Uniting Church in Australia (Queensland Synod) Department for Finance and Property Services Property Transaction Application
APPLICATION FOR PURCHASE OF PROPERTY This form relates to the proposed purchase of property (other than manse) by the Uniting Church in Australia Property Trust (Q). The form should be completed in consultation with the Department for Finance and Property Services. Officers of the Department are available to provide assistance and consultation as you consider property transactions. Queries should be directed to the Department for Finance and Property Services on (07) 3377 9810 or e-mail
[email protected] Together with consulting the Department, please read the notes below before completing the attached application form. More extensive notes on how to complete this form are attached on Page 9, while sample completed forms are available from the Department’s website at www.faps.ucaweb.com.au One copy of the completed application form should be sent to your Presbytery Property Officer, and one Copy to the Department. One copy should be retained for your records. Proposed purchase of a manse should use the Application for Purchase of Manse form.
1. All sections of the application form relevant to your organisation must be completed. Incomplete application forms cannot be approved. 2. The attached application is in four sections as follows: a. Section A: Purpose and Background b. Section B: The Facts of the Purchase c. Section C: Planning and Financial Information d. Section D: Approvals Required 3. Applications for Purchase must be approved by the Finance, Investment and Property Board. The FIP Board meets on the last Friday of each month. For consideration, completed forms must be received two weeks prior to meeting date 4. All contracts must be signed by the Uniting Church in Australia Property Trust (Q). This is the legal entity of the Church in Queensland and no-one else has the authority to sign a legally binding document on behalf of the church 5. More detailed information on purchasing a property is available from our website at
www.faps.ucaweb.com.au. For additional information see the Regulations and Synod By-Laws MRC 016 SYN 2/10
Page 1
Section A:
1.
Purpose and Background
APPLICANT
Congregation/Applicant Body Contact Person Position Phone (Business Hours)
Fax
E-mail Address Postal Address
2.
Postcode
THE PURPOSE
Briefly describe the purpose of this application (i.e. what does the applicant want to purchase, and for what purpose?)
3.
BACKGROUND
Provide a brief narrative outlining what lead the applicant to seek approval to purchase this property. Attach separately if insufficient space.
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4.
THE MISSION
How does the purchase of this property fit with the mission plan of the applicant? How will it support or enhance the worship, witness and service of the applicant? What has the applicant done to date (and plan to do) to maximise missional outcomes related to this acquisition?
5.
THE COMMUNITY (Please circle as appropriate)
Type of Area/Community
Remote
New Housing Area Population of catchment area Ethnic/Migrant population Number of other local Christian churches (all denominations)
Rural
Urban
YES Less than 5000 Less than 10%
NO
5000-10000
1000015000
10-20%
20-30%
2
3
1
Suburban More than 15000 More than 30% 4 or more
Local Community Centre
YES
NO
Local Primary School
YES
NO
Local Secondary School
YES
NO
Specify other UCA Activities in area (eg Blue Care, Life Line)
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6.
LOCAL MISSION ACTIVITIES
Identify existing local mission activities of the congregation. Attach a copy of the applicant’s mission or strategic plan if available.
7.
OTHER UC PROPERTY
Identify other/existing UC property under the oversight of the applicant
8.
OTHER IMPLICATIONS
What impact will the purchase have on other activities of the applicant? Has a budget and cash-flow projection been completed to ensure the ongoing viability of other/existing activities once any payments related to the purchase are factored in?
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Section B: The Facts 1.
LOCALITY AND DESCRIPTION OF REAL ESTATE
Type of Property Legal Description of Property
Lot
Plan
Street Address of Property
Postcode
Land Area (m2) Land Zoning Site Plan and Photographs
Attach a site plan showing whole of site and giving position of buildings. Attach photographs of site and buildings (preferably digital)
Heritage or Other encumbrances (eg easements)? Is vacant possession of the property required? Is the property currently tenanted? Provide details
2.
PROPERTY VALUATION
NB: Please attach copy of complete valuation report
Independent Valuation of Property Source of Independent Valuation 3.
PROPERTY IMPROVEMENTS
Please complete for each building on the property – attach details if insufficient space
Description
Floor Area
Age of Building
Condition
e.g. House, 5 bedrooms, 2 bathrooms, swimming pool
e.g. 205 sq metres
e.g. 1998
Rate 1-5. 1 = Very poor, 5 = As New
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4.
PROPOSED TERMS OF PURCHSE
Maximum Purchase Price
Proposed Conditions of Contract
Proposed Settlement Date Real Estate Agent
Phone:
E-mail:
Phone:
E-mail:
Vendor Name Vendor Solicitor If purchase price exceeds independent valuation, for what reasons does the applicant recommend paying a higher-than-valuation price? Consider missional imperative, evidence for anticipated property market shifts, proximity to existing property assets etc
5.
CONSEQUENTIAL EXPENDITURE
If the property is purchased, will there be consequential expenditure for construction, renovation, refit, refurbishment or maintenance? What is the anticipated additional expenditure? How does the applicant proposed to fund and manage these activities?
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Section C: 1.
Planning Information
REGIONAL IMPACT
How will this purchase contribute to achieving Presbytery-wide, or regional missional outcomes?
