BIM… Not Just for Construction… A Solution For Facility Operations Sunday, June 8, 2014 ▪ 2:30 pm – 3:45 pm, Hidalgo Presented by: Keith Beck, Director, Division of Facilities Management, Wisconsin Bureau of Building Management Mark Cervenka, Manager, Facilities & Construction, Texas A&M University of Health Science Center

The concept of collecting BIM/COBiE data has been around for several years now. Using BIM for design and construction has become a common practice in the industry. Yet, some institutions are not taking advantage of the opportunity to gather this data for their operations and load it into their FM application. This presentation will provide a road map for institutions to follow in order to collect and utilize this data from design to operations.

ABOUT THE SPEAKERS

KEITH BECK has over 30 years of experience in facilities engineering and 25 years in facilities management with the State of Wisconsin. Keith is the BIM-FM Handover champion and is responsible for the development and implementation of the State’s BIM to FM Program. Keith has developed guidelines that specify model requirements and data exchange methods. These guidelines define the path for data exchanges between BIM files and FM applications, from the initial project concept phase through final commissioning and project closeout.

MARK CERVENKA began working for the Texas A&M Health Science Center as the Facilities Manager in December 2006. Prior to working for the Health Science Center, Mark worked for the Texas A&M University System Facilities Planning and Construction office. His responsibilities there involved the contract administration and budget management of a $750m. construction management program. He received his Finance and Accounting degrees from Texas A&M University. Mark’s current duties involve managing the facilities and construction operations of all Texas A&M Health Science Center facilities and campuses. The HSC has campus locations across Texas in Dallas, Temple, Round Rock, Bryan, College Station, Houston, Corpus Christi, Kingsville and McAllen. Recent accomplishments include monitoring the design, construction and bringing into operation two new academic campuses in Round Rock and Bryan as well as the installation of a new integrated, web-based Facilities Management System at all HSC campuses. These two new campuses were green field campuses and represent the beginning of campus master plan developments. The Bryan campus construction project included a BIM/COBIE deliverable from the design and construction contracts. Mark worked extensively on the development of the scope and criteria used by the contractors to deliver this information.

BIM….Not Just for Construction…...  A Solution for Facilities Operations National Association of State Facilities  Administrators  2014 Conference & Resource Expo San Antonio, TX June 7‐10, 2014

Campus Locations: Dallas Temple Round Rock Bryan (Main campus) College Station Houston Corpus Christi Kingsville McAllen

Texas A&M Health Science Center Bryan/College Station, TX date

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Collecting Data • Starts with a good detailed specification for  the A/E and General Contractor – Needs to work with and built around how your  CMMS is structured – A/E and GC must be on‐board with BIM/COBIE  and know and understand what it takes to collect  the data • Make this part of your selection process.

– Foundation for your data 5/26/2014

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Data Collection‐Design • Common design software is AutoCAD,  NavisWorks and Revit – Ask what you’re A/E team will use during you’re  A/E selection process. • All design (Arch/MEP/Structural) in one of the software  is ideal

– Software collects data on building and equipment  (EQ) as it is built in the model • Room #s, SF & Room type • EQ placed in these locations – No details yet 5/26/2014

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Data Collection‐Construction • A/E team hands over data collected to general  contractor (GC) • GC procures EQ for project – Fills in information from submittal data – Here come the details • Make, Model, Serial Number, Warranty, O&M, etc.

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Data Collection‐Verification • Option to hire a firm or use in‐house, trained  staff to collect data • Will need to do some form of verification of  data – In field – Review Submittals

• Garbage in….Garbage out….??

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Loading Data • CMMS needs to be COBIE compliant • Electronic Upload – CMMS is a database of rows and columns & relational  database and Excel is rows and columns • Makes for easier data transfer

– Review data fields to see which COBIE fields will be load  into which fields of CMMS • Adjust accordingly

• Loads in minutes vs. weeks/months for manual input – $$$ savings 5/26/2014

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Facilities Operations • Space Data – High accuracy since coming from drawings

• Facilities work orders – Decreases work order cycle time – More data available to technicians • Warranties • O&M electronic (mobile capabilities) • Location of EQ (3D model can help locate)

• Future Building Modifications 5/26/2014

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Facilities Operations What can be improved?  Reduction in time spent: • Researching O&M data needed  to deploy a crew to the field • Locating the equipment (building, floor, room, within  room, other) • Access equipment warranties  and other records 

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Facilities Operations WO Cycle (Duration Compressions in Blue) Activities originally thought to be nearly eliminated, but survey proved that activity durations would just compress.

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Facilities Operations Analytic Data

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Facilities Operations • Link 3D Model to AiM

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End Presentation

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