Action plan and budget 2015-2016

Contents Director’s note ........................................................................................................................................................................ 4 Mission (Code of Statutes) ................................................................................................................................................ 8 Budget 2014-2016 ................................................................................................................................................................ 9 Focal themes 2015............................................................................................................................................................. 10 Overview Research Clusters .......................................................................................................................................... 12 Research Clusters – Overall Goals 2015 - 2016..................................................................................................... 13 Research Cluster on Rural and Agrarian Change, Property and Resources .............................................. 14 Budget ........................................................................................................................................................................... 14 RBM ................................................................................................................................................................................ 15 Research Cluster on Urban Dynamics ....................................................................................................................... 19 Budget ........................................................................................................................................................................... 19 RBM ................................................................................................................................................................................ 20 Research Cluster on Conflict, Security and Democratic Transformation ................................................... 25 Budget ........................................................................................................................................................................... 26 RBM ................................................................................................................................................................................ 27 Research Cluster on Mobility, Migration and Transnational Relations ....................................................... 31 Budget ........................................................................................................................................................................... 31 RBM ................................................................................................................................................................................ 32 Sida programme: Aid and Institutional Development in Africa (AID) ......................................................... 36 Communications unit ....................................................................................................................................................... 38 Budget ........................................................................................................................................................................... 38 RBM ................................................................................................................................................................................ 39 Library .................................................................................................................................................................................... 43 Budget ........................................................................................................................................................................... 43 RBM ................................................................................................................................................................................ 44 Administration and Research Support...................................................................................................................... 49 Budget ........................................................................................................................................................................... 49 RBM ................................................................................................................................................................................ 50 Human Resources Management .................................................................................................................................. 53 Budget ........................................................................................................................................................................... 53 RBM ................................................................................................................................................................................ 54 Annexes .................................................................................................................................................................................. 59 1. Organizational Chart .......................................................................................................................................... 59 2. NAI External Funding 2014-2016................................................................................................................. 60 2

3. Scholarships 2014 ............................................................................................................................................... 60 4 Preliminary List of Conferences/Workshops/Seminars with NAI involvement: January – December 2015 ......................................................................................................................................................... 61 5. Cooperation with external partners ............................................................................................................ 63 6. Research Applications ....................................................................................................................................... 64

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Director’s note Present situation The current year was the first full year under the new management continuing a high level of activities as well as the review of future form and function of the Institute. The Swedish Ministry for Foreign Affairs indicated in its letter (2014-02-25) that the final decision on the Institute´s future will not be made earlier than 2016 after a thorough review. This gave the Institute a welcomed mandate to continue its regular operations and participate in developing its future vision and mission. Meanwhile the other Nordic countries showed growing commitment to the Institute by strengthening the Nordic core funding through increased contributions by both Finland and Iceland. Finland increased its financial support to NAI by 25% from earlier EUR 400 000 to 500 000, while Iceland doubled its contribution from SEK 150 000 to 300 000. From the Norwegian side a continued support according to earlier levels has been expressed, and currently a new agreement on core support for the period 2014-2015 is being elaborated. With the support of the Programme and Research Council, Finland honored its earlier decision to contribute to the review process and recruited a team to perform a review on the Nordic dimension of the Institute’s future. The work is currently in progress and preliminary results should be presented at the Council meeting in November 2014. Follow-up of expected outcomes 2014 The Institute has continued to implement its mandate according to the 2014 Action Plan. The year produced a large number of high quality activities. The major input during the year was the largest ever Nordic Africa Days 2014 in Uppsala with the theme ‘Misbehaving States and Behaving Citizens? Questions of Governance in African States’. With excellent coordination from the Administration and Research Support Unit, the whole Institute was actively involved in the planning and implementation of the conference that brought together a record number of participants (240) from 31 countries presenting 166 papers in 28 panels. The invited key note speakers Dr. Mo Ibrahim and Dr. Morten Jerven with their Nordic commentators (Dr. Lise Rakner and Prof. Liisa Laakso) attracted additional attention from members of the general public and media. In the conference feedback the large number of participants from Africa (52 persons) was specifically applauded, emphasizing the importance of NAI in creating and enhancing relations between Nordic and African academia. The Institute also increased the visibility and relevance of its research among its major stakeholders by implementing the other two annual focal themes with efficient cooperation from all units and clusters. The first theme of the spring, Moral Communities in African Cities, was launched in Stockholm in February with active participation from Swedish policy-makers and practitioners, and proceeded to a series of visiting lectures at NAI during the spring. For this purpose, the Institute hosted a range of international academics from Belgium, France, Finland, UK and South Africa/US. The second theme, Thirsty, hungry and no power, was the focal theme for the autumn. The Institute organised the launch of the theme at NORAD in Norway attracting attention from Norwegian policy-makers, development policy practitioners, academics and civil society. Another large workshop on water and food in Africa in Uppsala is still up-coming and will result in a 500 pages edited book dedicated to this focal theme on natural resources.

