Board of Directors Friends of Coast Community Library Meeting Package

December 14, 2016

Friends of Coast Community Library Board of Directors Meeting Agenda December 14, 2016, 1:30 PM to 3:30 PM 1. Call to order (Leslie Harrison, Vice President) 2. Approval of Minutes of November 9, 2016. 3. Public Comment (Items not on the Agenda) 4. Reports to the Board A. Branch Manager (Julia Larke) B. President (Steve Whitaker) C. Treasurer (Nancy Morin) D. Secretary (Pearl Watts)

5. Committee Reports A. Building Retrofit Finance (Don Blumenthal) B. Book Sales (Leslie Harrison) C. Hospitality (Pearl Watts) D. Programs (Beth Knoche) E. Student Representative (Faye Ritchie) F. Maintenance (Phil Burfoot) G. Building Façade (Bob Schwein) H. Seismic Retrofit (Bob Schwein)

6. Old Business (Ad Hoc Committees and Old Action Items) 7. New Business 8. New Action Items 9. Executive Session (if necessary) 10. Adjourn Standing Committees Finance: Nancy Morin, Don Blumenthal, Beth Knoche Building Facade and Seismic Retrofit: Bob Schwein, Steve Whitaker Building Retrofit Finance: Don Blumenthal, Pearl Watts Book Sales: Leslie Harrison, Donna Drolet, Kelly Jensen, Weaver Rhyne, Pearl Watts Maintenance: Phil Burfoot, Bob Schwein, Jeff Watts, Steve Whitaker

Ad Hoc Committees Community Room Temperature (July 2016): Larry Riddle, Weaver Rhyne Construction Management (September 2016): Don Blumenthal, Fred McElroy, Bob Schwein, Pearl Watts MOU with Mendocino County (August 2016): Beth Knoche, Fred McElroy, Steve Whitaker PAHS Liaison (October 2016): Gary Klein, Faye Ritchie, Fred McElroy, Need PAHS faculty member Quilt Raffle (September 2016): Kelley Jensen, Donna Drolet, Larry Riddle Revision of Bylaws (August 2016): Gary Klein, Fred McElroy, Steve Whitaker Policy for Use of Community Room (July 2016): Larry Riddle, Beth Knoche, Julia Larke

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Board of Directors Meeting Meeting Package December 14, 2016 &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& 1. Call to order: Neither Steve Whitaker nor Donna Drolet will be able to attend this meeting. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

2. Approval of the Minutes for November 9, 2016 Friends of Coast Community Library Board of Directors Meeting Minutes, November 9, 2016 1. Call to order: The meeting was called to order by President Steve Whitaker at 1:30 PM. Present: President Steve Whitaker, Vice President Leslie Harrison, Members Donna Drolet, Gary Klein, Beth Knoche, Fred McElroy, Weaver Rhyne, Faye Ritchie. Absent: Treasurer Nancy Morin, Secretary Pearl Watts, Members Don Blumenthal, Larry Riddle. Guests: Mary Heibel, Julia Larke.

2. Approval of the minutes (September 14, 2016). The minutes were approved. 3. Public Comment (Items not on the Agenda). There were no public comments. 4. Reports to the Board 4A. Branch Manager Julia Larke. Julia provided a brief discussion of her report (see Appendix A) along with the library statistics for September. During the month of November the Coast Community Library is participating in the BUY LOCAL campaign along with sixty other commercial and non-commercial organizations. Julia raised a question concerning the roof support located in the center of the library. With larger groups attending presentations in the library, the Community Room does not provide sufficient space. This means that some presentations are moved to the main room. For those presentations, the central roof support and the surrounding book shelves represent an annoying feature of the available space. We need to explore the possibility of enhancing this space during the retrofit. Julie pointed out that the front door needs to be closed very carefully, i.e., give it a strong PULL after it is closed. The back door has a similar problem. A good solution might be new locks on both doors. 4B. President Steve Whitaker. NTR

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4C. Treasurer Nancy Morin: NTR 4D. Secretary Pearl Watts. NTR

