2008 Annual Responsibility Report
Contents Annual responsibility reporting ........................................................................................................................................................................... 3 President’s review ............................................................................................................................................................................................... 4 Kymenlaakso University of Applied Sciences – achiever of success .....................................................................................................................6 Services .....................................................................................................................................................................................................6 Governing principles ................................................................................................................................................................................. 7 KyUAS’s operating environment ................................................................................................................................................................8 Key figures 2006–2009 ........................................................................................................................................................................... 10 Management .....................................................................................................................................................................................................12 Quality criteria for good management ..................................................................................................................................................... 12 Risks associated with the operations ....................................................................................................................................................... 12 Active improvement of operations .......................................................................................................................................................... 14 KyUAS reinforced its R&D activities ......................................................................................................................................................... 15 Responsible member of society .........................................................................................................................................................................16 Social responsibility ...........................................................................................................................................................................................17 Students ..................................................................................................................................................................................................17 Personnel ............................................................................................................................................................................................... 22 Regional influence ...................................................................................................................................................................................25 Environmental responsibility .............................................................................................................................................................................28 Environmental responsibility permeates all activities ..............................................................................................................................28 Building projects based on life-cycle thinking and energy efficiency........................................................................................................29 Information technology benefits the environment.................................................................................................................................. 29 Environmental responsibility in 2009...................................................................................................................................................... 30 Financial responsibility...................................................................................................................................................................................... 31 Kymenlaakson Ammattikorkeakoulu Oy – financial review 2008 .......................................................................................................... 31 KyUAS will have three campuses ............................................................................................................................................................ 31 Financial responsibility: key indicators
........................................................................................................................................... 33
Annual reviews by unit 2008 ............................................................................................................................................................................ 38 International Business and Culture ......................................................................................................................................................... 39 Social and Health Care ........................................................................................................................................................................... 40 Technology, Forestry and Transport ..........................................................................................................................................................41 Training Services .................................................................................................................................................................................... 41 Administration .................................................................................................................................................................................................. 44 Laws and regulations...............................................................................................................................................................................44 Good governance.....................................................................................................................................................................................44 Parent organisations ................................................................................................................................ ...............................................45 Board of Management ............................................................................................................................................................................ 45 Governing Body ...................................................................................................................................................................................... 45 Management............................................................................................................................................................................................45 Steering Group.........................................................................................................................................................................................48 Faculties, departments and R&D centres ................................................................................................................................................ 48 Development........................................................................................................................................................................................... 49 Service units.............................................................................................................................................................................................49 Organisational chart 2008 ...................................................................................................................................................................... 50 Glossary .................................................................................................................................................................................................. 51 T & K -projekteja 2008 ......................................................................................................................................................................................53 Contact details and editorial information.......................................................................................................................................................... 55
2
Annual Responsibility Report 2008
Annual responsibility reporting This is the second Annual Responsibility Report from Kymenlaakson ammattikorkeakoulu, University of Applied Sciences (KyUAS). KyUAS decided to start publishing annual responsibility reports because universities of applied sciences undertake significant responsibility in society carrying out the obligations laid down in the Polytechnics Act: teaching, research and development and regional development. Annual responsibility reporting is part of KyUAS’s strategic development. At strategic level, Kymenlaakso University of Applied Sciences has chosen sustainable development and safety as one of the central themes, or veins, that permeate all of KyUAS’s activities. Sustainable development is integrated into KyUAS’s quality assurance system. The quality assurance system conforms to the EFQM (European Foundation for Quality Management) model, and the Balanced Scorecard (BSC) system is used for the measurement of performance. For the most part, the information produced by these systems is in line with the international GRI (Global Reporting Initiative) guidelines. Statistical information included in the report is obtained, for example, from the information provided by the BSC metrics and from other material produced by KyUAS for the evaluation of its activities, such as financial statement data, personnel reporting and unit-specific performance analyses. The principles and procedures of environmental management at Kymenlaakson ammattikorkeakoulu, University of Applied Sciences are recorded in the sustainable development programme published in 2003. The programme is based on ISO 14001 and the EMAS (Eco-Management and Audit Scheme) decree. According to the programme, Kymenlaakson ammattikorkeakoulu, University of Applied Sciences is committed to sustainable development in all its activities and encourages its personnel and students to support measures that help to minimise the environmental burden resulting from the activities. In accordance with the Cre Copernikus principle, teaching and R&D activities are steered in a more sustainable direction. Kymenlaakso University of Applied Sciences engages in domestic and international networks of universities and other higher education institutions to promote sustainable development.
sponsibility and financial responsibility. This way, Kymenlaakson ammattikorkeakoulu, University of Applied Sciences implements the principle of sustainable development that encompasses, respectively, social and cultural sustainability, ecological sustainability and financial sustainability. KyUAS continues to process its responsibility reporting in accordance with the GRI G3 guidelines to make its responsibility to society, its activities and commitment to sustainable development clearly visible to stakeholders.
In accordance with the values of sustainable development, this report is published in electronic form on the internet only.
Addresses
www.kyamk.fi/yhteiskuntavastuuraportti The English version of KyAMK’s Annual Responsibility Report
www.kyamk.fi/responsibilityreport
This Annual Responsibility Report discusses KyUAS’s activities in 2008 in accordance with the GRI G3 guidelines from three perspectives: social responsibility, environmental re-
Annual Responsibility Report 2008
3
President’s review of sustainable development in society through research and education. The themes of sustainable development will be particularly emphasised in some of our degree programmes, as structural changes in the province will create new business opportunities and, consequently, new needs for education. For example, the need for new energy sources will affect the Energy Engineering and Wood Technology programmes, and the reform of social and health care services will pose new requirements for the training of professionals in the fields of social services and health care. In 2008, strategic management at KyUAS focused on the improvement of learning environments and teaching, structural development, enhancement of regional influence and improvement of productivity, the latter particularly concerning the number of graduates. All the areas of focus are associated with the three aspects of responsibility.
President Ragnar Lundqvist
At Kymenlaakson ammattikorkeakoulu, University of Applied Sciences one of our perspectives of the development of operations encompasses responsible practices and the three dimensions of responsibility: social and cultural sustainability, ecological sustainability and financial sustainability. We have decided to include the ideology of sustainable development as part of strategic planning and modernisation of curricula. This way, KyUAS follows the national Promotion of sustainable development in education strategy issued by the Finnish Ministry of Education. The strategy aims to ensure that higher education institutions provide their students, i.e., future professionals, with the essential knowledge to be able to act in accordance with the principles of sustainable development. Furthermore, the strategy aims to improve awareness
4
Annual Responsibility Report 2008
Improvement of learning environments and teaching included enhancing the co-operation between programme heads, group counsellors, student counsellors and the Student Affairs Office and on simplifying the thesis writing process. Furthermore, we were successful in terms of productivity, i.e., KyUAS achieved its target for the number of graduates. Our role in society is to give students the opportunity to study efficiently and become highly prized professionals in the job market. We achieved most of the quality targets set for Finnish universities of applied sciences for the agreement period 2007–2009. Good results were achieved, for example, in the progress of studies and credits earned for online studies and open UAS studies. Furthermore, both the quality and quantity of our international activities have improved. We have modernised learning technology and enhanced online UAS activities. The objectives were to improve learning environments and enhance the learning process. The Moodle online learning environment has proved very efficient and useful for students and teachers alike. The distinct increase in the number of credits earned for online studies is proof of this.
Particular attention was paid to student welfare, and we will continue to focus on it. The recent tragedies in Finnish schools have shown that society as a whole should place more emphasis on this issue.
Marine Technology campus at Pookinmäki, Kotka by 2012. These decisions were necessary to ensure financial resources for high-quality education and other activities in the future.
Co-operation between students and KyUAS has developed positively. We have regular meetings with representatives of the Student Union Klaani. Student representatives are also included in various working groups at KyUAS. Klaani and KyUAS wish that businesses and service providers in the region would show more support to the existing higher education in the province by offering better student benefits. For this purpose, we started planning the Opiskelijan Kymenlaakso (Student’s Kymenlaakso) website in 2008. Klaani began to implement the website in spring 2009.
Research and development activities were enhanced through reorganisation and improvement of quality assurance procedures. Each faculty now has an R&D centre. KymiTechnology, KymiCare and KymiDesign & Business integrate R&D activities, paid services and teaching laboratories into synergic units. The objective is to launch more cross-disciplinary R&D projects, and we are already in the process. Moreover, we aim to generate new business activities through innovations.
Changes in the global, national and regional operating environments present challenges for us. The Kymenlaakso, South Karelia and Mikkeli universities of applied sciences have agreed to reinforce their co-operation in 2009 to modernise and streamline higher education in Southeast Finland. The Lappeenranta University of Technology is also included in the strategic alliance. In 2008 we planned interlibrary co-operation and co-operation in activities relating to data administration and Russian expertise, but we have not yet decided on details concerning co-operation in education. The collaboration aims for a win-win situation for all those involved, even if it requires some sacrifice. In addition to the co-operation project between higher education institutions in Southeast Finland, structural development at KyUAS included reorganisation of the campus network, modernisation of KyUAS’s organisation and degree programmes and regional co-operation concerning library and information services and maritime studies. These measures are aimed at enhancing the quality of our activities and long-term cost-efficiency savings.
The volume of paid services remained unchanged from previous years. In 2008, income from paid services covered 17% of KyUAS’s internal financing. Our postgraduate and continuing education services offer tailored programmes based on the needs of businesses in the region. In recent years, we have been undergoing a period of continuing change, which is not over yet. We have made necessary adjustments to our internal structures concerning degree programmes and organisation. These measures have had a positive effect on our key figures and financial performance. Favourable key figures and a solid financial standing have enabled us to allocate more resources to pedagogic development and decide on new investments. The positive trend is attributable to the community that makes up Kymenlaakso University of Applied Sciences – the personnel, the student union and the students. We have a solid basis to build on.
Kotka, 15 July 2009 Ragnar Lundqvist, President
All Culture and Business programmes taught in Kouvola will move to the Kasarminmäki campus in 2009–2010. A decision to construct a new building and renovate existing buildings was made in 2008, and the construction work began. Furthermore, it was decided to give up the Social and Health Care campus in Kuusankoski by 2016 and the
Annual Responsibility Report 2008
5
Kymenlaakso University of Applied Sciences – achiever of success Kymenlaakson ammattikorkeakoulu, University of Applied Sciences (KyUAS) has three principal responsibilities, specified in the Polytechnics Act: education, research and development (R&D) and regional development. These are carried out in close co-operation with the world of work, educational organisations and other stakeholders.
KOUVOLA Iitti
In 2008, it was decided that the profile of KyUAS be based on three key priorities:
Miehikkälä Hamina
KOTKA
Virolahti
FINLAND
Pyhtää
• International Business • Logistics • Health Promotion and Preventive Health Care.
Services Education In 2008, KyUAS provided multi-disciplinary tertiary education at seven campuses located in Kotka, Kouvola and Kuusankoski. The education included • Bachelor’s programmes for young people and adults • Master’s programmes • studies at open university of applied sciences • other continuing education programmes. The fields of study were Technology, Communication and Transport, Natural Resources and the Environment, Social Sciences, Business and Administration, Culture and Social Services, Health and Sports. In 2008, KyUAS had four units: • International Business and Culture • Social and Health Care • Technology, Forestry and Transport • Training Services. The units included a total of seven departments that provide education in different fields of study. In 2008, new students were admitted to 20 Bachelor’s programmes offered by the departments. Eight programmes were offered for
6
Annual Responsibility Report 2008
Helsinki
KyUAS has 7 campuses, located in Kotka and the Kouvola region.
adult students. In addition, new students were admitted to four Master’s programmes. Education was provided on 33 degree programmes altogether. Some of these programmes no longer admit new students.
Research and development Kymenlaakson ammattikorkeakoulu, University of Applied sciences had three R&D centres, one in each faculty: • KymiDesign & Business – International Business and Culture • KymiCare – Social and Health Care • KymiTechnology – Technology, Forestry and Transport. The centres are open learning environments and the activities include research and development, paid services and teaching laboratories.
Paid services • research of concrete • emission measurement • impregnation of wood • modelling services • tailored training courses for businesses and organisations
• seminar and conference services • career and recruitment services.
Governing principles Vision Kymenlaakson ammattikorkeakoulu, University of Applied Sciences is a higher education institution that provides high-quality education, fosters competence, conducts applied research and engages in regional development in Southeast Finland as an important, target-oriented member of an efficient network of organisations.
Values Our Target Value, high professional expertise, is based on • trust • co-operation skills • adaptability.
Principal Undertaking The Principal Undertaking of Kymenlaakso University of Applied Sciences is to provide tertiary education that responds to the requirements of the world of work, is based on research and prepares students for professional expert and managerial jobs, to support an individual’s professional and social growth and to engage in applied research and development that promotes and supports higher education, business life and regional development and takes into account the economic structure of the region. KyUAS provides and modernises adult education in order to maintain and reinforce people’s professional skills.
Main objectives Our main objectives are to offer degree programmes and training services and engage in R&D projects and other activities that promote welfare in the region and respond to the competence- and development-related needs of individuals, companies and other stakeholders, promoting their success.
Annual Responsibility Report 2008
7
Veins The central themes, i.e. veins, that pass through all KyUAS’s operations are • sustainable development and safety • expertise on Russia • entrepreneurship and service expertise.
KyUAS’s operating environment Kymenlaakson ammattikorkeakoulu, University of Applied Sciences operates at local, regional, national and international levels. The operating environment includes social and political institutions and other elements that have direct or indirect effects on KyUAS’s activities. The operating environment is linked to developments in society, such as legislation and the economy. KyUAS’s degree programmes, postgraduate and continuing education programmes, projects, services, R&D projects and other activities have various social and economic effects. The Polytechnics Act states that universities of applied sciences should engage in co-operation with industries, businesses and the world of work in general, particularly within
their own regions, and with higher education institutions and other educational institutions in Finland and abroad.
Many levels of networks KyUAS joined a new international network, BUP (Baltic University Programme) in 2008. BUP is a network that promotes sustainable development, consisting of 225 universities and higher education institutions in the Baltic Sea region (http://www.balticuniv.uu.se/). In 2008, the higher education institutions of Southeast Finland planned their co-operation in accordance with the guidelines of the Finnish Ministry of Education. The participants in this co-operation are the Kymenlaakso, Saimaa and Mikkeli Universities of Applied Sciences and the Lappeenranta University of Technology. Kymenlaakso University of Applied Sciences is a member of BIC Kymi’s provincial business incubator network (BIC = Business and Innovation Centre). BIC Kymi is a promoter of innovative projects in the Kymenlaakso province and acts as a partner to new and existing businesses in the areas of business development, growth and internationalisation. The practical work is organised through projects. The mem-
The KyUAS Engineering Office, established in 2008, offers Technology students the opportunity to work in customer projects while they study.
