The District Board of Trustees Santa Fe Community College, Florida Agenda for Board Meeting of October 18, 2005, at 4 p.m. Wattenbarger Student Services Building Board Room Adoption of Agenda 1.

General Functions 1.1 1.2

2.

Adoption of Agenda for Meeting of October 18, 2005 Approval of Board Meeting Minutes of September 20, 2005

Information Items 2.1 2.2

3.

Agenda Item: 1.1 418.441, 05-06

President’s Report Contract Review Committee for the President’s Contract

Consent Items Personnel 3.1 Contract Staff (Faculty) 3.2 Contract Staff (Administrative and Professional) 3.3 Career Service Staff 3.4 Leave of Absence Contracts, Grants 3.5 Suwannee River Area Health Education Center, Inc. - Nursing -- Grant 3.6 Suwannee River Area Health Education Center, Inc. - Dental Aide Project -- Grant

4.

Facilities Items 4.1

5.

Project Report and Action Request - Elevator Upgrade (Budget, Phase III Drawings, Guaranteed Maximum Price)

Finance/Business Affairs Items 5.1 5.2 5.3 5.4 5.5 5.6

Report of Purchases for September 2005 Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of September 30, 2005 Warrants Issued for September 2005 Colonel Harry M. Hatcher, Jr., Property Survey 06-02 Permission to Execute Contracts for Manual Food Service, Snack Vending, and Beverage Vending Amendment to Food and Vending Agreement with Compass Group

Board Agenda October 18, 2005 Page 2 6.

Contracts/Grants 6.1 6.2 6.3 6.4

Program Addendum No. 2 to Agreement with Tallahassee Memorial Healthcare, Inc., Tallahassee - Cardiovascular Technology Northside Christian Academy, Starke - Articulated Acceleration Early Admission/Academic Dual Enrollment Affiliation Agreement with Sarasota County Public Hospital Board d.b.a. Sarasota Memorial Health Care System, Sarasota, Florida -- Cardiovascular Technology Fulbright Scholar-in-Residence Program -- Grant

7.

Endowment Corporation Liaison Update

8.

Board Members’ Remarks

9.

Citizen’s Requests

10.

Adjournment

Board Action(s) Requested: Approval Discussion: Dr. Sasser requested that item 5.6 be pulled from the agenda for good cause. Trustee Bradley noted he had some questions concerning the item and asked that the item still be discussed for information only. Action: Second: Vote:

Motion to amend the agenda for good cause with the deletion of item 5.6, with discussion as information only: Jackson Brashear Bradley - yes, Brashear - yes, Jackson - yes, Mallini - yes, McRae - yes.

District Board of Trustees October 18, 2005

Agenda Item: 1.2

________________________________________________________________________________ Approval of Board Meeting Minutes of September 20, 2005 401.433, 05-06 ________________________________________________________________________________ The minutes of the regular meeting of the District Board of Trustees of Santa Fe Community College held September 20, 2005, are presented for approval. Board Action(s) Requested: Approval Action: Second: Vote:

Motion to approve: McRae Brashear Bradley - yes, Brashear - yes, Jackson - yes, Mallini - yes, McRae - yes.