5. Committee Reports A. Building Façade: Bob Schwein. NTR. B. Seismic Retrofit: Bob Schwein. NTR. C. Building Retrofit Finance: Don Blumenthal. NTR D. Book Sales: Weaver Rhyne. Need a summary of the results of the book sale on September. 24, 25. E. Hospitality: Pearl Watts. Pearl sent the following letter to Supervisor Dan Hamburg: Hi Dan, Hope things are going well for you. We, at the library, have sent out RFPs for the work needed to make our building stronger. Bob Schwein, who you met at our birthday party, has talked to the building dept. and learned that permits might be close to $5,000. Is there a chance the county could help us with this by waiving some or all of the fees? If so, what is the process for applying for this waiver? Any suggestions from you would be greatly appreciated as we move forward. We will certainly keep you informed of our progress. It has been rather thrilling to see the response from the public on this issue. Sincerely, Pearl F. Programs: Beth Knoche. Beth provided the following information to the ICO: On the first day of winter, December 21, Friends of Coast Community Library will have a drawing for a quilt created by local quilting expert and library volunteer, Judy Riddle. The quilt titled “Diamond in the Rough” is from a 2004 pattern published by quilter Debbie Caffrey. The quilt is twin size and the multicolor pallet within the design will compliment any decor. “Diamond in the Rough” can be seen on display in the library’s Community Room. Raffle tickets cost $3 each, three for $7, or seven for $15 and can be purchased at the Coast Community Library’s circulation desk. The winner need not be present to win. Proceeds from the raffle will be used to help fund the library’s seismic retrofit. The Board agreed that the drawing should take place at 5:00 PM on December 21, 2016 and that we should have a party for the FOCCL volunteers at that time.

Adult Education Update, November 8, 2016 Adult Ed DVD classes dates and times are being adjusted to accommodate possibly five classes in 2017 as well as likely impact from the seismic retrofit on the classroom space.

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The December ending date of December 8 has been extended to December 22 before taking a holiday break. Classes will resume on January 5 rather than on January 12. New DVD Classes Planned Starting on December 8 will be the Great Courses DVD class, Unexpected Economics. It will be facilitated by Pearl Watts. This class is scheduled for 12 Noon on Thursdays. It will run through December 22, take a holiday break and then start again January 5 th and continue through March 2nd of 2017. Starting on January 5 will be the Great Courses DVD class Native Peoples of North America. It will be facilitated by Peggy Berryhill. This class is scheduled for 1:30-3:00 PM on Thursdays. If two lectures are shown each week this class will take 12 weeks to complete. So far the week to week schedule and any possible breaks have not been decided. Ongoing Adult Ed Classes Learning Styles taught by Charlie Ross continues on the 3rd Wednesday of the month at 6PM. The first class was fascinating. Charlie is a dynamic instructor. It was a good change from video courses to have student interaction with a live teacher. Reported by Beth Knoche Additional Comments 1. Beth asked if FOCCL would send out the usual Fall donation letter. Everybody agreed it should happen as always. Steve said he would contact Nancy Morin about writing it. Beth pointed out that Ferne Fedeli, who takes care of the mailing operation, might need this to happen soon. 2. Beth asked who to contact if any of us noticed some problem with the building. She mentioned the flooding between the Pharmacy and the Library. Steve said to call him or call Phil Burfoot. 3. The Board discussed a date for the Quilt raffle drawing. It was decided to do it on December 21st. Beth will send a notice to the membership and publicity articles to the ICO and the Lighthouse Peddler. 4. A volunteer holiday party was discussed. Beth indicated that the following new classes will be presented on Thursdays beginning in January 2017: 1. Peggy Berryhill (1:30 PM) 2. History of Civilization (Pearl) 3. Music (Bob) 4. Art Across the Ages (Larry) 5. Something scientific (Karl) G. Student Representative: Faye Ritchie reported that preparation for the SAT examination was being done at PAHS.

