BIM CASE STUDIES

FOR ASSET AND FACILITIES MANAGEMENT

Supported by

Published by the British Institute of Facilities Management September 2015

An Introduction to BIM The operational phase of a building is the main contributor to the building’s lifecycle cost. Estimates show that the lifecycle cost is five to seven times higher than the initial investment costs and three times that of the construction cost. As a result, there is a considerable economic and environmental need to manage both new and existing facilities in an efficient way. Facility management (FM) encompasses multiple disciplines to ensure optimal functionality of the built environment by integrating people, place, process and technology. It covers everything from real estate and financial management to maintenance and cleaning, this variety of services highlights just how complex the FM industry is.

BIFM and the BIM Academy The British Institute of Facilities Management (BIFM) has long been aware of the rising importance of Building Information Modelling (BIM) and Soft Landings. In September 2012 we held our first FM Leaders Forum on ‘BIM and Bridging the Gap with FM’, and the following autumn, we engaged in a second FM Leaders Forum ‘Starting at stage zero’. This highlighted how the adoption of BIM required greater collaboration between the different professions involved in the construction design and management process. BIFM recognises that facilities management professionals have much to gain from using and understanding BIM. It is an important process in helping to ensure that future building performance, in terms of energy consumption and occupant comfort, closely matches the original design intent. In 2013 BIFM was a founding member of the BIM4FM group. The group’s purpose is to champion facilities management’s involvement with Building Information Modelling (BIM) projects. BIM4FM would like

Governments around the world have recognised the inefficiencies affecting the construction industry in general, and have recommended and mandated the use of Building Information Modelling (BIM) as a strategy to addressing a declining productivity. Building Information Modelling is “An integrated digital process providing coordinated, reliable shareable data throughout all project phases, from design through construction and into operation”, BIM Academy at Northumbria University. Utilisation of BIM enabled FM has significant value-adding potential; BIM can help create and maintain facilities that are more efficient, have lower carbon emissions, cost less to run and are better, more effective and safer places to live and work.

to ensure that the industry works together to support and educate facilities management professionals, owners and occupiers, as well as developing stronger relationships with other members of the built environment supply chain. Many more in the facilities management community are now starting to realise the benefits of engaging with Soft Landings as a process which can and must aid in the design, commissioning and ultimately successful occupation of new and refurbished buildings, as well as better asset management. Soft Landings together with the development and integration with BIM, is seen as a big opportunity to reduce the performance gap. In this spirit of collaboration, a key requirement of soft landings, the BIM Academy has kindly shared their experiences on new builds and refits in order to share best practice with the FM industry in partnership with BIFM. The following case studies highlight the financial, environmental and key benefits gained by utilising BIM across a variety of projects.

BIM Case Studies

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DURHAM CATHEDRAL

Preserving and Capturing Our Heritage

Summary of project The 900-year-old Chapter House was chosen as a pilot project to demonstrate the benefits of the Building Information Modelling (BIM) process to existing buildings, which saw the historic room turned into a 3D model. The model will aid running of a world famous, well visited, large site and the conservation and protection of an ancient monument. The project demonstrates how digital building technology can improve the efficiency in management and operation of buildings, through the transition from traditional facility management procedures to the utilisation of digital information and 3D models to deliver greater value to the institution.

What was done?

Project details Project title

Durham Cathedral – Preserving and capturing our heritage

Date of project

August 2014 – November 2014

After surveying was completed, the collections of individual scans were processed to produce a single linked model of the Chapter House.

Client

The point cloud was then exported to Revit, within which BIM Academy modelled the Chapter House solely from the point cloud, before adding to the model parameters tailored to client’s needs.

Durham Cathedral facilities management team

Type of project

Scan to BIM

BIM Academy initially surveyed the building using the latest developments in 3D laser scanning to produce geometric models (known as point clouds) of the Chapter House with an accuracy of a few millimetres.

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What were the key outcomes, inclusive of savings, key benefits? This resulted in a central data-rich model available for everyday use, which allows for better informed decisions and enables a variety of facilities management and operations tasks, as well as; Providing accurate information of the current state and layout of the building as a single reliable resource, which had previously been lacking Traditional outputs: sections and elevations, as well as the dimensions and volumes of ceilings and walls, at no additional cost and within seconds Condition surveys interlinked with models with the history of each element Creation of maintenance schedules Accurate Stone Surveying Visual walk-through around the facility Scaffolding simulation for refurbishment planning

Key Learnings Good practice that may be replicated: The creation of a 3D data rich model of a heritage building significantly improved the quality of documentation that could be used by the facilities management team. A small example of an indirect benefit is that now the facilities management team can calculate the volume of concrete in the Chapter House ceiling. This is something that could never have been done with conventional surveying methods.