District Board of Trustees October 18, 2005

Agenda Item: 2.1

________________________________________________________________________________ President’s Report Information Item ________________________________________________________________________________ President Sasser recognized Mr. Mike Hutley, Vice President of FACC; Ms. Anedria Williams, Career Service Chair; Ms. Carole Marquis, College Senate President. Mr. Alan Rezaei, Student Government President, was unable to attend. Dr. Sasser welcomed and thanked Mrs. Isabelle Ayers, Mr. David Ayers, Mr. Richard Jones, Ms. Allison Ayers, and Ms. Betsy Hodge for attending today’s board meeting. He took the opportunity to explain that even though he did not know Mr. Ayers personally, he heard and read about all the wonderful things he contributed to the college as a trustee and also to the community. Dr. Sasser commented and mentioned a few of the many contributions that former Trustee Ayers made while serving the board. Mr. Richard Jones thanked Dr. Sasser and the board for acknowledging his father in-law and noted that Mr. Ayers loved Santa Fe and what the college meant to education. President Sasser unveiled Mr. Ayers’ photo on the Wall of Remembrance, which will stand as a reminder of his service to the college. The president presented to Mrs. Ayers a framed picture of Mr. Ayers. Chair Mallini added that he has been a banker in the community for over twenty years and has heard about the many contributions Mr. Ayers made to the community and the banking industry. Mr. Ayers’ reputation as a quality banker succeeds him. The president noted that the son of Ms. Karen Knott, who works in the Endowment Office, passed away suddenly and that the funeral service was today at 4 p.m. He asked that everyone keep Ms. Knott and her family in their thoughts and prayers. Dr. Sasser distributed the newest scholarship brochure from the Endowment Corporation – The Billy and Glenna F. Brashear Nursing and Health Related Scholarship. He thanked Trustee Brashear for her and Dr. Brashear’s kind generosity. Trustees received the Vitality Magazine, College Night thank you notes, International Education Newsletter, and The Billy and Glenna F. Brashear Nursing and Health Related Scholarship brochure.

District Board of Trustees October 18, 2005

Agenda Item: 2.2

________________________________________________________________________________ Contract Review Committee for the President’s Contract

Information Item 411.269, 05-06 ________________________________________________________________________________ Chair Mallini asked Trustee Bradley to serve as the committee to review the president’s contract and report back to the board at the November meeting. Trustee Bradley agreed to serve in this capacity.

CONSENT District Board of Trustees October 18, 2005

Agenda Item: 3.1

________________________________________________________________________________ Contract Staff (Faculty) 402.669, 05-06 ________________________________________________________________________________ The individuals listed below are being recommended for appointment for the 2005-2006 year as stated in the individual employee’s contract. Full Time Name

Position

Ellen Audet Assistant Professor, Nursing Programs M.S.N., University of South Alabama Gertrude Jordan Assistant Professor, Nursing Programs M.S.N., University of Central Florida Pamela Tarras Assistant Professor, Nursing Programs M.S.N., Michigan State University Part Time John Abbitt Erika Aippersbach Adenike Akinyode Anastasia Albanese-O’Neill Ann Aldrich Panos Alexakos Sonia Alonso Robert Anderson Marion Andrews Betty Arnette Peter Backhaus Martyn Baker Bhaskar Bandyopadhyay Darlene Banks Robert Bartley Laura Battle Edward Bennett Keith Bennett Steven Bingham James Birdsall Ronald Blake Beth Bonnett Carl Boon Cynthia Boucher Vincent Bourke David Boydstun Elsa Boysha Charles Bradley Joshua Braley Stacey Breheny Nancy Brannen Victor Brennan

Robert Brinson Todd Brooks Gretchen Brooks Eric Brown Gayle Brown Robert Brown Sherry Brumme Timothy Buchner Thomas Bullard Deanne Bush Sheri Butler Patricia Cannella George Canova Julia Carson Kristen Cartwright Michele Chalmers John Chamberlain Courtney Chambers Allen Cheuvront Nickles Chittester Wayland Clifton Florence Cline Charna Cohn Nolan Col Lizabeth Coleman Matthew Coleman Kristen Conway Marsha Cooper Sharon Cooper William Craig Joshua Crews Terry Crews

Donna Crook Carrie David Daniel Davis David Dean John Deese Caroline Dennis Angela Dobberfuhl Joanne Docherty-Goldstein Kendra Doten Anna Dranishnikov Christopher Drum Paul Drummond John Dryden Marie Duchatelier Jennifer Duncan Dusti Durden Jackie Erney Stacey Ettel Abioye Fayiga Kim Feigenbaum Melvin Flournoy Kelly Flowers Johnnie Folsom