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H. Maintenance: Phil Burfoot. Beth pointed out that we need some help from Phil, or the City or the County in terms of keeping the sidewalk drainage channel clear. Beth had to make use of the sidewalk after a storm when the amount of water on the sidewalk created a dangerous situation. Phil’s reply to Steve is copied below where Phil raises the issue of keeping the alley clear of trash: Morning Steve, I am sorry to hear that that happened. I feel it must have been a fluke, since I cleared that chase in late September, and have been monitoring the drainage pretty much daily on the north side during all of the recent rains. We have no defense, however, for large items (trash) that get thrown into that corridor by passers-by. I will continue to monitor the flow in all future rains (I have been checking especially for any pooling on the concrete, which I have not encountered). I will think on any way we may be able to defend ourselves against trash blocks. A gate, however, is not one of our possibilities, since the PG&E meter is just inside that corridor. Perhaps some kind of small storm grate may be feasible? Phil

6. Old Business: FOCCL Bylaws were discussed and changes were agreed upon. The agreed upon version is given in Appendix B. The bylaws will be presented to the membership at the annual meeting in June 2017.

7. New Business: NTR 8. Action Items: 1. .The community needs to be thanked for their financial contributions and volunteer work.

9. Executive Session: NONE 10. Adjourn: Meeting was adjourned at 4:00 PM. Respectfully submitted, Steve Whitaker, Acting Secretary

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3. Public Comment (Items NOT on the Agenda) &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

4. Reports to the Board &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

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4A. Branch Manager, Julia Larke (See Appendix A for Report) &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

4B. President, Steve Whitaker NTR &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

4C. Treasurer, Nancy Morin: NTR &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

4D. Secretary, Pearl Watts: See comments under 5A, 5F and 7.

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5. Committee Reports A. Building Retrofit Finance (Don Blumenthal) Pearl indicated that our current outstanding pledges amount to $4,975. Some folks are waiting until the new year for tax reasons. B. Book Sales (Leslie Harrison) The November sale brought in $570. This is perhaps a record high for a weekend sale. We had a special that was enhanced by a recent donation of high-end, new and nearly new, cookbooks. We would like Board approval for the expenditure of up to $500 for new road side signs. The signs we are using now are falling apart and have been re-configured so many times that the information on them is hard to read from a moving vehicle. Bill Halderman will build the structures and the actual signs will be done by a professional sign maker. We have not yet settled on how the sale of the valuable books is going to be handled. We have a collection worth $4000 sitting on the shelves right now. Nobody seems to know what to do next. Discussion needed. OLD BUSINESS: Sue Halderman presented issues around the selling of valuable books at our May or June meeting. Many ideas were floated. No decisions were made. Julia and Sue were to pursue options. Where are we at? C. Hospitality (Pearl Watts) D. Programs (Beth Knoche) E. Student Representative (Faye Ritchie) F. Maintenance (Phil Burfoot) See correspondence below. Hi guys, I have noticed that the foyer light has burned out at the library. Probably takes the big ladder to change the bulb. Hope we have some LED bulbs around, so we don't have to do that very often.

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Also, Julia turned the furnace on the other day, probably for the first time this season. wonder if the filters have been replaced in both furnaces. Anyone know? Pearl Hi Pearl I'll check the bulb and no, I haven't changed the filters yet, but I was just about to. I'll get to it this weekend. Is the Library open Friday and Saturday? Phil Hi Phil, The library is open Friday 12-6 and Saturday, 12-3. Thanks loads. Hope I am not too much of a nag. It's hard to cut off the caring for the library thing. The spare filters are in the furnace room above Julia's desk, as you probably know. Don't know how many are left but we purchased them in Guerneville at Zeigler Mechanical, east side of Guerneville on Hwy 116, 707-869-1964. Specs are on a sheet pasted on the wall in the furnace wall, in the manual or, of course, on the filter itself. Again, thanks so much. Pearl Report from Steve: Strange Odor in the Library, December 1, 2016. Leslie called Steve from the library to indicate that there was a strange (“smokey”) odor in the library. Electrical power to the furnaces was shut off as a safety matter. By the time Steve had arrived, the odor had dissipated significantly, and Jeff pointed out that the source of the problem might be the empty gas tank shown below. Natural gas, by itself is essentially odorless, and some chemical is added so that leaky systems can be detected. It is possible that the added chemical accumulates as the tank becomes empty and the odor becomes stronger. The supplier, Ferrellgas in Ukiah, was called and the tank was filled later in the day. Hi Everyone, I checked with Ferrellgas in Ukiah (463-1515) this morning (December 2). I was told that the gas tank was filled yesterday and that Ferrellgas was responsible for keeping the tank full (or full enough). This means that we can turn on the various furnaces, and Jeff gave me the instructions for doing so. However, I have a tutoring session at Manchester Elementary School coming up in 40 minutes and when that is done I need to go directly to Fort Bragg. I will be around on Saturday and I will be going to the library to get some pictures of the switches that need to be turned on or off as be the case. If one of you can turn on the appropriate switches, we can have some heat today. If not I will do it on Saturday. Steve Message from Julia (12/2/16, 12:35PM): “Everything is back on (the three breakers are back on) and the heater is working fine.”

