Title of Position
Administration Worker
Location Employment Type
Ballycoolin, Dublin 15 Part Time (22.5 hrs) and One Year Fixed Term contract commencing at start of June 2014. (flexibility on how the hours may be worked)
Closing Date
€12,690 - €20,436 lsi Colette Miller 01 8612070
[email protected] Colette Miller Barnardos 733 North West Enterprise Centre Ballycoolin, Dublin 15 5pm Tuesday 22nd April 2014
Experience Required
Qualifications Required
Minimum of one year’s directly relevant experience essential.
Junior Cert or equivalent minimum level of education. To progress to point 2 on the scale a working ability in IT Systems, word processing and finance skills are essential
Salary Contact Person To apply, email application to Address for postal applications
Application Procedure
Applicants should complete the Application Form and email it to the contact person listed above or complete it and post it to the postal address above before the closing date. Shortlisting will apply nd
Candidates who are moved to the 2 stage of our Recruitment process are required to complete a medical questionnaire and a Garda Vetting Form. References will be taken up at this stage.
Information Note for this position Address/Location: Barnardos, 733 North West Enterprise Centre, Ballycoolin, Dublin 15. Contact Details: 01 8612070 What is Barnardos? Barnardos supports children whose well being is under threat, by working with them, their families and communities and by campaigning for the rights of children. Barnardos was established in Ireland in 1962 and is Irelands leading Children’s charity.
What does the Shops Network do? Barnardos has 7 shops currently and one central warehouse based in Ballycoolin, Dublin 15. The aim of our network of shops is to sell donated stock (both brand new and secondhand) to raise funds which will be used to provide support services to children and families nationwide who require it. Barnardos also run a number of pop up shops throughout the year at events such as concerts and exhibitions and we have bridalwear sections based in our shops in Dun Laoghaire and Carlow. Our shops are based in the following locations; Dublin; Dun Laoghaire, Clondalkin, Rathmines and Kilbarrack. Outside Dublin; Carlow town, Wexford town, Cork City
What will the Administration Worker be doing? The Administration Worker will provide an efficient and confidential administration service to the Shops Development team. The post holder will work closely with community employment workers and volunteers in our warehouse. The post is based in our warehouse in Ballycoolin, Dublin 15.
Where can I find out more? www.barnardos.ie
Administration Worker (Shops)
Job Description
Post:
Administration Worker (22.5 hrs, One Year FTC)
Location:
North West Enterprise Centre, Ballycoolin, Dublin 15.
Responsible to:
Shops Development Manager
Works with:
Shops Development Team, CE Workers, Barnardos staff and the public.
Job Purpose To provide an efficient and flexible administrative support service to the Shops Development team in an integrated way with the wider Fundraising team and Barnardos organisation as a whole. Core Job Requirements
To respond in an efficient, friendly and appropriate manner to all communications with the office i.e. post, e-mail, telephone and fax and in person.
To provide administrative support to the Shops Development team utilising relevant IT packages, ensuring documents are presented and formatted to a high standard.
To maintain an up to date and effective filing system.
To maintain an efficient, accurate and up to date financial, Human Resource and stock/ inventory recording system as appropriate.
To gather information statistics and prepare reports as required, including administration of databases as appropriate to the role.
To supervise students and volunteers where necessary and to ensure they are aware of all Barnardos policies and compile placement reports as appropriate.
To be vigilant to any concerns regarding the protection and welfare of children and to bring them to the attention of your designated person in a timely manner, in keeping with the Barnardos Child Protection policy.
Requirements of all Barnardos staff
Commitment to the purpose of Barnardos and to work within the values, policies and procedures of the organisation and in the context of current legislation and regulations.
To participate in regular supervision with your line manager.
To actively participate in team and staff meetings and service reviews/ evaluations and to contribute to the development of policy and practice with your area of work and within Barnardos as a whole.
To report any area of concern to your line manager in a timely manner.
To show reasonable flexibility in relation to hours of attendance to meet the needs of the work.
Identify training needs with your line manager and participate in training opportunities appropriate to the role.
To be vigilant to any Health, Safety and Welfare risks in the workplace and bring any concerns to the attention of your line manager or Health & Safety Officer.
To participate in the efficient flow of information within the organisation by sharing and seeking information as appropriate.
To undertake other duties as may be requested by the line manager from time to time.
To undertake your work in a manner that is friendly, flexible and informal.
Note: this Job Description will be reviewed and updated in line with the needs of the work.
Administration Worker Person Specification Personal attributes
Good communications and interpersonal skills Awareness of confidentiality and the ability to deal with sensitive queries Ability to work in a team and in collaboration with others Ability to work on own initiative and to consult where appropriate Ability to prioritise competing demands Flexibility and adaptability in terms of tasks and time is essential for this post.
Experience Minimum of one year direct relevant experience essential. Qualifications Junior Cert or equivalent minimum level of education. To progress to point 2 on the scale working ability in IT Systems, word processing and finance skills are essential.