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Furthermore as regards to research and policy-dialogue, all clusters have during 2014 consolidated their size and activities. Workshops catering to a mix of researchers, policy makers and practitioners from Nordic and African countries have been implemented according to the plan as well as articles in high-impact journals and books have been published. There have naturally been deviations of plans as well, e.g. a larger workshop in cooperation with the University of Liberia with a Mano River Union focus had to be cancelled and a regional civil society workshop moved from Accra to Sweden due to the Ebola outbreak. Instead, catering for the urgent need for emergency information on Ebola the Institute and particularly the Conflict Cluster organised an open seminar for policy makers in Stockholm in early August. The event was an early eye-opener to many and has since been followed by initiatives of Karolinska Institutet, where the Institute has participated. It is particularly worth mentioning that the conflict cluster´s successful combination of high quality research and dissemination was highlighted in a recent evaluation by the Swedish Research Council (Vetenskapsrådet) where the cluster was mentioned as “internationally renowned for addressing questions relating to peace and security in Africa”. The African International Links Cluster has focused on areas of migration and mobility and secured funding for a new interesting research project on reverted migration of Portuguese migrants to the former colonies. Results from the comparative project on academic mobility in Africa have been published and communicated in both academic and policy forums. The Rural cluster has been strengthened institutionally and active in promoting the Institute and their research externally. The Urban Cluster has among other high-level activities been engaged in a policy dialogue with the Nigerian Federal Government on solid waste management as a result of its research on the area. The two Sida funded programmes Increased Research Collaboration and Outreach at the Regional Africa Level and Aid and Institutional Change have been successfully implemented. They have provided funding for academic and policy-related networking with Africa as well as being an instrument for creating new platforms for dialogue between researchers and policy-makers in focused areas of common interest. During the year the Communications unit has undergone a transformation of its current staff composition ensuring that the competencies within the unit are more homogeneous and the mandate more refined. During the year the unit focused on conducting more visual research communication by using photos and films. The visibility in the media in all Nordic countries and outside remains very high and more attempts are made to communicate NAI research in a more strategic way by addressing certain target groups via press and the media. Furthermore, activities in social media have increased significantly and new platforms were adopted by the Institute. The Institute’s Special library and documentation services have during the current year targeted its distance users. The discovery tool AfricaLit Plus was set up. The information section of the online publication Studying Africa was revised for a new edition. Two seminars of the concept “Africa day for librarians” were held in Helsinki and Oslo to disseminate information built on the publication and at the same time inform about NAI library services. Unfortunately the integration of NAI library resources in Norwegian Bibliotekssök is stalled due to technical details. The library was also able to travel to book fairs/conferences (South Africa, Nigeria, Malawi) and establish new contacts for acquisitions. 5

During 2014 the Administration and Research Support unit has undergone a change in staff composition due to the retirement of two unit members and recruitments of new staff for the positions of research/scholarship administrator and assistant to the Director, and by one staff member having moved there. The support to external and outreach activities was hence concentrated to the unit, and at the same time the responsibility for the NAI overall address register has been moved to the unit. During the spring of 2014 the administrative unit managed the transfer from the old electronic invoice system Contempus to the new Visma Proceedo for the whole staff group. The process went well and operations in the new system could start as planned in May. As for the finances, the core budget for 2014 was supplemented by 50% of external funding (see appendix 2). During the year, 13 new research applications were prepared and submitted to various Swedish research funding agencies (see appendix 6). The high level of external funding at the Institute for both 2013 and 2014 is to large extent explained by the funding secured from Sida for two programmes. Due to termination of both programmes by 31 December 2014 the level of external funding for 2015 will be slightly decreased. As for human resources NAI has during 2014 advertised several research positions. It is very important for the Institute to get the best candidates and hence a certain flexibility has been applied by the Institute in agreeing with selected candidates to start later than planned. Given this delay the Institute decided to recruit six researchers on short term contracts during the autumn. NAI has furthermore been successful in reaching agreements with the trade unions to make it possible to employ researchers on four year contracts. During the year one position at the Library became vacant and it was decided not to fill this position but to review the work of the library unit, and to plan for temporary resources when needed during 2015. Additionally, one staff member of the Communication unit became redundant, and to strengthen work at the unit and outreach in Finland one research communicator was instead recruited. New competence has also been added to the Institute through the change of staff in the administration and research support unit. The structure of the Action Plan 2015-2016 The structure of the Action Plan is modelled according to the RBM-format adopted in 2014 which was well received by both staff and the Programme and Research Council. Without yet experience in final reporting, the Management Group has already been able to strengthen its implementation, regular follow up and monitoring of all activities against this format. The new plan covers two years, 2015-2016, which reflects the need for longer term planning in terms of budgeting and staffing. Activities are however most detailed for 2015. With a good experience on focal themes, the Institute has decided to continue with two new themes for 2015: People, things and thoughts out of Africa, and Knowledge for the future of Africa. The themes are described on pages 10 and 11. The themes are important part of the Institute’s strategic communication work and outreach, where issues of importance to African current development are raised. They stem from Institute’s own research, provide new insights to African development but are not yet widely known or discussed. The short-term Focal themes are thus not new research topics or projects, but rely on research conducted in the Clusters on the long-term. During 2014 the Institute started discussions on the need for a new research strategy where all clusters and units participate. This has resulted in continuation of the process by the Research 6

