Annexure 1 Due Diligence Requirements 4 July 2016
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Annexure 1: Due Diligence Requirements Applicants must provide due diligence documents as detailed below. The documentation required from prospective Investors will vary depending on the type of applicant and whether the applicant resides in an Appendix C country or territory as defined in the Handbook for Financial Services Businesses on Countering Financial Crime and Terrorist Financing, issued by the Guernsey Financial Services Commission (“the Handbook”).
Appendix C jurisdictions are: Australia, Austria, Belgium, Bermuda, Bulgaria, Canada, Cayman Islands, Cyprus (Southern), Denmark, Estonia, Finland, France, Germany, Gibraltar, Greece, Guernsey, Hungary, Hong Kong, Iceland, Ireland, Isle of Man, Italy, Japan, Jersey, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, New Zealand, Norway, Portugal, Singapore, Slovenia, South Africa, Spain, Sweden, Switzerland, United Kingdom, United States of America Please refer to relevant section/s as below, to ensure the following due diligence documentation accompanies the application form:
Guernsey certification requirements have changed, please ensure all accompanying due diligence is certified as follows:
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Original certified documents without a photo “I hereby certify this as a true copy of the original document, which I have seen.” [insert signature] Signed by [insert certifier’s name] [insert professional qualification or other designation and identification number and professional body of which the certifier is a member, where applicable] on [insert date of certification]”
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Original certified documents with a photo “I hereby certify this to be a true copy of the original document, which I have seen, and the photograph bears a true likeness of the person named therein, who I have met. [insert signature] Signed by [insert certifier’s name] [insert professional qualification or other designation and identification number and professional body of which the certifier is a member, where applicable] on [insert date of certification] In the presence of [insert subject’s name where the document contains a photograph]”
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The following persons can be considered suitable to certify due diligence documentation of natural persons and trust documents:
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a member of the judiciary, a senior civil servant, or a serving police or customs officer (stamp to include member’s name, title and contact telephone number);
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an officer of an embassy, consulate or high commission of the country or territory of issue of documentary evidence of identity;
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a lawyer who is a member of a recognised professional body;
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a notary public who is a member of a recognised professional body;
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an accountant who is a member of a recognised professional body;
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an actuary who is a member of a recognised professional body;
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a member of the Institute of Chartered Secretaries and Administrators; or
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a director or officer of an Appendix C Jurisdiction Financial Services Business (see the definition in Appendix C to the Handbook) or of a Financial Services Business subject to group/parent policy where the Head Office is situated in a country or territory listed in Appendix C to the Handbook.
Individual Applicant
Original certified copy of valid passport or National ID Card with clear photograph (please ensure copies of IDs are signed) Original certified copy of utility account/bank statement not more than three months old and reflecting residential address Investors applying from ‘high risk’ jurisdictions will be required to provide additional documentation on request Important:
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Should any other party retain signing authority over the investment (e.g. financial adviser) then due diligence documentation in respect of such other party will also be required by the Company.
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A suitable certifier must certify that he has seen original documentation verifying identity and residential address. Where a document contains a photograph the certifier must certify (in writing) that the photograph is a true likeness of that individual. The certifier must also sign and date the copy identification data and provide adequate information so that contact can be made with the certifier in the event of a query.
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Trust Applicant
Where the trust application is made by a Guernsey Financial Services Business An original completed Intermediary Letter and Authorised Signatory List Where the trust application is made by a recognised Financial Services Business domiciled within an Appendix C Jurisdiction An original certified copy of the identities and proof of residence of the Settlor, Beneficiaries and any Protector (and any other parties to the Trust). (Please note that if these are other than individuals, we must identify the principals of that legal entity or body) Original certified copy of Trust Deed pages showing name of Trust, date and place of establishment, the parties to the Trust and signature pages Confirmation of regulated status of the Trustee Original certified true copy of Authorised Signatory List OR For Individual Trustees domiciled outside an Appendix C Jurisdiction Original certified copy of Trust Deed pages showing name of Trust date and place of establishment of the Trust, the parties to the Trust and signature pages Original certified copy of Trustee’s valid passport or National ID Card with clear photograph (please ensure copies of IDs are signed) Original certified copy of utility bill of Trustee not more than three months old and reflecting residential address Original certified copy of Settlor, Protector and all Beneficiaries valid passports or IDs with clear photograph (please ensure copies of IDs are signed) Original certified copy of utility bill of Settlor, Protector and all Beneficiaries (and any other parties to the Trust) not more than three months old and reflecting residential address OR
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For Corporate Trustees domiciled outside an Appendix C Jurisdiction Original certified copy of Trust Deed pages showing name of Trust, date and place of establishment of the Trust, the parties to the Trust and signature pages Original certified copy of Certificate of Incorporation and/ or Certificate of Name Change (if necessary) of Corporate Trustee Original certified copy of Memorandum & Articles of Association of Corporate Trustee Original certified copy of authorised signature list and certified due diligence for all signatories on whose instruction we will act Original certified copy of valid passport or National ID Card with clear photograph, for all directors (please ensure copies of IDs are signed) of Corporate Trustee Original certified copy of utility bill not more than three months old and reflecting residential address for all directors of Corporate Trustee Original certified copy of Settlor, Protector and all Beneficiaries valid passports or IDs with clear photograph (please ensure copies of IDs are signed) Original certified copy of utility bill of Settlor, Protector, and all Beneficiaries not more than three months old and reflecting residential address Important: A suitable certifier must certify that he has seen original documentation verifying identity and residential address. Where a document contains a photograph the certifier must certify (in writing) that the photograph is a true likeness of that individual. The certifier must also sign and date the copy identification data and provide adequate information so that contact can be made with the certifier in the event of a query.
