AMENDED AGENDA Amended Closed Session Material NORTHERN CALIFORNIA REGIONAL LIABILITY EXCESS FUND (Nor Cal ReLiEF) BOARD OF DIRECTORS MEETING May 6, 2016 9:30 A.M. DOUBLETREE AIRPORT 835 AIRPORT BLVD BURLINGAME, CA 94010 I.

CALL TO ORDER

II.

ROLL CALL WEIGHTED OFFICERS: VOTE TULARE COUNTY SCHOOLS SELF INSURANCE AUTH. 4 Ken Hochnadel, President ALAMEDA COUNTY SCHOOLS INSURANCE GROUP 2 Kimberly Dennis, Vice President ORGANIZATION OF SELF INSURED SCHOOLS 5 William Tucker, Secretary WASHINGTON UNIFIED SCHOOL DISTRICT 1 Scott Lantsberger, Treasurer MEMBERS: CAMPBELL UNION HIGH SCHOOL DISTRICT CENTRAL VALLEY SCHOOLS JOINT POWERS AUTH. CONTRA COSTA COUNTY OFFICE OF EDUCATION CONTRA COSTA/SOLANO JOINT POWERS AUTHORITY CUPERTINO UNION SCHOOL DISTRICT EAST BAY REGIONAL OCCUPATIONAL PROGRAM EAST BAY SCHOOLS INSURANCE GROUP EAST SIDE UNION HIGH SCHOOL DISTRICT FREMONT UNIFIED SCHOOL DISTRICT FREMONT UNION HIGH SCHOOL DISTRICT HANFORD ELEMENTARY SCHOOL DISTRICT KINGS SCHOOLS TRANSPORTATION AUTHORITY LEMOORE ELEMENTARY SCHOOL DISTRICT LEMOORE UNION HIGH SCHOOL DISTRICT LIVERMORE JOINT VALLEY UNIFIED SCHOOL DISTRICT LODI UNIFIED SCHOOL DISTRICT MANTECA UNIFIED SCHOOL DISTRICT MARIN SCHOOLS INSURANCE AUTHORITY MONTEREY COUNTY L/P JOINT POWERS AUTHORITY MONTEREY PENINSULA UNIFIED SCHOOL DISTRICT NEW HAVEN UNIFIED SCHOOL DISTRICT NEWARK UNIFIED SCHOOL DISTRICT

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Brett McFadden Andres Zamora Ofelia Roxas (Alt) Kathryn Bell Christopher Jew Rebecca Cingolani Kevin Collins Marcus Battle Raul Parungao Christine Mallery David Endo Renee Creech Julie Fagundes Mark Howard Susan Kinder Tim Hern Kimberly Wright Jennifer Jobe Liann Reyes Judy Durand Akur Varadarajan Bryan Richards License No. 0451271 Tel: 310.212.3344/Fax: 310.212.0300

AMENDED AGENDA – Nor Cal ReLiEF Board of Directors Meeting - May 6, 2016 Page 2 of 7

NORTH COAST SCHOOLS INSURANCE GROUP NORTH COUNTY REGIONAL OCCUPATIONAL PROGRAM NORTHERN CALIF. SCHOOLS INSURANCE GROUP NORTHERN CALIF. SCHOOLS INSURANCE GROUP NOVATO UNIFIED SCHOOL DISTRICT OAKLAND UNIFIED SCHOOL DISTRICT OAKLAND UNIFIED SCHOOL DISTRICT ORGANIZATION OF SELF INSURED SCHOOLS ORLAND UNIFIED SCHOOL DISTRICT PAJARO VALLEY UNIFIED SCHOOL DISTRICT PAJARO VALLEY UNIFIED SCHOOL DISTRICT PALO ALTO UNIFIED SCHOOL DISTRICT SAN JOAQUIN COUNTY SCHOOLS P&LIG SAN LORENZO UNIFIED SCHOOL DISTRICT SAN RAMON VALLEY UNIFIED SCHOOL DISTRICT SCHOOLS INSURANCE GROUP NORTH. ALLIANCE II SOUTHERN PENINSULA REGION INSURANCE GROUP STOCKTON UNIFIED SCHOOL DISTRICT TRACY UNIFIED SCHOOL DISTRICT TULARE COUNTY SCHOOLS SELF INSURANCE AUTH. TURLOCK UNIFIED SCHOOL DISTRICT WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT WINTON UNIFIED SCHOOL DISTRICT MANAGER: KEENAN & ASSOCIATES SETECH (a division of Keenan & Associates) Claims Administrators Loss Control OTHERS: BAY ACTUARIAL CONSULTANTS III.

