The Township Of McNab/Braeside Agenda Special Council Meeting Monday, November 30, 2015 - 6:00 PM Council Chambers
Page 1.
CALL TO ORDER AND ROLL CALL
2.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
3.
ADOPTION OF THE AGENDA
4.
SPECIAL MEETING NOTICE 4.1.
Notice of Special Meeting
5.
DELEGATIONS AND PRESENTATIONS
6.
MATTERS ARISING OUT OF DELEGATIONS HEARD
7.
ITEMS OF BUSINESS 7.1.
2016 Draft Budget
7.2.
Logger's Memory Wall
8.
UNFINISHED BUSINESS
9.
BY-LAWS
10.
QUESTIONS/COMMENTS
11.
CLOSED MEETING SESSION
12.
CONFIRMATORY BY-LAW 12.1.
13.
By-Law #2015-104
ADJOURNMENT
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TOWNSHIP OF
MCNAB/BRAESIDE
NOTICE OF
SPECIALCOUNCIL MEETINGS
Thursday November 26"‘,2015 at 6:00 pm and Monday November 30"‘, 2015 at 6:00 pm
TOWNSHIP COUNCIL CHAMBERS
This Special Meeting of Council will be for the purpose of discussing the 2016 draft budget. This notice is given pursuant to Section 238 (2.1) of the Municipal Act 2001.
/Qucma; Q’zzgé??gjz Park Lindsey
5
CAO/Clerk Dated at the Township of
in the McNab/Braeside
County of Renfrew this
17”‘day of November 2015.
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Budget Based on Department Head Submissions Meeting #2
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Presented by: Angela T. Lochtie, CPA, CMA/PFA Date: November 30, 2015
Township of McNab/Braeside
Fair is the land. Strong the people.
Agenda Item Recreation Parks and Facilities Programs Agreements Museum Public Works Environmental Services Transportation Services Buildings Next Steps
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Township of McNab/Braeside
Fair is the land. Strong the people.
Recreation and Cultural Services Recreation Department
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Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Operating Requirements – Recreation and Culture Overall spending increase of $39,300 over 2015 Budget SPLIT BY TYPE OF SPENDING
2016 BUDGET
RECREATION AND CULTURE SALARIES, WAGES, BENEFITS MATERIALS, SUPPLIES CONTRACTED SERVICES RENTS, FINANCIAL EXPENSES EXTERNAL TRANSFERS/RESERVE TRANSFERS AMORTIZATION OF CAPITAL ASSETS TOTAL SPEND LESS: REVENUES
NET OPERATING COSTS SPLIT BY ACTIVITY
RECREATION AND CULTURE PARKS PROGRAMS RECREATION AGREEMENTS LIBRARIES ARCHIVES MUSEUM
- Decrease 166,312 43,822 166,806 1,675 34,398 12,195 200 3,003 302,064 2,281 56,432 7,193 726,212 42,429 68,940 3,129
696,572
657,272
2016 BUDGET
2015 BUDGET
207,090 125,938 185,393 95,360 11,608 71,183
696,572
+ Increase
39,300 + Increase
- Decrease 210,383 3,293 93,224 32,714 172,954 12,439 93,857 1,503 11,269 339 75,585 4,402
657,272
39,300
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NET OPERATING COSTS
-
210,134 165,131 22,203 3,203 304,345 63,625 768,641 72,069 -
2015 BUDGET
Township of McNab/Braeside
Fair is the land. Strong the people.
Recreation Services Parks & Facilities
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Township of McNab/Braeside
Fair is the land. Strong the people.
Operating Requirements: Parks & Facilities •
Overall spending decrease for Parks and Facilities is -$3,293 over 2015 Budget. SPLIT BY TYPE OF SPENDING
2016 BUDGET
PARKS SALARIES, WAGES, BENEFITS MATERIALS, SUPPLIES CONTRACTED SERVICES RENTS, FINANCIAL EXPENSES EXTERNAL TRANSFERS/RESERVE TRANSFERS AMORTIZATION OF CAPITAL ASSETS TOTAL SPEND LESS: REVENUES
NET OPERATING COSTS
-
65,953 100,457 13,453 3,203 57,209 240,275 33,185 -
207,090
2015 BUDGET
+ Increase
51,729 88,710 25,898 200 12,000 50,827 229,364 18,981 -
- Decrease 14,224 11,747 12,445 3,003 12,000 6,382 10,911 14,204
210,383 -
3,293
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6
Township of McNab/Braeside
Fair is the land. Strong the people.
Operating Requirements: Parks & Facilities •
Broken down by park, the change is as follows: SPLIT BY ACTIVITY
2016 BUDGET
PARKS
NET OPERATING COSTS
-
10,702 920 14,866 502 19,307 5,168 1,050 2,000 2,701 5,801 1,301 2,500 2,003 7,950 19,333 112,826
207,090
+ Increase
- Decrease 13,370 2,668 150 1,070 14,448 418 500 2 11,822 7,485 4,668 500 1,050 2,000 2,700 1 5,800 1 1,300 1 2,500 2,000 3 7,950 12,847 6,486 127,278 14,452
210,383 -
3,293
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MCP DOCHART SOCCER PARK WHITE LAKE PARK GLASGOW DOWNS BURNSTOWN PARK S. TONER PARK WHITE LAKE DAM MCNAB PS RINK CLAY BANK PARK RED PINE BAY WELLINGTON PARK BRAESIDE BEACH CN TRAIL PERNEEL BRAESIDE RA PARKS OVERHEAD
2015 BUDGET
Township of McNab/Braeside
Fair is the land. Strong the people.
Overview of Operating Changes: Parks & Facilities Overall spending decrease for Parks of $3,293 over 2015 Budget. Salaries and Wages $14,224 (increase in cost) • $9,814 is related to White Lake Park Rink Maintenance. This item was budgeted as a contracted service in 2015, and under salaries in 2016 to reflect actual employment arrangement. • $1,550 is related to extra part-time student help budgeted in 2016 for park maintenance in September and October (15 hours per week). • The balance is related to an increase in minimum wage.
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Materials $11,747 (increase in cost). Primarily due to the following: – $3,000 for a chimney repair required at the Braeside RA (safety issue). – $3,300 for new chairs at the Braeside RA. – $3,000 grading materials needed at the Burnstown Beach Rowing garage. – $5,000 materials for a proposed expansion at the Burnstown Beach (between the boat launch and the current beach).
Township of McNab/Braeside
Fair is the land. Strong the people.
Overview of Operating Changes: Parks & Facilities Contracted Services -$12,445 (decrease in cost) • Decrease of -$9,814 is related to White Lake Park Rink Maintenance as above. • Decrease of -$3,000 is related to sand removal at Red Pine Bay. This item was budgeted as a contracted service in 2015, and under equipment rental in 2016. Rents +$3,000 (increase in cost) • Increase related to sand removal at Red Pine Bay as above. Reserve Transfers -$12,000 (decrease in cost) • Decrease related to reserve contributions no longer required for rink boards at White Lake Park. Project to be completed in the spring of 2016. Amortization +$6,382 (increase in cost) • Increase related to budgeted capital expenditures.
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Township of McNab/Braeside
Fair is the land. Strong the people.
Overview of Operating Changes: Parks & Facilities McNab Centre Park -$2,668 (decrease in cost) • Primarily due to a decrease in building maintenance of $5,500. In 2015, some washroom upgrades were made at the end of the season (budget of $8,500). In 2016, upgrades to storage rooms has been budgeted for $3,000. • This decrease is offset by a $1,000 increase in surface maintenance at the park. White Lake Park • As discussed, should the federal government launch another grant application process in 2016 for the Enabling Accessibility Fund, an application will be made to upgrade to the washroom facilities and building entrance at White Lake Park. • Since spending is conditional on grant approval, these expenses have not been added at this time. It is estimated that the cost of this upgrade would be approx. $27,500. Rough estimates received in 2015 ranged from $19.0K to $42.5K. Township funding will come from the recreation building reserve.
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Red Pine Bay Logger’s Memory Project • Considerations for this project will be presented under separate cover. As a work-inprogress, possible 2016 costs have not been included in this draft budget to date.
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital Requirements – Parks Capital Budget Requirements: $250,000 proposed budget as follows: Funding Capital Item CN Trail Bridge Repairs (CF 2015) WLP Rink Boards (CF 2015) MCP “Canada 150 Field” Used Tractor 80HP Total
Budget
Reserves/Funding
Taxes
$20,000
$20,000
$0
60,000
60,000
0
120,000
120,000
0
50,000
37,710
12,290
250,000
237,710
12,290
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Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital Requirements – Parks CN Trail Bridge Repairs +$20,000 • Repairs were made to the two CN trail bridges, however, work is still required on the railings. This will be carried forward to 2016. • Preliminary design of the barriers has been completed. Installation of the railing will be contracted out due to access and H&S requirements
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WLP Rink Boards +$60,000 • A $10,000 donation was received from Hydro One in 2015 for new rink boards at White Lake Park. Insufficient time was available to order and install the boards this fall. This project will be carried forward to the spring of 2016.