Agenda Item 3.1 October 18, 2005 Page 2 Sheila Forrester Daniel Gerard Oliver Ghobrial Betty Gibson James Greco Azza Guertin Albert Haddad Robin Hardee Gary Hardesty Stephen Hardy Daniel Harmeling Steven Harrison Linda Hauzer Stephen Hayes Samuel Himes Clay Hipke Mary Hoffer Gary Hoffman Millard Holder John Holley Margaret Howell Stephen Howell Jon Humphrey William Hutchinson Thomas Idoyaga Vidhya Ithikkat David Jacks Brian Jimison Patricia Johnson Russell Johnson Deborah Johnson-Simon Phillip Kabler Erika Kisvarsanyi Martin Krpan Paul Ladnier Louis LaFache Joel Lambert Leon Larson Clifford LeBlanc Jayson Levy Lee Libby Anne Lisca Linda Lotz Tom Maida Matthew Maloney Tami Mandro-Weaver Adrian Manley Cherry May George Mazzeo

Kimberly McCollough Bruce McCord Darrell McCormick Paul McCoy Thomas McCrea Nancy McCurdy Rebecca McDaniel Harold McGee Stuart McRae James Meier Albert Mellen Stephen Mercandante Vanessa Merriex Cindy Moore Joseph Moro Karron Morrow Michael Morse Sara Morsey Charles Mott John Nabet Adriano Navarro April O’Connell Mallory O’Connor Frank Oquendo Melissa Orobitg Tara Orlowski Josue Ostolaza Amy Oxner Marilyn Palumbo Stephen Panella Alex Pastos William Patten Darin Patterson Antal Pavai Jody Peeling Suzon Peterson Robert Pham Jamie Pimlott Mark Pitts Jeffrey Plant Joanne Platte William Pokorny Timothy Price Chittur Radhakrishnan Michael Ramsey Voara Randrianasolo Dana Rasmussen Kathleen Ratican Elizabeth Reynolds

John Richman Michael Riley Wade Ring

Evelyn Rodriquez Robert Rohan Gerald Rosenberg Ingrid Rosenshein Russell Roy Kathryn Rush Jose Santiago-Anadon Rachel Schremp Ann Scroggie Billy Senn Tscharna Senn Julie Shay Timothy Shay Joseph Shuford Allen Siorek Marin Smillov Charles Smith Frederick Smith Jeremiah Smith Jerrold Smith Mark Smith Kenneth Smylie Kathy Southall Philip Spann Henry Spurlin Nancy Starrett Eli Stav Daniel Stepp Zachary Stepp Susan Strauss Elizabeth Strickland Briton Summers Brent Swanson George Swicord Marvin Swindell Patricia Telesco Janet Thomas Michael Thomas Christine Thompson Seaborn Thompson Dan Tilton Donald Tyson Mary Ulseth Robert Uttaro Tanya Vanwinkle William Vickory

Agenda Item 3.1 October 18, 2005 Page 3

Jeanie Vincent Adam Walker Judy Ward Jamey Weare Neil Weinsten Ted Weseman

Clark Wheeler Beverley White Stephen Wilder R. David Wiles Cynthia Willming William Wright

Angela Yau Michael Yawn David Young Todd Yurchisin Lavi Zamstein Joshua Zingg

Board Action(s) Requested: Approval Action: Second: Vote:

Motion to approve consent items 3.1 through 3.6: McRae Jackson Bradley - yes, Brashear - yes, Jackson - yes, Mallini - yes, McRae - yes.

CONSENT District Board of Trustees October 18, 2005

Agenda Item: 3.2

________________________________________________________________________________ Contract Staff (Administrative and Professional) 411.270, 05-06 ________________________________________________________________________________ The individuals listed below are being recommended for appointment for the 2005-2006 year as stated in the individual employee’s contract. Name

