opportunities for this expansion. The “Building for the Future” is for the greater good of the parish, the school, the Freedom community and a necessity for growth. If we do not expand we will remain stagnant and stagnant is not a place a church, school or community wants to be. LET’S MAKE THIS HAPPEN TOGETHER! We ask that your organization contact me, Renee Horswill-Phillips, with your decision on establishing a Building Committee and Capital Campaign Committee by November 4, 2014 or sooner. I will plan to attend your October monthly meeting to answer any questions from your council/committee. If any questions arise in the meantime, please contact me using one of the methods below.
Contact Information: Renee Horswill-Phillips Phone: (920) 687-9202 Cell/Text: (920) 915-1240 Email:
[email protected]
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the
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Article: Parish Dedicates School Addition In Honor Of Retired Pastor The Compass | October 19, 2007 By R. Paige Kettner Compass Correspondent
SHERWOOD, WI -- Members of St. John-Sacred Heart Parish were on hand Sunday, Oct. 7, for dedication of their school addition, named in honor of their retired pastor of 34 years, Fr. Ken Frozena. Fr. Frozena was joined by current pastor, Fr. Philip Dinh-Van-Thiep for Mass, followed by the dedication ceremony. The $1.2 million project began in July 2002 with a planning and fund-raising committee that proposed building a gymnasium with shower/locker room facilities and kitchen and Commons Areas. Ground broke in August 2003 and the entire addition was complete and ready for use by December 2004. With an approximate balance of $102,000 yet to satisfy, parishioners are gifting "matching dollars" up to $60,000 in hopes of repaying the project indebtedness by July 2008. "This is a very special building to us all," project co-chair, Lori Nackers said. "Fr. Ken was such a school supporter for all those years. ... He was so adamant about not closing this community school. He felt the need to have a gym and cafeteria facilities to maintain student population and encourage new families to join the church and school. "The addition will be named the Fr. Ken Frozena Center, which encompasses the gym that has been dedicated to past graduate and volleyball coach, Teresa Halbach," added Nackers. "Both were angels in our midst." Prior to the building addition, students walked two blocks down Clifton Road to the Village office complex for physical exercise class and sports activities. The new building keeps the parish under one roof, said committee member Jim Rath. "We were busting at the seams and needed the space. The multi-purpose area was necessary to sustain growth of our thriving congregation. The facilities are state-of-the-art and used by all grades for lunch programs, funeral lunches and parish outreach activities, CCD classes and adult education classes," said Rath. "This addition is a credit to Fr. Frozena in the vision he had for our parish." Fr. Frozena became pastor of St. John Catholic Church in 1971. In 1974, he also became pastor of Sacred Heart. He retired in 2005 and is now serving as sacramental minister for St. Edward Parish in Mackville.
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Throughout his years of service, he held a vision for the future of Sherwood supporting it as a growing, economic development for new families coming to a rural area who were looking for high quality parochial education for their children. Source: http://www.thecompassnews.org/compass/2007-10-19/news5.shtml
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Article: Gym Plays Key Role at New Catholic School in Montana - Gym Case Study The shiny new building with the gleaming basketball floor may look like a gymnasium, but at Great Falls Central Catholic High School in Montana, it's a lot more. "Our gym has become so much more than we ever expected," said Parker Sullivan, the school's development director. "It is a great selling point for the school, a place for us to hold special events, and it has even become a revenue generator." The two-story structure, which is 127 feet wide and 108 feet long, is part of the school that was completed in March 2008. The school itself is the answer to many prayers. In 1973, the old school located near downtown Great Falls was closed. Ten years ago, the school began anew, holding classes at the University of Great Falls while money was raised to build a new school. Finally, in September 2007, construction was begun on Diocesan land just inside the city limits. The decision was made to use a pre-engineered metal building system because of its cost effectiveness and because construction could be done