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GENERAL COMMENT: Steve needs to upgrade the Maintenance Manual to include a description of the gas delivery system for our three gas heaters. Pictures of the gas tank and the various electrical switches need to be included. Will get to it ASAP. Steve

G. Building Façade (Bob Schwein) H. Seismic Retrofit (Bob Schwein) The Construction Management Committee met and agree that we should move ahead with the retrofit project even though we have currently been reduced to two potential contractors. Saunders Construction, Inc. has agreed to a site visit on 12/15/16 @~ 9-11:00 AM depending on traffic. While we are faced with a limited supply of contractors for the retrofit, Saunders Construction, Inc. is probably the most qualified of the possibilities.

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6. Old Business 6A. Community Room Temperature: Larry, Weaver. 6B. MOU with Mendocino county: Beth, Fred, Steve. See Appendix C of the Meeting Package for November 2016.

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6C. Policy for use of Community Room: Larry, Beth, Julia. 6D. Action items from November 9, 2016. 6E. Revision of the Bylaws: Gary, Fred and Steve. NTR (Revised version is available in Appendix B of this Meeting Package.)

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7. New Business: Pearl has written to Richard Shoemaker, P.A. City Manager, concerning an appointment to the Library Advisory Board. Richard is awaiting Alix Levine's letter of resignation and finding out what the procedure will be to appoint Pearl to LAB. It is crucial to have FOCCL represented on the Library Advisory Board.

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8. Review of Action Items &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

9. Executive Session &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

10. Adjourn &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&

Appendix A Julia Larke, Librarian 1. Coast Community Library LAB Report, November 2016 2. Coast Branch Statistics, November 2016

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Coast Branch Highlights, November 2016 by Julia Larke, Branch Librarian

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November is Native American Heritage Month and our display offered a wide variety of books relating to the subject. Sal Martinez, a Manchester Pomo poet was pleased to see his book, Stoke of the Hummingbird, on display. California Indians and their environment : an introduction by Kent G. Lightfoot and Otis Parrish was also featured. Otis is a Kashaya Pomo tribal scholar and his nephew, Eric Wilder, has five books in the collection but none in our display because all of his are ebooks!

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We celebrated the passage of Measure A for Libraries on November 8, 2011, putting up sign from the campaign and giving away some of the remaining Yes on Measure A buttons from the campaign.

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November 2, Day of the Dead…Authors, that is! Library patrons have the opportunity to honor their favorite dead authors on the little paper headstone and it is interesting to read people’s choices. Day of the Dead is a day of rememberance and honoring.

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The craft project for Saturday Crafts on November 5 was sand painting. Lena Bullamore led the class and provided the supplies.

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November 16 was Teen Craft Day and we made beeswax and soy candles. Our end products were very professsional looking and participants were quite pleased with the results.

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Sunday @ the Library on November 6th - What is Behaviorial Health? Oscar Carbajal, with Redwood Coast Medical Services (RCMS), spoke about the perceptions and misconceptions around behavioral health.