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital Requirements – Parks MCP “Canada 150 Field” +$120,000 • $39,960 of grant funding has been approved for a 4th field at McNab Centre Park. • Work would be completed in 2016 in time for the 2017 Canada Day Celebrations.
O
• This would coincide with the likely loss of the Glasgow Downs diamond at the end of the 2016 season. • The field will need to be incorporated into the Township’s 2017 Canada Day celebrations. Page 15 of 93
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Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital Requirements – Parks Used 80 HP Tractor +$50,000 • The recreation department would like to acquire a used 80 HP tractor. • This tractor would be used as follows: • Winter ice rink maintenance • Summer beach grooming • Trail maintenance • This acquisition would be partially funded from surplus monies anticipated in 2015 (Renfrew Recreation/Library, surplus parking revenues)
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Township of McNab/Braeside
Fair is the land. Strong the people.
Recreation Services Programs
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Township of McNab/Braeside
Fair is the land. Strong the people.
Operating Requirements: Programs Overall spending increase for Programs and Events $32,714. SPLIT BY ACTIVITY
2016 BUDGET
PROGRAMS MINOR BALL ARCHERY PADDLING M/B MARKET EVENTS PROGRAMS OVERHEAD
-
NET OPERATING COSTS SPLIT BY TYPE OF SPENDING
PROGRAMS/OVERHEAD
NET OPERATING COSTS
-
1,700 250 3,600 850 950 85,874
125,938
93,224
2016 BUDGET
2015 BUDGET
92,686 49,402 4,750 500 147,338 21,400 -
125,938
+ Increase - Decrease 500 400 2,500 1,150 5,425 30,039
32,714 + Increase
- Decrease 65,222 27,464 51,217 1,815 4,500 250 500 121,439 25,899 28,215 6,815
93,224
32,714
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SALARIES, WAGES, BENEFITS MATERIALS, SUPPLIES CONTRACTED SERVICES EXTERNAL TRANSFERS/RESERVE TRANSFERS TOTAL SPEND LESS: REVENUES
2,200 650 1,100 300 6,375 115,913
2015 BUDGET
Township of McNab/Braeside
Fair is the land. Strong the people.
Overview of Operating Changes: Programs Salaries and Wages $27,464 (increase in cost) • $22,101 is related to the proposed addition of a permanent part-time programming staff member effective February 2016 at 20 hours per week. This new staff would develop new programs and provide administrative support to the Recreation Director. The balance is related to COLA, benefit changes, etc. Future consideration: Currently, user fees for programs are set to recover instructor fees only. This is in part due to the poor condition of recreation facilities where these programs are held. Once new facilities are built, the Township should consider at least partially recovering program administrative costs and overhead from its fees & charges. Revenues $6,815 (decrease in revenues). Primarily due to the $4,000 request from the McNab Days committee to provide additional funding for the festival. Page 19 of 93
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Township of McNab/Braeside
Fair is the land. Strong the people.
Recreation Services Agreements
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Township of McNab/Braeside
Fair is the land. Strong the people.
Operating Requirements: Agreements (cont.) •
Overall spending increase for Agreements/Reimbursement of $14,281 over 2015 as per the new agreements in place.
•
A 3% increase has been assumed for the archives, similar to last year.
•
Renfrew library budget has been adjusted to reflect a reimbursement only. SPLIT BY ACTIVITY
AGREEMENTS RECREATION ARNPRIOR RECREATION RENFREW LIBRARY ARNPRIOR LIBRARY RENFREW/REIMBURSEMENT ARCHIVES
NET OPERATING COSTS
2016 BUDGET 177,393 8,000 94,360 1,000 11,608
292,361
2015 BUDGET
+ Increase
- Decrease 163,454 13,939 9,500 1,500 79,647 14,713 14,210 13,210 11,269 339
278,080
14,281 Page 21 of 93
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Township of McNab/Braeside
Fair is the land. Strong the people.
Cultural Services Waba Cottage Museum and Gardens
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Township of McNab/Braeside
Fair is the land. Strong the people.
Operating Requirements: Museum Overall spending decrease for the Museum of $4,402 Wages +$2,134 (increase in cost). Primarily due to the COLA adjustment and the increase in minimum wage effective October 2015.
Materials -$6,607 (decrease in cost). Additional funding was budgeted in 2015 to update the memorial plaques ($7,000) and install fencing ($3,000). In 2016, $3,000 has been budgeted for boulders along the driveway to discourage cars from driving on the front lawn. Revenue +$740 (increase in revenues). Revenues have increased due to the bi-annual plant sale. SPLIT BY TYPE OF SPENDING
2016 BUDGET
MUSEUM
NET OPERATING COSTS
-
51,495 15,272 4,000 6,416 77,183 6,000 -
71,183
+ Increase
- Decrease 49,361 2,134 21,879 6,607 4,000 5,605 811 80,845 3,662 5,260 740
75,585 -
4,402
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SALARIES, WAGES, BENEFITS MATERIALS, SUPPLIES CONTRACTED SERVICES RENTS, FINANCIAL EXPENSES EXTERNAL TRANSFERS/RESERVE TRANSFERS AMORTIZATION OF CAPITAL ASSETS TOTAL SPEND LESS: REVENUES
2015 BUDGET
Township of McNab/Braeside
Fair is the land. Strong the people.
Public Works Environmental Services Waste Management: Managed by the Director of Public Works, Waste Management includes curbside pickup of garbage and recycling and the operation of the Township’s landfill site, located at 573 Calabogie Road. Rural Storm Sewer: Managed by the Roads Department, the Township also operates a “rural storm sewer system” via open road-side ditches which require regular maintenance. Page 24 of 93
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Township of McNab/Braeside
Fair is the land. Strong the people.
Operating Requirements – E/S Overall spending increase for Environment Services of $13,561 SPLIT BY ACTIVITY
2016 BUDGET
ENVIRONMENTAL SERVICES SOLID WASTE COLLECTION WASTE DIVERSION SOLID WASTE DISPOSAL RURAL STORM SEWER TOTAL SPEND LESS: REVENUES
-
NET OPERATING COSTS SPLIT BY TYPE OF SPENDING
ENVIRONMENTAL SERVICES SALARIES, WAGES, BENEFITS MATERIALS, SUPPLIES CONTRACTED SERVICES RENTS, FINANCIAL EXPENSES EXTERNAL TRANSFERS/RESERVE TRANSFERS AMORTIZATION OF CAPITAL ASSETS TOTAL SPEND LESS: REVENUES
NET OPERATING COSTS
-
246,850 156,880 353,535 44,864 802,129 196,645 -
2015 BUDGET 245,259 159,100 341,538 42,810 788,707 196,784
605,484
591,923
2016 BUDGET
2015 BUDGET
118,458 104,026 465,900 9,983 66,101 37,661 802,129 196,645 -
605,484
114,753 104,692 466,487 8,700 63,519 30,556 788,707 196,784
591,923
+ Increase - Decrease 1,591 2,220 11,997 2,054 13,422 139
13,561 + Increase - Decrease 3,705 666 587 1,283 2,582 7,105 13,422 139
13,561
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Note: The Landfill Site has budgeted to spend $20,000 of the Solid Waste Reserve (LF Stage 3) to cover consulting and site access costs to support the opening of Stage 3 of the landfill site in 2018
Township of McNab/Braeside
Fair is the land. Strong the people.
Overview of Operating Changes: E/S WASTE MANAGEMENT: Spending increase of $11,057 over 2015 Budget. RURAL STORM SEWER: Spending increase of $2,054 over 2015 Budget. Salary & Benefits +$3,705 (increase in cost) • 1% COLA wage rate adjustment and benefit changes. Equipment Rental +$1,283 (increase in cost) • Increased requirement for an excavator rental in 2016 to support rural storm sewer ditching and culvert maintenance activities.
Transfer to Reserve +$2,582 (increase in cost) • Primarily related to the increased loan repayment required for the LF loader as a result of a higher than planned acquisition cost in 2015.
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Amortization +$7,105 (increase in cost) • Increase linked to the acquisition of new loader.
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital Projects – E/S Capital Budget Requirements for the landfill: $20,000 carried forward from 2015 as follows: Funding Capital Item
Budget
Reserves
Taxes
$10,000
$10,000
$0
Security Fence
10,000
10,000
0
Total
20,000
20,000
0
Landfill Site (CF from 2015) Waste Diversion Area
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• Improvements to the waste diversion area will make it easier to access the bins and address safety issues through the installation of railings. Difficulties were encountered in 2015 regarding the cost of bins and the associated pickup. These issues have now been resolved. • Fencing will secure hazardous waste materials located at the landfill site (refrigerants and oils).
Township of McNab/Braeside
Fair is the land. Strong the people.
Garbage Levy •
•
•
•
The requirements of the Waste Management Department are funded through the Garbage Levy, not regular taxes. 2016 Waste Budget - Expenses In 2015, the Garbage Levy rates were unchanged at: Residential $180, Commercial $330, and Cottage $135 per property An analysis of the 2016 Budget as compared to anticipated revenues suggests that Waste will have a shortfall in revenue of only $680.