8
Annual Responsibility Report 2008
bers of BIC Kymi include Cursor Oy, Kouvola Innovation Oy and Kymenlaakso University of Applied Sciences.
In addition to formal networks, employees and students engage in their own personal, regional and national level networks.
To enhance regional co-operation, KyUAS re-established advisory committees in the faculties. In addition to KyUAS representatives, each advisory committee has about ten representatives from businesses and public sector organisations in the relevant field of study and a student member. The advisory committees act as future forums that forecast developments in business life and give KyUAS impulses for the modernisation of education and R&D activities. In addition, KyUAS established development teams that cover one or more degree programmes or departments. The development teams evaluate and improve the curricula of a degree programme or degree programmes and make proposals for the modernisation of activities. The development teams include representatives of KyUAS, about six representatives of business life and one student representative. Networking with various stakeholders is enhanced through co-operation agreements with companies and organisations. Such partnerships give KyUAS the opportunity to receive essential, up-to-date information on the world of work. Information is received from lecturers, students in practical training and Bachelor’s theses. Co-operation agreements are co-ordinated and administered by KyUAS’s R&D centres KymiCare, KymiDesign & Business and KymiTechnology. In 2008, KyUAS had about 300 ongoing co-operation agreements altogether. In particular, networking is promoted through framework agreements. They are continuing agreements that enable systematic processing of co-operation between the partners and, consequently, improvement of KyUAS’s activities. Our framework agreement partners include: Kymen Yrittäjät, Kouvolan yrittäjät, Parish Union of Kotka-Kymi, KSS Energia, Lindström Oy, Kouvot, Nordea, KooKoo, Tradenomiliitto, Headquarters of the Military Province of Eastern Finland, Aptual Oy, Kouvolan Lääkäriasema, Sampo Bank, Ympäristö, Ympyrä, MyPa, Southeastern Finland Regional Tax Office, Stora Enso, UPM Kymenne, Karelia Brigade, House of Rock, Team Carina, City of Kotka, City of Kouvola, Palvelutaloyhdistys Koskenrinne ry, Kouvolan ja Pohjois-Kymen Diabetesyhdistykset ry, Kymenlaakson Sairaanhoitajat ry, Parik-Säätiö, Vekarajärvi Garrison, Kakspy Ry, Sippolan koulukoti, CTS Engtec, HNR-Konepaja Oy, Kymdata Oy, Eagle Filters, FCG Finnish Consulting Group, Kotkan Käämityö Oy, Mainostoimisto 4F, Insinööritoimisto Nannari Oy, Nitro ID, PPT Pölynpoistotekniikka Oy, Rintekno Oy, RP Group, SAV Oy, Insinööritoimisto Ylimäki & Tinkanen Oy, JPP-Tiimi Oy, Oy Rakennuspartio, Profimill Oy, T-Base Oy, Insinööritoimisto Reijo Strandman Ky and RAMSE Consulting Oy.
Annual Responsibility Report 2008
9
Key figures 2006–2009 Realised in 2006
Realised in 2007
Target for 2008
Realised in 2008
Target for 2009
26,082,151
26,870,942
28,910,085
29,206,425
29,675,499
1
4,655,594
FINANCIAL RESPONSIBILITY The scope of operations Turnover, EUR Other income, EUR
5,263,234
4,970,525
4,123,830
2,830,909
854,475
676,775
1,432,836
890,240
792,556
3.3
2.5
-
3.0
-
2
792,556
Profitability Operating profit, EUR Operating profit % Profit/loss for the financial year, EUR
889,686
734,358
1,280,797
962,764
3.4
2.7
4.4
3.3
3.0
14.4
10.6
15.7
13.0
9.2
62.8
66.9
60
63.5
40
38,530
34,986
Profit/loss % of turnover Return on equity, % Solvency Solvency ratio, % Productivity Costs per degree, EUR Costs per ECTS credit, EUR
36,1214 4
155
144
145
Cost of premises/m2, EUR
39 (realised in 2005)
44
-
52
55
Existing premises m2/student
20 (realised in 2005)
20
-
19
18
Cost of premises/student, EUR
780 (realised in 2005)
819 (maintenance costs only)
-
955
1,000
5.35
4.98
4.9
4.95
-
Cost-efficiency of premises
ENVIRONMENTAL RESPONSIBILITY Electricity consumption, GWh Heat consumption, GWh
11.2
9.8
8.5
8.75
-
19,500
18,940
20,000
18,500
-
-
198
-
3323
-
5,337
8,703
7,000
14,036
20,000
Appeal of programmes taught in Finnish: primary applicants in the joint application process / intake of young students
1.65
1.59
1.8
1.6
1.8
Progress of studies: credits earned / student / year (normative duration of studies)
50.79
51.39
55
50.03
55
-
40
-
36.7
45
638
701
720
704
700
Water consumption, m3 Amount of waste, tons Credits earned for online courses SOCIAL RESPONSIBILITY Students
Proportion of students belonging to the student union, % Number of degrees awarded, all degree-awarding education
1 The difference between realised and target figures is due to a delay in R&D volume. 2 Includes unbudgeted extra depreciation of EUR 1.3 million. 3 The increase in the amount of waste is due to construction and renovation projects. 4 The figure was calculated by KyUAS. The Finnish Ministry of Education will publish its figure in spring 2010.
10
Annual Responsibility Report 2008
Realised in 2006
Realised in 2007
Target for 2008
Realised in 2008
Target for 2009
10
11.1
8
9.4
9
85.8
86.5
86
2-year delay in the information obtained from Statistics Finland
84%, of which 2.1% selfemployed
1.13 (realised in 2005)
1.13
2
1.2
2
Proportion of pedagogically qualified personnel, %
81.7
78
84
84.2
84
Employee satisfaction and continuance of working ability, working climate index measured every 3 years
3.1
not measured
-
not measured
3.3
61 (realised in 2005)
59
-
2-year delay in the information obtained from Statistics Finland
60
69.7
76
85
73.8
88
Open UAS education: credits earned in open UAS / attending students on degree programmes
650 cr 0.17 cr / student
744 cr 0.2 cr / student
1,200 cr
2 076 cr 0.55 cr / student
1,200 cr
Student participation in R&D projects: all degree programmes, credits earned for R&D projects
2,795 cr 0.7 cr / attending student
7,566 cr 1.9 cr / attending student
2.2 cr / attending student
9,796 cr 2.6 cr / attending student
3.5 cr /student not having exceeded the normative duration of studies
Research expenditure, EUR million (according to the performance agreement negotiations with the Finnish Ministry of Education, Statistics Finland)
3.48
3.28
3.75
1,68
4
2.00
R&D funding from external sources, % of a) research expenditure b) operational income
a) 92 b) 12
a) 92 b) 10.7
a) 85 b) 11.5
a) 94,3 b) 9.6
a) 87 b) 12.5
Proportion of person-years worked in research activities of total personyears worked by full-time teachers
27.7
23.9
-
13
25
Dropout rate, % (all degree-awarding education) Graduates in employment, %: employed by the end of the year following graduation (Statistics Finland)
Personnel Money invested in training of personnel, proportion of salary costs, %
Regional influence See also figures for R&D that promotes regional influence. Graduates employed in Kymenlaakso
Theses based on customer assignments, proportion of all theses
Research and development
References Kymenlaakson Ammattikorkeakoulu Oy’s annual report and financial statements for 2008, Financial Director Antti Paloneva KyUAS’s action and economic plan for 2008–2010, budget for 2009, Financial Director Antti Paloneva KyUAS’s financial management statistics, Financial Director Antti Paloneva KyUAS’s housing management statistics, Property Manager Heikki Kalve KyUAS’s statistics on BSC indicators for 2007–2009, Organisation Development, Co-ordinator Satu Hakkarainen KyUAS’s statistics on activity and performance indicators for 2006–2008, Organisation Development, Co-ordinator Satu Hakkarainen KyUAS’s personnel report 2008, Human Resources Manager Seija Rajamäki
Annual Responsibility Report 2008
11
Management Quality criteria for good management Finnish and European management culture and governance constitute the frame of reference for the operations of Finnish universities of applied sciences: target-oriented governance is a tool for the State to allocate resources for the implementation of priorities specified in the national higher education policy. This is also a matter of quality assurance at national level. The trends of development in Finland are similar to those seen in other European countries. Universities of applied sciences have become more market-oriented, which can be seen in requirements to increase the proportion of external funding. The Finnish higher education policy is closely linked to other areas of social and economic development. The Finnish Ministry of Education emphasises implementation of quality management in higher education institutions. Quality is one of the core issues relating to the establishing of the European Higher Education Area (EHEA). Management culture at Kymenlaakson ammattikorkeakoulu, University of Applied Sciences is not based on any specific theory or framework (strategic management, quality management, process management, information management, etc.). Instead, it is based on our agreed quality criteria. In accordance with the principle of autonomy, universities of applied sciences themselves have individual responsibility for their own quality assurance. We have set quality criteria for good management and agreed to conform to them. Meeting these criteria means that our conduct is exemplary and in line with our vision and values. This includes the ability to co-operate, which involves showing respect and appreciation to others and working to achieve the goals of the organisation. For supervisors, flexibility means that they tolerate uncertainty, have the courage of their convictions, are pro active and see changes as opportunities. In their work, trust means loyalty to the organisation and colleagues, transparency and commitment to agreements. Furthermore, supervisors • develop and implement the management system • interact with students, clients, partners and authorities
12
Annual Responsibility Report 2008
• promote excellence in the organisation • instigate change. The management policy of Kymenlaakso University of Applied Sciences is integrated into the Balanced Scorecard framework. The following methods are used to evaluate the management culture and procedures at Kymenlaakso University of Applied Sciences: • annual self-evaluation by the Steering Group • evaluation of the Balanced Scorecard (BSC) management system • self-evaluation in accordance with the EFQM evaluation criteria every 5–6 years • external evaluation or audit every 5–6 years • working climate survey of personnel every 3 years • evaluation in connection with annual internal target and result negotiations(the process includes management’s review) • internal audits in faculties and units • personnel meetings, other open feedback events • evaluation in accordance with the faculties’ quality assurance systems • evaluation in accordance with the quality assurance systems of the administration / service units • annual performance reviews. KyUAS’s BSC management system was introduced in 2008 at a seminar in Kajaani that addressed issues relating to the economy and management of Finnish universities of applied sciences. In 2009, the influence of the BSC management system will be emphasised more than before.
Risks associated with the operations Strategic risks The effects of regional politics and owner-related effects complicate the development of co-operation between higher education institutions in Southeast Finland. KyUAS’s campus network is an important object of strategic decision-making.
KyUAS’s Marine Technology and Logistics students have an advanced simulator centre at their disposal.
Operational risks
Financing risks
KyUAS’s operational risks may result from inadequate or ineffective internal processes, the personnel, systems or external factors.
According to the Finnish Ministry of Education, the number of students in universities of applied sciences will decrease by 2020. Maintaining a level of 700 graduates is a challenging goal.
Degree output is a primary process-related risk. In addition to the overall number of students, the level of core funding depends on the number of graduates. Risks that KyUAS cannot directly influence include students’ gap years, discontinuation of studies for different reasons and delays in studies because of personal reasons.
In addition, uncertainty is caused by changes in interest rates and building costs, as well as the question whether the State will fully compensate for the rise in costs.
Reorganisation of the campus network may affect the personnel’s well-being at work, work motivation, performance and, subsequently, costs.
Annual Responsibility Report 2008
13
Active improvement of operations The rapidly changing operating environment requires continuous, anticipatory improvement of operations. Development Director Mirja Toikka, Ph.D., is in charge of strategic development and organisation development at Kymenlaakson ammattikorkeakoulu, University of Applied Sciences. The Development Director’s responsibilities include strategic planning and management of strategic processes, management of R&D processes and development of KyUAS’s quality assurance system. Furthermore, the Development Director is responsible for the learning technology centre Kymiedu. In 2008, the primary strategic goals of Kymenlaakso University of Applied Sciences were • enhancement of instruction • improvement of regional influence • improvement of productivity. KyUAS’s primary strategies in 2008, derived from the three basic obligations of universities of applied sciences, were
R&D and competence strategy, pedagogic strategy and regional influence strategy. The overall strategy includes our vision, mission and principal undertaking and strategic development lines. These are always included in the action and economic plan. For some time now, KyUAS has been using the Balanced Scorecard frame of reference as a tool of strategic management. KyUAS’s activities are viewed from five BSC perspectives: • processes and structures • regional and social effects • (personnel) competence, regeneration and working ability • needs of students and stakeholders, service capacity • finance, cost-efficiency and material resources. Kymenlaakso University of Applied Sciences will modernise its overall strategy in 2009. The new strategy will emphasise the effects of activities and results.
Strategic management frame of reference at KyAMK (BSC) 1. Finances
Performance Paid Services
2. Students employers/ companies
Number of students affending funding
Completed degrees
“Customer satisfaction”
3. Regional influence 4. Processes functions structures 5. Staff’s competence working capacity
Quality of processes
Process turnaround time
Organisation’s capability
Strategic management frame of reference at KyUAS (BSC)and connections between the perspectives.
14
Annual Responsibility Report 2008
The reform will also affect the indicators used by KyUAS for the evaluation of its performance. Each perspective includes critical success factors and indicators that are important for KyUAS’s vision and strategy. Activities and performance are evaluated using key indicators and auxiliary indicators. The key indicators depict the realisation of KyUAS’s strategic objectives. The key indicators include • awarded degrees • experienced quality of instruction, guidance, counselling and practical training (OPALA feedback) • appeal • dropout rate • student participation in R&D projects • qualifications of full-time teachers • employment rate of graduates • Bachelor’s theses based on customer assignments • open UAS education • paid services • expenditure on research activities. Prioritisation of the indicators is based on the number of awarded degrees and their connection with internal financing, the overall quality of instruction and education and KyUAS’s regional influence, i.e., its position and responsibility as the only independent higher education institution in the province. At KyUAS, the set of indicators and goals is also tied to planning, concrete measures and budgeting at profit centres and units. KyUAS’s action and economic plan for 2008–2010 is the key document that binds them together. All planning is based on agreements, programmes and strategies that steer the operations. The most important of these include • Performance Agreement 2007–2009 and its supplementary protocols (KyUAS – Ministry of Education) • Education and Research 2007–2012 Development Plan (Ministry of Education) • KyUAS’s existing strategies. Development is characterised by a future-, target- and value-oriented approach, positive attitude, ideology (including sustainable development and social responsibility), orientation to change, activity-based procedures, and it is bound to time and operating culture.