Position

Technical/Professional Full Time Appointment Tammy Burgard High School Dual Enrollment Counseling Specialist M.Ed., University of Florida Julie Garrett Communications Specialist, College Relations 10 years of experience in the field Part Time * Elliott Adams Daniel Barnett * Soraya Benitez * Jody Bermann Kevin Combs * Sandra Cosgrave Lydia Floyd * Deborah Handberg Mark Hills * Kerri-Ann Hue * Monika Kaczmarek Beverly Leibach Charles Lesch * Maite Lizaso * Laura Maurer * Karron Morrow * Linda Mussillo * Melissa Orobitg Jennifer Pritchett * Jennifer Seyez * Jonathan Sherwood * Sara Sill Barbara Stakely Wendy Toure *

Upward Bound Computer Specialist Writing Lab Specialist Adult Education Specialist Adult Education Specialist Writing Lab Specialist Critical Thinking Lab Specialist Life Model Specialist Adult Education Specialist Holistic Scoring Specialist Adult Education Specialist VSP/ESL Lab Specialist ESL Lab Specialist Dental Programs Equipment Specialist Adult Education Specialist Adult Education Specialist Dental Programs Specialist Adults with Disabilities Specialist Dental Programs Specialist Student Development Specialist Educational Talent Search Specialist Fitness Center Supervisor Specialist Test Proctor Specialist ESL Lab Specialist Downtown Lab Specialist

Grant funded

Board Action(s) Requested: Approval Action: Approved. See item 3.1 (402.669).

CONSENT District Board of Trustees October 18, 2005

Agenda Item: 3.3

________________________________________________________________________________ Career Service Staff 403.440, 05-06 ________________________________________________________________________________ The individuals listed below are recommended for appointment. Name Janet Foster Hong Le Oanh Ngo Christina Sollenberger Polly Werner

Position Administrative Assistant, Mathematics Custodian, Facilities Services Custodian, Facilities Services Financial Aid Support Specialist 1 Senior Word Processor, Educational Document Development

Board Action(s) Requested: Approval Action: Approved. See item 3.1 (402.669).

CONSENT District Board of Trustees October 18, 2005

Agenda Item: 3.4

________________________________________________________________________________ Leave of Absence 420.138, 05-06 ________________________________________________________________________________ Elizabeth Engel, full-time faculty member in the library, has requested a leave of absence from January 1, 2006, through December 31, 2006. This request is supported by the Director and the Interim Vice President of Academic Affairs. Board Action(s) Requested: Approval Action: Approved. See item 3.1 (402.669).

CONSENT District Board of Trustees October 18, 2005

Agenda Item: 3.5

________________________________________________________________________________ Suwannee River Area Health Education Center, Inc. - Nursing -- Grant 409.1572, 05-06 ________________________________________________________________________________ The purpose of this project is to create an academic and community collaboration to influence health professions education and the future health professions workforce. The project helps provide information and support services to community health professions, addresses state health priorities, and delivers health promotion/disease prevention and primary care services to rural and medically underserved communities. These funds will benefit approximately 270 students in the Associate of Science in Nursing degree programs. This is a renewal of an existing project that was approved by the Board of Trustees in the past. Funding for this project was approved by the Suwannee River Area Health Education Center, Inc. in August 2005. The amount of funds requested from the Suwannee River Area Health Education Center, Inc. is $2,750, with no matching funds from Santa Fe Community College. Duration of this project is July 1, 2005, through June 30, 2006. Operating budget impact: None Board Action(s) Requested: Approval of grant. Upon legal review and approval, the president or his designee, W. Harvey Sharron, Jr., Vice President for Development, is authorized to execute any agreements and related documents associated with this grant. Action: Approved. See item 3.1 (402.669).

CONSENT District Board of Trustees October 18, 2005

Agenda Item: 3.6

________________________________________________________________________________ Suwannee River Area Health Education Center, Inc. - Dental Aide Project -- Grant

409.1572, 05-06 ________________________________________________________________________________ The purpose of this project is to support the Dental Aid program for the 2005-2006 academic year for health academy students from the Gainesville High School Institute of Health Professions, Lake City High School, and Bell High School Academy of Health Related Professions. Approximately 12 high school students will participate in the program. This is a renewal of an existing project that was approved by the Board of Trustees in the past. Funding for this project was approved by the Suwannee River Area Health Education Center, Inc. in August 2005. The amount of funds requested from the Suwannee River Area Health Education Center, Inc. is $2,500, with no matching funds from Santa Fe Community College. Duration of this project is July 1, 2005, through June 30, 2006. Operating budget impact: None Board Action(s) Requested: Approval of grant. Upon legal review and approval, the president or his designee, W. Harvey Sharron, Jr., Vice President for Development, is authorized to execute any agreements and related documents associated with this grant. Action: Approved. See item 3.1 (402.669).