It is therefore recommended that current garbage levy rates continue at the same rate in 2016.
Garbage Collection Recycling Collection Landfill Site (Operating and Capital) Total Expenses Less: Capital Funded by Grants or Reserves Total Operating Expenses 2016 Waste Budget - Garbage Levy Residential Commercial Total Levy Revenue Plus: User Fees and Other Revenues Plus: Reserve Funding to cover budgeted Stage 3 expenses Total Operating Revenues Shortfall in Revenue
$
-
246,850 156,880 388,535 792,265 35,000 757,265
555,435 12,480 567,915 168,670 20,000 188,670 680
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Township of McNab/Braeside
Fair is the land. Strong the people.
Other Considerations Opening of Stage 3 • Preliminary information has been received regarding the future opening of stage 3 of the landfill site. •
Excavation and replacement of soil will be required for stage 3. This process will likely be expensive, but the stage 3 site can be divided into different sections and opened one section at a time.
•
The sufficiency of funding for this will need to be examined in 2016. Additional annual reserve contributions may be required starting in 2017 to ensure adequate funding is available to support the use of stage 3.
Contracts • Both recycling and garbage contracts expire in May 2017.
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Township of McNab/Braeside
Fair is the land. Strong the people.
Public Works Transportation Services Overseen by the Director of Public Works, the Roads Dept. employs 6 full-time staff and 1 seasonal plow operator for winter maintenance The Roads Department is responsible for the maintenance and repair of approx. 198 km of Township roads (136 km paved, 51 km gravel, 11 km earth). In 2014, the Roads Department responded to 50 winter events (51 in 2013) Page 30 of 93
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Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Operating Requirements - Roads SPLIT BY ACTIVITY
TRANSPORTATION SERVICES
NET OPERATING COSTS
464,266 47,106 3,023 17,681 2,156 32,752 12,089 30,931 88,019 10,703 36,805 1,387 27,931 2,873 40,030 53,795 128,721 5,545 272,213 5,000 392,770
1,675,796
2015 BUDGET
+ Increase
- Decrease 420,610 43,656 48,051 945 2,922 101 15,180 2,501 2,156 32,290 462 10,687 1,402 27,680 3,251 87,366 653 11,151 448 33,322 3,483 1,336 51 27,680 251 2,772 101 68,000 27,970 46,662 7,133 112,511 16,210 5,344 201 266,015 6,198 5,000 330,640 62,130
1,552,375
123,421
Overall spending increase for Roads of $123,421 Of this amount: $43,656 is for the 10-year roads plan $38,127 relates to the possible Braeside Sand/Salt Shed
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PAVED ROADS HARD TOP PATCHING SHOULDER MAINTENANCE SWEEPING/FLUSHING & CLEANING UNPAVED ROADS LOOSE TOP PATCHING GRADING & SCARIFYING DUST LAYER GRAVEL RESURFACING TRAFFIC OPERATIONS/ROADSIDE MTCE GRASS MOWING BRUSHING/TREE TRIMMING DEBRIS & LITTER PICKUP SAFETY DEVICES SIDEWALKS STREETLIGHTS WINTER CONTROL SNOW PLOWING & REMOVAL SANDING/SALTING SNOW FENCE/CULVERT THAWING VEHICLES AND EQUIPMENT OTHER PW PROJECTS GARAGE OVERHEAD
2016 BUDGET
Township of McNab/Braeside
Fair is the land. Strong the people.
2015 Operating Requirements - Roads Overall spending increase for the Roads of $123,421
Salaries and Wages $32,444 (increase in cost) • $7,000 is related to an increase in casual winter maintenance work to offset sick and vacation staff shortages and ensure consistent service delivery. • $7,875 is related to the introduction of merit pay in 2016. • $6,450 is due to the introduction of OMERS in 2015. • Balance is related to other benefit price increases like health and dental. SPLIT BY TYPE OF SPENDING
2016 BUDGET
TRANSPORTATION SERVICES
NET OPERATING COSTS
-
522,831 491,155 89,500 30,608 631,702 1,765,796 90,000 -
1,675,796
+ Increase
- Decrease 490,387 32,444 495,819 4,664 32,000 57,500 12,220 18,388 546,949 84,753 1,577,375 188,421 25,000 65,000
1,552,375
123,421
30
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SALARIES, WAGES, BENEFITS MATERIALS, SUPPLIES CONTRACTED SERVICES RENTS, FINANCIAL EXPENSES EXTERNAL TRANSFERS/RESERVE TRANSFERS AMORTIZATION OF CAPITAL ASSETS TOTAL SPEND LESS: REVENUES
2015 BUDGET
Township of McNab/Braeside
Fair is the land. Strong the people.
Overview of Operating Changes: Roads Contracted Services $57,500 (increase in cost) • $5,000 related to a Building Condition Assessment required for Museum Buildings in order to support the 10-year capital plan • $50,000 is related to a feasibility study for FIT solar projects in the Township. This project would be fully funded by the Township’s development reserve. For more information on the 10-year roads plan, see the Annex at the end of this presentation
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Amortization +$84,753 (increase in cost) • Split between: Roads $43,656, Buildings $20,147, Vehicles/Equipment $14,269, and Streetlights $6,681. New expenditure starting in 2009. • Given the age of Township infrastructure and as part of the 10-year plan, amortization expense for Roads will increase annually as funding begins to be set aside to replace aging infrastructure not previously amortized. 2016 increase of $43K for paved roads is to be offset annually by any assessment growth currently estimated at $27-28K. This amortization links to the 10-year roads plan. Contributions must be made as planned to be able to execute the long-term plan. • Streetlight amortization is offset by the decrease in energy costs
Township of McNab/Braeside
Fair is the land. Strong the people.
2015 Capital Projects – Paved Roads Capital Budget Requirements for paved roads projects : $2,165,000 proposed budget as follows: Funding Capital Item
Budget
Reserves/Funding
Taxes
Young Road
$350,000
$280,000
$70,000
Goshen Road
1,275,000
1,109,200
165,800
Duncan Drive
300,000
265,800
34,200
40,000
40,000
45,000
36,000
9,000
130,000
104,000
26,000
25,000
20,000
5,000
2,165,000
1,855,0000
310,000
2016 Construction Projects per 10-year plan
Division Street 2016 Unplanned Repair
McLeod Road (150M) 2017 Planning per 10-year plan Scheel Drive
Total
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Other 2017 resurfacing projects
Township of McNab/Braeside
Fair is the land. Strong the people.
Paved Roads: 10-year plan and funding As per the current 10-year plan: • Taxation funding is consistent with 2015 budgeted spend adjusted for 2% inflation as per the 10-year plan. • The Paved Roads reserve will drop significantly, from an estimated $2.3M at the end of 2015 to $1.4M at the end of 2016. – A target reserve balance of $1.0M is recommended to be retained for emergency purposes. – Under new disaster relief funding rules, the municipality is required to fund 3% of costs incurred as a result of any emergency declared.
The Braeside Drainage study has recently been completed. A revised 10-year roads plan will be drafted in 2016.
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Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital Projects – PW Vehicles Capital Budget Requirements for Public Works vehicles and equipment: $220,000 proposed budget as follows: Funding Capital Item
Budget
Reserves
Taxes
$130,000
$115,000
$15,000
90,000
72,000
18,000
220,000
187,000
33,000
Vehicles and Equipment per 10-year plan #18 Medium Duty Multi-Purpose PW Truck Water Tanker Total
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Township of McNab/Braeside
Fair is the land. Strong the people.
Capital Considerations: Roads Vehicles Capital Budget Requirements: $220,000 for Vehicles per 10-year plan #18 Medium Duty Truck Replacement: $130,000 The 2001 medium duty truck is used for a variety of maintenance activities and is at the end of its useful life. This truck has been experiencing reliability issues. The source of the problem has not been identified. Given its age and condition, a replacement is required.
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#12 Water Tanker Replacement: $90,000 The 1989 water tanker is 28 years old and can no longer be safetied without extensive repairs. This truck is used in conjunction with grading operations, calcium dust control of gravel roads, spring street sweeping for winter sand and sidewalk cleaning. It is proposed to replace this tanker with a water truck equipped with nozzles for in-truck operation as opposed to external hose operation only, improving safety for employees.
Township of McNab/Braeside
Fair is the land. Strong the people.
Public Works Streetlights
Page 38 of 93
36
Township of McNab/Braeside
Fair is the land. Strong the people.
Streetlights Overall spending increase of $3,730 over 2015 Budget. • •
Loan repayment/interest is an estimate pending the completion of the project. 2016 maintenance is higher than originally forecasted due to the planned review of one-off sentinel lights located on several Township properties. These lights were out of scope for the LED upgrade project.