KyUAS’s steering group.
KyUAS reinforced its R&D activities Research and development activities are an important element of responsible practices at universities of applied sciences. Kymenlaakso University of Applied Sciences reorganised its research and development activities starting from 1 August 2008. Now KyUAS has three R&D centres, one in each faculty: KymiDesign & Business (International Business and Culture), KymiCare (Social and Health Care) and KymiTechnology (Technology, Forestry and Transport). The goals included more efficient co-operation and launching of multi-disciplinary, strategy-driven projects that are closely connected with teaching. Furthermore, the reform aims to improve joint co-ordination and preparation of projects. The Director of each faculty is responsible for the faculty’s R&D activities, and the Research Director is the co-ordinator of practical work. The Managers of Department are responsible for integration of R&D activities into teaching in their respective departments and for the management of teaching laboratories and paid services. The R&D co-ordination unit, led by the Development Director, co-ordinates the R&D activities, and the Financial Director is responsible for the financial management of R&D centres. In 2008, the R&D co-ordination unit developed an R&D performance database which demonstrates the effectiveness of R&D activities. The database contains information on new data, expertise, methods and procedures generated in projects as a result of KyUAS’s co-operation with companies and organisations. The goal is to introduce the database on KyUAS’s website on 2009. In connection with the reorganisation of R&D activities the quality assurance system was modernised and the processes were streamlined. Furthermore, KyUAS established an R&D steering group. Its members include the Rector, the Development Director, the Faculty Directors, the Co-ordinating Research Directors and the R&D Co-ordinator.
The functioning and improvement needs of KyUAS’s BSC process are evaluated with the personnel in the units and in
Annual Responsibility Report 2008
15
Responsible member of society Sustainable development is continuous and controlled social change at global, regional and local levels, aiming to ensure the possibilities of future generations to live a good life. Kymenlaakso University of Applied Sciences uses three perspectives in its annual responsibility reporting: social responsibility, environmental responsibility and financial responsibility.
KyUAS’s social responsibility includes promoting the welfare and development of its students and personnel and the region of Southeast Finland in general. The importance of global responsibility is increasing because of the internationalisation strategy applied by universities of applied sciences. KyUAS’s responsibility is extending farther across regional and local boundaries.
Emergency Care students told about their studies to upper secondary level students at KyUAS’s Tartu Taitoon event on 13 November 2008.
16
Annual Responsibility Report 2008
Social responsibility Students Vice Rector’s review Pedagogic strategy was modernised Operating in a broad pedagogic forum, Kymenlaakson ammattikorkeakoulu, University of Applied Sciences has evolved a culture of co-operation and synergy that permeates all its teaching activities. The forum met eight times in 2008. The participants included the Rectors, Faculty Directors, Managers of Department, Programme Heads, Principal Lecturers, R&D staff and representatives from the learning technology centre, the library, Training Services and student counselling services. The pedagogic strategy developed by the forum was completed as scheduled by the end of 2008. It was decided that the modernisation of curricula at KyUAS will be based on socio-constructive learning. The new curricula will comprise competence-based plans that apply the project learning method. The modernisation is already in process. The members of the pedagogic forum found that working in the forum promoted interaction between the faculties and increased interest in enhancement of pedagogic work. They recognised a need to improve the efficiency of interfaculty co-operation. The Working Group on Teaching Quality met five times during the year. The members of the group include students, teachers, the Rectors and the Development Director. The Working Group focused on the improvement of student-teacher relationship, the integration of research and development activities into teaching and the organisation of courses. Co-operation and synergy were also enhanced by a working group that focused on timetables. The group consisted of representatives from KyUAS’s units. As a result of the group’s work, KyUAS implemented streamlined procedures relating to timetables. Another working group concentrated on streamlining the certificate and application processes.
Pirkko Rautaniemi, Vice Rector
The working group includes representatives from the departments and the Student Affairs Office. Participation in multidisciplinary teams improved the teachers’ skills for cross-border co-operation. As regards pedagogic results, KyUAS’s goal is to raise the level of teaching quality experienced by students from level 1 to level 3. In the OPALA student feedback collected in 2008, on a scale from 1 to 5, the quality of teaching was rated at 2.7. This is an improvement of 0.7 points on 2007. Another important indicator of pedagogic results was the credits earned for R&D projects. The goal was 2.2 credits per student. The target was exceeded, as the result was 2.6 credits per student.
Annual Responsibility Report 2008
17
Tools for the planning of teaching and studies
Focus on student welfare
In 2008, the most significant decision that affected the planning of teaching was to implement the SoleOPS system. The purpose of the electronic SoleOPS planning system is to enhance co-operation and transparency, particularly at the interface between the Student Affairs Office and teaching. The SoleOPS system will be available to personnel and students from autumn 2009.
The importance of student welfare was emphasised in 2008 in many ways.
KyUAS had a working group that planned procedures to identify and recognise students’ previously acquired competencies. A result of the work is the RPL (Recognition of Prior Learning) procedure (“AHOT” in Finnish), piloted by the Language Department and the Mathematics and Science Department. The RPL document and instructions were available for use in February 2009 as planned. During the year, KyUAS updated its Degree Regulation and curricula. A description was added to the curricula explaining how the veins specified in KyUAS’s competence and R&D strategies are realised in the degree programmes. The quality assurance system was updated by adding a description of the process of degree-awarding youth education. The process description is integrated into the target and agreement negotiations with the Finnish Ministry of Education, the applicant’s guide, the student’s handbook, the advisory committees and development teams in faculties and the SoleOPS and Winha systems. All faculties implemented electronic HOPSs, i.e., individual study plans for students. Furthermore, degree programme specific development plans were evaluated. An extensive working group focused on the improvement of student communications. The group developed an intranet site, www.kyamk.fi/opiskelijatiedottaminen, and published a printed Student’s Handbook. The handbook was published for the second time. In addition, KyUAS established a student communications team. The team includes representatives from all KyUAS units and several student representatives. Furthermore, KyUAS promoted student communications by developing the Opintopolku (“Study Path”) intranet site which provides important information on matters relating to studies. We streamlined the arrangements of various events and functions, such as the opening and graduation ceremonies. KyUAS joined the Haka federation. Haka is the identity federation of Finnish higher education institutions. The federation enables development of joint services for universities of applied sciences.
18
Annual Responsibility Report 2008
Students’ psychologist Jarmo Herkman started at KyUAS on 1 August 2008. The psychologist meets 20 students each week. During the year, Human Resources Manager Seija Rajamäki and her team developed a crisis plan for KyUAS for the protection of students and staff in emergencies and crises. The crisis plan includes guidelines on the allocation of responsibilities in crises, preparation for crises and aftercare following crises. Moreover, the objective of the crisis plan is to ensure social and material support to students and staff and to provide operational models for various crises. In addition, each campus has a specific fire and emergency response plan. The crisis plan will be completed in 2009. The purpose is to offer staff and students safety information and training on a regular basis. In 2008, Communication Services developed the Turvakansio (Safety Folder) intranet site (www.kyamk.fi/safety) to promote safety at KyUAS. It contains all KyUAS’s instructions for emergencies and crises. Physical exercise promotes health, gives energy for studies and has many positive social effects. In this way, physical exercise helps to prevent social exclusion. In 2008, KyUAS improved the opportunities for physical exercise in the Kouvola region. We offered a selection of physical activities in Kotka, Kouvola and Kuusankoski. The activities included various ball games, such as futsal, floorball, badminton, volleyball and basketball, as well as fitness training and aerobics. These services are free of charge to KyUAS students. Annual football, floorball, volleyball, basketball, futsal and badminton leagues are arranged in Kotka. KyUAS’s sports activities are for students and staff alike. In addition to leisure time sports, students can include sports in their elective studies as part of their degree. Tutors have an important role in promoting student welfare. Student tutors are older students who help first-year students to get a good start and to use the supportive services provided by KyUAS. They also promote a positive studying atmosphere to make the new students feel at home. Student tutoring is included in elective studies. In addition to being a basic tutor, a student can be an international tutor (for foreign students), a tutor-in-charge or a marketing tutor. In 2008, KyUAS and Student Union Klaani trained about 110 new tutors.
Services of Student Affairs Office and library readily available
Online language instruction increased clearly in 2008. Language courses were the largest category in the Moodle online learning environment. Most of them were multiform courses, but there are some fully online courses available. All language courses were also offered through the open UAS. In spring 2008, Kymenlaakso University of Applied Sciences encouraged anyone considering Technology studies to take a free-of-charge 30-hour preliminary course that was arranged for a group of 40 students. The purpose was to demonstrate that anyone can qualify for technological studies. In August KyUAS arranged a mathematics basic level test for students admitted to degree programmes in Technology. A basic course in mathematics was arranged for those who failed the test. This has proven an efficient model over the years. In addition, KyUAS applies various means to support those who have difficulties with mathematics. These include efficient student counselling, intensive courses and individual exercises. The results are good, as about 90 per cent of students pass their courses in mathematics. This speeds up graduation and reduces dropout rates.
The services of Student Affairs Office and library are available to students on all campuses. In 2008, both units began preparation to move their Kouvola offices to the Kasarminmäki campus in 2009–2010. The library offers both printed and electronic materials for students’ use. As before, the library arranged training in information seeking, and the services of information specialists were available on a regular basis. Online services were improved through the introduction of an interactive blog on the library website. The library and Student Union Klaani arranged “Torsti & Herbert on the Road” tours to promote the use of electronic materials. Student Guidance and Administration focused on quality work, which included drafting of process descriptions. Furthermore, it arranged English courses for the staff of Student Affairs Office and Admissions Office to improve services for foreign students.
Exchange students do well in job stakes One of the most important goals of International Affairs is to promote the employment of KyUAS students. Good language and co-operation skills and knowledge of cultures are in increasingly high demand in the job market. Students who take part in exchange programmes or take their practical training abroad develop good language skills and knowledge of other cultures, which is why they find employment easily.
Support for learning of languages, mathematics and physics The Language Department established a steering group to streamline student counselling in language studies. The steering group consists of the teachers responsible for each language, the language study counsellors from each faculty, the Manager of Language Department and the Principal Lecturer of languages.
International exchange from 2004 to 2008 2004
2005
2006
2007
2008
Departing
99
119
134
113
104
Incoming
122
89
115
106
112
Departing
74
36
30
107
45
Incoming
40
20
15
16
501
STUDENT EXCHANGE Long stay (more than 3 months)
TEACHER AND EXPERT EXCHANGE
References Finnish Ministry of Education’s information service, AMKOTA’s online statistics: • Departing exchange students and trainees and incoming students (duration of stay more than 3 months) • Departing and incoming teachers and experts KyUAS’s International Affairs statistics, responsible person Henrik Luikko, Manager of International Affairs 1
Annual Responsibility Report 2008
19
In 2008 the International Affairs Office improved the availability of its services by hiring a permanent, full-time international affairs co-ordinator in Kouvola. The International Affairs Office continued internationalisation training with the help of the www.goabroad.fi online courses. Kymenlaakson ammattikorkeakoulu, University of Applied Sciences engages in active interaction with Russia and the Baltic countries. Intensive courses in Russian in St Petersburg were initiated in spring in co-operation with Engecon (St Petersburg State University of Engineering and Economics). Our partner network expanded as we signed contracts with new partners: St Petersburg State University of Engineering and Economics, Vologda and St Petersburg State Polytechnic University, Institute of International Educational Programs, Department of International Relations. Expertise on Russia is an integral part of KyUAS’s strategy. Therefore we will be augmenting our exchange activities with Russia, which involves allocating more resources to the management of these activities. The International Business degree programme is of essential importance for our activities in Russia. In 2008, fewer students from this degree programme went to Russia com-
pared with 2007, which means that we did not achieve our target in this respect. At KyUAS, student exchange programmes are characterised by a high percentage of long stay (full year) students. The quality of exchange programmes for Finnish students studying abroad improved, which was seen in the duration of stay and choice of schools. Our North European partners with an extensive selection of courses taught in English have reinforced their positions. The differences in the quantity of international activities between departments evened out in 2008. The percentage of students on international student exchange based on an intake of 790 young students was about 15%, up by 4 % from 2007. The higher number of students taking their practical training abroad meant that the need for individual counselling increased, because students who go abroad to work have to make more arrangements than exchange students. The augmented number of students taking practical training abroad is not visible in the statistics in full, because some training periods, albeit a small percentage, are shorter than three months.
The WorkExpo ’08 fair was arranged in Kouvola on 6 February 2008. It is an annual meeting forum for students and employers
20
Annual Responsibility Report 2008
Forty-five teachers and other employees took part in exchange programmes for staff, while the target was 30. We received more than 50 foreign teachers and experts, which clearly exceeded the target of 30 (see the table on page 19). The high participation rates were partly due to our international activity week in 2008: Baltic Breeze – For Sustainable Future.
Career Services The Career and Recruitment Services arrange trainee jobs and other job opportunities for students. It is also the contact channel between employers and students and offers students support in career planning and finding employment. The recession clearly had an impact on the demand for services: companies and organisations contacted us less frequently to offer jobs or trainee placements for students, while enquiries by students increased.
one of the organisers of the Haalarihali charity fund raising day to support the welfare of children in Madagascar. Klaani’s aim in 2008 was to reverse the declining membership trend and to improve its services. In 2009, Klaani aims to inform its members and partners more efficiently about its services and activities. An important improvement is the electronic student card ordering system that was implemented on Klaani’s website. Furthermore, Klaani wants to improve benefits offered for students in Kymenlaakso and increase understanding of the importance of students in the region.
Student Union KLAANI
Students have at their disposal the Jobstep.net service that is a national-level employment and information service for universities of applied sciences in Finland. Jobstep also includes a service for social and health care students looking for work placements, called Jobstep-sote. Its popularity increased in 2008.
Secretary in 2008 Anna-Maija Jukkara
On 6 February 2008, Kymenlaakso University of Applied Sciences arranged the WorkExpo fair in co-operation with Kymenlaakson messut and the Kouvola region employment office. WorkExpo is a meeting forum for employers and students. KyUAS students plan and arrange the event. It was decided that in 2009 the event will be arranged in co-operation with the Kymenlaakso Chamber of Commerce, and it will be called DuuniStartti. The purpose is to arrange the event in Kotka and Kouvola in alternate years and to include other levels of education.
KLAANI’s members 2002 kevät 1 962 2003 kevät 2 000 2004 kevät 2 142 2005 kevät 1 920 2006 kevät 1 792 2007 kevät 1 750 2008 kevät 1 569
The online course on career planning and job application was welcomed, and all the courses were full. In 2009, Career and Recruitment Services will improve student services on the Kasarminmäki campus.