2.
STATISTICS
01/10/05
01/10/06
01/10/08 Estimate
01/10/07
Average attendance at worship services Number of Families Confirmed Members # children & youth 3.
Current Financial Position – Attach financial statements for last three years
Operating Accounts Synod Reserve Funds UCIS Investment Accounts Other Credit funds Subtotal Funds Available Existing Property Loans Arrears Other Debts Subtotal Debts Total Cash Position 4.
Proposed Sources of Finance for Purchase
Source
Amount
Applied
Approved
Cash at Hand
$
n/a
n/a
Synod Reserve Funds
$
Yes / No
Yes / No
Government Subsidy
$
Yes / No
Yes / No
Grant (specify grant source)
$
Yes / No
Yes / No
UCIS Loan
$
Yes / No
Yes / No
Future Dev Fund Loan/Grant
$
Yes / No
Yes / No
Other (please specify) Total
$
Is other property to be sold to fund this purchase? Identify MRC 016 SYN 2/10
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Section D: Approvals 1. CHURCH COUNCIL/AGENCY/PROGRAM (please attach copy of relevant minute) We hereby certify that at a meeting of duly convened in accordance with Assembly Regulations Certified copy of resolution: 4.4.1 and 4.5.2 held on the ___/___/_____ the attached resolutions were duly passed Dated
________/________/________ (Day
Signatories
Month
Year)
Chairperson (name)
Secretary (name)
Chairperson (Signature)
Secretary (Signature)
2.
PRESBYTERY (please attach copy of relevant minute) We hereby certify that at a meeting of duly convened in accordance with Assembly Regulations Certified copy of resolution: 4.4.1 and 4.5.2 held on the ___/___/_____ the attached resolutions were duly passed For Abstaining Voting
Dated
Against
________/________/________ (Day
Signatories
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Present
Month
Year)
Chairperson (name)
Secretary (name)
Chairperson (Signature)
Secretary (Signature)
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Application to Purchase – Explanatory Notes These notes provide assistance in completing the application form. Should further assistance be required, contact the Department for Property and Financial Services on (07) 3377 9810. Section A: Purpose and Background 1. Applicant: Applicant details 2. The Purpose: Describe the purpose of the application. For example: Smith St Uniting Church seeks to purchase vacant land to construct a community centre 3. Background: Provide any background on how the congregation/body reached the decision to seek approval to purchase. Include details of other properties sold to fund/facilitate the purchase 4. The Mission: Describe in detail how the acquisition of this property will facilitate the mission of the Church both locally, and more broadly. What purpose will this property play? How has the applicant prepared for the use of the property? 5. The Community: Provide an overview of the community within which the proposed property is located. Some data for this section can be sourced from the Australian Bureau of Statistics Sensus Website (www.abs.gov.au) 6. Local Mission Activities: Describe the types of mission activities the congregation/body is engaging in. For example: families ministry, community centre, supporting school chaplain 7. Other UC Property: Describe any other property currently under the oversight of the applicant. For Example: manse, church, aged care facility 8. Other Implications: Has the applicant considered the impact of the purchase on other activities – including financial, human resource, space requirements etc Section B: The Facts 1.
2.
Locality and Description of Real Estate: Legal descriptions of the property will be available from selling agent and/or rates notice. Agent may also provide photographs and site plan, together with heritage and other encumbrance information. If the agent provides a full property summary, attached a copy of that document to the application. Attach copies of any photographs preferably in digital format (can be e-mailed direct to
[email protected]). Indicate whether vacant possession is required, and whether there are presently tenants on the property, the basis of the tenancy, contractual status and contract end date. Property Valuation: The regulations require that any property purchased must be purchased at or below a valuation conducted by an independent, registered
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3. 4.
5.
valuer. Attach a copy of the complete valuation report to this application Property Improvements: Summary data concerning each building on the property. Proposed Terms of Purchase: Includes price, settlement date, selling agent, vendor name and solicitor contact details. This section also provides opportunity to justify paying higher than valuation if that is the case. The applicant will need to make a strong case to the FIP Board for a higher-than-valuation purchase to be approved. Consequential Expenditure: Will there be further expenditure on extensions, renovations, construction, operations or maintenance as a result of this purchase? How will that expenditure be funded?
Section C: Planning Information 1. Regional Impact: Describe briefly how the acquisition of this property will impact on the mission of the church from a regional perspective. Considerations could include discussions with other nearby congregations or UC agencies 2. Statistics: Provide background data on the numerical health of the congregation over the last three years, and anticipated data for the year ahead 3. Current Financial Position: Demonstrate the financial position of the applicant including balance of assets and liabilities. Attach financial statements for the past three years including both Balance Sheet and Profit & Loss Statements 4. Proposed Sources of Finance: Outline how the purchase will be funded. Identify the amount of funding to be raised from various sources, and specifically identify any proposed property/asset sale to be used to finance the purchase. Indicate if finance applications have been lodged and/or approved with various bodies. Attached additional information should there be insufficient space. Section D: Approvals Complete the declarations and attach copies of relevant minutes demonstrating the approval of the purchase by the applicant, and relevant Presbytery/Agency
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