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Corporate Applicant If a Financial Services Business domiciled within an Appendix C Jurisdiction and applying in its own name or a wholly owned subsidiary company of such FSB, acting solely as a nominee shareholder An original completed Intermediary Letter and Authorised Signatory List OR If a Financial Services Business or Nominee, domiciled within an Appendix C Jurisdiction and applying on behalf of its client and holding in the client name. An original completed Intermediary Letter and an original certified copy of Authorised signatory list OR If a legal body quoted on a regulated market Copy of evidence that body is quoted Copy of authorised signature list Original certified due diligence for all signatories on whose instruction we will act OR If a Financial Services Business or Nominee, domiciled outside an Appendix C Jurisdiction and applying in its own name or a non-Financial Services Business in any jurisdiction Original certified copy of Certificate of Incorporation and/or Change of Name Certificate (if applicable) Original certified copy of Memorandum and Articles of Association Original certified copy of a list of specimen signatures for those individuals from whom the Administrator may accept instructions Original certified copy of valid passport or ID for directors with clear photograph (please ensure copies of IDs are signed)
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Original certified copy of utility bill not more than three months old and reflecting residential address for all directors Original signed letter, detailing all parties having beneficial interest of 25% or more (including directors, trustees, beneficiaries etc.) including due diligence for each in accordance with Section A Part b above Original certified copy of authorised signature list and certified due diligence for all signatories on whose instruction we will act Original certified copy of any Power of Attorney providing individuals the right to act on behalf of the business Original certified copy of a valid passport or ID (with clear photo) for such individuals Original certified copy of utility bill not more than three months old and reflecting residential address for such individuals Important:
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Where the applicant is a company and is part of a group, a group structure chart should be provided;
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A suitable certifier must certify that he has seen original documentation verifying identity and residential address. Where a document contains a photograph the certifier must certify in writing) that the photograph is a true likeness of that individual. The certifier must also sign and date the copy identification data and provide adequate information so that contact can be made with the certifier in the event of a query. The following are acceptable utility accounts: a telephone, water, and electricity invoice or a bank or credit card statement. Please note that a mobile telephone account statement is not acceptable. In all instances, the invoice should not be more than three months old. The Administrator will be pleased to safe keep or if requested review and return any original document to its owner. All applications from non-Appendix C Jurisdictions will be considered on a case-by-case basis and additional due diligence documentation may be requested. The Administrator reserves the right to request additional documentation as and when required. If an applicant is unable to supply any of the documentation described, they should contact the Administrator to discuss mutually acceptable alternative arrangements.
Definitions: Intermediary or Nominee – an Appendix C Jurisdiction Financial Services Business acting on behalf of an underlying client and the Intermediary itself is the registered holder; Introducer or Distributor – an Appendix C Jurisdiction Financial Services Business introducing or advising the underlying client who is the registered holder.
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How can you contact us? Please contact one of our administration team members for further information Bobby Niehaus
+27 21 416 3254
[email protected]
Diane Leite
+27 21 416 3340
[email protected]
As required by the Financial Advisory and Intermediary Services Act (‘FAIS’), please find below the details of the product supplier: Product Supplier
Investec Corporate and Institutional Banking
Physical Address
100 Grayston Drive, Sandown, Sandton, 2196, Gauteng, South Africa
Postal Address
P O Box 785700, Sandton, 2146, Gauteng, South Africa
Contact Telephone Number
+27 11 286 7000
Contractual Relationship
None
Compliance Officer
Poendree Reddy
Address
100 Grayston Drive, Sandown, Sandton, 2196, Gauteng, South Africa
Contact Telephone Number
+27 11 291 3183
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