Chairpersons in 2008 puheenjohtaja Sanna Hälvä varapuheenjohtaja Taika Mäkelä
Reference Statistics of Student Union Klaani
Klaani takes part in improvement of operations The Student Union Klaani engaged in the improvement of KyUAS’s operations by participating in various working groups and personnel training events. Klaani’s role as KyUAS’s partner in modernisation projects has become increasingly important. Furthermore, Klaani issued statements and engaged in public discussion during the year. In 2008, Klaani arranged meetings for representatives from its member organisations and was responsible for organising the annual tutor training. In autumn 2008, Klaani was
Annual Responsibility Report 2008
21
Personnel Support in times of change Kymenlaakson ammattikorkeakoulu, University of Applied Sciences implemented its occupational safety programme according to plan. KyUAS’s personnel plan takes into account the ongoing structural change and the future of the campus network. In Kotka, Forestry and Wood Technology moved from Mussalo to the Metsola campus in autumn 2007. KyUAS offered support for the staff in the form of occupational health services, personnel surveys and services of the occupational health psychologist. Moreover, KyUAS prepared to move all Kouvola campuses to the Kasarminmäki campus. The move will take place in 2009. Co-operation with occupational health services was increased and the services of a psychologist were added to them. Tripartite negotiations between supervisors, employees and representatives of occupational health services were used, as necessary, to support the work community. Collaboration between employer and employee representatives continued in the co-operation committee. The matters discussed by the committee included various rules concerning personnel and negotiation procedures to implement the structural change. The rules concerning the basic areas of human resources management and personnel development can also be found on the intranet site. Human Resources Management developed the content of the site during the year. We continued the vocational rehabilitation project which was started in 2005 and is financially supported by the Finnish Social Security Institution (Kela). By the end of 2008, rehabilitation was provided for two ASLAK groups for non teaching staff, two ASLAK groups for teachers and four TYK rehabilitation groups for teachers. (ASLAK = occupationally oriented medical rehabilitation; TYK = rehabilitation to maintain working capacity), About 15 per cent of the staff have received rehabilitation through this system. Modernisation of our Research Director model continued. We implemented a system where each faculty has a co-ordinating Research Director instead of having a Research Director for each field of study. Research Managers are now responsible for R&D activities in the fields of study. Furthermore, KyUAS prepared to join an employers’ association that belongs to the Confederation of Finnish Industries. In autumn 2008, employer and employee representatives initiated a joint project to modernise KyUAS’s human resources policy. In 2009, the goal is to modernise the personnel’s training plan.
22
Annual Responsibility Report 2008
Continuous improvement is essential during change Changes in work, curricula and tools place high demands on competence. Continuous training of personnel and updating of their professional skills are necessary for KyUAS to be able to respond to future challenges. In 2008, Kymenlaakso University of Applied Sciences carried out a competence analysis of teachers in all fields of study. Teachers improved their professional skills by taking part in exchange programmes, for example. The personnel received funding for independent improvement of their competence. A total of 131 employees took part in various training courses, totalling 464 days of training. Seven employees were on unpaid leave due to studies, totalling 287 days. In addition, all employees took part in personnel training events arranged twice during the year, and supervisors attended supervisor training. These totalled 800 days of training. In 2008–2009, supervisors attended training that included the following topics: occupational safety and security management, work in a steering group, supervisor in the work community, being a representative of the employer, evaluation of management, management and interactive skills, change management and performance reviews. Furthermore, supervisors studied personnel processes and joint rules of operation. In 2009, supervisors will attend the Specialist Qualification in Management (JET) training. Training expenditure amounted to 1.2 per cent of salary costs. Total training costs amounted to EUR 241,787, which was 0.8 per cent higher than in 2007. A total of EUR 559,717 was spent on personnel self-development, amounting to 2.65% of salary costs. The corresponding figure for 2007 was 3.14%.
IT tools evolve quickly Information systems evolve quickly and old systems are soon replaced by new ones, which is why continuous training is required to know how to use them. In 2008, personnel were assisted in the implementation of many new applications. Communication Services and Data Administration offered assistance in the use of KyUAS’s intranet, which was implemented in 2007, and helped with content production. The persons responsible for the updating of intranet content in the units received training and individual assistance when-
ever needed. Assistance was also available in the use of Moodle. It has become a popular online learning environment, and in 2008 KyUAS transferred its quality assurance system to this environment.
swimming, gym exercise, aerobics, fitness boxing and various ball games. A course in swimming technique for adults was arranged for the first time. Orienteering was introduced as a new sports activity. KyUAS’s team had a great opening season by coming third in the company league. A team of employees also took part in a tennis tournament for company teams in Hamina. The traditional golf tournament was arranged in Kuusankoski and a tennis tournament (singles and doubles) in Kotka. In Kotka it was possible to take part in a Green Card course for golf.
Browser use of the TWeb document and records management system became available to all employees in 2008. The use of TWeb increased at KyUAS in terms of both quantity and quality. The use of the new Adobe ConnectPro online teaching and remote conference system increased as well. Furthermore, the use of the Helpdesk service provided by Data Administration increased considerably. Data Administration will continue to improve this service and its use. Videoconference systems and projectors were purchased for the Metsola campus in Kotka. This equipment modernisation will continue in 2009 at Metsola and at the new Kasarminmäki campus in Kouvola.
KyUAS spent a total of EUR 41,033 on leisure activities. Leisure activity expenditure increased by 2.1% compared with 2007.
Statistics
KyUAS initiated the planning process for a contract management system which is intended to be implemented in 2009.
Personnel on 31 December 2008 Teachers 196 Non-teaching staff 193 Total 389
Physical exercise loads batteries for work Kymenlaakso University of Applied Sciences supported the staff ’s sports activities by selling sports vouchers and offering opportunities for physical exercise. The sports included
Full-time staff 31 December 1999 –31 December 2008 Permanent employees
302
299
288
287 267
270
259
249
294
300
302
Fixed term employees
1999
2000
2001
2002
2003
2004
2005
2006
2007
87
99
118
122
124
140
136
123
100
100
108
200
2008
Annual Responsibility Report 2008
23
Personnel categories 2007–2008 21 23
Principal Lecturers Senior Lecturers Lecturers Directors and Managers of Department
3
136 139 39 45 12 6 8
Research Directors
20 25 17 16
Project Stuff R&D Staff
19 19 35 32
Training Services Staff Other operations
16 16 15 15 16 16
Financial Management Staff Student Administration Staff Library Staff 4
Central Government IT Staff
8 18 17
Property Management Staff
15 16
31 Dec 2008 31 Dec 2007
Qualifications of full-time teachers in 2008 8
Technology, Communication and Transport
1
51
6 2 2
Social Services, Health and Sport
41 4
2 1
Social Sciences, Business and Administration
33
3 2 2
Culture
21
6 7 Natural Resources and the Environment
1
Doctor
11
Lisentiate (Post-master’s degree) Master Bachelor
Mathematics and Physics
1
0
Other
5
10
15
20
25
30
35
40
45
employees
Reference KyUAS’s personnel report 2008, Human Resources Manager Seija Rajamäki
24
Annual Responsibility Report 2008
50
Regional influence Transition between programme periods delayed launching of R&D projects The proportion of external R&D funding in operational income fell considerably compared with 2007. During the transition between programme periods from 2007 to 2008, the R&D volume fell to half of the level seen in the previous programme period and amounted to EUR 1.7 million. In October 2008, KyUAS had 20 ongoing projects, while a year earlier there were 36 projects. The volume of paid services remained unchanged compared with recent years, covering 17% of KyUAS’s internal financing. All organisations that receive EU funding have experienced a decrease in volumes. At the beginning of the new programme period (2007–2013), financiers have not been able to provide as much project funding as before, and the first application rounds did not start until the end of 2007. As a result of the gap of nearly a year, funding applications flooded in. Funding decisions and, consequently, the launching of projects was delayed. In the Employment and Economic Development Centres and State Provincial Offices, the implementation of the EURA2007 system also caused delays in the handling of applications. The establishing of a network of higher education institutions has required drafting detailed specifications of the profiles and specialisations of each school involved. In the contract negotiations for 2009 with the Finnish Ministry of Education, Kymenlaakso University of Applied Sciences will propose that as the only independent higher education institution in the province, it will focus on applied R&D, paid services and innovations in addition to offering degree programmes and continuing education.
Multidisciplinary R&D activities in networks In 2008, Kymenlaakso University of Applied Sciences enhanced the management and co-ordination of its R&D activities. The new R&D centres – KymiTechnology, KymiCare and KymiDesign & Business – integrate R&D activities, paid services and teaching laboratories into one unit in each faculty. The R&D centres offer multidisciplinary services to the business life of Kymenlaakso and carry out R&D projects together with its partner companies and organisations, employees and students. This also supports students’ professional growth, and KyUAS personnel have the opportunity to keep their expertise up to date.
KymiDesign & Business, the R&D centre of International Business and Culture, is an established project management expert. It aims to unite design, media and business expertise in a creative and innovative way. An example of the projects conducted by KymiDesign & Business in 2008 is TULVA, a project that focuses on the concept of sense ergonomics in boat industry. The goal is to develop indicators for research and measurement of the qualities of sense ergonomics. The results can be used in the development, marketing and commercialisation of boats and related products. The R&D centre has also established the Emerging Markets Research Group. The group consists of researchers, teachers, entrepreneurs and students. It aims to promote entrepreneurship and looks for new international markets. The countries of interest include Russia and the former CIS countries. KymiCare, the R&D centre of Social and Health Care, focuses on health promotion. It carries out R&D projects based on the welfare strategy of Kymenlaakso and co-operates with other actors in the Kymenlaakso region. The welfare strategy of Kymenlaakso includes enhancement of welfare entrepreneurship. KymiCare works in co-operation with other schools and companies to provide entrepreneurship training for students of social services and health care. The KopTeri project, which is part of the multidisciplinary ÄLYKOP project, focuses on developing new intelligent wood fibre products for health care services. KymiTechnology, the R&D centre of Technology, Forestry and Transport, specialises in logistics, energy technology, information technology and concrete construction. The LOBISTECH project aims to raise the technological competence and business skills of logistics companies in the region to the level required in today’s international competition. Furthermore, the project promotes co-operation between logistics companies in the province. Another ongoing project in KymiTechnology is SÖKÖ II to develop an oil spill combating model to be applied in case of a major oil spill in the coastal areas of the Gulf of Finland. The model describes procedures for co-ordination of oil spill combating in a situation where spilt oil reaches the land. The operating model speeds up and improves the efficiency of oil spill combating by authorities in coastal areas, thus promoting recovery of the coast after an oil accident. The SÖKÖ II project covers the entire coastal area
Annual Responsibility Report 2008
25
of the Gulf of Finland from the Eastern border to Hankoniemi in the west. The project continues the work of the SÖKÖ project that developed a corresponding operational model for Kymenlaakso. The partners in the project include the Rescue Departments of Eastern Uusimaa, Helsinki and Western Uusimaa and the Uusimaa Regional Environmental Centre. The Finnish Environment Institute (Syke) and the Kotka Maritime Research Centre (KMRC) are the umbrella organisations for the project. KymiTechnology’s emission measurement laboratory is a FINAS-accredited research laboratory (EN ISO/IEC 17025), audited by FINAS every year. The activities of the laboratory are closely connected with education. KyUAS’s R&D activities are described in more detail in annual research publications. Research publications 2008 and 2009 are available on KyUAS’s website: www.kyamk.fi/julkaisutoiminta (-> Pdf-julkaisut -> Tutkimusjulkaisu 2009 and Tutkimusjulkaisu 2008). KyUAS’s R&D projects in 2008 are listed on the page 53.
NELI improves logistics in Kymenlaakso KyUAS’s logistics development programme NELI – North European Logistics Institute is a co-operation forum for logistics and related technology and business in Kymenlaakso. NELI supports other actors in logistics R&D by looking for concrete research and development results to be applied in business and training. NELI makes use of the latest knowledge. Various organisations and companies are closely involved in NELI’s activities, and all projects are based on sustainable development. Agility, social skills and active involvement enable NELI to observe changes in society.
Learning technology centre permanently established On 1 August 2008, the learning technology centre Kymiedu was established permanently by KyUAS. Kymiedu provides online teaching and teaching technology services for teachers at KyUAS and other educational institutions in Northern Kymenlaakso. The support service unit arranges training, maintains online services, produces learning material and offers supporting services. These include the Moodle learning environment, a learning material database and the Kymiedu education portal. Furthermore, Kymiedu offers tailored continuing education in information and communication technology for small and medium-sized enterprises (SMEs) in Kymenlaakso. In particular, Kymiedu aims to promote regional co-operation and teacher networking. The Manager of Kymiedu is Osku Kiri.
26
Annual Responsibility Report 2008
Information Centre Vellamo opened in September The Information Centre Vellamo opened its doors to the public in September 2008. It is an information, learning and research centre run by four organisations: the Kotka unit of the University of Helsinki’s Palmenia Centre for Continuing Education, Kymenlaakson ammattikorkeakoulu, University of Applied Sciences, the Provincial Museum of Kymenlaakso and the Maritime Museum of Finland. The Information Centre Vellamo offers diverse archiving and library services and a pleasant learning and research environment. The Director is Iiris Kuusinen, who is also the Library Manager at Kymenlaakso University of Applied Sciences. About 20,000 books and 3,500 annual volumes of magazines were moved to the Information Centre from museums and the Kotka Maritime Library. In addition, archived material including about 500,000 photographs, drawings, maps and AV material was transferred to the centre. The oldest printed materials date back to the 1740s. The printed collection covers navigation, maritime history, boat manufacturing, archipelago and inland water ethnology, archaeology, local history, museology and conservation of water resources. The valuable historical information fostered by the museums at the Maritime Centre Vellamo is complemented by the Information Centre’s up-to-date printed and electronic research and training material. The Information Centre Vellamo boasts a uniquely extensive and comprehensive electronic collection: databases representing different fields of study, electronic full-text journals and electronic books. The KyUAS Library and KyUAS’s Data Administration codeveloped an efficient network solution for Vellamo, enabling use of the four organisations’ e-materials at one terminal. All the organisations took part in the planning of customer service and payment procedures, Vellamo’s website and the advertising campaigns that were carried out in April and September.
Regional co-operation and service by libraries In addition to Vellamo, the KyUAS library promoted another important project: co-operation between libraries on structural development of higher education institutions in Southeast Finland. In April, the libraries of higher education institutions in Southeast Finland drafted a description of the current state of their library and information services. In spring, preliminary planning of the co-operation was initiated by teams that consisted of people employed in purchasing, information services, interlibrary lending and management. Kymenlaakso, Mikkeli and Saimaa Universities of Applied Sciences arranged a joint bidding procedure
Information Centre Vellamo opened to the public in autumn 2008.
concerning the purchasing channels for journals and literature in 2009.
student counsellors with 35 participants, which is a record number compared with previous years.