District Board of Trustees October 18, 2005

Agenda Item: 4.1

________________________________________________________________________________ Project Report and Action Request - Elevator Upgrade (Budget, 412.989, 05-06 Phase III Drawings, Guaranteed Maximum Price) ________________________________________________________________________________ Project Description This project involves the renovation of seven of the college’s oldest elevators in order to bring them up to current code with respect to operations, accessibility, and communications. These elevators are all original equipment and do not comply with current code. Architect/engineer Construction manager/contractor Uniform building code inspector Project budget Source of funds

Affiliated Engineers SE, Inc., Gainesville, Florida PPI Construction Management, Inc., Gainesville, Florida In-house $473,392 Capital Outlay and Debt Service, and Public Education Capital Outlay (PECO)

Project Status At the inception of this project the estimate of probable costs was below the threshold of approval by the college’s Purchasing Director. However, code changes as well as material and labor increases since that time have increased the construction cost of this project to the point at which board approval is required. Therefore, college staff is requesting approval of the project budget in the amount of $473,392. College staff is also requesting approval of the phase III drawings for this project and for the guaranteed maximum price to construct it in the amount of $418,080. Board Action(s) Requested: A. B. C.

Approval of project budget in the amount of $473,392 Approval of the phase III drawings Approval of the guaranteed maximum price of $418,080

Discussion: Mr. Bill Reese, Associate Vice President Facilities Services, reviewed item 4.1. He noted the project involves the renovation of seven of the college’s oldest elevators in order to bring them up to current code with respect to operations, accessibility, and communications. The college is requesting approval of the overall project budget of $473,392 and guaranteed maximum price of $418,080. Trustee Bradley asked about the distinction between the overall budget and guaranteed maximum price. Mr. Reese said the difference between the two was design fees, consultant fees, and the owner’s contingency fee for possible change orders. Trustee Bradley asked that the college itemize all the costs on future projects. In response to a question from Trustee McRae, Mr. Reese said the project should be completed February 2006. Action: Second: Vote:

Motion to approve: Bradley Jackson Bradley - yes, Brashear - yes, Jackson - yes, Mallini - yes, McRae - yes.

District Board of Trustees October 18, 2005

Agenda Item: 5.1

________________________________________________________________________________ Report of Purchases for September 2005 202.530, 05-06 ________________________________________________________________________________ Below are the total amounts and a summary of purchases for the month of September 2005

P.O. No. (Fund 7)

Purchasing Risk Management Consortium Library

$628,146.27 0.00 0.00

Total

$628,146.27

Amount Procurement $28,800.00 Contract

Vendor Flad & Associates

Class of Item-Department Y08626 Additional Architectural Services Building W Addition

Purchases over $25,000

Amount:

$ 28,800.00

Purchases $0 - $25,000.00 Number of purchase orders: 476 Number of contracts awarded by the Board of Trustees: 1

Amount: Amount:

$496,591.89 $102,754.38

Board Action(s) Requested: Approval of report Discussion: Ms. Rochelle Prince, Chief Financial Officer and Associate Vice President for Finance, reviewed items 5.1 through 5.5 individually. Under item 5.5, Ms. Prince distributed and reviewed the assessment process for the food service Request for Proposal (RFP). She added that a cafeteria task force formed a subcommittee of students, faculty, and staff to review and recommend a comprehensive plan for cafeteria services and space allocations. She noted that surveys were distributed to students, staff, and faculty; questionnaires were sent to top franchised vendors in the area; and several college staff members visited other colleges for ideas, concepts, and feasibility. She added the college wants to move campus food service operations toward a food court arrangement in order to provide more diverse offerings and enhance potential auxiliary revenue. Vendors are to be located in three bays in the cafeteria. Requests for Proposals were sent out for food service, snack vending, and beverage vending. Vendor responses were Domino’s Pizza and Subway for the manual food service, Canteen and Tampa Bay Vending for snack vending, and

