DEVELOPMENT AND PROPERTY COMMITTEE Tuesday, June 9, 2009

A meeting of the Development and Property Committee was held on Tuesday, June 9, 2009, at 10:00 a.m., at Renfrew County Place, 450 O’Brien Road, Renfrew, Ontario. Present were:

Bob Sweet, Chair Warden Donald Rathwell

and Committee Members:

Raye-Anne Briscoe, Mary Bob Johnston, Tammy Stewart

Staff Present:

Norm Lemke, Chief Administrative Officer Jim Hutton, Director of Development & Property Michael Nolan, Director of Emergency Services Jim Lynch, Manager of Real Property Assets Jeff Muzzi, Manager of Forestry Services Charles Cheesman, Manager of Planning Services Mitchell Wilkie, Manager of Economic Development John Godin, District Manager, Emergency Services Katherine Dupuis, Paramedic, Emergency Services Colleen Sadler, Business Consultant, Enterprise Renfrew County Judy Kelly, Administrative Assistant, Development & Property

Also Present:

Audrey Green, Reeve – Town of Renfrew Bill Guyea, Councillor – Town of Renfrew

Campbell,

John

Hildebrandt,

Chair Sweet called the meeting to order at 10:07 a.m. and welcomed everyone to the meeting. The roll was called, and no pecuniary interests were declared. RESOLUTION NO. DP-C-09-06-72 Moved by: Mayor Campbell Seconded by: Mayor Johnston THAT the agenda be adopted as presented with the addition of four items. CARRIED. RESOLUTION NO. DP-C-09-06-73 Moved by: Mayor Campbell Seconded by: Mayor Hildebrandt THAT the minutes of the May 12 and 27, 2009 meetings be adopted as printed and circulated. CARRIED.

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The Chair thanked Mr. Nolan for hosting the Development and Property Committee meeting in the paramedics facility. Chair Sweet explained that the intent of holding Development and Property Committee meetings at various locations throughout the County is to give the Committee members a first-hand look at the world-class businesses that are operating in the County of Renfrew and to establish a better rapport with the local business community. He advised that a tour of Renfrew County Place would take place after the meeting for those who have not had a previous opportunity to tour the building. The Chair then introduced Reeve Audrey Green who welcomed those present to the Town Renfrew on behalf of Mayor Sandi Heins and advised that the Mayor was unable to attend the meeting due to work commitments. Reeve Green introduced Councillor Bill Guyea of the Town of Renfrew who also attended the meeting. Mr. Nolan introduced Ms. Katherine Dupuis, Paramedic, who is currently taking Advanced Care Paramedic training, and Mr. John Godin, District Manager of the Eganville Paramedic Station, who initiated the assessment clinics that are held in Eganville on the last Thursday of each month. Mr. Nolan explained the Unified Command Unit (used by police, fire and ambulance) to Committee and the portable EMS trailer unit that can treat up to 100 people in the field that were on display in the paramedic facility. Mr. Nolan thanked the Development and Property Committee for their support in the construction of new facilities in order to provide state-of-theart services and care for the residents of Renfrew County. The Chair thanked Mr. Nolan for his overview. DEVELOPMENT & PROPERTY Mr. Hutton overviewed the Development and Property Department Report, which is attached as Appendix I. Discussion was held on the AMO Alert entitled “Green Energy Act Regulation Posted on EBR for Comment.” Mayor Campbell explained that there might be local site plan concerns regarding exemptions (e.g., violation of Property Standards that may bring up neighbourhood concerns). Mayor Briscoe responded that most municipalities do not have this in their Zoning By-law and, therefore, it cannot be exempt as it is not there. She also added that the Green Energy Act exemption will override local Zoning by-laws. Discussion was held on the AMO Alert entitled “Labour Mobility Changes Affect Ontario Municipalities.” Mayor Briscoe inquired if there were a number of certifications required at the municipal level (e.g., Chief Building Official, By-law Enforcement Officer). Mr. Hutton advised that local municipalities should contact AMO regarding this question. Discussion was held on the resolution from the City of Kingston supporting the resolution from the Township of Frontenac Islands requesting that the Province locate the Energy Czar, detailed in the Green Energy Act, in Kingston. Committee agreed to receive this item as information. Mayor Campbell addressed the resolution from the Township of McNab/Braeside regarding the Hydro One Networks Inc. rate increase application and advised Committee that there are members of the McNab/Braeside Council that oppose the Hydro One Networks Inc. rate increase application.