much more quickly than with most other types of construction. Varco Pruden Buildings, a division of BlueScope Buildings North America, www.vp.com, and one of the nation's leading providers of metal building systems, provided the materials for the project. The construction was done by Great Falls-based AllSteel Building Company, an independent authorized Varco Pruden builder. Ironically, Ralph Beltrone, president of AllSteel, was a member of the last class to graduate from the old school. Obviously, the project had a special significance for him. Beltrone said one of the biggest challenges was doing the construction during the winter months, which can be particularly demanding in Montana. "Fortunately, with metal systems, we were able to get the exterior of the building up quickly, so we were able to do the inside work during the toughest months," he said. "Classes were actually being held in the building before we completed the job." Designed for 150 students, the total size of the project, school and gym combined, is 36,900 square feet. Of course, another challenge was an extremely tight budget. Using pre-engineered metal allowed construction to be completed within the tight budget demands. The builder was able to add interest to the exterior, multiple single-slope roofs, and two different colors of masonry and siding. Natural light was considered to be an integral part of the design; therefore, large windows were incorporated in the classrooms and public areas. The gym is a separate structure and connected to the school by a Commons Area, chapel, and media center. The 80 students, in grades 9 through 12, have basketball, volleyball, and gym classes, as well as track and field practice in the gym. There is a weight room on the second-floor mezzanine above the locker rooms. Commons Area/Multi-Purpose Gym
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"Two other Catholic schools use our gym for tournaments, musical recitals, and other events," said Sullivan. "We also have rented out the gym for family reunions, antique shows, and more. It has even served as a fallback for some organizations that stage outdoor events and needed a rain shelter in case of bad weather." Source: http://www.christianschoolproducts.com/articles/2009-September/Supplement/Gym-Plays-Key-Role-at-New-Catholic-Schoolin-Montana.htm
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Article: St. Anne's Scores Big With Its First Gymnasium Allentown bishop calls the facility at Catholic school in Bethlehem a "gift' to the youth of the parish. January 20, 2006 By Steve Esack Of The Morning Call
Bishop Edward P. Cullen didn't dunk Thursday because he needed a ladder. He didn't need one, though, to reach the hearts and souls of St. Anne's School's students, teachers and parishioners during a dedication ceremony in Bethlehem for the 48-year-old Catholic school's first gymnasium. "Thank God for the wonderful blessing of this gymnasium," Cullen said. "It gives me a sense of joy to realize I am celebrating something that is a gift, in a sense, to the youth of this parish. It is a parish for our future. It is a parish for our youth." The school community presented the bishop with a music compact disc, a school sweatshirt and then handed him a basketball. Cullen joked that he needed a ladder to make a dunk. The $1.6 million athletic center, which has six basketball nets and seats 450, was completed Dec. 22. It was paid for through parishioner donations and the Allentown Diocese's "Strengthening Our Future in Faith" capital campaign. It is the fifth gym the diocese has built in the last five years. "You can see and hear how excited they are," Principal Norma K. Romberger said over the din of students' pounding feet and cheers. "We have not been able to gather together as a school for quite some time; we've outgrown our community center. This gives us a place for pep rallies and to come together and celebrate all the blessings we've received." With an enrollment of more than 400 in preschool to eighth grade, St. Anne's, 375 Hickory St., has not experienced enrollment drops that other Catholic elementary schools have in Lehigh, Northampton, Berks, Schuylkill and Carbon counties. "Our student population is fairly strong; we've had a slight decline," said St. Anne's pastor the Rev. Anthony P. Mongiello. "We're hoping it will attract more students." Four diocesan schools in Bethlehem area are undergoing a study that could consolidate the schools into one institution. They are: Holy Child School, 1301 Sioux St., Fountain Hill; Ss. Simon and Jude School, 714 W. Broad St., west Bethlehem; and Ss. Cyril and Methodius School, 551 Thomas St., and Holy Infancy School, 127 E. Fourth St., both in south Bethlehem.
