Staff Recommendation • That Council either: • adopts the advisory board membership
policy or • refers comments to the Manager and Attorney. • If adopted, all preceding and conflicting
policies and procedures will be updated.
Success • Offer the public better opportunities to
contribute to Town decision-making, and • Focus input and recommendations from advisory boards to inform governance with quality, responsiveness and efficiency
Phase I: Development Review
Transportation & Connectivity Advisory Board
Community Design Commission
Environmental Stewardship Advisory Board
Planning Commission
Housing Advisory Board
Key Decision Points • Approve Memberships for 5 Development Review
Boards? • Champions – Can someone serving on one of the
development review boards also serve as that board’s champion? • Council Interviews of Applicants? • Appointment Recommendations from advisory
boards that include supporting statements?
Input Provided By… • • • • •
Council Committee on Boards and Commissions Planning Board Community Design Commission Greenways Commission Members of the: • Bicycle and Pedestrian Advisory Board • Greenways Commission • Parks and Recreation Commission • Sustainability Committee • Transportation Board • Mayor’s Task Force on Affordable Rental Housing • Key Housing Stakeholders
COMMONALITIES
Majority of Seats for Residents
Opportunities for Youth Participation
Number of Seats
ELIGIBILITY
Membership Criteria Education
Skills
Experience
Diversity
Community Design Commission Members 1 Chapel Hill Historic District Resident 8 Town of Chapel Hill Residents Non-Voting Liaison(s) 1 Chapel Hill Youth Council
Environmental Stewardship Advisory Board Members 2 Regional Collaboration 1 Town of Chapel Hill Business Owner/Manager 5 Town of Chapel Hill Residents 1 UNC Student Non-Voting Liaison(s) 1 UNC Sustainability Office 1 Chapel Hill Youth Council
Housing Advisory Board Members 1 Non-Market Rate Housing Resident 1 Renter 2 Homeowners 1 Affordable Housing Advocate 1 Non-Profit Housing Provider/Pro. 1 For-Profit Development 1 Real Estate Broker 1 Housing, Planning or Public Policy Expert Non-Voting Liaison(s) 1 Chapel Hill Youth Council
Transportation & Connectivity Advisory Board Members 2 Regional Collaboration 1 Bike Advocate 1 Greenways Advocate 4 Town of Chapel Hill Residents 1 UNC Student Non-Voting Liaison(s) 1 UNC Chapel Hill Transportation 1 Chapel Hill Youth Council
Planning Commission Members 4 Champions 1 Extra Territorial Jurisdiction Resident (ETJ) 1 Joint Planning Area Resident (JPA) 3 Town of Chapel Hill Residents Non-Voting Liaison(s) 1 Chapel Hill Youth Council
Champions Must… 1. Live within the municipal limits of the
Town of Chapel Hill and 2. Have demonstrated education,
special training, experience, or interest in the field they are championing.
Champions are Expected to… 1. Have frequent conversations with the
chair of the advisory board they are championing. 2. Represent the views of the advisory board
they are championing during Planning Commission deliberations. 3. Negotiate necessary tradeoffs.
APPLICATION PROCESS
Application Process • Applications kept on file from July 1 to
June 30. • Unsuccessful applicants will be notified
and encouraged to reapply. • Applicants encouraged to apply for
only one board, but may apply for up to two
APPOINTMENT PROCESS
Appointment Process January
Clerk notifies Council and advisory board chairs about upcoming vacancies
Feb-April
Recruitment period
March
Applications are distributed to advisory boards for review
April
Advisory board recommendations are due to Community Participation Coordinator on April 25
May & June
Council makes appointments at Business Meetings
July
New advisory board members assume their seats
Appointment Process - 2014 March
Clerk notifies Council and advisory board chairs about upcoming vacancies
March 11April 16
Recruitment period
April 18
Applications are distributed to advisory boards for review
April 25
Advisory board recommendations are due to Community Participation Coordinator. Some advisory boards my need to hold a special meeting the week of April 21 in order to meet this deadline.
May & June
Council makes appointments at Business Meetings
July
New advisory board members assume their seats
Applicant Interviews • Should they be required? • Who should do them? • Advisory board to which applicant is
applying? • Council? • Council committee?
Key Decision Points • Approve Memberships for 5 Development Review
Boards? • Champions – Can someone serving on one of the
development review boards also serve as that board’s champion? • Council Interviews of Applicants? • Appointment Recommendations from advisory