Blue Buzzard Interface - User Guide

Blue Buzzard Interface - User Guide Exporting from hotel SalesPro .......................................................................................
Author: Delilah Barnett
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Blue Buzzard Interface - User Guide Exporting from hotel SalesPro ............................................................................................ 2 Group Export .................................................................................................................. 2 How to export a Group event: ..................................................................................... 2 Required Contact Fields .............................................................................................. 3 Export a Group and Function event ............................................................................ 4 Function Only Export ..................................................................................................... 5 How to export a Function event: ................................................................................. 5 Fields exported from hotel SalesPro ............................................................................... 6 Blue Buzzard....................................................................................................................... 7

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Exporting from hotel SalesPro When hotel SalesPro and Blue Buzzard are interfaced, hotel SalesPro will export information to the Blue Buzzard system. Group and or Function information has to be added to the hotel SalesPro system first. Once a record has been created, then the information can be exported to the Blue Buzzard system. This instruction set will guide you through how to use the interface. There are two places in the hotel SalesPro product that you can export from: Groups and Functions. If you have a group that does not have any event space requirements, you will export form within the Group block record. Additionally, if the Group block as linked Function requirements, you will also export from within the Group Block. If there is a group that does not require a group of sleeping rooms, you will need to create and export the record from within the Function.

Group Export Once you have created a Group Block in hotel SalesPro, you can export the data to the Blue Buzzard system.

How to export a Group event: 1. 2. 3. 4. 5.

Create a Group Block Click the Blue W/Export button on the top toolbar. Select RFP Export. The group information will export to Blue Buzzard (See Figure 1). Once the Group has been successfully exported, you will get a "Proposal Submitted" message.

Figure 1: To Export a Group, click the RFP Export option.

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Required Contact Fields

There are certain contact fields that are required in order for the interface to work. If you get an error message (See figure 2), the contact for that group needs required fields to be filled-in. To view the contact form, click the open contact icon next to the contact. There are the required fields: Figure 2: Required Field Error Message

If you receive the aforementioned error message, you will need to open the contact and fill-in required fields. These are the contact fields that are required:    

Name First Last Title email

Figure 3: Required Contact fields.

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Export a Group and Function event Once the Group and Function has been successfully exported, you will get a "Proposal Submitted" message. If a group also has event requirements, you can export both group sleeping block and function event information to Blue Buzzard. When the group block is created, you will need to link the Function to the Group Block (See Figure 2 below). 1. 2. 3. 4. 5.

Create a Group Block Create and link a Function event (See the Link Function field Figure 2 above). From the Group block, Click the Blue W/Export button on the top toolbar. Select RFP Export. The group information will export to Blue Buzzard(See Figure 1).

Figure 3: Group and Function Export.

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Function Only Export If a group does not require a sleeping room block of rooms, you can create a function only event and export it to Blue Buzzard.

Figure 4: Function only export.

How to export a Function event: 1. 2. 3. 4. 5.

Create a Function event. Click the Blue W/Export button on the top toolbar. Select RFP Export. The function information will export to Blue Buzzard(See Figure 3). Once the Group has been successfully exported, you will get a "Proposal Submitted" message.

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Fields exported from hotel SalesPro The following is a list of fields that are exported from hotel SalesPro: Name of Field Arrival Date Departure Date Customer Name Customer Contact Customer Title Customer Address Customer Phone Customer Email Title Room Date Rate Quantity Room Type

Definition The Group Arrival Date The Group Departure Date The Prospective Client’s Company Name The Prospective Client’s Name The Prospective Client’s Title The Prospective Client’s Address The Prospective Client’s Phone Number The Prospective Client’s Email Address The Prospective Client’s Title Room Block per Room Type per Day Date of the Room Stay Rate of the Room Stay per Room Type Quantity of Rooms The Type of Room

Meeting*

The name of the meeting

Date*

Date of the event

Rate*

The room rate for the event

Start*

The start date of the event

End*

The end date of the event

Function*

The type of event

Setup*

Number of people / Event setup

Room*

The room name

* Function fields exported from hotel SalesPro (Requires hotel CateringPro)

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Blue Buzzard Once a Group has been exported from hotel SalesPro, the record will be available in the Blue Buzzard system. To access the

Figure 5: To view records imported from hotel SalesPro, login to Blue Buzzard and click "Pending."

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