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Stacy Lane Christine Mallery Eric Knak Steve Williams Karen Maloney Rebecca Cingolani Michael Smith (Alt) Larry Teixeira (Alt) Karen Gosting Melody Canady Richard Buse (Alt) Victoria Geen-Lew Rebecca Hall Annette Heldman Scott Anderson David McQueen Mary Hart Lisa Grant-Dawson William Assad Brent Swanson (Alt) Mike Trainor Sheri Gamba Randy Heller

Ron Martin, JPA Manager Leslie Delozier, Assistant JPA Manager Bill Poland, Marketing Mary Boyer, Treasurer’s Agent Bryan Boyle Tim Hall Jack Joyce

APPROVAL OF AGENDA

ACTION 2015/2016-048 Page 8 The Authority retains the right to change the order in which agenda items are discussed. Subject to review by the Authority, the agenda is to be approved as presented. Items may be deleted or added for discussion only according to G.C. Section 54954.2. BOARD CONSIDERATION

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AMENDED AGENDA – Nor Cal ReLiEF Board of Directors Meeting - May 6, 2016 Page 3 of 7

IV.

PUBLIC COMMENTS

INFORMATION 2015/2016-049 Page 9 Members of the community wishing to address the Board about items on the agenda or items not on the agenda may do so. Speakers are requested to limit comments to three (3) minutes; individual speakers may not give their time away to another spokesperson. BOARD CONSIDERATION

IV.

APPROVAL OF CONSENT AGENDA

ACTION 2015/2016-050 Pages 10-121 The Board will review the items listed on the Consent Agenda for any adjustments and adoption. A) Board of Directors Minutes – October 15, 2015 B) Claims & Coverage Committee Minutes –December 2, 2015 C) Risk Management Committee Minutes – December 11, 2015 D) Underwriting/Member Services Committee Minutes – December 18, 2015 E) Investment Report as of 3/31/16 (pages 38-101) F) Special Agency Rating Policy (pages 102-104) G) AssetWorks Contract (pages 105-118) H) Risk Management Reserve Fund (pages 119-121) BOARD CONSIDERATION

V.

CORRESPONDENCE

VI.

COMMITTEE REPORTS

VII.

CLAIMS

INFORMATION 2015/2016-051 Pages 122-127 Correspondence will be presented and reviewed by the Authority. No action may be taken in response; only referred for action on a subsequent agenda. BOARD CONSIDERATION:

INFORMATION 2015/2016-052 Pages 128-129 The Committee Chairs will provide a report regarding the latest sub-committee meetings as information: • HR Advisory • Claims & Coverage • Risk Management • Underwriting/Member Services • Finance BOARD CONSIDERATION:

CLAIMS TRENDS REPORT A claims trend report will be provided for Board information. BOARD CONSIDERATION

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INFORMATION 2015/2016-053 Pages 130-150

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AMENDED AGENDA – Nor Cal ReLiEF Board of Directors Meeting - May 6, 2016 Page 4 of 7

CLOSED SESSION

ACTION 2015/2016-054 Page 151 As authorized by Government Code Sections 54956.9 and 54956.95, the Authority is empowered to conduct a closed session to discuss and consider matters pertaining to litigation and claims settlement. The following claim will be presented for action: 1. Chavez vs. Pittsburg USD – Settlement Authority Request 2. Roe vs. Hollister USD – Trial Result 3. Streete vs. Brentwood USD – Claim Update BOARD CONSIDERATION OPEN SESSION The President of the Authority will report out on any action taken while in closed session. VIII. FINANCIAL TREASURER’S REPORT as of 3/31/16 Review and take action on the Treasurer’s report for quarter ending 3/31/16. BOARD CONSIDERATION IX.

ACTION 2015/2016-055 Pages 152-174

UNDERWRITING PROSPECTIVE & RETROSPECTIVE DISCOUNT FACTORS

ACTION 2015/2016-056 Pages 175-185

Approve the recommended prospective and retrospective discount factor. BOARD CONSIDERATION ACTUARIAL REPORT (Management Summary) Take action to accept the Actuarial Report presented by Bay Actuarial Consultants. BOARD CONSIDERATION

ACTION 2015/2016-057 Pages 186-196

2016/2017 SELF-FUNDED CONTRIBUTION RATES

ACTION 2015/2016-058 Pages 197-198 Approve the 2016/2017 self-funded contribution rates at the approved prospective discount factor. BOARD CONSIDERATION SELF-FUNDED EXPERIENCE MODIFICATION FACTORS Report on the 2016/2017 self-funded experience modification factors. BOARD CONSIDERATION Keenan & Associates Innovative Solutions. Enduring Principles.

