Acronyms • • • • • • • •

AEMA POC FNFO AANDC DEM D/DEM EMC EOP

Alberta Emergency Management Agency Provincial Operation Centre First Nation Field Officer Aboriginal Affairs & Northern Development Canada

Director of Emergency Management Deputy Director of Emergency Management

Emergency Management Committee Emergency Operation Plan

AEMA • The Alberta Emergency Management Agency (AEMA) leads the coordination, collaboration and co-operation of all organizations involved in the prevention, preparedness and response to disasters and emergencies. • First Nation Field Officers (FNFO’s) are funded and supported through AANDC

First Nation Emergency Management Mandate • Assists First Nations to prepare for and respond to emergencies in their communities by assisting in developing their own Emergency Operation Plan specific to their communities, which include: -Risk Assessments -Critical Infrastructure identification -Mutual Aid Agreements -Response Plans -Pandemic Plans -Business Continuity Plans -Recovery Plans

First Nation Emergency Management Mandate • Training in the Communities at no cost to the FN’s -Basic Emergency Management -Elected Officials Roles & Responsibilities -Emergency Operation / Coordination Centre -Emergency Social Services Reception & -Evacuation Centres -Emergency Public Information (Media Training)

-72 Hour Personal Emergency Preparedness - Alberta Emergency Alert -ICS 100/200/200

Field Officers First Nations • 4 First Nations Officers -North East -North West - South (2)

Municipal • 14 Municipal Officers – – – – – – –

Edmonton Grand Prairie Camrose Calgary Red Deer St Paul Lethbridge

Role of the Field Officers During an Event • FO bridge the gap between the communities and POC by being the boots on the ground and supporting the communities in getting resources required • AEMA Field Officers assist the Directors Emergency Management in providing updates of the Situation to the POC

Provincial Operation Centre (POC) • Located in Edmonton • Managed 24/7 365 • The POC is a central point for the collection, evaluation and dissemination of information concerning a single incident or multiple incidents in the province of Alberta • Activated for Major Widespread events

What is Situation Aware • Situation awareness (SA) involves being aware of what is happening in the vicinity, in order to understand how information, events, and one's own actions will impact goals and objectives, both immediately and in the near future.

Siksika Chicago Bridge 2013

Siksika Chicago Bridge 2013

Emergency Management Planning 1. 2. 3. 4. 5.

Director of Emergency Management (DEM) Emergency Management Committee (EMC) Emergency Operation Plan (EOP) Training Staff and Volunteers Testing and Exercising your Emergency Plan

When An Event Happen • The Local DEM (Director of Emergency Management) • • • •

assesses the event and determines the scale of the event and Resources The EOC /ECC is activated and the planning process begins Priorities are: Life Safety, Property, Environment, Economy Reception Centre(s) might have to be opened if there are evacuations Communication strategy must be established immediately

Levels of a Disaster • LEVEL I • The Director of Emergency Management, becoming aware of the situation, alerts the First Nation Administrator and the Chief and Council. • LEVEL 2 • The normal Level I emergency first response alerting procedures are followed and the Director of Emergency Management alerts those emergency services required to be involved. • LEVEL 3 • The standard Level I and 2 emergency alerting procedures are followed for the initial response. The Emergency Site Manager on scene alerts the Director of Emergency Management or designate at the Emergency Operations Centre.

State of Local Emergency (SOLE) • Is determined when the event exceeds the capacity of a community’s response • There is significant threat to life or property • The community has exhausted all their resources and request additional support from Mutual Aid, Province (AEMA), or AANDC • Declaring a SOLE is NO guarantee of FINANCIAL ASSISTANCE

Funding Sources • DRP – Provincial Disaster Recovery Program has to meet strict guidelines, and must be approved through cabinet, it can take months before a program is approved (normally widespread disasters) - Non Insured Items • AANDC Emergency Funding Assistance A program through AANDC evaluated on an event by event basis No Guarantee!!!!

Documentation • Set up a separate Financial Code for the Event and charge ALL costs related to the event in that account • Track all costs – big or small • All timesheets have to be approved and signed with details of what the person was doing (job title etc.) • Keep all invoices and records in a separate file • Hire a person under your finance staff to ensure all invoices, contracts, timesheets, purchase orders are photocopied for submission • AANDC will provide a spreadsheet to track all costs this spreadsheet is used for both AANDC Emergency Funding and DRP Funding

Example of a house flood DRP Claim • DRP may provide financial assistance for repairs to the homes to the First Nation • This portion covers the clean up of homes, repairs to wall, floors, furnaces, hot water tanks, wells, cisterns etc. (Property of the FN) • DRP Assessors will work with the Housing Department to validate damages, assess the cost of damages, and reimburse the FN for the repairs to PRE EVENT CONDITION

Example of Personal Content Loss due to a flood 1. 2. 3. 4. 5.

Document Everything

Take pictures of water levels in the basement, the contents that were damaged before removing anything Remove debris ,take pictures of debris before disposing List all items that were ruined and keep the records until the program is announced at which time FNFO and DRP will set up a registration center to formally document your losses and submit your application The DRP Assessors will be assigned to your file and they will visit your home look at your pictures and determine what is eligible

If you carry content insurance you will receive 100% minus your deductible for you loss DRP covers for non insured items and will provide a standard fee for items lost as per the DRP Policies. DRP will not provide replacement value for your contents. (contents are insurable)

Contact US • If you do not know who the FNFO in your Community • If you do not know who the DEM is in your community Contact us and we will get the information for you Fran Byers [email protected] 780-984-5241 Stacy Doore [email protected] 587-777-0879

Save the Date February 24/25 2015 First Nation Emergency Management Conference Fantasyland Hotel Edmonton