Agenda Item 5.1 October 18, 2005 Page 2 Coca Cola and Tampa Bay Vending for beverage vending. The third bay remains open. Ms. Prince said the college prefers the third bay vendor to serve traditional breakfast items, hamburgers, hot dogs, etc. After continued discussion, Trustee Bradley added that he would like to see a minority vendor have the opportunity for the third bay. Ms. Prince added that if anyone knew about a minority vendor to let her know, because they would be sending out the RFP soon. Regarding item 5.6, which was deleted from the agenda, President Sasser commented that Compass Group USA, Inc., which has the current cafeteria food and vending contract, chose not to bid on the food contract. They opted to exercise the 90-day termination clause within the contract. Currently, legal counsel and the finance office are negotiating with them to extend their termination date to May 5, 2006. The amendment to the contract will be on the November board agenda. Action: Second: Vote:

Motion to approve items 5.1 through 5.5: McRae Jackson Bradley - yes, Brashear - yes, Jackson - yes, Mallini - yes, McRae - yes.

District Board of Trustees October 18, 2005

Agenda Item: 5.2

________________________________________________________________________________ Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of September 30, 2005 201.593, 05-06 ________________________________________________________________________________ The attached Fund 1 (Current Unrestricted) Revenue and Expenditure Report reflects the status of the college in relation to the percentage of unrealized and unencumbered funds as of September 30, 2005 The following summary provides a comparison of actual revenues and expenditures for 2005-2006 vs. 2004-2005. 2005-2006 Dollar Amount Percent of Budget

2004-2005 Dollar Amount Percent of Total Year

Revenue

18,640,996

30.61

18,351,404

31.76

Expenditures

10,988,922

17.51

10,567,095

18.21

Board Action(s) Requested: Approval of report Action: Approved. See item 5.1 (202.530).

District Board of Trustees October 18, 2005

Agenda Item: 5.3

________________________________________________________________________________ Warrants Issued for September 2005 208.425, 05-06 ________________________________________________________________________________ A listing of all checks issued from September 1 through September 30, 2005, is available at this meeting for the board’s information. The amount disbursed for the month was $12,233,662.73. Warrant Numbers Manual Payroll Manual Payables Payables Payroll

None None 413744 - 420497 600780 - 601242

Electronic Transfers 18752 - 21063 Board Action(s) Requested: Approval Action: Approved. See item 5.1 (202.530).

District Board of Trustees October 18, 2005

Agenda Item: 5.4

________________________________________________________________________________ Colonel Harry M. Hatcher, Jr., Property Survey 06-02 200.695, 05-06 ________________________________________________________________________________ Below and on the attached pages are requests from the various custodians to remove property from their inventory for the reasons indicated. The college has a Property Survey Committee composed of representatives from around the college who review the departmental requests before they are presented to the board for approval. The Property Survey Committee met September 19, 2005, to consider departmental requests to be relieved from inventory accountability. The committee members sent their approvals that the following requests be accepted and recommend board approval to remove the items listed below from the active property control inventory records. A detailed list of all items from each category is attached. Original Cost or Value Items < $5,000 to be Removed from Inventory

Category

Number of Items

Worn-Out Equipment with Salvageable Parts Worn-Out Equipment with No Salvageable Parts Surplus Property Trade-Ins

11

$ 15,610.23

0

Original Cost or Value Items > $5,000 to be Removed from Inventory and Financial Records $ 0.00

13

$ 24,509.07

2

13 3

$ 23,927.06 $ 6,510.00

Transfers

45

TOTAL

85

Number of Items

Depreciation of Items > $5,000

0.00

$0.00

$13,950.00

$13,950.00

$0.00

1 0

$ 8,123.00 $ 0.00

$ 8,123.00 $ 0.00

$0.00 $0.00

$ 63,435.37

0

$

$

0.00

$0.00

$133,991.73

3

$22,073.00

$22,073.00

$0.00

0.00

$

Total Book Value Items to be Removed from Inventory and/or Financial Records

Notes Worn-Out Equipment with Salvageable Parts are items from which parts will be taken before the items are discarded. Worn-Out Equipment with No Salvageable Parts are items that are no longer in usable condition and are not cost-effective to repair.