Management Team (RMT), of which work has been strengthened and institutionalized. It was also decided to introduce regular meetings for all researchers where issues can be discussed in a wider forum. At the same time, researchers will be represented by one representative in the Management Group instead of all four Cluster leaders. The purpose is to streamline the Management Groups operations and ease the administrative and management burden of the Cluster leaders. While continuing to design the new research strategy, the Institute will follow the Programme and Research Council’s advice to focus the research areas on the longer term, and aim to sharpen the comparative advantage of its research. During the coming year more organisational changes are anticipated, but in a manner that will involve all staff members in the decision-making and strengthen the Institute’s long-term strategic focus. Monitoring and evaluation of the plan will be performed as usual, strengthened by the new decentralized organization of the research and the more efficient management approach. The Programme and Research Council continues to play an important role in supporting and overseeing the key functions of the Institute. Finally, as its core mandate dictates, the Institute will actively continue participating in the discussions with the Nordic governments in their mapping of the future relations with Africa and serve as a focal point for key knowledge production, policy dialogue and advice.

Iina Soiri Director, the Nordic Africa Institute

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Mission (Code of Statutes)

Research Promoting research on social, political and economic developments in Africa by conducting its own high-quality research, acting as a focal point and catalyst for Nordic research on Africa, stimulating research on Africa in the Nordic region and promoting cooperation and contacts between Nordic and African researchers.

Documentation and Library

Communication Disseminating advanced and relevant information based on research on Africa and African conditions. The Institute is to conduct an active policy dialogue and the information is to be made available to decision-makers in the Nordic region.

Monitoring and making available literature and other electronic and physical information carriers of relevance for research, study and information on modern Africa. The Nordic Africa Institute is to provide a library with lending, reference and information services.

Vision: African people shaping their own destiny

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Budget 2014-2016

Income Budget 2014 - 2016 (Million SEK) Source

2014 Core

2015 Extern

Core

2016 (est.) Extern

Core

Finland

4,6

4,6

4,6

Iceland

0,3

0,3

0,3

Norway

3,5

3,5

3,5

Sweden Programme

14

14

14

14,3

14,4

14,5

1,1

1,1

1,1

Sweden Administration Uppsala university Sweden, external funding

18,9

Total

37,8

Extern

7,2

18,9

37,9

2,6

7,2

38

2,6

Expenditure Budget 2014 - 2016 (Million SEK) Item

2014 Core

2015

Extern

2016

Extern (est)

Core

Core (est)

Extern (est)

Management

2,6

2,7

2,8

Administration

13,5

13,6

13,1

Research

13,1

18,9

13,6

7,2

13,7

Communications

4,9

5,3

5,2

Library

5,2

5,2

5,3

Total

39,3

18,9

40,4

7,2

40,1

2,6

2,6

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Focal themes 2015 The Nordic Africa Institute is a multidisciplinary and multifunctional research and communication institute that produces a wide range of academic research, policy advice and well-founded information on various topics and issues on current Africa. In order to work more coherently and proactively in its strategic communication work, the Institute decided for 2014 to focus on some carefully selected themes covering current and up-coming challenges in Africa. This approach has proved successful and will be continued in 2015-2016. The two selected themes will both run for 6 months, and consist of innovative research and policy dialogue seminars, publications, media events and presentations of related library collection in selected Nordic countries and this year also in Africa. By focusing on joint themes, the Institute aims to better contribute to international academic and overall discussions on Africa as well as provide more concerted policy dialogue with decision-makers and practitioners. The theme focus also helps the Institute to streamline its resources more effectively and efficiently providing better team work and results. The short-term Focal themes are not new research topics or projects, but stem from the research conducted in the Clusters on the long-term. The themes for 2015 are presented below, and activities are integrated in the RBM log frames of this action plan.