SPLIT BY TYPE OF SPENDING
STREETLIGHTS MAINTENANCE HYDRO INTEREST ON DEBT AMORTIZATION OF CAPITAL ASSETS TOTAL SPEND LOAN PRINCIPLE REPAYMENT
NET OPERATING COSTS
2016 BUDGET 5,000 25,207 3,143 6,680 40,030 31,700
71,730
2015 BUDGET
+ Increase
- Decrease 10,000 5,000 58,000 32,793 3,143 6,680 68,000 27,970 31,700
68,000
3,730 Page 39 of 93
37
Township of McNab/Braeside
Fair is the land. Strong the people.
Public Works Property Management 2016 Capital Requirements
Page 40 of 93
38
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital – Building Maintenance Capital budget requirements for building maintenance capital projects: $82,000 proposed budget as follows: Funding Capital Item Station 1: Asphalt Paving (CF 2015)
Budget Reserves/ Funding
Taxes
$12,000
$12,000
0
Station 2: Furnaces
10,000
0
10,000
Museum: Hill Building (Barn) Roof
15,000
12,000
3,000
Landfill: Waste Oil Building Replacement
15,000
12,000
3,000
Roads Garage: Windows & Doors Replacement
20,000
14,000*
6,000
Perneel: Shingle Roofing Replacement with Metal
10,000
8,000
2,000
Total
82,000
58,000
24,000
39
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* Braeside Sand/Salt Shed & Garage project repayment to the roads building reserve through debt.
Township of McNab/Braeside
Fair is the land. Strong the people.
Capital Bldg Mtce: Station 1 Asphalt Paving Station 1 Asphalt Replacement: $12,000 • The Station 1 asphalt paving has deteriorated and pitted which has made it difficult to get fire trucks in and out of the garage bays safely. Replacement was approved as part of the 2015 budget. •
•
The possibility of moving the location of the garage doors to accommodate a 3rd garage bay has put this job on hold. If the doors are re-oriented, this repair would no longer be required. A feasibility study on this possible renovation has been proposed as part of the draft 2016 budget.
This section would need to be paved… 40
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Patching has been applied as a stop-gap measure pending further consideration of garage space at Station 1.
Put 3 garage bay doors here instead?
Township of McNab/Braeside
Fair is the land. Strong the people.
Capital Bldg Mtce: Station 2 Furnace Station 2 Furnaces: $10,000 • There are currently two furnaces at Station 2: one oil burning ceiling suspended furnace for the garage area; one electric furnace for the office area. Both furnaces are original to the building (1988). The oil burning furnace required repairs in 2015. Replacement of both is recommended.
•
It is proposed to replace the water heater at the same time. As per the Township’s energy audit, a more energy efficient on-demand system is recommended at a an estimated cost of $2,500 (non-capital) 41
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•
Township of McNab/Braeside
Fair is the land. Strong the people.
Capital Bldg Mtce: Hill Building Roof Hill Building Roof at Museum: $15,000 • The roof of the Hill Building requires replacement. • Similar to the church and school buildings, it is proposed to upgrade to cedar shingling in keeping with the style of buildings.
Page 44 of 93
42
Township of McNab/Braeside
Fair is the land. Strong the people.
Capital Bldg Mtce: LF Waste Oil Shed Landfill: Waste Oil Shed $15,000 • The LF site currently has a small wooden shed where waste oil is stored. Next to the shed, a platform holds waste oil dropped off, as well as totes containing used oil filters and empty jugs. •
MOECC has recommended that a curb be built around the platform to contain any possible spill. If this curb was built, drainage of rain, ice and snow would be an issue as this platform is open to the elements.
•
To address these issues, it is recommended that a larger structure be built to replace the existing waste oil shed and cover the platform. Page 45 of 93
43
Township of McNab/Braeside
Fair is the land. Strong the people.
Capital Bldg Mtce: Roads Garage Windows/Doors Roads Garage windows and exterior doors: $20,000 • Several garage windows are broken and exterior doors are rusted and damaged. Replacement was included as part of the 2015 budget, but was deferred to 2016 given the high cost of replacing the roof. These capital maintenance items will improve the energy efficiency of the building and were recommended as part of the Township’s energy audit.
•
The salt/sand shed preliminary design has depleted the PW building reserve. It is proposed to recover part of the design costs from the project loan to replenish the reserve and cover part of the cost of these windows and doors.
44
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•
Township of McNab/Braeside
Fair is the land. Strong the people.
Capital Bldg Mtce: Perneel Building Roof Perneel Building Roof: $10,000 •
The roof of the Perneel building is a mixture of both metal roofing and asphalt shingles.
•
The asphalt shingle roof is now approx. 20 years old and is showing signs of wear and tear. Some shingles are missing, likely caused by wind storms.
•
It is proposed to replace this asphalt shingle roof with a metal roof similar to the rest of the building.
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45
Township of McNab/Braeside
Fair is the land. Strong the people.
Other Considerations: In-Ground Fuel Tank In 2015, the underground fuel tank has been replaced with two above-ground tanks. The underground fuel tank was at end-of-life and required mandatory work to meet environmental standards.
•
The final step in this project is to physically remove the underground fuel tank at an estimated cost of $25K with $13K of funding carried forward from the 2015 budget.
•
This cost may escalate should any soil contamination be discovered. Testing to date has not indicated the existence of any leakages.
•
The Township is currently in discussion with the County of Renfrew regarding a possible joint tender. The County is also planning to remove an underground tank at the Goshen garage in 2016.
46
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•
Township of McNab/Braeside
Fair is the land. Strong the people.
Regular Fire Hall Building Maintenance •
•
As part of the Fire Budget, regular building maintenance has been proposed as follows: – Braeside Office: $2,000 to replace broken exterior windows (single pane, wood frame), $1,500 for painting/general cleanup. – At Station 2: $2,000 for concrete floor painting
Stn 3 Office
Stn 2
47
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Given other building priorities, it has been proposed to maintain the old Braeside Municipal Office at a minimal level until the next 5-year update of the 10-year building plan under development.
Stn 3 Office
Township of McNab/Braeside
Fair is the land. Strong the people.
Regular Recreation Building Maintenance •
As part of the Recreation Budget, building maintenance has been proposed as follows: – $3,000 to improve grading along north west wall of the Rowing Club building. Drainage issues /build-up has caused rotting of the wood siding along the bottom. – $3,000 to repair the chimney at the Braeside RA Centre, a safety issue. – $3,000 has been proposed to improve storage space at MCP. Rowing Club Building/Burnstown
Braeside RA
Stn 2
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48
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital – Building Renovation & Replacement • In addition to the on-going maintenance of existing buildings, the following activities have been included to support the 10-year building plan. • The Station 1 feasibility study was included as part of the November 10th Planning and Advisory Committee but has not yet been formally discussed by members of Council. The study would examine the possibility of re-orienting the garage bay doors at Fire Station #1 in order to obtain a 3rd bay. • The budget for the Township Office and Braeside RA would be to develop new building designs for possible construction in 2017-18 Funding Capital Item New Township Office Design New Braeside RA Design Station 1: Feasibility Study 3rd Bay Expansion
Taxes
$200,000
$200,000
$0
120,000
120,000
0
10,000
10,000
0
330,000
330,000
0 49
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Total
Budget Reserves/ Funding
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Capital – Braeside Sand/Salt Shed and Garage • The other capital project currently under consideration is the Braeside Sand/Shed and PW garage. A breakdown of the initial project costing is below and is based on Option #3 of Greenview’s preliminary design report. • If this project moves forward, this project would be funded through debt.
Capital Item Braeside Sand/Salt Shed Braeside PW Garage
Budget $250,800 473,000
Site Fencing
30,250
Site Paving
73,689
One time design and site works Total
530,148 1,357,887 Page 52 of 93
50
Township of McNab/Braeside
Fair is the land. Strong the people.
2016 Operating – Braeside Sand/Salt Shed & Garage • To support this potential project, the Roads Department operating costs have increased by $38,127 as noted below. If this project was to move forward, approx. $110.5K of costs in total would be added to the Township budget (over several years). • In order to smooth the impact of this increase, the 2017 loan repayment could be partially repaid through the amortization of the building. This would be a temporary measure, otherwise, no future funding would be available to make capital repairs and eventually replace the building, as is the current situation. The duration of this smoothing would depend on timing and impact of other building replacements under consideration. SPLIT BY TYPE OF SPENDING
BRAESIDE SAND/SALT SHED OPERATING COSTS (HEAT, HYDRO) AMORTIZATION OF CAPITAL ASSETS SALT/SAND INVENTORY INTEREST ON DEBT TOTAL SPEND USE OF AMORTIZATION TO PAY LOAN LOAN PRINCIPLE REPYMT $1.37M, 30 YR, 3.74% TOTAL ANNUAL REPAYMENT INCREMENTAL LEVY
1,351 15,276 10,000 11,500 38,127
2017 BUDGET 2017 BUDGET (FULLY LOADED) (LOAN ONLY) 3,500 30,552 51,073 85,125
3,500 30,552
25,395
51,073 85,125 30,552 25,395
110,520
79,968
-
38,127 1.0%
76,468 1.9%
76,468 1.1%
Temporary measure would reduce levy impact in 2017 from 1.9% to 1.1%
51
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NET OPERATING COSTS
2016 BUDGET
Township of McNab/Braeside
Fair is the land. Strong the people.