Agenda Item 5.4 October 18, 2005 Page 2 Surplus Property is generally offered to Alachua and Bradford counties schools first. If the counties are not interested in these items, they will be offered to other non-profit organizations that have requested them. Items that are not requested will then be sold at a surplus auction. Trade-Ins are items that have been traded in on new equipment. Transfers are those items being transferred to the institution shown. These institutions are always non-profit entities. Acquisition Value represents the college’s acquisition cost, NOT the current value of the items. The college depreciates and capitalizes items costing $5,000 or greater. Items that cost greater than $1,000 but less than $5,000 are not depreciated or capitalized. Instead they are tracked for inventory purposes ONLY. The present value of most of the items less than $5,000 listed here is substantially lower than the amount indicated. Board Action(s) Requested: Approval of survey Action: Approved. See item 5.1 (202.530).

District Board of Trustees October 18, 2005

Agenda Item: 5.5

________________________________________________________________________________ Permission to Execute Contracts for Manual Food Service, Snack Vending, and Beverage Vending 209.117, 05-06 ________________________________________________________________________________ On August 5, 2005, a Request for Proposal (RFP) for manual food service, snack vending, and beverage vending was issued. The proposals were publicly opened on September 16, 2005. An evaluation committee of 15 people (representing career service, faculty, staff, and students, as well as academic and non-academic areas of the college) reviewed the proposals for consideration. Vendor responses were received as follows: • • •

Manual food service - Domino’s Pizza and Subway Snack vending - Canteen and Tampa Bay Vending Beverage vending - Coca Cola, Pepsi, and Tampa Bay Vending

Currently, campus food service operations are moving toward the food court arrangement in order to provide more diverse offerings and enhance potential auxiliary revenues as well. Since this arrangement is a three-bay concept, the college will be issuing a focused (local area) RFP for the third bay to satisfy the food choices not represented in the responses above, for example, traditional breakfast items. The evaluation committee recommends the following: 1. 2. 3.

Award Manual Food Service contracts for a period of five years with one five-year renewal option to Domino’s and Subway. Award the Snack Vending contract for a period of five years with one five-year renewal option to Canteen Vending Services. Award the Beverage Vending (exclusivity) contract for a period of five years with one five-year renewal option to Coca-Cola Enterprises, Inc.

The board is requested to authorize Chief Financial Officer Rochelle Prince and General Counsel Patti Locascio to complete contract negotiations with each of the above referenced vendors. If for any reason negotiations for the contract cannot be completed with each of the vendors as referenced above under the provisions of the Request for Proposal and the successful vendor’s response, the college requests authority to begin negotiations with the next best proposer. Board Action(s) Requested: 1.

Approval for board chair to execute contracts with each of the abovereferenced vendors for Santa Fe Community College following negotiations by staff listed above without further review by the board.

2.

Authorization for college staff to re-solicit proposals if for any reason the negotiations cannot be completed with selected proposers as listed above.

Action: Approved. See item 5.1 (202.530).

