BAND MANAGER Training Needs Assessment Evaluation Form
Name: Period Covered: Position:
Reviewed by: Title:
Position Start Date: Community: Region:
BAND MANAGER Training Needs Assessment Evaluation Form Instructions: The information contained in this evaluation is strictly confidential. The supervisor will meet with the employee to review the empl oy ee’ sper f or manceandcompl et et heCommuni t yGov er nmentTraining Needs Assessment Evaluation Form. Input form the employee is critical. The employee will have an opportunity to make comments concerning the review in the employee comments section of this form. The information will be used to develop an individual training plan for the employee as well as a training plan for the community. The employee will be rated as follows for each competency:
Each competency is to be rated as follows:
1 –Needs significant improvement –employee is unable to complete task or perform function in a satisfactory manner even though assistance is routinely provided
1 –Competency has little significant to the position
2 –Needs improvement - employee can complete task or perform function with considerable assistance
3 –Competency is important to the position
3 –Satisfactory –employee can complete task or perform function in a satisfactory manner with little or no assistance
2 –Competency has minor significance to the position
4 –Competency has major significance to the position 5 –Competency is critical to the effective performance of the position
4 –Very good –employee consistently completes task or performs functions in an above average manner with little or no assistance 5 –Outstanding –employee consistently completed task or performs function at a very high level with little or no assistance For more information on how to complete this review please contact the Regional Office of the Department of Municipal and Community Affairs or the MACA School of Community Government.
BAND MANAGER Training Needs Assessment Evaluation Form Major Category
FINANCIAL MANAGEMENT
Skill
Prepare budget
Sub-Skill
Estimate areas of revenue
Develop deficit recovery plan
P
P
S
5
Conduct analysis and cash flow forecasting P S 5
Develop budgets for approval
Comply with financial guidelines and policies
Implement accounting systems
Maintain accounting systems
P
P
S
4
P
S
Review budgets
5
P
Calculate municipal services rates S
5
P
S
5
Establish policies and guidelines for unit costing and replacement P Review Finances
S
4
Comply with Generally Accepted Accounting Principles P S 5 Establish internal controls P
Perform Financial Analysis
S
5
Oversee fiscal year-end audit
S
4
Analyze financial reports monthly, quarterly and annually P S 4
P
S
4
Analyze aged accounts
P
S
S
4
S
4
Ensure collection of accounts receivable P S 4 Ensure maximum return on investment
4
P
P
S
Recommend budget changes
2
P
S
4
Oversee payroll function
Follow up on management letters
P
P
S
4
S
4
BAND MANAGER Training Needs Assessment Evaluation Form Major Category PROTECTIVE SERVICES
Skill Implement Civil Emergency Measures
Sub-Skill Establish emergency measures committee
P
S
4
Coordinate emergency preparedness
Prepare plan for council approval
P
P
S
4
S
Review and practice plan
4
P
S
3
Ensure training for staff, council and volunteers
Act as coordinator during plan implementation
P
P
S
3
S
4
Debrief situations
P OPERATIONS MANAGEMENT
OPERATIONS MANAGEMENT (cont.)
COMMUNITCATIONS
Manage operations
Provide Municipal Services
Use Communications Skills
S
3
Manage road construction and maintenance P S 2
Manage water, sewage and solid waste systems
Provide services through community agreements P S 4
Prioritize programs and services
Implement community programs
P
P
P
S
Manage airport construction and maintenance P S 2
2
S
4
S
Practice listening skills
Write business documents
Resolve conflicts
P
P
P
S
4
Facilitate meetings
P
S
4
S
4
S
Manage other works and services
Negotiate franchise agreements
P
P
S
2
Monitor community programs
4
4
P
S
S
2
Evaluate community programs
4
Demonstrate negotiation skills P S 4
P
S
4
Make presentations P
S
Facilitate workshops 4
P
S
2
BAND MANAGER Training Needs Assessment Evaluation Form Major Category PUBLIC AND COMMUNITY RELATIONS
Skill Display Public Relations Skills
Sub-Skill Develop information services programs P
S
3
Practice customer service skills
P Demonstrate Awareness of Political Environment
Human Resource Management
Manage Human Resources
5
Practice cross cultural awareness and sensitivity P S 3