People, things and thoughts out of Africa (Summer and Autumn term) Refugees, diamonds or professors? The African continent is exporting, as it always has. The flows out of Africa have a long history and more often than not have Africans been at the losing end. The age of globalization has added another layer and brought a new velocity to these events. The tragic drowning of refugees in the Mediterranean in recent years is but one example. A number of social, cultural, and economic transformations and transfers have emerged from these global networks. The research theme People, things and thoughts out of Africa explores the nature of the flows and their social, cultural and economic consequences on the African continent. Two different areas are covered: 1) Refugees, labor and intellectual capacity and 2) Natural resources, licit and illicit goods. Labor, knowledge, and resources move out of Africa in significant amounts on the road to Europe - and increasingly to the rest of the world on traditional and innovative paths. Africa and Africans are on the road, but far too often end up in deep water. This theme will also serve as NAI’s entry point to the annual popular discussions held in Almedalen, Sweden, in June 2015.

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Knowledge for the future of Africa (Spring term) The theme Knowledge for the future of Africa is about how higher education, research and scientific & popular literature can better serve the needs of Africa. The knowledge produced in Africa is still influenced by colonial history and western policies for aid and trade. The state of knowledge production in Africa is commonly seen as one supplying Africa with knowledge generated in the Global North. The Institute’s approach to this theme highlights the growing awareness of the wealth of Africa’s historical and current knowledge, challenging existing unilateral and one-dimensional knowledge directions in the relation between African countries and the rest of the world. It explores how African and non-African universities can strengthen teaching, learning and research in Africa and support national policy. It also looks at how Africa can engage in global knowledge production on equal terms. The theme embraces six different dimensions of knowledge: 1) The instrumental value of knowledge i.e. applying knowledge to improve the capacity of humankind to cope with its environment 2) The competitive value of knowledge;3) The accumulative value of knowledge i.e. the cumulative relations in the knowledge production 4) The educational value of knowledge equipping successive generations of humans to improve the quality of their lives and the quality of their environment; 5) The cultural value of knowledge that strengthens the cohesion of communities and societies and enhancing the quality of communal life; and f inally 6) The transcendent value of knowledge that enhances the non-material quality of life of the individual and the community. As an approach to these complex issues, this theme will focus on three types of knowledge. Higher education and university education is one particular type of knowledge framing the world. Practical policy represents another type and literature offers yet a third way of knowing realities. Despite that different types of knowledge can be distinctive, most often they are intimately interconnected in various ways, raising the questions about how to understand Africa on which premises and on whose terms. The questions to explore during the year are: a) what is the role of higher education and universities? b) How is it possible to bri dge the gap between policy and research? c) How does literature contribute to enhancing knowledge wi thin and beyond the continent? d) How can Africa mutually engage in the knowledge hegemony?

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Overview Research Clusters

Clusters and researchers 2015 Måns Fellesson CL Knut Graw Daivi Rodima Taylor Lisa Åkesson Petur Waldorf African Scholar Programme Anitta Kynsilehto

Annika Teppo, CL Marianne Millstein Eric Trovalla Ulrika Trovalla

Mobility, Migration and Transnational Relations To explore local, regional and global economic, social and political processes that link Africa with other parts of the world.

Rural and Agrarian Change, Property and Resources To understand the complexity of African rural livelihoods, production and resource governance, and environmental sustainability.

Terje Oestigaard, CL Linda Engström Kjell Havnevik Emil Sandström Cristiano Lanzano Atakilte Beyene

Urban Dynamics To produce, communicate and advance innovative research on African urbanism.

Conflict, Security and Democratic Transformation To study the mechanisms of conflict and broader issues of human security and democracy on the African continent.

1 vacancy to be filled

Mats Utas, CL Maria Eriksson Baaz Redie Bereketeab Linnéa Gelot Maria F Malmström Ola Olsson Mimmi Söderberg Kovacs Jesper Bjarnesen Roxanna Sjöstedt Anders Themnér Judith Verweijen

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Research Clusters – Overall Goals 2015 - 2016 The Research unit has identified the following goals to be achieved across all clusters: 

Produce high quality and relevant research: The goal is to increase NAIs contribution in the production of new knowledge through in-depth and empirically grounded field research in collaboration with researchers based in Africa and elsewhere. Building on the achievements of the past year, the goal is to increase the research output of the Institute through the production of high quality peer reviewed journal articles, books, discussion papers and policy notes.