The library even offers information services for corporate customers. Our information specialists arranged info events and training in information seeking for personnel at the Kymenlaakso and Kuusankoski hospitals. A quarterly information release on information services for corporate customers was published on the library website.
The main event of the academic year, arranged for upper secondary level student counsellors and students, was KyUAS’s Tartu taitoon (“Seize the talent”) event on 13 November 2008. This annual event is arranged by KyUAS’s student tutors, assisted by KyUAS staff.
Influence through communication Regional media constitute one of the channels Kymenlaakson ammattikorkeakoulu, University of Applied Sciences uses to publicise its activities. On average, we continued to send out two press releases per week to the media. The primary targets are the media in Kymenlaakso and Southeast Finland and, when necessary, national and international media. All press releases are also published simultaneously on KyUAS’s website.
Since 2001, Kymenlaakso University of Applied Sciences has donated the funds reserved for Christmas greetings to charitable causes. In 2008, we donated the funds to the Hyvä Joulumieli campaign to support Finnish low-income families with small children. Promotion of the welfare of children and young people is very important for KyUAS. The campaign was organised by the Finnish Red Cross, YLE Radio Finland, YLE Morning TV, the Mannerheim league for Child Welfare and Kesko.
KyUAS engaged in active marketing targeted at pupils in upper secondary education in the region. In 2008, student tutors paid many visits to schools. In addition, they visited fairs and took part in educational events arranged in garrisons, etc. In autumn 2008, KyUAS arranged a meeting for
Annual Responsibility Report 2008
27
Environmental responsibility Annual amount of waste 2008
Environmental responsibility permeates all activities
Amount of waste, tn/month
140
The volume of activities relating to environmental responsibility remained unchanged at Kymenlaakso University of Applied Sciences. We have carried out reorganisation of the campus network as planned in Kotka by moving the students and staff from the Mussalo campus to the Metsola campus. Some Business students moved from Kotka to Kouvola, as Business is now based there. Thus, the number of campuses decreased, but so far this has not had any major impact on maintenance costs. Energy consumption remained constant.
118
120 100 80 60 40
33
27 19
20 0
20
20
19
22
19
18
15
10
11
12
2,5 1
2
3
4
5
6
7
8
9
Reference: KyUAS’s sustainable development statistics 2008, Organisation
Electricity, heat and water consumption remained practically unchanged, but there was a slight decrease. The quantity of electricity-consuming appliances continues to increase, and any attempts to cut consumption require much effort. For example, when we purchase new computer equipment, energy consumption is one of the selection criteria (EnergyStar, thin clients). We use mainly district heating. In the table below, energy consumption is shown as plain consumption figures and normalised figures (norm.). Normalised (weather adjusted) heating energy consumption can be used, for example, to compare the consumption of heating energy in a building in different years. Heating energy consumption remained relatively steady. There are great differences in water consumption between the campuses, but when viewed as a whole, water consumption remained unchanged.
Development, Development Engineer Arja Sinkko
Kymenlaakso University of Applied Science monitors the amount of waste it produces, both by campus and by waste fraction. Sol Palvelut Oy is responsible for cleaning at KyUAS, and it also owns the produced waste. The purpose of this is to ensure that it is profitable for the cleaning company to sort the waste properly. The average annual amount of waste is 200 tonnes, but the renovation of the Metsola campus in 2008 clearly increased the amount (about 332 tonnes). New furnishings and equipment and repairs of premises resulted in a sharp increase in the amount of waste (see the figure above). In August 2008, the amount of waste was considerably higher compared with a normal month. Most of the waste produced in August (about 106 tonnes) was energy waste.
Energy consumption from 2006 to 2008 2008
ENERGY CONSUMPTION
Reading Normalised GWh/v GWh/v Electricity GWh / year
4.95
Heat GWh / year
8.57
Water m3 / year
2007
Specific consumption kWh/m3
Reading GWh/v
21
5.00
42
9.80
9.96
18,500
Normalised Specific GWh/v consumption kWh/m3 9.80
18,940
Reference: KyUAS’s housing management statistics, Property Manager Heikki Kalve
28
Annual Responsibility Report 2008
2006
Reading Normalised Specific GWh/v GWh/v consumption kWh/m3
21
5.30
41
11.20 19,500
22 10.40
44
Building projects based on life-cycle thinking and energy efficiency KyUAS’s building project at the Kasarminmäki campus in Kouvola is based on life-cycle thinking. At the planning stage, the target service life of the new Paja building was set at 150 years. The construction work and selection of materials are monitored carefully to achieve the goal. For example, concrete reinforcements must be installed in the structures at a specific depth to ensure long duration. Furthermore, the long service life requirement limits the selection of grades of concrete that can be used. The renovation of Metsola campus was completed in 2008. The windows of the building were replaced and ventilation was enhanced for better energy efficiency.
Information technology benefits the environment Popularity of online studies exceeded all expectations One of KyUAS’s principal responsibilities is to provide degree-awarding education. Development and improvement of pedagogic methods and (electronic) learning environments constitute part of the quality of teaching. The Finnish Ministry of Education has stated that online studies play an
important role in the modernisation of universities of applied sciences. For students, online studies offer a flexible learning environment that is available regardless of time and place. Kymenlaakso University of Applied sciences has made considerable progress in the field of online education (see the figure below). An increasing number of students are taking online courses offered by KyUAS and other universities of applied sciences.
Towards sustainable development in administration KyUAS handles and files invoices electronically. In order to improve administrative procedures, KyUAS includes registry activities and electronic delivery of registered mail in the TWeb document and records management system. Electronic document and records management has now been implemented in nearly all units, and the majority of KyUAS’s official documents can be found in the system. These measures have reduced shifting of papers from one desk to another, improved the availability of information and enabled more efficient filing of documents. Transparency has improved. Data Administration virtualised servers and arrays successfully in 2008, thus promoting sustainable development through electricity savings. Communication Services are also focusing more and more on electronic communication and marketing. In 2008, KyUAS launched a TV campaign and advertised on the radio and internet.
Credits earned for online studies from 2000 to 2008
Credits earned for online studies from 2000 to 2008
16,000
14036
14,000 12,000
8703
10,000 8,000 6,000
5337
4,000 2,000 0
109 2000
327 759 2001
2002
1521 747 1294 2003 2004 2005
2006 2007 2008
Reference: KyUAS’s online education statistics for 2008, Organisation Development, online studies co-ordinator Sirpa Ala-Tommola
Annual Responsibility Report 2008
29
Sustainable development is one of the quality criteria for procurement, particularly in connection with bidding procedures.
Environmental responsibility in 2009 Kymenlaakso University of Applied Science will aim for more efficient use of information and communication technology and modernisation of its computer equipment. In 2009, KyUAS will test thin clients in teaching and administration. A decision-in-principle has been made to implement thin clients. It will support KyUAS’s environmental goals in many ways. Energy consumption by computers will decrease and there will be less need for cooling of computer laboratories, as computers no longer heat the atmosphere. Furthermore, the amount of SER waste will decrease, because the service life of a thin client is 8 to 10 years, which is double the life of a PC. Moreover, thin clients are small in size and simple in structure. Sustainable distribution of information is promoted through the use of smart boards and lecture capture systems. The purpose is to enhance distribution of information that is independent of time and place and to promote reciprocal interaction. KyUAS will promote the use of Adobe Connect Pro software that can be used for online meetings and online teaching. Teachers and other staff will be trained and encouraged to make use of the system. The purpose is to reduce car traffic between campuses and to save working hours. Implementation of the Green Office operational model will promote sustainable development in administration. The implementation of the model will start in 2009. Renewable sources of energy will be preferred in energy purchasing. KyUAS’s environmental impacts will decrease as a result of the reorganisation of the campus network. During the academic year 2009–2010, the Business campus and Design and Restoration campus that are now located in the centre of Kouvola will move to the Kasarminmäki campus. This will enable more efficient use of space, cut energy consumption and reduce emissions caused by traffic between campuses.
30
Annual Responsibility Report 2008
Financial responsibility Kymenlaakson Ammattikorkeakoulu Oy – financial review 2008
the construction project carried out on the Kasarminmäki campus in Kouvola.
In 2008, the parent company Kymenlaakson Ammattikorkeakoulu Oy recorded a net profit of EUR 962,764. The net profit for the period was transferred to the profit and loss account reserve. Kymenlaakson Ammattikorkeakoulu Group consists of the parent company established in 1996 and the subsidiary Primus High Tech Oy established in 1997.
KyUAS’s income consists of income paid by the Finnish Ministry of Education based on the number of students and graduates (about EUR 26.8 million), sales profit from government offices and companies (about EUR 1.5 million) and project income (about EUR 1.6 million). Income from Training Services totals EUR 1.8 million. Of the income paid by the Ministry of Education, 70% is based on the agreed number of students and 30% on the number of graduates.
In 2008, Kymenlaakso University of Applied Sciences had a successful year both operationally and financially. Good performance creates opportunities for improvement and modernisation of teaching and other activities and for financing of ongoing construction projects. The company’s solvency was good. The increase recorded on the balance sheet total was EUR 1,916,955. The most significant changes affecting the balance sheet were the EUR 3,585,014 increase in construction in progress, due to the Kasarminmäki campus construction project, and the EUR 1,099,000 non-interest-bearing long-term capital loan from the parent organisations for financing of the project. In addition, equity increased with the amount of profit shown for the period. In 2008, Kymenlaakson Ammattikorkeakoulu Oy increased its turnover by 8.7%, and other income fell by 43%. Materials and services expenses decreased by 20.8 % and other operating expenses by 4.5%. The decrease in other income and expenses was due to the delay in starting of the new EU programme period by the authorities. Personnel expenses decreased by 2.0%. The number of employees decreased by 9. When reviewing the good performance for 2008, it should be kept in mind that depreciation of buildings includes an additional EUR 1,301,711 depreciation on the Kouvola Business and Design buildings which will be given gratuitously back to the City of Kouvola in 2009 and 2010, as specified in the documents. There were no other significant changes in depreciation compared with the previous financial year. In the cash flow statement, investments rose to EUR 6,050,309. Of the investments, EUR 1,099,000 was covered by capital loan and the rest by cash funds. Investments were made in the renovation of the Metsola campus in Kotka and
KyUAS will have three campuses In the long run, Kymenlaakso University of Applied Sciences will organise its activities on three campuses. They are International Business and Culture (Kasarminmäki, Kouvola), Social and Health Care (Jylppy, Kotka) and Technology, Forestry and Transport (Metsola, Kotka). It has been decided to give up the Social and Health Care campus in Kuusankoski by 2016 and to give up the Marine Technology campus at Katariina, Kotka by 2012.
Kasarminmäki campus to be completed in 2010 Kasarminmäki in Kouvola is being developed into a campus that covers all of KyUAS’s activities in Kouvola. In 2010, the Kasarminmäki campus will include International Business and Culture (including their R&D activities) and various service units: library, Student Affairs Office, Admissions Office, Communication Services, Data Administration and Training Services. Media Communication is already at Kasarminmäki, the Business Department will move there in autumn 2009 and Design and Restoration in 2010. The goal is to build Kasarminmäki into a campus of product, service and business innovations that will be influential across Southeast Finland. Kymenlaakso University of Applied Sciences has invested heavily on Kasarminmäki in Kouvola. On 26 August 2008, the City of Kouvola sold some army premises at Kasarminmäki to KyUAS to be renovated as teaching facilities. The work was completed in February 2009. Furthermore, the two buildings on Kasarminmäki that used to host University of Helsinki’s teaching facilities and library were sold to KyUAS by Senate Properties. A lease contract was signed
Annual Responsibility Report 2008
31
with the City of Kouvola in December 2008 for the land areas belonging to the purchased buildings. Construction of the new Paja building and renovation of the University of Helsinki’s former buildings began in 2009. The budget of this renovation and construction project amounts to EUR 27 million. Part of the funding of the investment is covered by a capital loan granted by the City of Kouvola and a loan granted by Municipality Finance.
Renovation of the Metsola and Jylppy campuses The first phase of the renovation of Metsola campus in Kotka was completed in 2008. The premises were adapted to the needs of the Technology department and the Forestry and Wood Technology faculty. After the renovation, KyUAS replaced all interior and exterior signs within the Metsola campus. The next phase of the renovation project will start in 2015, involving an investment of EUR 27 million on the Metsola campus. An interior decoration project conducted by KyUAS’s Design students refreshed the working and studying environment on the Metsola campus in 2008. The project aims to create a uniform, modern look for Metsola, including corridors, conference rooms, employees’ break rooms and the Rector’s office. The project is led by teacher Liisa Palmujoki, and the members of the team are the designer-stylist
Property in 2008 Property administered by Kymenlaakson ammattikorkeakoulu, University of Applied Sciences: In Kotka 34,500 m2, of which about 10,000 m2 rented In Kouvola region 23,000 m2, of which about 2,000 m2 rented. Property in which the Kymenlaakso UAS operates In Palvaanjärvi educational forest 32 hectares Government forests 550 hectares.
Reference KyUAS’s housing management statistics, Property Manager Heikki Kalve
students Mira Lamminen, Tanja Mononen, Tuija Pigg and Emilia Turunen. The project will be completed in autumn 2009. The last campus to be renovated is the newest one, Jylppy in Kotka. About EUR 11 million will be invested on the renovation project in 2019.
International Business and Culture will move to the Kasarminmäki Campus. Modernisation of Kasarminmäki will be complete in 2010.