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RESOLUTION NO. DP-C-09-06-74 Moved by: Mayor Hildebrandt Seconded by: Mayor Johnston THAT this Committee recommends to County Council that it support the resolution from the Township of McNab/Braeside strongly opposing the application by Hydro One Networks Inc. to increase the rates customers pay to have electricity delivered to their home or business; AND FURTHER THAT County Council recommend to the Province of Ontario that the Ontario Energy Board reconsider the increase that was approved commencing April 1, 2009. CARRIED. ECONOMIC DEVELOPMENT Mr. Wilkie overviewed the Economic Development Division Report, which is part of the Development and Property Department Report. Mr. Bruce McIntyre entered the meeting at 10:40 a.m. Mr. Wilkie overviewed the Economic Development Division Addendum report distributed at the meeting entitled “Ontario Market Investment Fund Applications for Funding” attached as Appendix II. Mr. Bob Flynn, owner of the Korner Hutch, entered the meeting at 10:34 a.m. Discussion was held on the Community Adjustment Fund (CAF) application. Mayor Campbell indicated that she would like to see trails other than the County K&P Trail kept in mind when submitting applications. Mr. McIntyre advised that the program is 100% funded and all 17 municipalities are included as partners in the application. The program is mainly aimed at areas devastated by business closures/job losses, and the economic downturn in the forestry sector qualifies the County of Renfrew. Mr. Norm Anderson, Renfrew Industrial Commission, and Mr. Denis Staples, Deslauriers Custom Cabinets, entered the meeting at 10:47 a.m. Mayor Hildebrandt asked if any Aboriginal groups are included in the Forestry and Value-Added Wood Sector Committee meetings. Mr. Muzzi replied that they are invited to attend and that the County of Renfrew has 11 different Algonquin First Nations entities, which may not all be partnered together. RESOLUTION NO. DP-C-09-06-75 Moved by: Mayor Briscoe Seconded by: Mayor Campbell

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THAT this Committee recommend to County Council that it pass a by-law to Execute an Agreement with the Minister of Agriculture, Food and Rural Affairs (OMAFRA) under the Ontario Market Investment Fund for “Taste of the Valley.” CARRIED. Mr. Wilkie informed Committee of a second application that could be submitted to Farm Credit Canada for $15,000 in funding for a portable stage (approximately 24 feet long x 16 feet wide). Mr. McIntyre advised that the stage would be made available to any agricultural/community group in the County of Renfrew. Mayor Briscoe stated that she does not agree with this application, as there is only a total of $700,000 in the Farm Credit Canada fund and the funds should be left for farming groups/organizations. She would like to see the County of Renfrew look for funds elsewhere, as it would take money from the lower tiers that may not have as many avenues for funding as the County. Discussion was held on various issues regarding the stage: ownership, guidelines for use, liability, transportation to various sites, assembly/disassembly, maintenance and upkeep, and storage. Chair Sweet commented that the Town of Petawawa currently has a stage that they lend out to various groups and outlined some of the issues they have encountered. RESOLUTION NO. DP-C-09-06-76 Moved by: Mayor Campbell Seconded by: Mayor Hildebrandt THAT this Committee recommends to County Council that it authorize staff to apply for $15,000 from the Farm Credit Canada Fund for an Agri-Spirit portable stage; FURTHER THAT an additional $2,000 in funding be added from the Economic Development Division 2009 budget. DEFEATED. The Chair inquired if any announcements have been made regarding Broadband funding. Mr. Wilkie advised that a communication was received two weeks ago that stated that a decision has not yet been made. Committee recessed at 11:15 a.m. and reconvened at 11:27 a.m. with the same persons present. The Chair advised those present that the Development and Property Committee holds several meetings a year in County communities to hear the success stories and any concerns of the business community. The Chair introduced Mr. Norm Anderson, Manager of the Town of Renfrew Industrial Commission, who thanked Committee for inviting them to the meeting and introduced Mr. Denis Staples of Deslauriers Custom Cabinets and Mr. Bob Flynn of the Korner Hutch. Mr. Anderson then provided some background on both companies. Mr. Anderson disclosed that while on a business trip in Dallas, Texas, he distributed the County Z-card to members of the Canadian Consulate, who were very impressed with the card.