DELETED District Board of Trustees October 18, 2005

Agenda Item: 5.6

________________________________________________________________________________ Amendment to Food and Vending Agreement with Compass Group 209.118, 05-06 ________________________________________________________________________________ The Food and Vending Services Agreement between the board and Compass Group USA, Inc. is being amended to reflect a new annual dining service guaranteed dollar amount, a change to the termination date from June 30, 2005, to May 5, 2005, and a modification to the termination clause. Board Action(s) Requested: Approval

District Board of Trustees October 18, 2005

Agenda Item: 6.1

________________________________________________________________________________ Program Addendum No. 2 to Agreement with Tallahassee Memorial Healthcare, Inc., Tallahassee Cardiovascular Technology 408.1528, 05-06 ________________________________________________________________________________ The original agreement with Tallahassee Memorial Hospital requires that a Program Addendum be executed annually. This addendum is substantially the same as the one attached to the agreement which was approved by the board in July 2004 as part of the total agreement. Board Action(s) Requested: Approval Discussion: Under item 6.2, Trustee McRae asked where Northside Christian Academy was located at in Starke. Ms. Anne Kress, Interim Vice President Academic Affairs, replied that she was uncertain, but would find out the location. Action: Second: Vote:

Motion to approve to approve items 6.1 through 6.4: Brashear McRae Bradley - yes, Brashear - yes, Jackson - yes, Mallini - yes, McRae - yes.

District Board of Trustees October 18, 2005

Agenda Item: 6.2

________________________________________________________________________________ Northside Christian Academy, Starke - Articulated Acceleration Early Admission/Academic Dual Enrollment 408.1529, 05-06 ________________________________________________________________________________ This agreement details the responsibility of the institution regarding academic Dual Enrollment and early college admissions. The agreement commences August 2005. Board Action(s) Requested: Approval Action: Approved. See item 6.1 (408.1528).

District Board of Trustees October 18, 2005

Agenda Item: 6.3

________________________________________________________________________________ Affiliation Agreement with Sarasota County Public Hospital Board d.b.a. Sarasota Memorial Health Care System, Sarasota, Florida -- Cardiovascular Technology 408.1530, 05-06 ________________________________________________________________________________ This agreement allows selected students in the Cardiovascular Technology program the opportunity to participate in learning experiences at this facility. Board Action(s) Requested: Approval Action: Approved. See item 6.1 (408.1528).

District Board of Trustees October 18, 2005

Agenda Item: 6.4

________________________________________________________________________________ Fulbright Scholar-in-Residence Program -- Grant 409.1573, 05-06 ________________________________________________________________________________ The purpose of the Fulbright Scholar-in-Residence Program is to increase mutual understanding between the people of the United States and the people of other countries through educational and cultural exchange. The objective of the worldwide Scholar-in-Residence Program is to bring scholars and professionals from abroad to U.S. college campuses to significantly internationalize host institutions’ campuses and curricula. Santa Fe Community College is requesting a scholar from the humanities discipline from China, Taiwan, or Hong Kong. The scholar-in-residence will provide supplementary instruction and team-teach several classes in tandem with a SFCC faculty member. The scholar will also help develop a new interdisciplinary course on economic development in China and east Asia. The scholar-in-residence will also provide a series of public community outreach events in Alachua and Bradford counties. The scholar will also visit Lake City Community College and Central Florida Community College. Grant funds will be paid directly to the visiting scholar and includes air travel and a salary honorarium. A cash match of $11,600 will provide a salary supplement to assist with housing, attendance at a professional conference, and local transportation. Duration of this project is December 1, 2006, through May 31, 2007. Operating budget impact: Funds from existing college budget Board Action(s) Requested: Approval of grant. Upon legal review and approval, the president or his designee, W. Harvey Sharron, Jr., Vice President for Development, is authorized to execute any agreements and related documents associated with this grant. Action: Approved. See item 6.1 (408.1528).

District Board of Trustees October 18, 2005

Agenda Item: 7.1

________________________________________________________________________________ Endowment Corporation Liaison Update Information Item ________________________________________________________________________________ Trustee Bradley said there was no report.

District Board of Trustees October 18, 2005

Agenda Item: 8.1

________________________________________________________________________________ Board Members’ Remarks Information Item ________________________________________________________________________________ Trustee McRae reported that he has a new granddaughter, Emelia. Dr. Sasser added that Jackson, Jr. was married this weekend and he gained a new daughter, Christie.