32
Annual Responsibility Report 2008
Financial responsibility: key indicators Income Statement and Balance Sheet 2006–2008
PARENT COMPANY INCOME STATEMENT TURNOVER
1 Jan – 31 Dec 2008
1 Jan – 31 Dec 2007
1 Jan – 31 Dec 2006
29,206,425
26,870,942
26,082,151
Other operating income
2,830,909
4,970,525
5,263,234
Materials and services
2,436,180
-3,074,188
-3,043,282
21,108,776
-21,540,802
-20,984,670
Depreciation and write-offs
2,702,092
-1,417,118
-1,476,977
Other operating expenses
4,900,046
-5,132,585
-4,985,981
890,240
676,775
854,475
72,524
57,584
35,211
962,764
734,358
889,686
Personnel expenses
OPERATING PROFIT Financial income and expenses PROFIT/LOSS FOR THE YEAR BEFORE APPROPRIATIONS AND TAXES Change in voluntary provisions NET PROFIT FOR THE PERIOD
0
0
0
962,764
734,358
889,686
425,185
427,633
449,356
10,447,221
7,096,556
5,765,740
249,542
249,542
249,542
11,121,947
7,773,730
6,464,637
PARENT COMPANY BALANCE SHEET ASSETS FIXED ASSETS Intangible assets Tangible assets Investments TOTAL FIXED ASSETS CURRENT ASSETS RECEIVABLES
Long-term Short-term Cash and cash equivalents
0
0
0
1,375,452
2,584,164
2,969,922
436,013
658,563
1,393,411
TOTAL CURRENT ASSETS
1,811,465
3,242,727
4,363,333
12,933,412
11,016,475
10,827,941
7,862,138
6,899,374
6,165,015
1,155,891
57,067
53,519
ASSETS LIABILITIES AND EQUITY EQUITY LIABILITIES Long-term Short-term LIABILITIES AND EQUITY
3,915,383
4,060,017
4,609,436
12,933,412
11,016,457
10,827,971
Annual Responsibility Report 2008
33
Turnover at Kymenlaakso University of Applied Sciences from 2005 to 2008
30,000 e
2005 2006 2007
20,000 e
2008
10,000 e
0e Degree-awarding education
TURNOVER 2005–2008
1 Jan–31 Dec 2008
1 Jan–31 Dec 2007
26,973
24,897
24,124
23,289
1,661
1,408
1,299
1,214
Degree-awarding education incl. other activities Training Services R&D and regional development Total (EUR thousand)
34
R&D and regional development
Training Services
Annual Responsibility Report 2008
1 Jan–31 Dec 2006
1 Jan–31 Dec 2005
573
566
659
596
29,206
26,871
26,082
25,099
Other operating income at Kymenlaakso University of Applied Sciences from 2005 to 2008
EU funding with national share Project funding
Special government grants 1 Jan–31 Dec Rental income
1 Jan–31 Dec 1 Jan–31 Dec 1 Jan–31 Dec
Erasmus funding
Other income 4
0 e16
18
15
15
16
OTHER OPERATING INCOME 2005–2008 EU funding with national share
2,000 e
1,000 e
1 Jan–31 Dec 2008
1 Jan–31 Dec 2007
1 Jan–31 Dec 2006
1 Jan–31 Dec 2005
661
2,306
2,175
1,907
1,090
1,331
1,632
1,779
Special government grants
624
833
804
703
Rental income
341
397
485
474
Erasmus funding
80
66
137
143
Other income
35
37
30
39
2,831
4,971
5,263
5,045
Project funding
Total (EUR thousand)
Annual Responsibility Report 2008
35
Expenses at Kymenlaakso University of Applied Sciences by function from 2005 to 2008
1 Jan–31 Dec 2008
20,000 e
1 Jan–31 Dec 2007 1 Jan–31 Dec 2006
15,000 e
1 Jan–31 Dec 2005 10,000 e
5,000 e
0e Instruction
Administration and Support Services
R & D and regional development
Training Services
1 Jan–31 Dec 2008
1 Jan–31 Dec 2007
1 Jan–31 Dec 2006
1 Jan–31 Dec 2005
Instruction
16,254
16,987
16,282
16,586
Administrative services and support services
11,148
8,269
7,992
7,253
R & D and regional development
2,317
4,112
4,615
4,600
Training Services
1,431
1,798
1,601
1,430
31,150
31,165
30,490
29,869
OPERATION EXPENSES 2005–2008
Total (EUR thousand)
36
Annual Responsibility Report 2008
Expenses at Kymenlaakso University of Applied Sciences by category from 2005 to 2008
25,000 e
1 Jan–31 Dec 2008
20,000 e
1 Jan–31 Dec 2007 1 Jan–31 Dec 2006
15,000 e
1 Jan–31 Dec 2005 10,000 e
5,000 e
0e Personnel
Materials and services
Other operating expenses
Depreciation and write-offs
1 Jan–31 Dec 2008
1 Jan–31 Dec 2007
1 Jan–31 Dec 2006
1 Jan–31 Dec 2005
21,109
21,541
20,985
20,708
Materials an services
2,436
3,074
3,043
3,008
Depreciation and write-offs
2,702
1,417
1,477
1,389
Other operating costs
4,900
5,133
4,986
4,765
31,147
31,165
30,491
29,896
EXPENSES BY CATEGORY 2005–2008 Personnel
Total (EUR thousand)
Reference Kymenlaakson Ammattikorkeakoulu Oy’s annual report and financial statements for 2008, Financial Director Antti Paloneva KyUAS’s financial management statistics, Financial Director Antti Paloneva
Annual Responsibility Report 2008
37
Annual Reviews by Unit
Annual reviews by unit 2008 Kymenlaakson ammattikorkeakoulu, University of Applied Sciences has four units: the International Business and Culture faculty, the Social and Health Care faculty, the Technology, Forestry and Transport faculty and the Training Services unit.
ness and KymiTechnology. See the page 53 for a list of R&D projects in 2008. Statistics on students and graduates can be found in the table below.
Each of the three faculties constitutes a dynamic centre of education and R&D, called KymiCare, KymiDesign & Busi-
Students and graduates in 2008 FACULTY AND DEPARTMENT
DEGREE-AWARDING EDUCATION Students Graduates
SPECIALISATION STUDIES All Completed studies
International Business and Culture Business
900
149
39
22
Design and Media
589
100
-
-
Social and Health Care Social Care
400
41
18
18
Health Care
614
150
18
-
Seafaring and Logistics
709
94
-
-
Forestry and Wood Technology
288
61
-
-
Technology, Forestry and Transport
Technology Total
782
109
15
15
4,282
704
90
55
Degree-awarding education comprises Bachelor’s programmes for young people and adults, degree-awarding labour market training and Master’s programmes.
Reference Graduates in 2008, statistics compiled by KyUAS’s Student Guidance and Administration, Co-ordinator Sanna Mäenpää Students on 20 September 2008, statistics compiled by KyUAS’s Student Guidance and Administration, Co-ordinator Sanna Mäenpää
38
Yhteiskuntavastuuraportti 2008
Annual Reviews by Unit
International Business and Culture Director Raimo Pelli Departments and degree programmes in 2008–2009 Business • International Business (taught in English) • International Business, specialising in Russian trade • Business Management • International Business Management (Master’s degree, taught in English) Design and Media • Design (taught in English) • Design • Restoration • Media Communication R&D centre • KymiDesign & Business Paid services • Modelling services
Towards an open innovative environment The Kasarminmäki campus project in Kouvola moved ahead in 2008 on several fronts. Renovations of the House of Arts and Meduusa Studio were completed in December, and the first issue of the campus magazine Innoste was published by Media Communication students. The faculty and its advisory committee arranged the Kasarminmäki Future Forum, where it was decided to develop the campus into an open innovative environment. Business students will move to Kasarminmäki in September 2009 and Media students in early 2010. The faculty’s R&D centre KymiDesign & Business was established in 2007 to integrate design, media and business. This efficient combination enables innovative processes and learning environments. Promotion of synergy and innova-
tions continued in 2008: module-based curricula integrated teaching, R&D and project activities into a more consistent unit. In 2008, the R&D centre carried out 224 projects that involved more than 300 students. KyUAS chose the Learning and Competence Creating Ecosystem (LCCE) developed by the faculty as a candidate for the 2010–2013 quality unit award granted by the Finnish Ministry of Education.
International activities International Business and Culture focuses on promotion of international activities. Peter Zashev, D.Sc.(Econ.) was appointed the Research Director in Russian Expertise on 1 September 2008. The two new degree programmes in the faculty provide opportunities for international interaction at KyUAS: Multilingual Management Assistant degree programme places special focus on language studies, and Degree Programme in Design is taught completely in English. KyUAS’s three degree programmes taught in English are all offered by the International Business and Culture faculty. We signed a co-operation agreement with the Chinese Wenzhou University on new student and trainee exchange; the other parties involved are the City of Kouvola and the entrepreneur association Kouvolan Yrittäjät. Furthermore, the Modo design contest expanded into an international event and contest that attracted participants from all the countries in the Baltic Sea region. The faculty continued its efforts to improve its appeal and profile. In the joint application process in 2008, the faculty improved its appeal from 1.4 to 1.6: in particular, Culture studies attracted many new applicants. The number of credits earned for online studies increased, amounting to 4 credits per student.
Goals in 2009 In 2009, International Business and Culture will focus on improvement of the quality of learning in accordance with the Learning and Competence Creating Ecosystem. Teachers will be offered training on the ecosystem. An important goal is to promote international and innovative activities so that they become clearly visible in our profile. The Kasarminmäki campus will be developed into an open innovative environment.
Yhteiskuntavastuuraportti 2008
39
Annual Reviews by Unit
Social and Health Care Director Seija Aalto Departments and degree programmes in 2008–2009 Social Care • Social Services • Elderly Care Health Care • Emergency Care • Nursing and Health Care • Naprapathy • Health Promotion (Master’s degree) R&D centre • KymiCare
KymiCare integrates education and R&D Our partners have welcomed the new R&D centre, KymiCare, and together with our teachers they have come up with ideas on new forms of co-operation. Working in customer projects has clarified the roles of those involved, and we have established a basis for continuing co-operation. Through KymiCare we have signed agreements that involve carrying out specific assignments on a regular basis. Students may engage in these activities through study modules or practical training. We signed about 30 agreements with customers. In order to run KymiCare successfully, we had to develop a new approach to students’ practical training and arrangement of studies. Credits earned by students for R&D projects were as planned, i.e., 2,762 credits altogether. The projects underway in KymiCare in 2008 included a health education project at comprehensive schools in Southern Kymenlaakso, the maritime safety project Metku, the TerveSökö project researching occupational health care services for personnel taking part in oil spill combating, the Litas project on testing of muscle fitness and balance, the KopTeri sub-project that develops wood fibre based intelligent products for health care services, and a welfare entrepreneurship clinic.
40
Yhteiskuntavastuuraportti 2008
Work-oriented training We responded to the requirements of the world of work by arranging training in pharmacological treatment and intravenous administration of medication. We have also developed an online course in intravenous administration of medication to make the training more widely available through the Open UAS. The first online courses will begin in January 2009. Furthermore, we initiated planning of Master’s level education in Social Services together with employers and the Lahti University of Applied Sciences. Two specialisation programmes were carried out. Specialisation studies in Emergency Care Management included different accident simulations. These operating models will be applied in the Paramedic Bachelor’s degree programme to train students in management and co-operation with authorities. The first specialisation studies in Sports and Exercise Medicine were arranged in co-operation with the Pajulahti Sports Institute. In paramedic training, special focus was placed on simulation teaching. Generally, simulation teaching refers to any teaching that is based on imitation of a real-life situation. The Sim Man simulation mannequin, an ambulance and various other tools are used to enable simulation of patient care and transport in emergency care and nursing. Simulation of Finland’s public authority network, VIRVE, has been used in the training of paramedics, nurses and Bachelors of Social Services. Timetables were published on the website. This required much effort, because this field of study involves extensive practical training and is based on problem-based learning. Furthermore, the faculty streamlined the processes of thesis writing, thesis guidance and thesis evaluation. We nearly doubled our online courses.
Goals for 2009 Structural development will continue in 2009. In Social Services and Health Care, integration of the various functions and teaching will be promoted in order to achieve synergy in the curricula, fore example. Simulation teaching plays an important role. We continue to integrate work-oriented development projects into teaching.
Annual Reviews by Unit
Technology, Forestry and Transport Director Juha Rissanen Departments and degree programmes in 2008–2009 Seafaring and Logistics • Business Logistics • Logistics • Marine Technology, Bachelor of Marine Technology and Master Mariner • Boat Manufacturing • Maritime Administration (Master’s Degree Programme) Forestry and Wood Technology • Forest Product Marketing • Forestry • Wood Technology Technology • Energy Engineering • Mechanical and Production Engineering • Construction Engineering • Information Technology • Technology Administration (Master’s degree) R&D centre • KymiTechnology Paid services • research of concrete • emission measurement • impregnation of wood
KyUAS Engineering Office means business The highlight in 2008 was the establishment of a new learning environment, the KyUAS Engineering Office, in the Technology department. The Engineering Office offers all students in Technology degree programmes the opportuni-
ty to learn on customer projects and earn 6–40 credits. The Engineering Office had a brisk start with 20 R&D, planning and thesis projects. The KyUAS Engineering Office belongs to the new KymiTechnology concept that was launched in 2008. The Hippu research project that studied connections between airborne particles and inflammation held its closing seminar on 4 February 2008. The participants of the project included the Finnish Meteorological Institute, the National Public Health Institute, the Kotka Environment Centre and the Kymenlaakso Hospital District. The project was part of the FINE technology programme by Tekes - National Technology Agency of Finland. The results of the project are being analysed further, and the project has resulted in several international publications. Another important R&D project was the Modern Pressure Impregnation Technology project that tests new wood products in an experimental building built in Palvaanjärvi. The results of the MATO project, based on socio-constructive learning, were introduced in November 2008 at a mathematics teachers’ seminar in Lappeenranta. KyUAS’s partners in the successful project were the Lahti, Saimaa and Mikkeli Universities of Applied Sciences. The project developed online teaching material for mathematics. The material is flexible and can be tailored according to the user’s needs. More than 200 corporate customers purchased services from us. The turnover from paid services was EUR 515,000 while the goal was EUR 284,000.
Co-operation with upper secondary level KyUAS and the Etelä-Kymenlaakso Vocational College (EKAMI) planned co-operation in maritime studies and signed an agreement in January 2009. According to the agreement, a joint organ, Kotka Maritime Centre, will be established for maritime and port operations training. The co-operation agreement between KyUAS and EKAMI concerns arrangement of basic and continuing education and the use of teaching facilities and the training ship Katariina. Furthermore, a joint simulator centre will be established. The purpose is to make use of the resources and strengths of both schools.
Yhteiskuntavastuuraportti 2008
41
Annual Reviews by Unit
Technology Administration programme was launched In autumn 2008, the faculty launched a new Master’s programme, Technology Administration. Specialisation studies in information networks (Cisco) were arranged as continuing professional education. Furthermore, the faculty arranged two Studia Professionale lectures. The main focus was on improvement of the faculty’s appeal and degree output. The efforts to improve appeal were successful, and the result was 1.4. The means included marketing, optimisation of group sizes and the opportunity to start studies in January. Two other targets were achieved: the number of students in production-oriented technology education was four times the target, and students earned a considerable number of credits for R&D projects. However, the graduation rate target was not quite achieved. The means to improve degree output included sharpening up the thesis writing process and arranging intensive and online courses in the most important subjects. In addition, we monitored the progress of studies more efficiently than before.
Goals for 2009 The most important goal is to launch the Kotka Maritime Centre jointly with the Etelä-Kymenlaakso Vocational College at the beginning of the autumn term 2009. Furthermore, the faculty will enhance its international activities: it aims for at least one degree programme taught in English and wants to include the International Logistics study module as a specialisation in Logistics.