Impact of Building Construction and Borrowing on Levy • To demonstrate the potential impact of building construction on the levy, the table below summarizes the financial impact of a building loan in terms of the annual loan repayment and amortization costs. Additional operating costs may also be applicable over and above these amounts. Loan rates are an estimate. • The recommended duration of the loan depends on the expected lifespan of the building. The loan should be repaid before substantial repairs/renovations are anticipated.
Annual Debt Repayment
Loan Amount
30 yr loan
Levy
3.75%
Impact
Amortization Expense* Useful Life 30 yrs
0.4
See Annex B for more examples
0.9 1.3 52
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500,000 27,904 0.7 16,667 1,000,000 55,808 1.4 33,333 1,500,000 83,712 2.2 50,000 * Not all construction costs are amortized
Levy Impact
Township of McNab/Braeside
Fair is the land. Strong the people.
Borrowing vs. Risk • On an annual basis, MMAH evaluates the level of financial challenge facing municipalities based on their level of debt. This is examined by comparing debt servicing cost (annual debt repayments) as a % of total operating revenue. • For the Township of McNab/Braeside, the level of challenge and associated repayment limits are noted below, based on the 2014 FIR, adjusted for 1x revenues: Level of Challenge
$ Threshold
Low
Annual debt repayment less than $297,284/yr
Medium
Between $297,284 and $594,566
High
Greater than $594,566
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Township of McNab/Braeside
Fair is the land. Strong the people.
Buildings & Debt: An Example • For example, if three buildings were built as per the example below, the annual loan repayment for all three buildings would equate to a 9.25% levy increase. Adding amortization and possible extra operating costs to this example, the total levy increase would be 14.0%. • The levy impact for each building would be spread (at a minimum) over 2-3 years, with only interest paid during the construction phase of the project. Spreading a portion of the full impact of the cost increase over a longer period of time is possible through the temporary use of amortization to fund the loan repayment. • This levy impact would be reduced if the cost of construction was partially offset by grants or other sources of funding, like the sale of surplus land. For the Township office, $64,800 of annual funding is available in 2017 related to the Perneel property (1.7%). Annual Repymt
Incr. Amortization Operating Expense* Costs
Blg Cost
Total
Building #1
1,500,000
83,712 30 yr loan
37,500
3,500
124,712
Building #2
1,000,000
61,328 25 yr loan
30,000
-
91,328
Building #3 3,500,000 214,647 25 yr loan Annual Debt Repayment 359,686 Levy Increase 9.25 * Assume amortizing 75% of costs
105,000
7,500
327,147 543,186 14.0
54
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Example
Township of McNab/Braeside
Fair is the land. Strong the people.
Buildings & Debt: An Example (cont.) • Using the example from the previous page, this level of loan repayment would put the Township at the low-end of the medium-level of financial challenge.
600,000
hHigh
Loan vs. Level of Challenge 600000
500,000
500000
oMedium 400,000
400000
300,000
300000
iLow Loan Repayment
200,000
200000
100,000
100000
-
0 Low Risk
High Risk 55
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Repayment
Township of McNab/Braeside
Fair is the land. Strong the people.
Braeside Construction: Next Steps •
If the Braeside Sand/Salt Shed and Garage is to move forward in 2016 without delays in construction, a final decision would need to be made by January 19, 2016.
•
Direction from Council is required to either move forward with the project as per one of the options presented by Greenview or investigate other alternatives/options. These options would be worked through the Building Committee and then presented to Council for further consideration and decision.
•
In order to move forward with the budget, it is proposed to leave the $38,137 of taxation funding in the budget as presented, with the understanding that while project funding is available in 2016, construction is not approved pending further consideration by Council. If the project does not ultimately move forward in 2016, the money can be used to fund other alternatives for the project, as well as other building initiatives currently under discussion. Page 58 of 93
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Township of McNab/Braeside
Fair is the land. Strong the people.
Next Steps
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Township of McNab/Braeside
Fair is the land. Strong the people.
Annex A 10-year Roads Plan
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58
Township of McNab/Braeside
Fair is the land. Strong the people.
10-year Roads Plan vs. Paved Road Conditions • The current 10-year roads plan maintains Township roads at a “Fair” condition rating as per the graph below. If the 10-year plan is not followed, the condition rating will decline into the “Poor” classification. Avg. Road Condition 10-Year Plan 10.0
Good = 10.0 to 6.0
Condtion Rating
8.0 6.0
5.1
5.1
5.2
5.0
4.9
5.0
5.1
5.2
5.3
5.6
5.6
Fair = 5.9 to 4.0
4.0
Poor = Less than 4.0
2.0
Condition rating below 2 = reconstruction = significantly higher 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
59
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-
Township of McNab/Braeside
Fair is the land. Strong the people.
Revised Investment vs. Conditions (con’t) At the end of the 10 year period: 35% of Township maintained roads will be in “poor” condition (est. condition rating less than 3.9); 5% of paved roads may require reconstruction (condition rating 2.0 or less). (Compared to the previous scenario: 67% poor, 38% reconstruction) This strategy minimizes the number of roads requiring potentially expensive reconstruction. 140.0 120.0
KM of Paved Roads
•
39.2
42.1
33.0
38.0
38.8
53.1
46.7
46.8
50.3
60.1
100.0 48.1
80.0 56.5 60.0
59.1
33.9
34.9
15.6 15.6
31.1
30.9
-
3.0
3.2
2015
2016
2017
2018
Reconstruct (2.0 or less)
47.1 33.9
15.4 2019
16.8 2020
Poor (3.9 to 2.1)
15.6
48.1 44.4
12.1 2021
47.6
47.9 21.5 5.8 2022
2023
Fair (5.9 to 4.0)
12.0 2024
47.6
6.3
49% 11% 35% 5%
2025
Good (10.0-6.0)
60
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39.6
20.4 -
32.2
48.2
40.0 20.0
32.6 48.1
65.8
Township of McNab/Braeside
Fair is the land. Strong the people.
Summary: 10-year roads plan •
While increasing the levy by approx. $50K/year, the revised 10-year plan reduces the number of reconstruction-level roads. This will ultimately reduce the overall costs of road projects, allowing the Township to do more roads for the same dollars. Assessment growth has been earmarked to offset potential tax impacts of the 10-year roads plan.
•
The Township has committed to updating the Asset Management Plan and reassessing roads conditions every 5 years. The next formal re-assessment period for Roads is slated for 2018.
•
Roads represent 94% of the Township’s assets. Maintaining current Roads funding is critical in order to execute the ten-year plan, maintain roads at an acceptable level and avoid expensive reconstruction costs.
CURRENT REPLACEMENT COST OF TOWNSHIP ASSETS IN $ MILLIONS
Buildings , $7.6 , 3%
Twp. Roads, $212.4 , 94%
Vehicles/Equip, $6.0 , 3%
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Township of McNab/Braeside
Fair is the land. Strong the people.
Annex B Loan vs. Repayment
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Township of McNab/Braeside
Fair is the land. Strong the people.
Loans, Annual Debt Repayments and Amortization Expense •
•
The table below summarizes possible loan amounts, the annual debt repayment based on a 25 year loan or a 30 year loan, and what the annual amortization expense would be if the same amount was expensed over 25 or 30 years. Interest rates are not guaranteed. The appropriate duration of the loan depends on the expected lifespan of the building. The loan should be repaid before substantial building repairs/renovations are anticipated. Annual Debt Repayment
Loan Amount
Amortization Expense*
25 yr loan
Levy
30 yr loan
Levy
3.65%
Impact
3.75%
Impact 0.7 1.4 2.2 2.9 3.6 4.3 5.0 5.7
25 yrs 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000
Levy Impact 0.5 1.0 1.5 2.1 2.6 3.1 3.6 4.1
30 yrs 16,667 33,333 50,000 66,667 83,333 100,000 116,667 133,333
Levy Impact 0.4 0.9 1.3 1.7 2.1 2.6 3.0 3.4
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500,000 30,664 0.8 27,904 1,000,000 61,328 1.6 55,808 1,500,000 91,991 2.4 83,712 2,000,000 122,655 3.2 111,616 2,500,000 153,319 3.9 139,520 3,000,000 183,983 4.7 167,424 3,500,000 214,647 5.5 195,328 4,000,000 245,311 6.3 223,232 * Not all construction costs are amortized
Useful Life
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Township of McNab Braeside
Township Council Date of Report: Angela Lochtie, Treasurer Date of Meeting: Canada 150 Grant Loggers Memory Project
November 25, 2015 November 30, 2015
-
FOR INFORMATION
To provide an overview of the proposed Red Pine Bay and other park development as part of Canada's 150*“birthday celebration entitled the “Loggers Memory Project”
Background Councillor Lang has dedicated many hours working in conjunction with members of our community to propose the addition of historical interpretive features to area parks celebrating our area's logging history.
