School of Creative Arts Corner Auckland & Laman Streets Newcastle. NSW. 2300 Ph. (02) 4921 8905 Fax. (02) 4921 8958 Email: [email protected] Web: http://www.newcastle.edu.au/school/creative-arts

APPLICATION FOR HIRE Organisation: ___________________________________________________________________________ Address: _______________________________________________________________________________ Contact: ________________________________ Email: _________________________________________ Phone: _________________________ Mobile: _____________________ Fax: ______________________ (University User: Cost Collector _______________________________) Please indicate which rooms you would like to book.

□ CONCERT HALL □ FOYER □ BAR FACILITIES □ ROOM(s)□ _______________ Date(s) of Hire: __________________________________________________________________________ Type of Event: ____________________________________________ Expected Attendance: __________ Purpose of Event: _______________________________________________________________________ VIP Attending: __________________________________________________________________________

TIMES REQUIRED: (include set-up / rehearsal / performance times) Date

Description

Times Start

Finish

Ticket Pricing (inc. GST): ADULT $________ CONCESSION $________ CHILD $ ________ FAMILY $ ________

Will you be using a ticketing service provider?

Yes

No

Name of Provider: ____________________________________ Event code: ________________

TECHNICAL REQUIREMENTS Please indicate required items listed below: Concert Hall

Technical Equipment Concert Hall

□

Public Address System 1 x mixing Desk (10 Channel) 2 x Front of House Speakers 4 x Wireless Microphones Mini Jack connection (MP3 / ipod) Fold back

Rooms

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Performance Chairs (No: ___) (70)

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Music Stands (No: ____) (50)

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Stage Lighting (White stage wash)

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Tables (No: ____) (10)

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Effect Lighting (Colour stage wash)

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Dressing Rooms (Male / Female Toilets)

Green Room: ___________________________ Air Conditioning (If available)

Foyer

Lectern Conductors Podium

□

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Public Address System

Air Conditioning Steinway Concert Grand Stuart & Sons Concert Grand Pipe Organ Motorised Choir Risers (Fixed) Stage Extension

NB. Items below incur an additional fee – see Schedule of Fees and Charges for prices. Additional

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Piano Tuning Follow Spot

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Audio Recording Effect Lighting Colour change Colour 1: _________________ Colour 2: _________________ Colour 3: _________________

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Video Recording Other: ____________________ __________________________ __________________________ __________________________

EXTERNAL CONTRACTOR Please provide details of external supplier’s used during hire: Contractor 1: Company Contact Address Phone Details of Service:

Contractor 2: Company Contact Address Phone Details of Service:

Contractor 3: Company Contact Address Phone Details of Service:

Note: ALL EQUIPMENT BROUGHT INTO THE FACILITY BY EXTERNAL CLIENTS IS TO BE TESTED AND TAGGED TO COMPLY WITH AUSTRALIAN STANDARD 3760. NON TAGGED EQUIPMENT WILL NOT BE PERMITTED ON THE SITE. a) As the Hall/Room may be used for lectures during normal University hours, it is requested that, all props and scenery be moved between bookings. b) Hirers are advised that the University does not provide labor to manufacture or adapt sets. The University is unable to participate in the arrangements except to the extent of ensuring that persons who the hirer, wish to employ are competent to handle University equipment safely without causing damage. External contractors are required to have Public Liability & Workers Compensation Insurance and Certificates of Currency must be provided.

SCHEDULE OF FEES AND CHARGES The Schedule of Rates for the Hire of the Conservatorium Concert Hall Policy should be read in conjunction with Facilities Management’s Hire and Use of University Facilities policies and procedures, which can be found at: http://www.newcastle.edu.au/policy/000152.html

Commercial Rate: (GST Inclusive) *  $1,617.00 per 4 hours (Monday – Saturday) *  $2,145.00 per 4 hours (Sunday & Public Holiday rate)

* Government funded institutions for the purposes of education and government approved tax deductible charities may qualify for a discount of hire fees of 30% and 10% respectively.

Other Charges: (GST Inclusive)  Security Deposit  Cancellation Fee 

Rehearsal Fee applies

$350.00 (payable at time of booking) An administration charge of $50.00 will be levied for cancellation of a booking after an event has been confirmed. However, there will be no refund for cancellations within 30 days of the hiring. $852.85 per 4 hours (Monday to Saturday) Sunday surcharge

Electrical Appliance Testing: (GST Inclusive) All external electrical equipment used during the booking period must display a tag of currency. We can provide a service if your equipment needs to be tag and tested. (Covers item for booking period only)  

$55.00 per hiring, up to a maximum of 10 appliances. Additional appliances $2.50 per appliance. Recording:

  

Recording session - $120.00 per hour (Recording and Editing) Reference audio recording - $22.00 (Unedited) with hall hire. Reference video recording - $55.00 (Unedited) with hall hire. Audio Equipment:

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Additional microphones (includes lead and stand) - $10.00 each per unit. Lighting:

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Follow spot - $55.00 per hour Additional lighting e.g. coloured GELS, positioning etc. - $70.00 per hour

For all technical inquiries please contact: Ph. (02) 4921 55 23, Fax: (02) 4921 8958 Email: [email protected]

ASSESSMENT OF APPLICATION The University will assess this application, advise the charges and forward an Agreement for completion and signature. This application is NOT A CONFIRMATION of facilities booked until: 1. The University of Newcastle has approved the application. 2. The agreement has been signed by the hirer and the University. 3. The appropriate charges have been paid. 4. A Certificate of Currency for Professional Indemnity & Public Liability insurance is provided for both hirer and external contractors used by the hirer. 5. Certificate of Currency for Workers Compensation insurance is provided for both the hirer and any external contractors used by the hirer. 6. Equipment provided by the hirer and external contractor have been tested and tagged in accordance with Australian Standard 3760 (service available if required). 7. If this is your first application to hire University of Newcastle Facilities, please provide some information about the nature and purpose of your organisation and attach it to this application.

Application of hire and Certificates of Currency can be faxed or emailed to the attention of Sue Butterworth on (02) 4921 8958 or [email protected]

FAILURE TO PROVIDE THE ABOVE INFORMATION WILL RENDER THIS BOOKING INVALID.

APPLICANT NAME: ____________________________ DATE: _______________