42
Yhteiskuntavastuuraportti 2008
Annual Reviews by Unit
Training Services Director Riitta Muuronen Responsibilities and services • co-ordination of adult education • open University of Applied Sciences • specialisation studies • language examinations • labour market training • continuing education • career and recruitment services. • company-specific seminar and training services
Credits earned in open UAS multiplied After several years of work and effort, Training Services exceeded the goals set for the open University of Applied Sciences. Credits earned for UAS studies increased from 774 to 2,076, which means that they almost tripled from 2007. In terms of this indicator, Kymenlaakso University of Applied Sciences took fifth place on a list comparing Finnish universities of applied sciences. Modernised curricula, more work-oriented courses and new co-operation models with employers contributed to the success. Kymenlaakso University of Applied Sciences has many students that are included in the so-called change security procedure. In 2008 we had about 80 of these students from different parts of Finland. The change security procedure is for people who have become redundant for financial and production-related reasons, have suitable qualifications and are admitted through a normal application procedure. We achieved the target for the graduation rate of students in degree-awarding labour market training: in 2008 there were 33 graduates. The volume of postgraduate and continuing education in 2008 was EUR 1.8 million. This was slightly below the target, EUR 2 million, but the target for operating profit was achieved. It amounted to about EUR 400,000 million. The
result and the decrease in volume are mainly due to reduction of labour market training.
Co-operation in networks We focused on relations with co-operation partners and stakeholders: natural, unforced co-operation in networks is based on trust and innovative collaboration with partners, such as the Employment and Economic Development Centre, the State Provincial Office, employment authorities and other providers of adult education. Training Services engaged in successful co-operation with the Mikkeli and Saimaa Universities of Applied Sciences in open UAS activities. Another example of efficient co-operation was the IceTrain training in winter navigation. The training was carried out by leading Finnish maritime experts. The unit had several ongoing work-oriented projects that promote networking. The Kohtauspaikka (“Meeting Point”) project seeks mentors for students in the world of work and develops mentoring models. Joint projects between KyUAS and other providers of adult education in the province included Opin Ovi Kymi that develops guidance services for adult students and the MovITplus training project. Career and Recruitment Services followed its established procedures. A new objective was to provide more opportunities for meetings between students and employers. For example, the 2009 DuuniStartti event was planned in a network.
Goals for 2009 We aim to increase and improve networking in order to be able to anticipate training needs. Furthermore, we will develop customer-driven training courses and promote our visibility. An important objective in 2009 is to investigate opportunities offered by the co-operation between higher education institutions in Southeast Finland. We will work to build a path from open UAS studies to degree-awarding UAS education, and we will market this opportunity. In addition, we will focus on offering guidance and support to adult students and students attending labour market training.
Yhteiskuntavastuuraportti 2008
43
Administration Laws and regulations The most important law governing our operations is the Polytechnics Act 351/2003 and the Polytechnics Decree 423/2005. The operations of the University of Applied Sciences are governed by the following confirmed regulations: • degree regulation • administrative regulation • the rules of procedure of Kymenlaakson Ammattikorkeakoulu Oy’s Board of Management.
Good governance Kymenlaakson ammattikorkeakoulu, University of Applied Sciences has a quality assurance system that specifies the minimum quality requirements for the acts of authorities in terms of good governance in accordance with Chapter 2 in the Administrative Procedure Act (6.6.2003/434). Ordinary acts of authorities in a private educational institution include acts relating to student admission, evaluation of students and discipline. The principles of good governance applied to the acts of authorities as specified in the Administrative Procedure Act are also applicable to educational institutions based on public funding in order to ensure good governance, legal protection in administrative matters and the quality and productivity of administrative services. The principles laid down in legislation are not comprehensive: they just specify the minimum quality requirements. According to the Administrative Procedure Act, good governance includes the following principles. Legal principles of administration Legal principles of administration govern authorities’ competence. According to Section 6 of the Administrative Procedure Act: An authority shall treat the customers of the administration on an equal basis and exercise its competence only for purposes that are acceptable under the law. The acts of the authority shall be impartial and proportionate to their objective. They shall protect legitimate expectations as based on the legal system. Principle of equality All customers of the administration shall be treated equally. Discretionary power shall be used in a consistent manner,
44
Annual Responsibility Report 2008
and similar situations (in student-related matters, for example) shall be resolved in a similar way. Principle of purpose An authority shall exercise its competence only for the purpose specified in the law. Principle of objectivity Administrative procedures shall not be based on inappropriate grounds or grounds that are otherwise foreign to administration. Decision-making and operations in general shall be impartial and objective. Principle of proportionality The acts of the authority shall be proportionate to their objective. Acts shall be sized so that the desired effect is achieved. This principle is applied, for example, in matters relating to discipline. Principle of protection of legitimate expectations This means that an individual, such as a student, must be able to trust that authorities act correctly and be able to trust the constancy of their administrative decisions. Service principle Authorities shall arrange services so that customers’ needs are taken into account. Service and the consideration of matters by an authority should be arranged so that customers receive appropriate services. Advice An authority shall provide its customers with the necessary advice, within its competence, on the handling of administrative matters and respond to questions and queries concerning its service. Requirement of proper language An authority shall use appropriate, clear and comprehensible language. This includes telephone conversations. Inappropriate expressions targeted at the customer are not allowed. Inter-authority co-operation An authority shall provide the requested assistance to another authority in dealing with an administrative matter. Co-operation should also be promoted to speed up the handling of issues and to make it simpler, particularly for the customer.
Parent organisations Kymenlaakson ammattikorkeakoulu, University of Applied Sciences (KyUAS) is managed by Kymenlaakson Ammattikorkeakoulu Oy, a limited company owned in 2008 by the city of Kotka (51% of shares) and the Kouvola Region Federation of Municipalities (49% of shares).
Board of Management Kymenlaakso Ammattikorkeakoulu Oy The Board of Management in 2007–2008 and 2008–2009, general annual meetings on 24 May 2007 and 20 May 2008. Chairperson Marja-Liisa Grönvall, Kotka • deputy member Hilppa Kimpanpää, Kotka (from 24 May 2007 to 19 May 2008) • deputy member Nana Toivanen (from 20 May 2008 to 29 May 2009). Vice Chairperson Timo Tiainen, Kotka • deputy member Maarit Helkala, Elimäki
Members Leo Jumppanen, Kuusankoski • deputy member Timo Valtonen, Kuusankoski Vesa Rantala, Elimäki • deputy member Olli Pasila, Iitti Sirkka Kotola, Kotka • deputy member Risto Häkkinen, Kotka Matti Koski, Kotka • deputy member Marko Ylä-Kotola, Kotka The Board of Management had twelve meetings in 2008. The President acts as the presenting official at the meetings, and the Vice Rector acts as the secretary.
Governing Body According to the Polytechnics Act (351/2003), universities of applied sciences have autonomy in internal matters. The Governing Body and Rector are in charge of the internal administration. The Governing Body develops the operations of the university of applied sciences.
Kymenlaakson Ammattikorkeakoulu Oy’s Board of Management at a meeting on 28 March 2008: back row from left, Pirkko Rautaniemi, Ragnar Lundqvist, Vesa Rantala front row from left, Timo Tiainen, Sirkka Kotola, Marja-Liisa Grönvall, Leo Jumppanen
Annual Responsibility Report 2008
45
Meeting of KyUAS’s Governing Body on 26 March 2008: back row from left, Timo Mustonen, Pasi Jaskari, Ville Konka, Raimo Pelli, Tuomo Pimiä, Teppo Sainio, Jouko Lehtoranta, Antti Paloneva front row from left, Niina Salmi, Jaana Hermunen, Ragnar Lundqvist, Seija Aalto, Pirjo Hedman, Pirkko Rautaniemi
The Rector is the Chairperson of the Governing Body, and the Vice Rector is the Vice-Chairperson and presenting official. In addition to the Rector, the Governing Body has eleven (11) members, and each of them has a deputy member. The members comprise two representatives of KyUAS’s other management, two full-time teachers, two representatives of other full-time staff, two full-time students, and three representatives from the local business community. The term of office for the members is two years. From 1 January 2007, the term of office for student members is one calendar year.
Merja Nurmi, Social and Health Care, Kouvola (member) • Jaana Hermunen (deputy member)
In 2008, the Governing Body had nine meetings.
Representatives from the local business community:
Members of the Governing Body from 2008 to 2010
Jouko Lehtoranta, Kymenlaakso Chamber of Commerce • Tiina Paavola (deputy member)
In its meeting on 28 May 2008, Kymenlaakson Ammattikorkeakoulu Oy’s Board of Management appointed a Governing Body to manage internal matters at KyUAS.
Teppo Sainio, Parttia Oy, Kymen Yrittäjät (member) • Sami Hänninen, Aptual Oy, Kymen Yrittäjät (deputy member)
Director Seija Aalto (member) Director Raimo Pelli (member) • Director Juha Rissanen (deputy member for those above)
Pirjo Hedman, Confederation of Finnish Industries (member)
46
Annual Responsibility Report 2008
Timo Mustonen, Technology, Kotka (member) • Tapio Pilhjerta, Kotka (deputy member) Päivi Arolainen-Peltola, Kouvola (member) • Pasi Jaskari (deputy member) Tuomo Pimiä, Kotka (member) • No deputy member
• Marjo Partio, Kouvolan seudun Osuuspankki (deputy member) The Student Union Klaani appoints two student members to the Governing Body. Their term of office is one calendar year. - student Niina Salmi (member) (1 January 2008 – 28 January 2009) - student Kalle Alhola (deputy member) (1 January 2008 – 28 January 2009) - student Taika Mäkelä (member) (28 May 2008 – 28 January 2009) - student Joni Böös (deputy member) (28 May 2008 – 28 January 2009) - Ville Konka (member) (1 January 2008 – 8 April 2008) - Sanna Hälvä (deputy member) (1 January 2008 – 28 May 2008)
Members of the Governing Body 2006–2008 In its meetings on 19 May 2006, 29 May 2006 and 12 December 2006, Kymenlaakson Ammattikorkeakoulu Oy’s Board of Management appointed a Governing Body to manage internal matters at KyUAS. Seija Aalto, Social and Health Care, from 1 August 2007 (Pirkko Rautaniemi to 31 July 2007). • deputy member Juha Rissanen, Technology, from 1 August 2007 (Markku Puustelli, Business, to 31 July 2007) Raimo Pelli, International Business and Culture, from 1 August 2007 (Kauko Yläsaari, Forestry and Wood Technology, to 31 July 2007) • deputy member Juha Rissanen, Technology, from 1 August 2007 (Tapani Salmenhaara, Marine Technology, 31 July 2007) Timo Mustonen, Technology, Kotka • deputy member Eeva-Liisa Frilander-Paavilainen, Social and Health Care
Ville Konka, student, Business Management, Kouvola region, 1 June 2006 – 31 December 2007 • deputy member Mikko Sipakko, student, Business Management, 1 June 2006 – 31 December 2006 • deputy member Sami Mänttäri, student, Business Management, 1 January 2007 – 31 December 2007 Kalle Alhola, student, Logistics, Kotka, 1 June 2006 – 31 December 2007 • deputy member Lauri Juurijoki, student, Marine Technology, 1 June 2006 – 31 December 2007. Representatives from the local business community: Pirjo Hedman, Confederation of Finnish Industries • deputy member Marjo Partio Jouko Lehtoranta, Kymenlaakso Chamber of Commerce • deputy member Sirpa Kantola-Pakkanen (1 January 2008 – ) • deputy member Marjut Sakki until 3 April 2007 Teppo Sainio, Parttia Oy, Karhula • deputy member Juha Klami
Management Rector and President Ragnar Lundqvist, Lic.Sc. (Tech.) Vice Rector and Vice President Pirkko Rautaniemi, M.Sc. (Health Care) As Rector and President, Ragnar Lundqvist’s responsibilities are defined in the Polytechnics Act and Companies Act, respectively. The Vice Rector has pedagogic responsibility. Strategic Development and Organisation Development Mirja Toikka, Ph.D., Development Director
Jaana Hermunen, Design and Media, Kouvola region, from 28 September 2007 (Kirsti Norkamo, Business, to 31 July 2007) - deputy member Merja Nurmi, Business, from 28 September 2007 (Jaana Hermunen, Design and Media, to 27 September 2007) Päivi Martin, Student Affairs Officer, to 21 August 2007 (Tuomo Pimiä, Technology, from 28 September 2007) • deputy member Tuomo Pimiä, Technology, to 27 September 2007 Päivi Arolainen-Peltola, Career and Recruitment Services, Kouvola region • deputy member Pasi Jaskari from 21 August 2006
Annual Responsibility Report 2008
47
Steering Group The basic responsibility of the Steering Group is to develop and manage operations that concern the entire university of applied sciences, to assist and support the Rector in his duties and to promote KyUAS’s decision-making process. Assembly • Rector Ragnar Lundqvist, Chairperson • Executive Assistant Marjo Heiskanen, secretary • Director Seija Aalto, Social and Health Care • Communications Manager Marja Metso • Director Riitta Muuronen • Financial Director Antti Paloneva • Director Raimo Pelli, International Business and Culture • HR Manager Seija Rajamäki • Vice Rector Pirkko Rautaniemi
• Director Juha Rissanen, Technology, Forestry and Transport • Development Director Mirja Toikka.
Units, departments and R&D centres International Business and Culture, Kouvola Director Raimo Pelli • Business, Manager of Department Markku Puustelli • Design and Media, Manager of Department Kata Lyytikäinen • R&D centre KymiDesign & Business, co-ordinating Research Director Pasi Tulkki
Steering Group meeting on 2 June 2008: back row from left, Raimo Pelli, Antti Paloneva, Ragnar Lundqvist, Juha Rissanen, Pirkko Rautaniemi, Marjo Heiskanen front row from left, Seija Aalto, Mirja Toikka, Seija Rajamäki, Riitta Muuronen, Marja Metso
48
Annual Responsibility Report 2008
Social and Health Care, Kotka and Kouvola Director Seija Aalto
International services Henrik Luikko, Manager of International Affairs
• Social Services, Manager of Department Auli Jungner • Health Care, Manager of Department Päivi Mäenpää • R&D centre KymiCare, co-ordinating Research Director Juhani Pekkola
Housing Management Heikki Kalve, Property Manager
Technology, Forestry and Transport, Kotka Director Juha Rissanen • Mathematics and Science, Manager of Department Pekka Mättö • Seafaring and Logistics, Manager of Department Tapani Salmenhaara • Forestry and Wood Technology, Manager of Department Mikko Kunnaala • Technology, Manager of Department Markku Huhtinen. • R&D centre KymiTechnology, co-ordinating Research Director Juhani Talvela
Library and Information Services Iiris Kuusinen, Library Manager Student Administration Iiris Kuusinen, Student Administration Manager Financial administration Antti Paloneva, Financial Director Information Management Timo Pirtilä, Data Administration Manager Communication Services Marja Metso, Communications Manager
Language Department, Kotka and Kouvola Manager of Department Olli Ervaala • The Language Department is responsible for language instruction in all faculties in Kotka and Kouvola. Training Services, Kotka and Kouvola Director Riitta Muuronen
Development Joint development activities Mirja Toikka, Development Director • R&D co-ordination unit, Mirja Toikka, Development Director • Learning Technology Centre Kymiedu, Manager Osku Kiri.
