An Introduction to Integrating EHS Management Systems Melanie Blackmore Managing Director Blackmores

Nikki Samme Group Head of Marketing

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Today’s Agenda Introducing ISOQAR and the Alcumus Group

Nikki Samme

An Introduction to Integrating EHS Management Systems

Mel Blackmore

Q&A session What to expect next

Nikki Samme

Alcumus History and Vision Investment in Business Growth - Clear customer communication - Clear and simple ‘go to market’ strategy - Focus on subscription and repeatable revenues

- Enhanced products and service - Single technology backbone Our Vision is to create a marketleading compliance and certification service group.

3 Alcumus Compliance Acquisitions - Sypol (August 2009) - Info Exchange (August 2010)

- Drury PSM (September 2011) 1 Alcumus Certification Acquisition - ISOQAR (October 2010)

A group that combines simple yet innovative technology with expert advice and support to deliver client-led solutions that assist organisations regardless of their size or risk profile

Alcumus Group Overview Structure and ‘Go to Market’

HR Guard Employment Law & HR Advice

HS Guard Health & Safety Management

Health & Safety IOSH, NEBOSH & IEH

Sypol CMS COSHH Management

Info Exchange SaaS Compliance Management

HR and Employment Law

OH & HS Consult Day Rate Consultancy

Occupational Health & Hygiene

Management System ISO 9001 ISO 14001 OHSAS 18001 ISO 27001

COSHH

Quality ISO 9001

Environment ISO 14001

Occupational Health & Safety OHSAS 18001

Information Security ISO 27001

Business Continuity BS 25999

Sector Schemes

An Introduction to integrating EHS Management Systems Melanie Blackmore Managing Director Blackmores

This presentation will cover…  What is an Integrated Management System?  Why implement an IMS as opposed to running separate systems?  What type of organisations can benefit from implementing an IMS?  Practical Tips on how to get started (planning your IMS implementation)

What is an Integrated Management System?  Meets the requirements of more than one ISO standard  Combines the common elements  Integration of Quality, Environmental and Risk Management Systems  A holistic method to manage key business requirements  A systematic approach to managing your business to improve productivity and profitability

An integrated approach - PDCA

Policies Management System Policies:     

Quality Policy Environmental Policy H&S Policy Energy Policy Information Security Policy

 Equal Opportunities Policy  Diversity Policy

(ISO9001) (ISO14001) (OHSAS18001) (BS EN 16001) (ISO27001)

Policy Development  Commit to continuous improvement  Scope and boundaries (50k)  Commitment to comply with legislation & other requirements  Framework for setting objectives and targets  Communicated, understood and reviewed

Minimise Risk    

Environmental Aspects & Impacts Energy Aspects Health & Safety Risk Assessments Information Security Risk Assessment

(14k) (50k) (18k) (27k)

Legal Requirements    

Environmental Legislation Health & Safety Legislation Energy Legislation Data Security

(14k) (18k) (50k) (27K)

 Statutory & Regulatory Requirements (9k)  Identification of “Other” Requirements

“Other” Requirements Examples:  Professional Bodies  Client requirements  Local authority requirements  Landlord agreements

Questions to ask..    

Is the legislation Applicable to us? How does it affect us? What Evidence would a regulator expect to see? Are Records retained and available?

Contingency Planning  Emergency Preparedness & Response (14k & 18k)  Business Continuity Standard (BS 25999/ISO 22301)

Setting SMART Objectives Specific Measureable Achievable Realistic Time constrained

Roles & Responsibilities     

Organisational structure (Family Tree) Individual Roles Individual Responsibilities Individual Authority Individual “Accountability”

9001, 14001, 50001, 18001, 27001

Integration of ‘doing’    

Operational control procedures Management of resources Documentation Communication

System Documentation

22

Communication Methods       

E-mails Company magazines / newsletters Webinars (e-learning) Display screens Posters & Notices PC screen savers Formal & Informal Training sessions

Integration of 'checking and acting' Continual Improvement     

Monitoring and measurement Evaluation of compliance Internal audit Handling of non-conformities Corrective and preventive action

Integrated Audits Planning Audits – Policies, Risk, Legislation, Contingency Planning, Objectives, Roles & Responsibilities

Implementation & Operation Audits – Operational Control, Resource Management, Communication, Participation & Consultation, Document Control

Performance Assessment Audits – Monitoring & Measurement, Internal Audits, Legislative Compliance

Improvement & Management Review Audit – Non conformance, Corrective & Preventive Action, Accident & Incident investigation, Management Review

Management Review Inputs:    

Results of audits Legislative changes & Compliance Monitoring and measurement activities Feedback & Complaints

Outputs:  Changes to Policies  Revised / New Objectives  Resource Needs

IMS – Interaction of processes

Health & Safety Policy

Environmental Aspects & Impacts

Operational Control Statutory, Regulatory, Legal & Other Requirements

Control of Documents & Records

Company Objectives

Internal Audits

Emergency Preparedness & Response

Risk Assessments

Conformance, Corrective & Preventive Action

Business Continuity Plan

Planning

Continuous Improvement

Doing

Management Review

Accident & Incident Investigation

Checking

Acting

Quality Env.

Environmental Policy

Quality System Planning

H& S

Quality Policy

Customer Satisfac tion (System Outputs)

Customer Requir ements (System Inputs)

H& S

Env.

Quality

Operational Control Procedures

Why implement an IMS as opposed to running separate systems?

Running separate systems  Time consuming to implement and manage  Duplication of policies, procedure and documents causes inefficiencies and confusion  Can cause communication and morale issues.  Can have a ‘silo’ affect within a business  Can potentially increase risk

Benefits of integration  Implementation and management is less time consuming  Helps to streamline business processes  Understanding of common business requirements and risks  Clear lines of communication  Improved levels of commitment  Ability to monitor trends more effectively  Improved management of resources

What type of organisations can benefit from implementing an IMS?  Size of organisation is irrelevant  Any business that is focused on business improvement  Organisations that need to be certified to ISO standards to retain and win new clients

What type of organisations can benefit from implementing an IMS?  Companies with mature management systems that have become unwieldy over the years  Organisations that prefer a simplified structure to managing business activities to deliver sustainable growth

Practical tips on how to get started

Considerations prior to implementation  Which standard(s) are most valuable for your business operations?  Which standard(s) offer most value to your clients?  Which standard(s) are most valuable from a sales and marketing perspective?  What is the scope of your Management System?  Timescales  Resources  Commitment  Costs

Collate Company Documents

Conduct ISO Gap Analysis

Identify Legal Requirements.

Environmental Aspects & Impacts Workshop

Conduct Risk Assessments

Establish Objectives, Policies and Environmental Controls

Identify processes and document the IMS IMS Launch Training & Implementation

Conduct Internal Audits

Management Review Meeting

Benefits of IMS Certification  Reduced costs  Reduced administration  IMS Assessor – avoid multiple visits by different assessors where possible  Value-added service from your certification body  Still awarded separate certificates

Thank you for listening Melanie Blackmore Managing Director

Blackmores T: 00 44 1462 450591 E [email protected] W: www.bqms.co.uk

Q & A Session

Thank you for your participation For more information, or guidance on the route to achieving certification, email us on [email protected] or request a call via the webinar survey

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