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Sunday@ the Library on November 20th – Marine Mammal Rescue. Laura Cort gave a very interesting presentation about her work as a volunteer with Marine Mammal Rescue and as a Harbor Seal docent at The Sea Ranch rescuing stranded, sick, or injured animals. Laura recruits and trains volunteers for these important rescue programs.

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The library receives many positive comments in our Visitors Book and the designers of the library are to be praised, Richard Perkins, Pearl Watts & many others, and also all of the volunteers and staff, for creating such a welcoming space. Some of the comments: “You have a beautiful and cozy library. We have fallen in love with your city. Thank you for letting us use your wifi and your services.”– British Columbia. “Exceptionally well-organized and beautiful library.” – Fremont, CA. “So great to see the library open and kids using it. Libraries rock! –Toronto. “Awesome library, friendly, helpful staff. Thank you.” – Fair Oaks, CA. “Top Ten Best Small Town Lib in the Country” J&D. “What a gem of a library very user friendly” – Sandy, Utah. *****

Coast Branch stats July-Nov 2016 Coast Number Childrens Programs Number Childrens Attendees Number Teen YA Programs Number Teen YA Attendees Number Adult Programs Number Adult Attendees Total Number of Programs Total Number of Attendees Door Count Days Open Hours Open Volunteers Volunteer Hours Total Computer Users

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 7 5 6 7 5 108 95 69 97 117 1 0 0 1 1 0 0 0 16 17 28 29 33 25 26 133 180 214 244 180 36 34 39 33 32 0 0 0 0 0 0 0 241 275 283 357 314 0 0 0 0 0 0 0 na na na 4260 4318 24 27 25 25 23 164 186 178 167 168 30 31 36 34 34 385 370 367 284 342 485 534 425 440 387

Total 30 486 3 33 141 951 174 1470 8578 124 863 165 1748 2271

Appendix B Revision of Bylaws Gary Klein, Fred McElroy, Steve Whitaker FRIENDS OF COAST COMMUNITY LIBRARY Suggested revisions in RED BYLAWS FRI E N DS OF COAST COMMUNITY LIBRARY A PUBLIC BENEFIT CORPORATION BOARD APPROVED 06/28/2016 (to be added) ARTICLE A NAME The name of this corporation shall be Friends of Coast Community Library. ARTICLE B PURPOSE The purpose of this corporation shall be to support and maintain a public library, that is available free of charge, in Point Arena, California, known as Coast Community Library (the "library"), to operate an association of persons interested in the library; to stimulate the use of the library's resources and services; to receive and encourage gifts, endowments and bequests to the library; to initiate, support and cooperate with the library in developing library programs, services and facilities for the community; and to support the freedom to read as expressed in the American Library Association Library Bill of Rights. The purpose of this corporation shall be: (a) To support and maintain a public library, that is available free of charge, in Point Arena, California, known as Coast Community Library (the "library"). (b) To operate an association of persons interested in the library. (c) To encourage the use of the library's resources and services. (d) To receive and encourage gifts, endowments and bequests to the library. (e) To initiate, support, and cooperate with the Mendocino County Library system in developing library programs, services, and facilities for the community. (f) To support the freedom to read as expressed in the American Library Association Library Bill of Rights (see Appendix A).