ACTION 2015/2016-059 Pages 199-200

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AMENDED AGENDA – Nor Cal ReLiEF Board of Directors Meeting - May 6, 2016 Page 5 of 7

CONTINGENCY FUND Set the contingency fund at the recommended value for the 2016/2017 program year. BOARD CONSIDERATION

ACTION 2015/2016-060 Pages 201-202

2016/2017 TRANSFERRED COVERAGES

ACTION 2015/2016-061 Pages 203-270 & Presentation Take action to approve the 2016/2017 renewal terms and conditions for transferred coverages. BOARD CONSIDERATION MEMORANDUM OF COVERAGE (MOC) Review the revised 2016/2017 MOC and take action to approve recommended amendments. BOARD CONSIDERATION DIRECTORS & OFFICERS (D&O) COVERAGE RENEWAL Renew the Directors & Officers coverage for program year 2016/2017 for action. BOARD CONSIDERATION X.

ACTION 2015/2016-063 Pages 317-321

MEMBERSHIP NEW MEMBERS Ratify approval of Campbell Union High School District. BOARD CONSIDERATION

XI.

ACTION 2015/2016-062 Pages 271-316

ACTION 2015/2016-064 Page 322-325

RISK MANAGEMENT ABUSE PREVENTION PROGRAM, GC 935 & BOARD POLICY

ACTION 2015/2016-065 Page 326-347 Overview of the Child Abuse Prevention Program components and documents developed by NCR Panel Counsel to protect districts for long term sexual abuse and other exposures currently exempted from Claim Requirements. BOARD CONSIDERATION KEENAN SAFESCHOOLS UPDATE

INFORMATION 2015/2016-066 Page 348-350 Update on the Keenan SafeSchools utilization and overview of the new Safe Schools Alert system. BOARD CONSIDERATION

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AMENDED AGENDA – Nor Cal ReLiEF Board of Directors Meeting - May 6, 2016 Page 6 of 7

MATCHING GRANT PROGRAM

ACTION 2015/2016-067 Page 351-358

Report on the Matching Grant Program for Board information. BOARD CONSIDERATION XI.

ADMINISTRATION STRATEGIC PLANNING SESSION UPDATE Update on the Strategic Planning Session taking place July 2016 will be provided. BOARD CONSIDERATION

INFORMATION 2015/2016-068 Page 359

ELECTION OF OFFICERS

ACTION 2015/2016-069 Page 360

Nominate and elect Officers for the term 7/1/16 – 6/30/18. BOARD CONSIDERATION ELECTION OF MEMBER(S)-AT-LARGE Take action to elect any vacant member-at-large positions for the term expiring 6/30/17. BOARD CONSIDERATION ANNUAL JPA UPDATES

ACTION 2015/2016-071 Pages 362-364

Take action to approve the following for the 2015/2016 program year: A. JPA Meeting Schedule (page 362) B. Authorized Signatures (page 363) C. Designate Official Posting & Mailing Address (page 364) BOARD CONSIDERATION FAIR POLITICAL PRACTICES COMMISSION (FORM 700) Receive the correspondence from the Manager regarding the completion of Form 700. BOARD CONSIDERATION ANNUAL MEETING TOPICS FOR 2016 – 31ST Anniversary Provide topics for the 2016 annual meeting. BOARD CONSIDERATION

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ACTION 2015/2016-070 Page 361

ACTION 2015/2016-072 Pages 365-367

INFORMATION 2015/2016-073 Pages 368-370

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AMENDED AGENDA – Nor Cal ReLiEF Board of Directors Meeting - May 6, 2016 Page 7 of 7

XII.

INFORMATION REPORTS MEMBER COMMENTS Each member may report about various matters involving the Authority. There will be no Authority discussion except to ask questions, and no action will be taken unless listed on a subsequent agenda. MANAGER COMMENTS The Manager will report to the Authority about various matters involving the Authority. There will be no Authority discussion except to ask questions, and no action will be taken unless listed on a subsequent agenda.

XIII. AGENDA ITEMS NEXT MEETING Members and others may suggest items for consideration at the next Board of Directors meeting, which is the Annual Meeting taking place on October 19-21, 2016 in Napa Valley, CA. Regularly scheduled agenda items are: • • • • • •

Financial Management Information Report Financial Audit Report Final Budget Investment Report Review of Reserves Report – Bay Actuarial Consultants Contingency Fund

XIV. ADJOURNMENT Americans with Disabilities Act The Northern California Regional Liability Excess Fund conforms to the protections and prohibitions contained in Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof. A request for disabilityrelated modification or accommodation, in order to participate in a public meeting of the Northern California Regional Liability Excess Fund, shall be made to: Leslie Delozier, Assistant JPA Manager Keenan & Associates, 2355 Crenshaw Boulevard, Suite 200, Torrance, CA 90501, 310/212-3344.

Documents and materials relating to an open session agenda item that are provided to Northern California Regional Liability Excess Fund less than 72 hours prior to a regular meeting will be available for public inspection and copying at 2355 Crenshaw Boulevard, Suite 200, Torrance, CA 90501. The documents will also be available on the agency’s website at www.norcalrelief.org.

Keenan & Associates Innovative Solutions. Enduring Principles.

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