Aveva Russia. Travel Expenses Policy Local policy The AVEVA Group Travel Policy must be adhered to at all times. The Guidelines in this document are to provide localized travel expense guidance in addition to the AVEVA Group Travel Policy http://avevaportal/sites/TravelHomepage/Documents/Global%20Travel%20Policy.pdf

Hotels The price of the hotels in Russia and CIS countries should be 4000 Rubles per night at the most. In case the price is greater than 4000 Rubles, it should be approved by the Area Operations Manager (General Director). There is an agreement with several hotels in Moscow and Saint-Petersburg and they should be booked in the case of travelling to these cities. The price for the hotels while travelling abroad is 85 euro per night. There could be exceptions for the prices of the hotels for the trips abroad and it should be approved by the Area Operations Manager (General Director).

Daily allowances Company shall pay a per diem allowance as per the following data, to cover your food and incidental expenses incurred whilst staying away from your hometown: -

Business trips within Russia: 1500 Rubles

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CIS region which includes Ukraine, Belarus, Kazakhstan, Uzbekistan, Azerbaijan, Latvia, Lithuania, Estonia: 1500 Rubles

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Business trips abroad: 35 Euro **

Per diem for arrival day for business trips abroad paid as 1500 rubles In the case of a travelling abroad as an official delegate to the meeting that organized globally (like Sales-kickoff) where full delegate pack (all daily food) is

included then daily allowance is paid only first and last day of such trip (35 Euro and 1500 Rubles) ** All amounts to be converted using exchange rates provided by Finance No bills need to be submitted to claim this amount.

Transfer in Msk/SPb Employees are expected to use the most effective method of ground travel. In travels to any of 3 Moscow airports their train connection needs to be used. If you need a taxi transfer to/from airport on arrival in Moscow/Saint- Petersburg please refer to “Taxi” chapter of this document. You can also request office administrator to arrange a corporate car to drive to / meet in airport/train stations in Moscow.

Travels within Moscow/Saint-Petersburg In a case if you need to travel to customer within Moscow or Saint-Petersburg public transportation like metro needs to be used where possible. It is also in order to avoid traffic jam and more carefully plan the meeting time. If you need a taxi please refer to “Taxi” chapter of this document You can also request office administrator to arrange a corporate car to drive to customer in Moscow. Any exceptions needs to approved by Area Operations Manager (General Director).

Advance request When your business trip is approved you should fill the application which is specified in Attachment 2, send this application to the Accountant Department by email (cc’d Area Operations Manager (General Director)) and also present it to her 2

in a printed version with your signature. The accountant remits money the same day if the application is received before 11:00 a.m. and the next day in case the application is sent after 11 a.m. Going on business trip you should take the business trip certificate that Accountant prepares for you on your application. There you should receive a mark from the company you are visiting: stamp, signature of the authorized person, his/her full name and surname, job title.

Tickets cancellations should be approved by your local Line Manager or Area Operations Manager (General Director).

Reporting documents 

You should attach the boarding pass to the electronic ticket;

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You should print the ticket (on the pink paper) in the terminal at the railway station and attach it to the electronic ticket;

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Taxi receipts should include the following information: date, route, sum, currency, name of service (freight service, taxi service and so on), title of the company-carrier.

Documents on hotel expenses should include: cash voucher + bill from the hotel, where should be mentioned the word «residency» otherwise the returned sum will be reduced on 13 % due to PIT. In case the cost of breakfast/dinner/supper is carried out from the bill by a separate item, these expenses won't be compensated as you receive daily allowance for this purpose. If the cost of meals is included to the bill, you will be returned only the part of this sum in accordance with the following scheme: eg., bed&breakfast=4 000 rubles, so you will receive 4000.00 - 4000.00 * 20% * 13% = 3896.00 rub. On return from the abroad business trip you should provide the following documents: 

expenses confirmatory documentation

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expenses report

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copy of the visa with entry and exit marks

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Taxi AVEVA has a contract with the transport company Taxcity in Moscow and Saint Petersburg. It has also a leasing contract with MProfi company which provides AVEVA Company with corporate car according to conditions of the leasing agreement. In a case you need a taxi it is needed to be arranged it via office administrator. Taxi from Taxcity both in Moscow and Saint Petersburg can be ordered only by the authorized people or by the Office Administrator. +7 (495) 9881988 if you are in Moscow +7 (812) 320 02 00 if you are in Saint Petersburg. Password for ordering a taxi in Taxcity is "AVEVA Group". A taxi can be ordered for business purposes only. After using a taxi, everyone should take a receipt from the driver and pass it to the Accountant in a proper time. If you travel to the regions or abroad you’re also advised to take a receipt from the taxi and provide it to the Accountant along with other reporting documents. Taxi receipts should include the following information: date, route, sum, currency, name of service (freight service, taxi service and so on), title of the company-carrier.

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Entertainment Expenses Prior to planning entertainment expenses you should receive approval from the Area Operations Manager (General Director). After you receive the approval, you should fill the application form, which is specified in Attachment 3, and present it to the Chief Accountant and to other 3 Accountants for preparation proper documents and money remission. After the entertainment you should pass the receipt of expenses to the Accountant. For the entertainment expenses you can provide one of the following set of documents: -

restaurant bill with the specification of dishes and the cash voucher

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restaurant bill with the specification of dishes and slip of the salary card or any other one

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restaurant bill with the specification of dishes and slip of the salary card or any other one, cash voucher

IT Policies, Usage of the Mobile Phones and the Computers Please refer to the Attachment 6 for the detailed IT Policies. People having regular business strips, have a right to have a Corporate phonenumber and mobile phone. In special cases the corporate mobile phone for other employees can be approved by the Management. The Company compensates 15 000 rub. for a new mobile phone. If somebody leaves the Company after working for it more than 2 years, a mobile phone is presented to them, otherwise it should be returned to the Company. A phone number should be returned to the Company anyway. All calls from corporate mobile phones should be made for business purposes. Private calls are allowed, but their duration should be reasonable. The computers as well as the Internet in the office should be used only for work, not for private purposes.

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