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Mr. Denis Staples of Deslauriers Custom Cabinets, made a presentation to Committee on his company since its inception in 1975. He reported that as a result of the fire on January 2, 2009, that gutted their facility, they are currently in the process of building their new facility, which should be completed in September. Mr. Staples explained that the Eastern Ontario Development Fund (EODF) would be providing up to 15% of the total cost of their new facility. He invited Committee to view the new facility when it is completed. Mr. Staples revealed that the company’s raw materials come from Ontario and Quebec. The Chair commented on Mr. Staple’s positive attitude and advised that he is looking forward to seeing the new facility once it is up and running and then thanked Mr. Staples for his presentation. Mr. McIntyre departed the meeting at 11:44 a.m. Mr. Norm Anderson introduced Mr. Bob Flynn of the Korner Hutch, who made a presentation to Committee on his business (high-end and custom-made furniture). Mr. Flynn revealed that his products are 99% Canadian made. He has been in business for 24 years and estimates that 60% of his business is from out of town. He reported that his sales are up 45% this year because his products are Canadian made. Mr. Flynn informed Committee that the Internet constitutes a large portion of his business. Mayor Briscoe wished him much success in the future. Chair thanked Mr. Flynn for his presentation to Committee and his optimistic outlook. The Warden thanked Mr. Staples and Mr. Flynn on behalf of the County of Renfrew for their presentations to Committee and wished them every success for the future. Committee recessed for lunch at 12:19 p.m. and reconvened at 12:56 p.m. with the same persons present except Mr. Staples, Mr. Flynn, Councillor Guyea and Mr. Nolan. OTTAWA VALLEY TOURIST ASSOCIATION Mr. Wilkie overviewed the Ottawa Valley Tourist Association Report, which is part of the Development and Property Department Report. ENTERPRISE RENFREW COUNTY (ERC) Mr. Wilkie overviewed the Enterprise Renfrew County Report, which is part of the Development and Property Department Report. The Chair introduced Ms. Colleen Sadler, Enterprise Renfrew County Business Consultant, who was present at the meeting. Discussion was held on the Business Visits report and the visits that were conducted in the Deep River area. Mr. Wilkie advised that a lot of businesses do not realize that there is help through the Enterprise Renfrew County office. Mayor Campbell congratulated ERC on the 19 new businesses that started this year with the ERC’s assistance. Ms. Colleen Sadler departed the meeting at 1:10 p.m.

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FORESTRY Mr. Muzzi overviewed the Forestry Division Report, which is part of the Development and Property Department Report. He distributed and overviewed a draft letter to the Ministry of Natural Resources regarding EBR Registry Posting 010-6490, which prescribes the habitat for nine species at risk, that is attached as Appendix III. Discussion followed. Staff was directed to send the letter. Reeve Green departed the meeting at 1:14 p.m. REAL PROPERTY Mr. Lynch overviewed the Real Property Assets Division Report, which is part of the Development and Property Department Report. Mr. Lynch thanked to the Town of Petawawa for their handling of the concerns regarding the clearing of the lot for the new ambulance station on Civic Centre Road. Mayor Hildebrandt departed the meeting at 1:18 p.m. PLANNING Mr. Cheesman overviewed the Planning Division Report, which is part of the Development and Property Department Report. RESOLUTION NO. DP-C-09-06-77 Moved by: Mayor Campbell Seconded by: Mayor Briscoe THAT the Development and Property Department Report attached as Appendix I be approved. CARRIED. NEW BUSINESS The Chair overviewed the letter from the Honourable Leona Dombrowski, Minister of Agriculture, Food and Rural Affairs, to Warden Rathwell thanking him for his letter regarding predation of livestock distributed at the meeting and attached as Appendix IV. The letter advises that the Ministry is currently evaluating wildlife damage compensation programs and is identifying potential revisions. Chair Sweet informed Committee that County of Renfrew staff has provided a draft Action Plan of economic development issues to Pontiac County and a joint meeting of staff and elected will be held on August 25, 2009, to discuss them. The intent of the meeting is to determine the next steps regarding the Action Plan.