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ARTICLE C CORPORATE Section C-1 Non-Profit Character This corporation is a nonprofit public benefit section 501 (c) (3) corporation and is not organized for the private gain of any person. This corporation is organized under the California Nonprofit Public Benefit Corporation Law for, and its assets are irrevocably dedicated to, public benefit purposes. The corporation does not and shall not have the power to distribute gains, profits or dividends to its Directors or Officers, and no part of its net earnings shall inure to the benefit of any Director or Officer of the corporation or to any other individual. No substantial part of the activities shall be an attempt to influence legislation and the organization shall not participate in any political campaign in support or opposition to any candidate for public office. Section C-2 Disposition of Assets on Liquidation or Dissolution Upon the corporation's liquidation or dissolution, the Board of Directors shall, after paying or adequately providing for the corporation's liabilities, distribute the corporation's remaining assets to such one or more community organizations, exempt from tax under section 501 (c) (3) of the Internal Revenue Code of 1954 or any amendment or successor thereto, whose purposes are consistent with the purposes of this corporation. The corporation's assets may not be distributed so as to inure directly or indirectly to the benefit of any Director or Officer of the corporation, or to any other individual, or to any corporation, trust or organization whose net earnings inure to the benefit of any individual. Said distribution of corporation assets shall be determined at a member meeting. ARTICLE D MEMBERSHIP Criteria for membership, and voting privileges attendant thereto, will be as established by the board. While use of the library is free, a Membership category has been established to provide a mechanism for managing the library building, for interacting with the Mendocino County Library System, and for electing a board. Membership in the Friends of Coast Community Library (FOCCL) is available to anyone who (1) accepts the American Library Association Library Bill of Rights (see Appendix A), (2) pays a membership fee for an individual, or (3) pays a family membership, or (4) provides an established number of volunteer hours to the library. The fees and the established hours shall be determined by the board. ARTICLE E BOARD Section E-1 Composition of the Board The board will be composed of the officers, plus at most seven (7) additional directors, each of whom must be a member. No two members of the Board of Directors related by blood or marriage/domestic partnership within the second degree of consanguinity or affinity (1st degree: parent or child, 2nd degree: sister, brother, grandchild, grandparent) may serve on the Board of Directors at the same time. a.

b. The board may appoint a representative of the County of Mendocino library system to be a non-voting, ex officio, member of the board. Such appointment may be made or revoked at

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any time by the board, and such county member may be excluded from closed sessions of the board. c. b. The board may appoint up to two non-voting student representatives. Such appointments can be made or revoked at any time by the board. Student representatives have all the rights and responsibilities of regular board members; however, they cannot attend closed sessions of the board and they do not have voting rights on motions. Student members are not considered when determining if a quorum is present. d. c. Each board member will be expected to attend all board meetings, and any member

who misses more than two (2) board meetings during any term of office may be, though not necessarily will be, removed from the board by simple majority vote of the quorum board. Section E-2 Officers a. The officers shall have all of the usual powers and duties of officers of a public benefit

corporation, and be as follows: 1. President - The president shall serve as chief executive officer of the corporation, convene and preside over all board and member meetings, prepare and distribute all agendas for board and member meetings, serve as a voting ex officio member of all standing committees except the nominating committee, and otherwise insure proper functioning of the corporation; 2. Vice-President - The vice-president shall assist the president, perform other duties in cooperation with the president, and act as president in the absence of the president; 3. Secretary - The secretary will take minutes at all board and member meetings, distribute minutes of such meetings to the board in advance of the following meeting, and act as president in the absence of the president and vice-president; and 4. Treasurer - The treasurer will act as chief financial officer of the corporation, prepare reports as requested by the board, institute financial controls as instructed by the board, and act as president in the absence of the president, vice-president, and secretary. b. The board will establish, and maintain, written job descriptions for each officer. c. Any officer may delegate any duty specified in these bylaws to another party, but such

delegation will not eliminate such officer's responsibility to perform such duty fully.

Section E-3 Terms Each elected member of the board will serve a one (1) year term starting July 1 of each year. Section E-4 Vacancies At anytime, any vacancy Vacancies on the board may be filled by a simple majority vote of the board in closed session on a nominee designated candidate nominated by any member of the board the president. ARTICLE F ANNUAL ELECTIONS

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Section F-1 Nominations a. On, or before, February 1 of each calendar year, the board will elect president will appoint a three (3) person nominating committee. b. By simple majority, the nominating committee will insure that there is at least one (1) candidate for each board position. The nominations nominating committee will distribute such nominations to the board in writing on, or before, May 1 of such year. c. On, or before, May 1 of each calendar year, any three (3) members in good standing may collectively nominate a candidate, or candidates, for any board position by distributing such nomination to the board in writing. Such nomination must include name, address, telephone number, and signature of each nominator and each candidate. d. No person may be nominated without such person's prior knowledge and permission.