Liaise with community groups
P
P
S
4
Respond to public enquiries
P
P
P
S
4
Observe traditional values
P
S
Administer employee benefit plan
Maintain personnel records 3
S
Communicate goals and objectives
Recruit staff
S
2
P
P
S
S
5
S
4
Analyze training requirements 4
P
S
4
S
4
P
S
5
P
S
4
Provide professional development opportunities P S 4
Conduct performance evaluations
Initiate conflict resolution
Conduct staff meetings
P
P
P
S
4
4 Delegate work assignments
P
P
P
S
P
Address public complaints
4
Provide on-thejob training
Schedule staff
5
S
Promote First Nation and council
Demonstrate awareness of political initiatives P S 5
Provide direct supervisions S
Develop working relationships with other agencies P S 5
Implement quality service levels
Write job descriptions and skills profiles P S 4
P Supervise staff
S
Facilitate public meetings
4
S
4
Promote workplace performance P S 4
S
4
S
4
BAND MANAGER Training Needs Assessment Evaluation Form Major Category Legislation
Skill Comply with Legislation
Sub-Skill Comply with governing legislation
P LEGILSATION
Legislation
S
Seek legal interpretation and advice
P
S
4
Demonstrate familiarity with selfgovernment issues
Perform legislated duties
P
P
Seek council approval of policies, procedures and by-laws P S 4
Implement policies, procedures and bylaws
Maintain policies and procedures manual
P
P
Maintain records and files
Inventory capital assets and supplies
5
P
Draft policies, procedures and BCRs
4
Research legislation to determine policy or bylaw development P S 4
Prioritize issues
Manage resources
P
P
Determine issues
S
Demonstrate familiarity with land claim negotiations and settlements P S 4
P
S
5
S
4
S
S
4
4
S
3
S
2
Maintain bylaw registry P S 4 ADMINISTRATION
Manage Administrative Services
Manage the office
P
S
4
S
4
S
Formulate legal, legislative and financial questions for opinion
Write proposals
Maintain computer systems
P
P
P
S
3
S
5
S
4
4
P
S
4
P
S
Conduct research
4
P
Determine computer hardware and software requirements
Help residents access government services
Fulfill essential services and functions
P
P
P
S
4
S
5
S
5
BAND MANAGER Training Needs Assessment Evaluation Form Major Category
ADMINISTRATION (cont.)
Skill
Manage Insurance Programs
Sub-Skill
Review insurance coverages P
Develop Comprehensive Plan
COUNCIL
Provide Support to Council
S
Implement loss-control systems 4
P
S
Obtain appraisals
3
P
S
Submit claims for adjustor
3
P
S
Facilitate development of strategic plan P S 5
Assist with capital planning process P S 5
Develop human resource strategy P S 4
Schedule resources
Conduct council orientation
Provide advice and guidance on conflict of interest
Communicate legislative requirements to council
P
P
P
S
4
Prepare briefing notes
P
S
S
Review minutes
4
P
S
Coordinate elections
P
P
5
S
5
Prepare decision summaries
Communicate election requirements to council S
5
S
4
5
P
S
4
3 Prepare contingency plans P S 4
Implement plans
Provide advice on policy, procedures and bylaw development P S 5
Assist in defining goals and objectives
Organize meetings and prepare agendas
P
P
Maintain minutes registry
Report general operations to council
Assign resource staff to committees
P
P
P
P
S
S
4
4
S
S
5
4
P
S
S
S
4
5
3
BAND MANAGER Training Needs Assessment Evaluation Form Major Category LEADERSHIP ATTRIBUTES
Skill Demonstrate Professional Behavior
Sub-Skill Adapt to situations
P
S
4
Demonstrate objectivity
P
S
5
Demonstrate accessibility P
S
Compromise
Demonstrate ethical behaviour
P
P
S
4
Demonstrate dependability
Exercise judgment
P
P
S
5
Delegate
5
S
P
S
5
4
P
S
Take direction
Motivate staff
P
P
P
S
4
S
Pursue personal and professional development
5
P
P
P
Demonstrate creativity
4
Demonstrate proactive behaviour P S 4
S
4
P
S
S
Maintain positive attitude
Demonstrate awareness of relevant trends and decisions
Make decisions
Manage time
P
P
P
P
P
4
S
4
S
S
Demonstrate fair, equitable and consistent behaviour
Demonstrate willingness to perform alternate duties as required S
4
Separate personal and professional life
Maintain confidentiality S
Manage stress
4
S
4
S
5
S
5
4
Demonstrate patience 4
P
S
4
Display tact
4
P
S
4
BAND MANAGER Training Needs Assessment Evaluation Form
Comments: 1. Super v i sor ’ scomment s
2. Expectations for the coming year/workplan
BAND MANAGER Training Needs Assessment Evaluation Form 3. Employee goals and objectives
4. Career Goals
BAND MANAGER Training Needs Assessment Evaluation Form 5. Recommended training