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Three schools in Schuylkill County are undergoing a similar consolidation study because of the same economic and demographic changes. Those schools are Holy Family in Frackville, Immaculate Heart in Girardville and Father Walter Ciszek in Shenandoah. Monsignor Michael J. Chaback, pastor of Ss. Cyril and Methodius, said results of the Bethlehem study should be completed by March. The school, diocese and parish officials are continuing to meet with parents and teachers to determine how best to combine the schools. "We can still do Catholic education, but we have to pull together our resources," Chaback said. "God bless St. Anne's. They've been trying for years to build a gym. I suspect in time something like that will benefit all Catholic children in the community." Romberger said the parish has needed a gym since the 1950s. Gym class was held in the cafeteria. Elementary and CYO sports teams had to rent space for practice and games. The parish never had money because other major renovations, such as a second floor for the elementary school, had to come first, she said. Fred DeBellis, president of St. Anne's CYO program, said about 275 children participate in CYO football, basketball, volleyball, track and cheerleading. It cost more than $7,000 a year to rent gyms. Then four years ago, when Mongiello became pastor, parishioners put a gymnasium on the top of a wish list Mongiello asked them to fill out. Mongiello then secured diocese approval to start fundraising for the gym, including using parish proceeds from the diocese's $52 million capital campaign. Construction started March 1. Soon afterward, diggers unearthed a forgotten time capsule, buried by the 1976 graduating class to commemorate the U.S. Bicentennial. "We thought we struck money," Mongiello said. The 12-inch rusted steel tube contained cultural photos, faculty lists, student pictures, newspaper clippings and Bethlehem Steel photos. "It brought back some memories," said Marcia D'Ambrosio, a St. Anne's teacher at the time who now teaches at St. Michael the Archangel School in Limeport. "It was just a bittersweet, melancholy feeling. I wonder where those kids are today." The children of today, such as Joshua Knipe, a point guard on the St. Anne Saints' varsity basketball team, are in a new green and gold gym.
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"We don't have to travel 15 miles to practice," the seventh-grader said. "It's a great honor, and a great experience." Source: http://articles.mcall.com/2006-01-20/news/3657812_1_elementary-schools-catholic-school-first-gymnasium
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Article: New Home Court Fast Becoming a Reality for La Salle October 17, 2013 UNION GAP — Teams having to play “home” games in West Valley. Practices held off campus. No locker rooms. Even at just three months on the job, La Salle High School Athletic Director Don Erickson has already experienced the hardships created by the lack of a gymnasium. “It is a nightmare trying to coordinate everything,” Erickson said of having to find locations where La Salle’s basketball and volleyball teams can play. But that will soon change, as after years of “will-they or won’t-they,” La Salle is finally getting a gymnasium. Construction is underway on the $5 million building scheduled for completion next spring. School officials said they are hopeful this project is the first phase in a larger, more ambitious expansion of the campus just off Goodman Road. The 1,100-seat gym will be named after Chicago Cardinal Francis George, who was bishop of the Yakima Diocese from 1990-96 before his appointment as Archbishop of Portland and, soon after, to the head of the Chicago Archdiocese. Cardinal George, who was a main player in making La Salle a reality, is expected to return to Yakima and La Salle in March to bless the venue. The first talk of a gymnasium took place during the construction of La Salle back in 1998. However, nothing came of those talks, school president Tim McGree said. But this time around, through a series of donations and discounts from contractors, work on the delayed project is finally happening. The first phase of the gymnasium project began seven weeks ago, with workers laying out the walls and shell. McGree said the concrete floor was poured last week. The ultimate hope, he said, is that these three pieces will be done soon and that the roof will be installed around the holidays, with interior work commencing afterward. So far, half of the $5 million has been raised, with most of the other half still needing commitments. McGree said he is hopeful they will procure the remainder by the anticipated completion date, as evidenced by some large donations earlier in the week. The project, McGree said, “It’s doing what we expected it to do. And that is it’s created excitement and momentum” among students, staff, parents and alumni. He calls it a key moment for the La Salle community as new facilities could help recruit more students. La Salle enjoys a reputation for quality, as its students boast a 100 percent acceptance rate into colleges and universities. “This will be the first competitive (Catholic) high school facility in the Yakima Valley,” McGree said. Commons Area/Multi-Purpose Gym
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Ideally, McGree said the gym could receive another addition in the form of a glass atrium to the outside, tentatively priced at another $1 million. But that would also need to be raised from outside donors. The proposed master plan for the campus includes the addition of a theater, library and other athletic venues on campus, though no date has been targeted for those facilities. All these proposals are intended to one day increase enrollment at the ninth- to 12th-grade school significantly from 172 to as many as 600, he said. But for the time being, attention is focused on a gym that students, staff and parents can soon call “home court.” “These kids, this Catholic community will now have what everyone else has,” Erickson said. Source: http://www.yakimaherald.com/home/1582775-8/new-home-court-fast-becoming-a-reality-for