Overview Grant/Contribution In 2015, Heritage Canada launched the Canada 150 fund. As per their website, the goal of this fund is to: ”...create opportunities for Canadians to participate in local, regional, and national celebrations that contribute to building a sense ofpride and attachment to Canada.” It is a funding initiative that aims to promote Canadian values, culture and history, generate national pride and bring citizens together to celebrate Canada 150. A summary of the grant/contribution program guidelines is attached as Annex A.
Project Summary As per the draft grant application prepared by Councillor Lang, the proposed project is as
follows: In honour of Canada's 150thbirthday, the Township would propose to create a series of plaques, monuments and permanent installations across several Township parks in memory of the rich logging history upon which our Township was built.
Entitled the "Loggers Memory Project”, the main installation for this project would be located at Red Pine Bay--located on the shore of the Ottawa River, upstream from the historic Gillies Mill. Supporting mini-installations would be erected at 7 other municipal locations on or near known historical logging operations located at: Clay Bank Park, White Lake, Waba, Burnstown, Sand Point and two sites near Red Pine Bay.
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Township of McNab Braeside
The major installation at Red Pine Bay would feature: 0 An interpretive walkway with log ends embedded along both sides of the path. These logs ends will bear the stamps of the many logging companies that 'cribbed' logs down the Ottawa River. 0 A railing system (by a local metalworker and former employee of Gillies) would flank one side of the walkway leading to a platform. Hung along this railing system would be 12 large-sized historic photos of millsfound in the area, logging scenes, etc.). The photos would be sourced by the local archivist. 0 Two ‘totem poles‘ flanking the entrance bearing carvings of loggers by Dub Juby (local artisan known as The Valley Carver). 0 An accessible platform that would house: o logging artifacts two benches carved from white pine 0 o a half wall along one side of the platform which would depict a clay relief carving of a typical logging river scene by famed sculptor Richard Gill (local 0
artist); A replica alligator tugboat (28' long x 8' wide, weighing about 7 tonnes)
At the 7 other locations in the Township where there was a logging presence, a single railing system holding an appropriate historic photo for the site would be erected.
QR codes on each photo would direct visitors to the website where explanatory text (bilingual) will be available. Small plaques would also adorn each photo. Geocaches containing relevant materials to the Project would be located at all eight sites, and a selfguided Loggers‘ Ramble would be promoted. Excerpts from the draft grant application prepared by Councillor Lang and letters of support received for the project are enclosed as Annex B.
Considerations Per costing information obtained by Councillor Lang, the estimated artwork and installations would be: 0 $50,675 for in-kind contributions 0 $72,260 for the artwork installations with 100% of funding requested from Heritage Canada. Per information prepared by the Director of Public works, the estimated site preparation and other hardscaping costs would be: 0 $79,140 including $5,000 of lighting costs for the hardscaping of the project funded by the Township (see Annex C)
This cost estimate includes site excavation for the platform and walkway, granular for the walkway, concrete pad, wall and foundational support for the various features like the
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Township of McNab Braeside
sculpture and totem poles. As a former industrial site, the soil composition of Red Pine Bay is wood chips/sawdust based. Excavation would be required to ensure installations are built on a solid foundation to ensure the longevity of the installation over time. This cost includes lighting which should also be provided for security purposes at an estimated cost of $5,000. A complete summary of preliminary costs provided can be found in Annex D. If Council was to support this grant concept, then the Treasurer would require copies of the background quotes obtained by Councillor Lang in order to review and finalize the application and cost
forecast. The hardscaping could be completed in the spring of 2017, however, a spring installation could prove challenging due to spring run-off conditions. If this project is to move forward, then project design and test pits should be completed in 2016 at an estimated cost of §10,000 and added to the 2016 budget. As a park improvement project, 36.5% of this cost could be derived from recreation’s lot development reserve, leaving $6,350 to be funded through taxation.
Additional sponsors in the community could be sought to lower the 2017 cost of the Township portion of the project. As per the draft grant application, this is a legacy project that could showcase the cultural history of our area, promote our parks and is estimated to reach an audience of over 8,000 people annually.
Contingent upon agreement from Council, a resolution is required in order to finalize and submit the grant application.
Recommendation could be: THAT Council hereby authorize the application for funding under the Canada 150 Fund for the Loggers Memory Project and
FURTHERTHAT the Township will contribute funding of up to $80,000 to support the project for installation by July 1, 2017 and FURTHERTHAT the Township will provide on-going care and maintenance of the installations upon completion of the project.
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Township of McNab Braeside
Annex A: Excerpt from Canada 150 Fund App|icant’s Guide 2015-2016 Program Guidelines and Application Form
Introduction Canada’s 150thanniversary of Confederation in 2017 is a pivotal milestone for our country that allows us to connect with our past, celebrate who we are, honour our exceptional achievements, and build a legacy for tomorrow. Since 2012, the Government of Canada has been actively planning for Canada 150 by inviting Canadians to celebrate historic nation-building events on the Road to 2017. Canada 150 belongs to us all and we are called to give something back to our communities and our nation. The overarching theme for Canada 150 is Strong, Proud, and Free three words that define and characterize present—day Canada. A Canada that is a strong leader in the world with one of the most robust economies. A Canada that is proud of its identity and achievements as well as its natural beauty and resources. A Canada that is free with an open, diverse, and pluralistic society. This theme connects us with our past, embraces the present, and builds towards the future. —
Goal and Objectives
of the Fund
The Department of Canadian Heritage (PCH) is the lead department for the celebrations of Canada 150 and has created the Canada 150 Fund; a funding initiative that aims to promote Canadian values, culture and history, generate national pride and bring citizens together to celebrate Canada 150. Funding is available in the form of grants or contributions for projects that support the objectives below and meet the criteria described in the following pages of this guide. Goal The goal of the Canada 150 Fund is to create opportunities for Canadians to participate in activities that contribute to building a sense of pride and attachment to Canada.
Objectives The Canada 150 Fund will support activities that: - Encourage participants to give back to Canada through gifts of time and energy, in ways that leave a legacy for the future; - Provide Canadians with opportunities to actively participate and/or celebrate together, promoting and building a deeper understanding of Canada, its people and what it means to be Canadian; and - Recognize and promote exceptional Canadian people, places, achievements and events that continue to shape our country.
Eligible Projects Eligible Projects In order to be eligible for funding under the Canada 150 Fund, proposed projects must:
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Township of McNab Braeside - Contribute to the achievement of the objectives of the Canada 150 Fund outlined in
Section 1.2.; and - Not be identified as ineligible under the Ineligible Projects section below.
Examples of eligible projects under the Canada 150 Fund include: Celebratory or commemorative activities and events; Community building activities and events; Sport and active-living activities and events; Exhibits; Plaques, monuments and permanent installations; Ceremonies for site dedications; Interpretive programming and tours; Documentary films; Learning materials and activities; Theatrical or musical performances; Large-scale artwork projects; New Canada 150 fairs and festivals; and Specific Canada 150 programming added to regular or recurrent fairs and festivals.
-
Ineligible Projects The following projects will not be eligible for funding under the Canada 150 Fund: - Lobbying or advocacy activities; - Major infrastructure projects such as the building of roads and buildings; - Ongoing activities such asthe publication of regular issues of newsletters, magazines and periodicals; - Projects that are designed for fundraising purposes, or that generate advantage or profit; and - Any activity taking place outside Canada.
Assessment
Criteria
Eligible projects will be assessed
against the following essential criteria:
- The applicant has the capacity to deliver the project; - The community has demonstrated its support for the project and, where relevant, key
community stakeholders have been engaged; - Where agreements for collaboration are required to ensure the successful delivery of the project, contributors have confirmed their participation; - The extent to which the project willbe inclusive of Aboriginal communities, officiallanguage minority communities, ethno-cultural communities and youth; - The project objectives are specific and realistic and clearly support the objectives of the Canada 150 Fund; - The project is new and innovative and will not duplicate other initiatives; - The proposed approach will allow for the successful and timely delivery of the project; - The project will effectively reach the identified target audience(s) and produce results that represent good value for money; and - The proposed budget is sufficiently detailed, reasonable and balanced.