Key Learnings Areas for improvement: Understanding the level of detail needed within the 3D model is very important. A lot of time could be wasted modelling elements to the nth degree, when simple geometry with data attached could deliver the same benefits. The point cloud could be used if a more accurate representation is needed.

Scenario planning and simulation using Revit (e.g. plan an exhibition inside a room) Ability to take accurate measurements and volumes for restoration works Field tool: utilising mobile technology to explore and update model on site Production of quality visuals to communicate future proposals

Further information Please visit: www.bifm.org.uk www.bimacademy.ac.uk www.durhamcathedral.co.uk

BIM Case Studies

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SYDNEY OPERA HOUSE BIM For Facilities Management Project

Summary of project BIM Academy beat international competition to win a major project providing specialist facilities management technical expertise for Sydney Opera House. In collaboration with the client’s Building and BIM Engineering team, it defined and developed a facilities management specification to meet the building stakeholder needs for the existing and future refurbishment.

What was done?

Project details Project title

Sydney Opera House, BIM for Facility Management Project

Date of project

November 2013 – April 2014

Client

Sydney Opera House building development and maintenance team

Type of project

Specification of BIM for facilities management interface

Development and implementation of a world class BIM for facilities management solution. BIM Academy’s role entailed: detailed consultation with stakeholders on current and future needs conducting a review of its current systems, processes and decision matrix creating a detailed technical specification document that defines the long term requirements

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What were the key outcomes, inclusive of savings, key benefits? Development and implementation of a world class BIM facilities management solution improves operational and cost efficiencies to support greater visitor experience and will play a significant role in conservation and preservation, which support the Opera House’s cultural programme

Key Learnings Good practice that may be replicated: Following 18 months of intensive research, combined with practical experience on a range of projects including Sydney Opera House, BIM Academy have: Gained a thorough understanding of client requirements through interview and analysis process Gained a thorough understanding of existing systems and how they link

Enabled the Opera House to implement a web based BIM for facilities management interface that will link a constantly maintained geo-spatially accurate model of the building to its engineering, maintenance and building control systems.

Further information The following websites can be used as a point of reference: www.bifm.org.uk ww.bimacademy.ac.uk

BIM Case Studies

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NORTHUMBRIA UNIVERSITY City Campus Model

Summary of project Supported by BIM Academy, Northumbria University Estates Department is using BIM processes and technologies to support the management of its city campus which comprises of 32 disparate non-residential buildings totalling over 120,000 square metres.

What was done? BIM Academy supported the University Estates Department campus in determining its vision for BIM usage to deliver efficiencies in the management of its assets. Developed the detailed requirements for appropriate BIM uses, e.g. aerial photogrammetry, laser scanning and scan to BIM and 2D to 3D data conversion and then delivered these on behalf of the estates team resulting in a federated model in Revit and Industry Foundation Classes (IFC) format.

Project details Project title

Northumbria University City Campus Model

Date of project

July 2010 – present (on-going – September 2015)

Client

Northumbria University Estates Department

Type of project

BIM enabled estate management

The model has been used as a test bed to explore the analysis of environmental performance and carbon emissions, as well as a valuable communication and marketing aid for the university and its users.

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What were the key outcomes, inclusive of savings, key benefits? A federated model in Revit and IFC format The cost-efficient creation of a valuable digital resource which has enabled workflow efficiencies for the maintenance of asset data A test bed for further benefits for the measurement of environmental performance and management of critical systems

Key Learnings Good practice that may be replicated: Amongst our findings associated with this work to date are that BIM enabled asset and facilities management can offer major efficiency gains in the retrieval and maintenance of drawings and record information; understanding client specific requirements prior to initiation is important and multi-technology platforms are required, based on open standards (IFC). It is also vital that the processes for updating the model are carefully considered at the outset.

Key Learnings Areas for improvement: Change management is as important as the technological improvement. There has been some resistance to change with the estate department, meaning that although they can see the tangible benefits, they were initially unwilling to overhaul the processes.

Further information Please visit: www.bifm.org.uk www.bimacademy.ac.uk

BIM Case Studies

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LEEDS BECKETT UNIVERSITY BIM Strategy and Implementation Report

Summary of project Leeds Beckett Estates Services procure, acquire, manage, maintain and operate 108 built assets that host 2,900 staff and 29,000 Students. The Estates strategy is to improve the condition of their estate, improve space utilisation and reduce carbon emissions. The main purpose of the project was to examine how to improve the implementation of Building Information Modelling (BIM) within Leeds Beckett University and recommend a BIM enabled vision.