Service units Kymenlaakso University of Applied Sciences has eight service units that provide services for internal and external clients. The activities of service units permeate all of KyUAS’s activities and campuses. Human Resources Services Seija Rajamäki, Human Resources Manager
Annual Responsibility Report 2008
49
Organisational chart 2008
Board of Management Governing Body Rector/President
Vice Rector - Education Development
Development Director - Strategic Development - Organisation Development - R&D Co-ordination - Learning Technology Centre Kymiedu
Units
Service Units
(Teaching, R&D and
Human Resources Services International Affairs Housing Management Library and Information Services Student Guidance and Administration - Financial Management - Data Administration - Communication Services
-
50
Annual Responsibility Report 2008
Regional Development)
-
International Business and Culture Social and Health Care Technology, Forestry and Transport Training Services
And - Language department
Glossary AMKOTA information system AMKOTA is a database that contains decisions and statistics concerning universities of applied sciences. It is administered by the Finnish Ministry of Education. AMKOTA is a database that contains decisions and statistics concerning universities of applied sciences. It is administered by the Finnish Ministry of Education. (www.minedu.fi) Auditing Auditing refers to an objective evaluation process to verify whether the object of the audit meets the specified requirements. These requirements may relate to quality systems, for example. Auditing is conducted by an independent auditor or auditors. Balanced Scorecard (BSC) Balanced Scorecard is a standardised collection of indicators to evaluate the operations of an organisation.
GRI GRI, Global Reporting Initiative, provides international guidelines for sustainability reporting. ISO 14001 The ISO 14000 series provides international environmental management standards, and ISO14001 is the best known model in the world for environmental management systems (EMSs). Critical success factor A critical success factor is an element that is absolutely necessary for an organisation to achieve its vision. It must be strategically important and the organisation must be able to influence it. Mission Statement The Mission Statement defines the main purpose of an organisation, the reason for its existence. (Wikipedia.)
Cre Copernicus declaration The CRE COPERNICUS declaration (COPERNICUS University Charter for Sustainable Development) concerns commitment to the principles of sustainable development in all operations.
Indicator Indicators are quality management tools that provide information on the matters or phenomena being observed.
EFQM The EFQM Excellence Award is based on the Malcolm Baldrige National Quality Award and was developed by the European Foundation for Quality Management (EFQM).
Normative duration of studies Normative duration of studies refers to the time needed to complete all requirements for the degree, assuming that the student is engaged in full-time study and making adequate progress. Normative duration is not applied in specialisation studies
EMAS EMAS (the Eco-Management and Audit Scheme) is a voluntary initiative designed to improve environmental performance in companies and organisations. It is an environmental management tool for organisations with which environmental questions can be systematically taken into account in all activities.
OPALA student feedback system The Finnish Ministry of Education administers the OPALA student feedback system. Feedback is collected from graduating UAS students on practical training, quality of teaching, student counselling, employment situation, etc.
Erasmus The Erasmus programme (European Region Action Scheme for the Mobility of University Students), established in 1987, is the most extensive exchange programme for university students. Today, Erasmus forms a major part of the EU’s Lifelong Learning Programme LLP 2007–2013. Specialisation studies Professional specialisation studies are extensive continuing education programmes based on UAS degrees. They give 30–60 ECTS credits. (www.minedu.fi)
Research and development Research and development (R&D) refers to systematic work to increase information and, consequently, using the information to find essentially new applications. Research year A research year is one year of full-time R&D work with 35 hours of work per week and 4–6 weeks of holiday. Vision Vision is a state of active inner determination and the cornerstone of everyday management work. Vision gives the
Annual Responsibility Report 2008
51
meaning and shows the direction for the work and provides tools for prioritisation of undertakings. Vision is part of a company’s strategy process. Master’s level degree programmes Students who have completed a Bachelor’s degree can take a Master’s degree after a few years of work experience. The duration of Master level programmes ranges from 1 to 1.5 academic years of full-time study. A Bachelor’s level degree or other applicable degree and three years of work experience are required.
52
Annual Responsibility Report 2008
R& D projects 2008
Project
Content
Partners/Sponsors
NELI logistics programme for Kymenlaakso 2007-2013 SÖKÖ II, EAKR
Supporting the competitiveness of logistics companies in the region and promoting logistics training Goals: to develop oil spill combating preparedness of regional rescue services, to create an operating model for oil combating authorities and to produce an operating manual, to plan communication relating to oil spill combating, to reinforce the on-shore oil combating network and to develop co-operation networks between educational institutions, other research teams, experts and companies.
Regional Council of Kymenlaakso, municipal authorities Regional Council of Päijät-Häme, Cursor, Kouvola Region Federation of Municipalities, Rescue Departments of Helsinki, Eastern Uusimaa and Western Uusimaa, Oil Combating Fund, Teboil, Ekokem, Jane and Aatos Erkko Foundation Regional Council of Päijät-Häme, Kouvola Innovation Oy, Cursor Oy
KopTeri subproject of the ÄLYKOP KyAMK is in charge of the KopTeri subproject, aiming to develop new, project: New welfare products and functional and customer-driven wood fibre based smart products for health services based on forest industry care services. The main project (ÄLYKOP) is administered by Lappeenranta Innovation Oy; the other participants are the Turku School of Economics, LUT and Kouvola Innovation. LOBISTECH, logistics technology Enhancing logistics technology and business in the region and business in Southern Kymenlaakso Future Boat Manufacturing The product aims to develop new innovations for the boat manufacturing TULVA industry, including new product concepts and new boating concepts.
MATO
Co-operation between four UASs to harmonise mathematics and science instruction and to create an online learning environment
BSN - Bridge Simulator Network
Partial modernisation of a bridge simulator and preparation of a national network of simulator environments. METKU: packages WP3 and WP5 Part of the Merikotka Metku project (improvement of maritime safety). Studies the effects of the implementation of ISM (International Safety Management) code on maritime safety. WP 3: Identifies major differences and similarities between safety management systems and collects best practices. WP 5: Studies the effects of safety management on multidisciplinary co-operation between authorities. The main project is administered by Merikotka Ry.
Total budget R&D Centre EUR '000 670 KymiTechnology 647 KymiTechnology
540 KymiCare
Employment and Economic Development Centre, companies
490 KymiTechnology
TEKES; Scandinavian HouseBoat Oy, Red Sky Oy, Lummelautta Oy, Khimaira Oy, Kevra Oy, Kajaks-Sport Oy, Finngulf Yachts Oy, BHB-Marine, Bella-Veneet Oy
357 KymiDesing & Business
Lahti, South Karelia, Mikkeli and Kymenlaakso UASs, Ministry of Education State Provincial Office of Southern Finland, EKAMI Regional Council of Päijät-Häme, City of Kotka, Port of Helsinki
251 KymiTechnology
239 KymiTechnology 229 KymiTechnology KymiCare
Cultura - cultural heritage services Development of an operating model and framework for maintenance and in Southeast Finland restoration of cultural heritage in Southeast Finland carried out by a service unit included in KyAMK's KymiDesign & Business R&D centre. History of maritime education in Documenting the history of maritime education in Kotka Kotka 1868-2008
172 KymiDesing & Business
Welfare entrepreneurship clinic
145 KymiCare
LITAS
BRÄNDI
Modern pressure impregnation technology and testing of new wood products
State Provincial Office of Southern Finland, Nitro FX, Posito Oy, Pro Sunila association, Kites network of companies Regional Council of Kymenlaakso, Otsakorpi Foundation, Jane and Aatos Erkko Foundation, Seamen's Pension Fund, Etelä-Kymenlaakso Vocational College Employment and Economic Planning and launching of Welfare Entrepreneurship Clinic for KyAMK's Development Centre, Cursor, Kouvolan Social Services and Health Care. The clinic offers training and expert yritysmagneetti Oy services for entrepreneurs in the field of social services and health care. The project develops a muscle fitness and balance clinic in co-operation with State Provincial Office of Southern Finland, city of Kotka and Pajulahti teachers and experts. The project is integrated into the Naprapathy and Elderly Care degree programmes. It supports students' professional Sports Institute development and creates and improves learning environments. Brand-based business models Regional Council of Kymenlaakso, Cursor, Kouvola Region Federation of Municipalities, Kirjapaino Oy, Parttia, Nitro FX, Propentus Oy, Acument Autot Oy, Mediayhtiö Posito Oy, Tykkimäki Amusement Park, Lumon Oy
Enhancing KyAMK's impregnation equipment and developing a new impregnation method
Regional Council of Kymenlaakso, Finnish Wood Preserving Association, J.M. Huber Finland Oy, Parla Floor Oy, Lauttaniemen teollisuus Oy
169 KymiTechnology
140 KymiCare
122 KymiDesign & Business
102 KymiTechnology
Annual Responsibility Report 2008
53
R&D projects 2008
Project
Content
Modern pressure impregnation The project tests the suitability of waterglass-impregnated wood products for technology and testing of new different purposes. The goal is to obtain reliable comparison data on the wood products in an experimental suitability of these products for construction industries. building - a continuation project
STUUVA
Expanding the use of the port safety database from Kotka and Hamina to other Finnish ports
SÖKÖ II
Developing an operational model for an incident of major oil spill
SAFGOF
The project aims to identify factors that affect the competitive situation for maritime transport industry in Kymenlaakso. The project develops action plans for occupational safety activities and occupational health services relating to on-shore cleaning after an oil spill.
Partners/Sponsors Regional Council of Kymenlaakso, Oy Lunawood Ltd, Parla Foor Oy, Kestopuuteollisuus Ry, Tehomet Oy, Lauttaniemen teollisuus Oy, Ab Osmose Finland Oy, Laminating Papers Oy, UPMKymmene Wood Oy Finnish Work Environment Fund, Rannikko- ja sisävesiliikenteen säätiö, Finnish Port Operators' Association, Accident Investigation Board Finland, ports of Kemi, Pietarsaari, Oulu and Kokkola Regional Council of Eastern Uusimaa, Uusimaa Regional Council, Regional Council of Kymenlaakso, Finnish Environment Institute (SYKE), Rescue Services of Eastern Uusimaa and Western Uusimaa, Kouvola Region Federation of Municipalities and other oil combating related organisations and businesses
Total budget R&D Centre EUR '000 93 KymiTechnology
87 KymiTechnology
83 KymiTechnology
Regional Council of Kymenlaakso
63 KymiTechnology
Regional Council of Kymenlaakso, Kymenlaakso Rescue Department, city of Kotka, Occupational Health Care Unit of Kymijoki, WWF TEKES
60 KymiCare
Tykes
56 KymiCare
State Provincial Office of Oulu
46 KymiDesing & Business
TEKES. Co-ordinator TietoEnator. Budget of the whole project 480 t. Other partners are Helsinki and Lappeenranta Universities of Technology.
41 KymiDesign & Business
Regional Council of Kymenlaakso, Otsakorpi Foundation, Cursor
37 KymiCare
The project aims to establish a centre to promote expertise on Russian trade, language and culture. The first phase will focus on Finnish-Russian marketing and corporate communication. Preparation stage. Promotion of health education and Promoting health education and training on good conduct at schools good conduct
Kouvola Region Federation of Municipalities / Kouvola Region Expertise Centre Municipalities of Kotka, Hamina, Miehikkälä, Pyhtää and Virolahti, KyAMK
30 KymiDesign & Business
Multilingual communication and content management
The project aims to gather background material for modernisation of education relating to multilingual communication and content management. Investigation, preparation stage.
Kouvola Region Expertise Centre
20 KymiDesing & Business
RAMAPOT
Studying Kotka's market potential in maritime freight and passenger transport between Kotka and Sillamäki, Estonia
Regional Council of Kymenlaakso, Stella Group, Cursor, Port of Kotka
20 KymiTechnlology
Citizen safety in Kouvola
Studying the experiences of "ordinary" citizens of Kouvola on safety or City of Kouvola insecurity in their everyday life KyAMK acts as an expert in the joint TACIS project of Merikotka and Russia. Merikotka Ry (Tacis funding)
17 KymiDesign & Business 17 KymiTechnology
Promoting multi-professional co-operation in development of learning environments Investigation ordered by the Regional Council of Kymenlaakso concerning merging and possible regionalisation of the Transport Infrastructure and Transport Safety Agencies.
Otsakorpi foundaton
15 KymiCare
Regional Council of Kymenlaakso
10 KymiTechnology
TerveSökö
TULI - Research to Business programme
Memory and dementia experts in Kymenlaakso Open Innovation Banking Systems, OIBS
TuoHa II
Expert and training services relating to welfare entrepreneurship
KyAMK is involved in the Eastern Finland TULI consortium. The TULI programme promotes commercialisation of research data produced by higher education institutions and research institutes in order to create new profitable business. Creating a network of experts on memory problems and dementia in the region The project develops an internet-based innovative community that provides descriptions of new ideas, anticipates future marketing environments and provides information on current customer needs and customers' problems for companies. Developig a concept for a new generation ERP system
The project will promote welfare entrepreneurship in accordance with best practices and the Kymenlaakso welfare strategy (2007). Preparation stage.
Centre for Russian trade, language and culture
SPORT Unlimited learning environment Establishment of Transport Infrastructure/Safety Agency in Kymenlaakso. Investigation.
54
Annual Responsibility Report 2008
60 Yhteiset kehittämistoiminnot
25 KymiCare
Contact details Kymenlaakson ammattikorkeakoulu, University of Applied Sciences www.kyamk.fi P.O.Box 9, FIN-48401 Kotka, FINLAND Tel. +358 44 702 8888, fax +358 5 230 2430
[email protected] [email protected] [email protected]
Editorial information Editors Riitta Leviäkangas, Marja Metso, Arja Sinkko and Sami Norrbacka Graphic design Katri Eerikäinen Photos The archive of Kymenlaakson ammattikorkeakoulu, University of Applied Sciences Translation Marjut Loponen and Mike Bangle
Annual Responsibility Report 2008
55