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Article: Rethinking the School Multi-Purpose Room By: Christopher Brooks
Schools often build multipurpose rooms instead of dedicated auditoriums because of tight budgets. All the more reason, in this age of austerity, to rethink these rooms to better fit their program in order to spend the school's money more wisely. Multipurpose rooms serve a wide variety of functions, ranging from gymnasium and cafeteria to drama and musical productions. The acoustic requirements for functions such as gymnasium and cafeteria are relatively simple: 1) sufficiently quiet background noise and 2) some control of reverberation to limit the natural din of children. However, when these spaces are used as auditoriums, acoustic requirements are more complex. These multipurpose room/auditoriums are important performance spaces—for many people, it is the first (and perhaps only) places where they will perform for an audience. But, unfortunately, multipurpose rooms rarely serve the auditorium function very well. What sort of space would support this important function? Specifics will vary depending on items such as budget and school level, but the essential requirements hold. Let's go through the elements one by one. Flexible Performance Area A multipurpose room/auditorium will host a wide range of performance types, including assemblies with a speaker, plays, musicals, band, chorus, recitals, and movies. Often, a stage house is added to one end of the room, isolating the performers by essentially putting them in another room from their audience. One better approach is to provide a large, open performance platform (perhaps removable), with a walkable grid above from which lights and curtains for visual masking can be hung in any number of configurations. Much less expensive, and vastly more flexible, than the conventional proscenium stage house, this approach keeps the performers where they should be: in the same room as their audience. Seating Balconies and raked seating are powerful tools for creating an intimate connection between performers and audience, and allowing more audience into a smaller footprint. Wrap-around balconies can work nicely in a multipurpose space, such as for viewing sports events. However, school officials are understandably wary of balconies, which are hard to supervise and increase costs. Without balconies, many school auditoriums seat audiences in a vast plane of seats, distant from the performing students.
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Raked, fixed seating precludes the use of the multipurpose room/auditorium for other functions, such as a gymnasium. With a sufficiently small footprint, however, loose chairs on a flat floor with a raised performance platform may provide adequate sightlines. Supportive Geometry Elements such as acoustic shelves and overhead reflectors help support ensemble hearing and clarity. These are not complicated or expensive items, though they may have to be integrated with basketball hoops. Intelligent design can minimize cost. Volume A small footprint can result in a space that is simply too small for the sound produced by louder ensembles, such as band or full orchestra. A cost-effective answer to this problem is to build a high volume with enough floor area to just fit the audience, and sound-transparent ceiling at an appropriate height to create an intimate feel in the room, with an open, blacked out volume above. Adjustable Curtains Acoustic requirements for music and speech diverge, particularly with regard to requirements for reverberation. Many school multipurpose room/auditoriums have fixed sound-absorbing material because low reverberation is so necessary for speech. But, this forces music ensembles to play in acoustically dead halls, which is both frustrating and unflattering to the performers. The answer is to adjust reverberation using sound-absorbing curtains. These curtains can be hand-drawn to limit costs. The costs of the curtain and track are very comparable to the costs of fixed soundabsorbing materials that are almost always used in conventional designs. Curtains can be designed to coordinate with other functional requirements. Quiet Background The most fundamental requirement for an excellent multipurpose room/auditorium is low background noise. Sources of noise include HVAC, electrical equipment, and the environment. I have walked into many school auditoriums with mechanical units and noisy dimmer rack located in the stage wings, precluding acoustic quality. Many multipurpose room/auditorium have noisy HVAC units mounted on the roof directly over the space. When the multipurpose room/auditorium is also used as a cafeteria, it is necessary to strictly control the considerable noise and vibration created by refrigerators and freezers. A truly quiet space can have almost magical acoustics. Though noise control costs money, it is the most costeffective means of achieving high acoustic quality. Actually, it is the only way to achieve high acoustic quality.
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Sound System Every assembly space requires a sound system, even if just for lecture and playback of recorded material. However, in many school multipurpose room/auditoriums, sound systems are used to compensate for poor acoustics. I have never met a teacher who is happy about having to amplify student performers. They just don't think there is an alternative. Excellent acoustics may allow less reliance on the sound system, reducing costs for design, equipment, and maintenance. Storage Stage wings are often used for storage. Storage is necessary, particularly for a space that will be used for a wide variety of functions. However, the stage is an extremely expensive closet. A better alternative is to plan for adjacent storage and retain the stage for performers. By digging beneath appearances and down to the program and its fundamental requirements, school multipurpose room/auditoriums can be designed and built at lower cost while supporting their programs far better than the conventional approach. Source: http://www.christianschoolproducts.com/articles/2011-September/Featured-Articles/Rethinking-the-School-MultipurposeRoom.htm
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