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Mr. Hutton distributed and overviewed the Real Property Assets Division Addendum Report attached as Appendix V regarding the proposed auditorium at Bonnechere Manor. Discussion followed. Mr. Lemke advised that if the Bonnechere Manor Auditorium project is started by this October, the Manor could have upwards of $500,000 in funding for the project. RESOLUTION NO. DP-C-09-06-78 Moved by: Mayor Briscoe Seconded by: Reeve Stewart THAT this Committee approves the staff recommendation that section 21.1 c) of the County’s Procurement of Goods and Services Policy applies to the hiring of Barry J. Hobin & Associates Architects Inc. for the completion of design and construction of an auditorium for Bonnechere Manor. CARRIED. RESOLUTION NO. DP-C-09-06-79 Moved by: Mayor Johnston Seconded by: Reeve Stewart THAT this Committee recommends to County Council that staff be authorized to proceed with the issuance of a Request For Proposal and/or a Request For Tender for the hiring of a general contractor for the construction of an auditorium at Bonnechere Manor upon the conclusion of the design work. CARRIED. Mr. Lemke advised that there are several projects in the early stages, including the Bonnechere Manor auditorium, that may require authority to award applicable RFPs and/or RFTs in July or August to qualify for federal and/or provincial funding. If this Committee is comfortable with the process of delegating him the authority to award the RFP and/or RFT for the Bonnechere Manor Auditorium project, a similar process would be brought forward to the Operations Committee in regards to the Public Works construction projects, and both would be brought forward to the Finance and Administration Committee meeting for information this month. Mr. Lemke indicated the Bonnechere Manor Auditorium project is estimated to cost between $750,000 and $850,000. RESOLUTION NO. DP-C-09-06-80 Moved by: Mayor Campbell Seconded by: Reeve Stewart

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THAT this Committee recommend to County Council that for requirements of approval that may occur prior to the regular Development and Property Committee meeting in August 2009, the Chief Administrative Officer be given the delegated authority (that would normally require Committee and County Council approval) to award the contract to construct the proposed Bonnechere Manor auditorium to the successful respondent to the Request for Proposal and/or Request for Tender for the project. This approval would be given on the understanding that there are no irregularities associated with the Request for Proposal or Request for Tender. CARRIED. Mr. Muzzi, Mr. Wilkie, Mr. Cheesman and Mr. Lemke departed the meeting at 1:34 p.m. RESOLUTION NO. DP-C-09-06-81 Moved by: Reeve Stewart Seconded by: Mayor Briscoe THAT this meeting become a closed meeting for the following purpose(s): Time – 1:35 p.m. (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations;

X

(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (g) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another act; (h) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: i. The meeting is held for the purpose of educating or training the members AND ii. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decisionmaking of the council, local board or committee. CARRIED.

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RESOLUTION NO. DP-C-09-06-82 Moved by: Mayor Campbell Seconded by: Reeve Stewart THAT this meeting resume as an open meeting. Time: 1:39 p.m. CARRIED. RESOLUTION NO. DP-C-09-06-83 Moved by: Reeve Stewart Seconded by: Mayor Johnston THAT this Committee recommends that County Council pass a by-law to enter into an agreement with the Province of Ontario related to the reimbursement of expenses related to the Algonquins of Ontario First Nation Land Claim. CARRIED. RESOLUTION NO. DP-C-09-06-84 Moved by: Reeve Stewart Seconded by: Mayor Johnston THAT this meeting adjourn and the next regular meeting be held on Tuesday, August 11, 2009. Time - 1:40 p.m. CARRIED.