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Loggers Memory Project Annex B Excerpt from draft grant application prepared by Councillor Lang
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50. Project Summary (required) Please summarize your project and demonstrate how it meets the above objectives, in 20 lines or less Lumbering has been as characteristic of the story of Canadian development as the fur trade—and played a huge part in the establishment and growth of Canada's capital. In Upper Canada, lumbering vied with agriculture as the most important industry. Forest operations continue to contribute to the local economy, with over 100 forest product companies making their home in Renfrew County. The history of the Township of McNab/Braesideis inexorably tied to this lumbering story. Many settlements had their birth as a result of logging, especiallythose situated along the banks ofthe Ottawa and Madawaska rivers. The major site for The Loggers Memory Project is Red Pine Bay at Braeside——upstream from the historic Gillies Mill,and itselfthe site of a cedar millthat supplied cedar shake shingles for nearby homes. The stone remnants of the original Gillies Millcan be seen nearby, and a submerged alligator tugboat draws scuba divers to the bay every summer. At Red Pine Bay we will be erecting a major installation consisting of: an interpretive walkway (the ends of logs bearing the stamps of the many logging companies that 'cribbed' logs down the Ottawa will be embedded along both sides) leading to an accessible platform that will house logging artifacts and two benches carved from white pine; a half wall along one side of the platform will depict a clay relief carving ofa typical logging river scene by famed sculptor RichardGill(local artist); the entrance to this installation will be flanked by two ‘totem poles‘ bearing carvings of loggers by Dub Juby (local artisan known as The Valley Carver). A railing system (by a local metalworker and former employee of Gillies) willflank one side ofthe walkway leading to the platform. Hung along this railing system will be 12 large-sized historic photos of millsfound in the area, logging scenes, etc.). The photos will be sourced by the local archivist. QRcodes on each photo will direct visitors to the website where explanatory text (bilingual) will be available. Small plaques will also adorn each photo. A replica alligator tugboat (28' long x 8' wide, weighing about 7 tonnes) will be a key feature of this main installation. At 7 other locations in the township where there was a logging presence, a single railing system holding an appropriate historic photo for the site (with plaque and QR code) will be erected. Geocaches containing relevant materials to the Project will be located at all eight sites, and a self-guided Loggers‘ Ramble will be promoted.
51. Describe your organization. What are its mandate, membership, main activities, clients and key achievements? (required) Important: Please provide your organization's financial statements for the last two fiscal years (if these cannot be provided, please ensure that you indicate the reason in Part J). Ifapplicable, pleasealso provide your organization's most recent annual report, as well as its Constitution and Bylaws. The mandate of the organization is to provide local government services to our residents. This includes but is not limited to: general government, roads, protective services (fire, police, building inspection, by-law enforcement) and recreation. 52. Describe your experience and capacity in carrying out projects of a similar nature or scope. Where applicable, demonstrate how best practices, expertise or lessons learned from your previous experience will benefit your project. (required) The Township of McNab/Braeside currently manages infrastructure assets with an estimated replacement value of $225.9M. Large building projects are overseen by our Director of Public Works. Most recently, the Township successfully completed an accessibility upgrade at the Township museum (Waba Cottage Museum and Gardens). Upgrading and maintaining parks is a core function ofthe Township. Engineering firms and qualified contractors are hired, as applicable, to carry out work on behalf of the Township to meet project objectives. The Township has significant experience in infrastructure projects and has the capability to support this project.
53. List your partners for this project and describe their roles. (if applicable) MICHAEL:WE'REGOINGTO SEEIFM. SULLIVANANDSON AND/OROPG WILLGO INAS PARTNERS(HELPINGWITHEXCAVATION, MATERIALS,ETC.)
54. Please describe why your project is important and how it will engage the community to participate (required) Please include at least two letters demonstrating community support for your project. 1) The history ofthe Township of McNab/Braesideis inexorably linked to the logging industry that helped put Canada on the world map. The proposed Loggers Memory Project will go a long way to "recognizing and promoting exceptional Canadian achievements and events" that have shaped and continue to shape our country—given that the cutting and rafting of square timber for the Britishmarket was the origin of the great lumbering industry of the Ottawa Valley and that the market for sawn lumber in the United States brought the establishment of giant sawmills throughout the Ottawa Valley. Lumbering and sawing is still an important industry today. 2) A major component
of The Loggers Memory Project is the donation of gifts of time and energy. Many of those involved in this
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project Ric ar Gi , Du o Ju y, p oto restorer, cra sman o pine enc es are onating a portion o t eir time towars t e project—indicating their strong support of the project and as a testament to their legacy for the future. Additionally, Logs End, a major enterprise in Bristol,Quebec, that salvages logs from the bottom of the Ottawa River for the manufacture of hardwood flooring is donating 30 log ends bearing the stamps of former lumber companies for the interpretive walkway, along with other logging artifacts for the platform. The white pine logs for both the ‘totem poles‘ and pine benches are being donated by a logging company in Renfrew County. A replica alligator tugboat built by 10 retired men in the Township is being donated and will be housed at the main site at Red Pine Bay, where there is a submerged alligator tugboat in the bay (an Ontario Heritage Foundation plaque already at the site provides background information on the submerged tugboat). Other companies willbe approached to help with the donation of materials, etc., for the construction of the platform and materials needed for the
walkway. 3) The Loggers Memory Project is designed to achieve a number of objectives. It will promote and build a deeper understanding of Canada (through the use of archival photos and the application of QRtext explaining the historic significance of each photo, visitors to the site(s) will gain a deeper appreciation of the importance ofthe lumbering industry in the formation of Upper Canada. It will provide multiple opportunities to celebrate together (via the annual Canada Day celebration in the Township, which has historically been held at Red Pine Bay; through other annual activities including the Riverfest event, also held at Red Pine Bay, and the McNab Days festival, as well as through as-yet-to-be-explored activities). It will also educate: The geocaching element along with the location ofthe major installation at Red Pine Bay will draw students (grades 3, 4 and 7 study the logging industry as part of the curriculum), families (geocaching is fast becoming a major recreational pursuit, with the Community Futures Development Corporation of Renfrew County identifying geocaching that is attracting over 2,000 geocachers/visitors to the area, spending on average $100 per geocacher), history buffs, scuba enthusiasts (a historic alligator tugboat lies beneath the waters of Red Pine Bay, with an Ontario Heritage Foundation plaque highlighting its significance). Additionally,having a multisite installation (major installation at Red Pine Bay along with 7 other mini—instal|ations throughout the Township will enhance the experience. A self-guided Loggers‘ Ramble will be promoted to build awareness of the multi-site Loggers Memory Project.
Community organizations as well as other groups—including a couple who operate a small logging museum across from Red Pine Bay, in Bristol,Quebec, and who have participated in past Riverfest events that involved an across-the-bay flotilla of historic boats—have lent their support to this project. (See Appendix A.) 55. Indicate ifthe success of your project is dependent upon support (financial or non-financial) or authorizations from other parties. (required) Important: lfthis is the case, attach a letter confirming the support of the party or parties in question (signed by a senior representative). For example, applicants proposing to erect a plaque or a monument must provide written evidence of permission from the owner or authority responsible for the site where the plaque or monument will be erected. The Loggers Memory Project is NOT dependent upon financial support from other parties (Note: Michael, this willchange if we can get Sullivan & Son and/or OPG to come in as partners). Allthe sites where the installations are being proposed are on municipal property (parks, beaches, right-of-ways, etc.). MICHAEL:ISTHISOK?
Logs End, a major company that dredges the Ottawa River for submerged historic logs and manufactures hardwood flooring form these logs, is providing 30 log ends that bear the stamps of logging companies that rafted their logs down the Ottawa to the St. Lawrence, as well as artifacts for the platform. (See Appendix B.)
56. Brieflydescribe the targeted beneficiaries or audience of your project. (required) In addition to attracting Township residents to the site (7,500 population) on an ongoing basis, The Loggers Memory Project is designed to attract a number of specific audiences: 1) Familiesand geocaching enthusiasts, which includes senior citizens: With geocaching fast becoming a major recreational pursuit and the Community Futures Development Corporation of Renfrew County indicating that geocaching attracts over 2,000 geocachers/visitors to the area, it is anticipated that the Project will draw at least 200 geocachers every year. 2) Elementary and high school students: The elementary school curriculum deals specificallywith the logging industry in grades grades 3, 4 and 7. It is expected that students from the Township's own public school, as well as other public schools in the area and the local high school, will benefit from this multi-site insta||ation—bringing the historic logging industry to light. It is expected that the Project willattract about 200 students annually. 3) History enthusiasts: The Project will enhance and augment the displays at the Township's Waba Cottage Museum and Gardens, as well as the Arnprior Museum, and bring to life the history of the logging industry through archival materials found at the Arnprior and McNab/BraesideArchives.The local museums and archives draw upwards of 5,000 visitors a year collectively, and it is anticipated that this Project will benefit from some of that interest. The Township website and links with the local archives and museums will be used to promote this multi-site installation. Anticipated draw for this Project alone is projected to
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4) Scuba enthusiasts: Scuba enthusiasts regularly visit the waters of Red Pine Bay to see the historic alligator tugboat that lies beneath its waters. (An Ontario Heritage Foundation plaque highlights its significance.) This Project will serve to draw even more interest among this select group, with an anticipated draw of 50 scuba enthusiasts each year. 5) Canada Day festival goers: The average attendance over the past three years has been 500. Because of the enhancement to the Red Pine Bay site, it is anticipated that 700 residents will participate. 6) McNab Days and Riverfestfestival goers: Previous McNab Days and Riverfest attendance has been 2500 and 400, respectively. This Project will serve to attract more attendees given the prominence it pays to the Township's historic lumbering ties, the enhancement of the Red Pine Bay site and the addition of 7 satellite sites tied into the Project. Anticipated draw is 3,500 and 600,
respectively. 7) Users of Red Pine Bay:The site encompasses a municipal boat launch, small park and nearby beach. Seasonal users total about 1,700 people. With this added attraction, it is anticipated that regular use will increase to about 2,000. 8) With the addition of 7 additional mini-installationsacross the Township, on municipal lands on or near known historical logging operations (ClayBank,White Lake, Waba, Burnstown, Sand Point, 2 sites near Red Pine Bay),We anticipate a further 500
visitors per year who partake in a Loggers‘ Ramble.