What was done?

Project details Project title

Breakdown of BIM opportunities and recommendations to explore.

Leeds Beckett University – BIM Strategy and Implementation Report

Date of project

Roadmap and indicative budget detailing how Leeds Beckett should implement the recommendations and future costs for the BIM implementation.

May 2015 – present (on-going – September 2015)

Client

Leeds Beckett University

Type of project

Consultancy

A review of Leeds Beckett’s current process and workflows.

A corporate vision for BIM aligned to the organisation’s business values and business plan. An operational strategy including the structure of revised management processes to be developed during the implementation phase. A SWOT analysis of Leeds Beckett was created and reviewed identifying strengths, weaknesses, opportunities and threats. A gap analysis identifying areas requiring development to bridge existing deficiencies in skills, process and technology.

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What was done? (continued) A structured training plan to support the realisation of the roadmap. The plan covered training in management process, policy and software training. A technology diagram showing integration of BIM software and relationships to organisational departments. Supporting information that was included in the information to tender (ITT) for new CAFM systems to be procured. Supporting information for the development of the internal process maps for capital and estate management. Methods of assessing the competence and resources of the supply chain to deliver services to the revised standards. An example Employers Information Requirements (EIR) document that could be adjusted and used on future projects.

What were the key outcomes, inclusive of savings, key benefits? The overriding recommendations for delivering BIM is so that Leeds Beckett can drive efficiencies out of their new and existing estate, through the maximisation of space utilisation, the potential reduction in carbon and enhanced user experience, as well as; Positioning the University as leading the adoption of BIM within large estate owners in the UK The industry being on the cusp of a significant change and Leeds Beckett can drive this forward from a client’s perspective, which is what is currently missing

Key Learnings Good practice that may be replicated:

A budget with indicative estimated costs for implementation including staff resource.

It is important to understand current work processes and practises

Examples of current and emerging best practice elsewhere in industry and recommendations on how these can be applied to your organisation.

Look to implement quick wins to leverage buy-in from employees. Do not try and change everything at once Put metrics in place to measure success of implementation

Identification of pilot projects and methodology for initiating them. Metrics to determine the progress and effectiveness of BIM adoption during the implementation phase and thereafter. These metrics cover both business value and BIM implementation itself and will be relevant to both project and corporate level.

Further information

Key Learnings Areas for improvement: It is important to ensure that the best value opportunities are implemented first. Often there are a considerable number of opportunities for the organisation, but if they looked to tackle them all at the same time, the organisation can be slow to change due to the enormity of the task.

Please visit: www.bifm.org.uk www.bimacademy.ac.uk

BIM Case Studies

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BIM Academy and BIM for Asset Facilities Management (BAFM) BIM Academy was established by Northumbria University and Ryder Architecture in 2010 with the vision of creating an international centre of excellence for BIM, through the complementary activities of research, education and consultancy. The award-winning team has extensive experience from a diverse range of commissions in the UK, Europe, Middle East, Far East and Australasia and have undertaken projects for a diverse range of organisations including public and private sector clients, SMEs, manufacturers, consultants and contractors.

Their approach involves a detailed consultation process with the client on current and future operational needs, a review of the current disparate systems that are used to operate the building and consultation with the software market in order to soft test the proposed solution, ensuring its feasibility. These case studies detail BIM Academy's various BIM projects – highlighting key outcomes, successes and key learnings.

Through their research approach and knowledge of client stakeholder requirements, BIM Academy is able to analyse client systems whilst embedding consistency and efficiency into the final FM solution. Their consultancy offer covers BIM for Asset and Facilities Management (BAFM). This can support their clients in their transition from traditional facility handover and management procedures to a process that ensures the effective use of digital information and 3D models to deliver greater value to businesses.

For further information on BIM Academy Please visit: www.bimacademy.ac.uk

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About BIFM The British Institute of Facilities Management (BIFM) is the professional body for Facilities Management (FM). Founded in 1993, we promote excellence in facilities management for the benefit of practitioners, the economy and society. Supporting and representing over 16,000 members around the world, both individual FM professionals and organisations, and thousands more through qualifications and training. We promote and embed professional standards in facilities management. Committed to advancing the facilities management profession we provide a suite of membership, qualifications, training and networking services designed to support facilities management practitioners in performing to the best of their ability.

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