Section F-2 Election a. The members in attendance at the annual general membership member meeting will elect

the board. b. If there are no contested positions, a simple majority of the members present will serve to elect the slate. If the slate is not elected, the then current board will select the new board as if all positions were vacant. c. For contested officer positions, officers will be voted on individually, the officer

candidate receiving the most votes will win. d. When there are more director candidates than director positions, each member present may vote for as many candidates as there are positions. Director positions will be filled in descending order of votes received. e. The then current president will break all ties.

ARTICLE G MEETINGS Section G-1 Board Meetings a. The board will meet as determined by the board, but no less than six (6) times per year. The date of each such meeting will be as agreed by the board in the immediately preceding meeting, or upon three (3) days prior notice from the president. In the event of any dispute concerning procedure, the board will function within the framework of the most recent official version of Robert's Rules of Order. b. A majority of Two thirds of the then current members of the Board shall constitute a quorum. c. Unless otherwise specified, a simple majority of the then current quorum, reduced by abstentions, will constitute approval of board motions. Only board members in attendance may vote. d. Members and the public may attend board meetings, but may only participate in the meeting to the extent deemed appropriate by the board. The board may, at any time, and for 14

any purpose, declare a closed session in which only elected board members, and those individuals specifically identified by the board, may attend. Minutes of closed sessions will not be kept, except as explicitly directed by the board. e. Additional board meeting protocol may be established by the board. Section G-2 Member Meetings a. The corporation shall hold its annual member meeting for the purpose of electing officers, receiving reports and transacting other business on a date in June as selected by the Board. A written notice shall be mailed to members no less than fourteen (14) days prior to the meeting that identifies the date of the meeting, and all the candidates for the board. b. The board may call a special member meeting at any time, for any purpose, by providing

fourteen (14) days prior notice to the members. This notice should clearly outline the purpose of the meeting and provide specific material associated with the proposed actions. c. All members may attend any member meeting, and a majority of the members present will be

sufficient to transact business. Non-members may attend any member meeting, unless specifically excluded by a majority vote of the members present, but may only participate in the meeting to the extent deemed appropriate by the board. d. Additional member meeting protocol may be established by the board. e. Each membership is entitled to one vote with no more than two votes (a family membership)

per household. Proxy votes will be accepted at any membership meeting. ARTICLE H COMMITTEES a. At any time, the board may establish, or eliminate, standing committees to deal with long-

term, or recurring issues. To establish a standing committee, the board will approve a written charter for such committee that includes a clear mission, and a clear governance structure including chair, for the committee. b. At any time, the president or board may establish ad hoc committees to deal with short-

term, or transient issues. Ad hoc committees need not have a formal charter or governance structure. ARTICLE I AMENDMENTS a. These bylaws may be amended at any members member meeting of the corporation by a

two- thirds majority of the members present. Proposed amendments to the bylaws must be provided Intention to amend bylaws must be given by written notice mailed to members fourteen (14) days prior to the meeting at which such amendments are to be presented for consideration. b. The foregoing not withstanding, the board may at any time amend these bylaws to conform with applicable law or regulation.

ARTICLE J MISCELLANEOUS a. The board will establish financial operating procedures to insure the financial integrity of

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the corporation, and will set the fiscal year. The board will determine who may execute or endorse checks, and execute contracts on behalf of the corporation. b. All corporate records and data, including articles of incorporation, bylaws, minutes, financial information, membership information, policies, and committee charters, shall be maintained at Coast Community Library, and will be open to inspection by any board member upon reasonable notice. Access to such records and data by members and the public will be determined by the board and applicable law.

Appendix A: American Library Association Library Bill of Rights

Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I.

Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

II.

Libraries should provide materials and information presenting all points of view on current and historical issues. Material should not be proscribed or removed because of partisan or doctrinal disapproval.

III.

Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

IV.

Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

V.

A person's right to use a library should not be denied or abridged because of origin, age, background, or views.

VI.

Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 19, 1939 Amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; and January 23, 1980; inclusion of "age" reaffirmed January 23, 1996, by the ALA Council.

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