In total, The Loggers Memory Project is projected to attract over 10,000 people annually.
experiential instal|ation—will enhance the experience for residents, schoolchildren, families, This multi-site insta|lation—an special interest groups (history, scuba, geocaching) and tourists. 57. What is the scope of your project? (required)
Q Local @ Regional Q Provincialfferritorial Q National 58. What is the expected total reach of your project? (number of participants : 59. Activities List your project activities
Timelines Approximate time|ines/ date of each activity
Promotion Indicators Indicate the expected number of Indicate how you plan to promote your project to ensure that it is fully participants and identify the accessible and well attended expected results
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59. Activities List your project activities
Timelines Indicators Promotion Approximate timelinesl Indicate the expected number of Indicate how you plan to promote date of each activity your project to ensure that it is fully participants and identify the expected results accessible and well attended
. Families & geocaching enthusiasts
April—October . self—guided,with promotion tied to municipal, Ottawa ValleyTourist Association and and specialized geocaching websites
. Elementary and high chool students
September—June . self—guided,with promotion tied to elementary and high schools in area
200+ geocachers/year
Results:
. attract new people to Township and Project sites . promote Township through the use of appropriate materials placed in geocache boxes
The following promotional initiatives will be used for all 8 activities:
Township website (English& French: overall description of project; text to accompany QR coding of each photograph) - Handouts (E & F), available in pdf format for downloading from Township website 200+ students/year - Press release (E & F) for soft Results: . inform and educate young launch of Project (Canada Day, 2016)—a concept drawing will be people about the historic prepared, gratis, by a local designer importance of the logging - Press release (E & F) of hard industry to the growth and development of Canada, launch of Project (Canada Day especially Upper Canada and the 2017)——afinal conceptual drawing country's capital city will be prepared, gratis, by a local . build awareness and designer appreciation for the Township's - Linksand descriptors to geocaching website own growth as it related to the - Announcements (E & F) sent to logging industry Ottawa Valley Tourist Association, Community Futures Development Corporation of Renfrew County, Renfrew County economic development office, and area chambers of commerce -
-
Announcements sent to
municipal councils in area, as well as in the Pontiac (Quebec) region - Posters (E & F) sent in pdf format to area museums, local archives and other cultural facilities, as well as area lodges, campgrounds, etc.
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59. Activities List your project activities
Timelines
3. History enthusiasts
all year 'round . self-guided, with promotion tied to municipal, Ottawa ValleyTourist Association, and local museum and archives websites
.Scuba enthusiasts
Approximate time|ines/ date of each activity
June—August . McNab Days/Riverfest and other as yet-to-be explored activities and festivals May—October . targeted group promotion
Promotion Indicators Indicate the expected number of Indicate how you plan to promote participants and identify the your project to ensure that it is fully expected results accessible and well attended 400+
Results:
. inform and educate visitors about the historic importance of the logging industry to the growth and development of Canada, especially Upper Canada and the country's capital city . build awareness and appreciation for the Township's own growth as it related to the logging industry 50+
Results:
. increase
awareness and interest among this select group, given
the replica alligator tugboat that will be on-site, near the submerged vessel
. Canada
Day festival
700+
Results:
oers
.the enhancement
. McNab Days & Riverfest mid-June—endof June estival goers
of the Red
Pine Bay site with this project is expected to draw more Canada Day participants 3,500 & 600, respectively
Results:
.the prominence
paid to the Township's historic lumbering ties, the enhancement ofthe Red Pine Bay site and the addition of 7 mini-sites tied to the Project will serve to attract more festival
. Users of Red Pine Bay
May—November
. General Visitors
all year 'round .se|f-guided, with promotion tied to municipal, Ottawa Valley Tourist Association, and local museum and archives websites
participants 2,000+
.with this added attraction we expect use of the boat launch, park and beach will increase 500+ .with the addition of 7 miniinstallations across the Township, we anticipate even more visitors to the Township
60. How will you acknowledge support from the Government of Canada? See page 17 of the guide. (required) As per the Government of Canada guidelines, financial support provided by the GoC will be acknowledged in both Englishand
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in a communication materia s an promotiona activities, inc uing promotiona an program materia s, speec es/ statements/public announcements, website, announcements, etc. A plaque at the Red Pine Bay site will be installed as well, and include braille for the visuallyimpaired. Smaller plaques at the other 7 mini-sites willalso acknowledge this support, in both official languages.
Part H - Official Languages English and French are the official languages of Canada. The Government of Canada is committed to enhancing the vitality and supporting the development of the English and French linguistic minority communities in Canada and to fostering the full recognition and use of both English and French in Canadian society. Important: you are required to adhere to provincial/territorial regulations or laws. Note: translation expenses, local promotion as well as signage expenses are eligible under this Program. 61. Brieflydescribe how the project will create opportunities for participation by members of the minority official language community? A minority official language community is the English language community in Quebec and the French language community outside Quebec. (if applicable)
The Loggers Memory Project is designed to create opportunities for participation by members of the French language community. Beyond the bilingual nature ofthe Project (through signage, promotional and social media materials, etc.), the linkages that have already been established with the French communities in the Pontiac region (whose ties to the logging industry are very strong as well) through the annual Riverfest event (an across-the-river/bay-to-bay flotilla for 3 years followed by a canoe/kayak flotilla in 2015) will be enhanced with this Project. Artifacts are being donated by a major enterprise based in Bristol,Quebec, that is centred on the logging industry (Logs End; see Appendix B). There is also support for the Project from the Haughton's of Bristol,Quebec, who operate a small logging museum across the river from the red Pine Bay site (see letter in Appendix A).
With the addition of braille on the major plaque at the Red Pine Bay installation, there will be increased participation by people with visual impairments. 62. Brieflydescribe how the project will create opportunities for fostering the full recognition and use of both Englishand French in Canadian society? (ifapplicable)
With all materials, signage and website text, as well as public announcements being provided in both official languages, The Loggers Memory Project (with its main site at Red Pine Bay plus 7 mini-sites across the Township) will create a new and enhanced opportunity for the Township to foster and promote the use—and recognition—of both English and French in Canadian society. Allvisitors and users to the multi-site Project will be able to access the inform in either official |anguage—giving all the opportunity to participate fully in the Project. Beyond the promotional and communication aspects, the synergy that has already been developed between the Township and its neighbours in the Pontiac region ofthe province of Quebec willonly be enhanced with The Loggers Memory Project. For three years, the Township has worked with its French-language neighbours across the Ottawa River to promote Riverfest (and McNab Days) and organize an annual inter—provincia|flotilla. (See Appendix A, letter from the Haughton's, which references this flotilla.) Additionally,the significance ofthis Project in terms of enhancing bilingualism in area schools (and giving students an opportunity to appreciate the ties between this area and its Québécois neighbours—many English- and French—speakingloggers worked side by side in the lumber camps) cannot be underscored. It must be noted that a new French elementary school is being built in Arnprior, which adjoins the Township.
Part I
—
Environmental Effects Evaluation
The applicant shall ensure that all activities related to this application comply with all federal, provincial/territorialand municipal laws, regulations and related laws or guidelines with respect to environmental matters. Activities to be carried out on federal lands may require an evaluation of environmental effects under the Canadian EnvironmentalAssessmentAct, 2012, prior to the start of the proposed project. Willthe proposed project be carried out, in whole or in part, on federal or unserviced lands? Specify the land ownership and indicate the sources used to answer the question above:
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Q
Yes @No
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APPENDIXA: LETTERSOF COMMUNITY SUPPORT
1.
Burnstown Women's Institute
2.
Arnprior Public Library
3.
Archives Arnprior & McNab/Braeside
4.
Greater Arnprior Chamber of Commerce
5.
Barb and Peter Haughton, Bristol, Quebec
6.
Susan Anglin, local developer
7.
Valley Heritage Radio
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October19, 2015
Department of Canadian Heritage Canada 150 Fund
Re: Letter of Support for a Canada 150 grant request by the Township of McNab/Braeside Dear Sir/Madam,
Thepurposeof this letter is to lend our support McNablBraeside to ?nance a logging past.
rnu|ti~site
to the grant application from the Township of project to commemorate and honour the townships
We view this project as an important educationai tool that wit!show the important role that logging had in shaping the Ottawa Vaitey we know (and tove) today. The proposed mu!ti~site project wiliaiso provide residents and visitors the opportunity to visit many areas of the township they may not have had the chance to see. We therefore endorse the grant apptication of the Township of McNab1Braeside without hesitation and trust you wiltprovide favorable consideration to their request. Thank you.
R th Thomas Secretary
MXWW Cecile Lamoureux President
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