Resource mobilization: Maintain a robust research portfolio through continuous and well targeted resource mobilization strategies to supplement the existing core support coming from the Nordic countries. Diversification of the source of funding for research should remain an important component of NAI’s research and outreach strategy.



Policy dialogue: Expand the field of policy engagement by organizing targeted policy dialogue involving African and Nordic policy makers on a host of critical issues relevant to the African continent. The Institute’s research output should be the basis for facilitating such policy dialogue with governments, regional institutions, aid agencies, development practitioners, the private sector and civil society organizations.



Strengthen international research cooperation: To expand scholarly research and exchange by developing an extensive network of relationships with key research institutions in Africa, the Nordic countries, Europe, Asia, Latin America and North America

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Research Cluster on Rural and Agrarian Change, Property and Resources Overall goal Enhance the understanding of the complexity of interconnections between African rural livelihoods, production and resource governance, and environmental sustainability in a historical, economical and cultural context. Team and themes Terje Oestigaard (100%), cluster leader: 1) Water and food – Africa in a global context, 2) Water politics in the Nile basin – emerging land acquisitions and the hydropolitical landscape. Atakilte Beyene (100 %): Governance of largescale irrigation system in the Tana area, Northern Ethiopia. Cristiano Lanzano (100%): Small-scale mining, natural resources and development in Burkina Faso.

Linda Engström (100% until end of June 2015): Large scale agro investments in Tanzania – impacts on smallholder land access and food security. Emil Sandström (20%): Water politics in the Nile basin – emerging land acquisitions and the hydropolitical landscape. Kjell Havnevik 30% until end of June 2015, 5% rest of the year: 1) Large scale agro investments in Tanzania. 2) Rural and agrarian development in Tanzania since independence.

Budget Account/Rural

Budget 2015

3031

2 373 000

3032

210 000

Purpose

Comment

NAI salaries

Core funding

NAI programme

Core funding (3 x 70tkr for core funded researchers)

3037

Sida Agroinvest

External funding; remaining funds 2014 to be used in 2015

3038

FORMAS Agroinvest

External funding; remaining funds 2014 to be used in 2015

Swedish Research Council Nile river basin

External funding

3039

1 200 000

Total

3 783 000

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RBM Research cluster on Rural and Agrarian Change, Property and Resources: Results Based Management Logical Framework

Summary Present Situation: The cluster is actively part of the international research agenda. Despite this, the clusters research has still the potential to be used even more in practical and policy work by Nordic actors on the African arena. The baseline is the resources of researchers and knowledge. The cluster wants to maintain the high scholarly productivity and improve by communicating the policy related work in broader and more diverse ways without losing the quality of research. In 2014, the cluster was strengthened in number of people although many researchers were on shorter contracts. In 2015 there will be fewer researchers overall due to projects and contracts ending, but the continuity of the cluster is secured by three full-time positions until 2018. Several applications for external projects were submitted in 2014 and if granted, the cluster will expand in 2015. Overall Objective: to maintain a strong academic position by continuing to produce high quality research on rural and agrarian changes, properties and resources on the African continent. As the research areas are highly policy relevant the cluster will also further its dialogue with the policy world, aiming at changing policy and aid agendas to improve African futures. Specific Objective I: to carry out high quality research on rural and agrarian issues, expand our expertise in the thematic field of the cluster, mobilize external grants to enable more research, furthering research through facilitating research, networking and collaboration in the Nordic countries and Africa within the overall aim of enhancing the understanding of the complexity of interconnections between African rural livelihoods, production and resource governance, and environmental sustainability in a historical, economical and cultural context. Specific Objective II: to communicate high quality research to three audiences: 1) international researchers: 2) a Nordic public audience; 3) policy makers and practitioners. Specific Objective III: to stimulate further research by strengthening existing and initiating new collaboration and networks.

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Output

Outcome

Performance indicator of outcome

Data source

Method of collecting data + Location of data

Risks

Mitigation of risks

Specific Objective I: to carry out high quality research, expand expertise in the thematic field of the cluster, mobilize external grants to enable more research, furthering research through facilitating research, networking and collaboration in the Nordic countries and Africa within the overall aim of enhancing the understanding of the complexity of interconnections between African rural livelihoods, production and resource governance, and environmental sustainability in a historical, economical and cultural context. To gather knowledge within the frame of the research project outlines (as listed under the heading Team and themes)

Expand expertise in the thematic field of the cluster

Conducted fieldwork (target value 8) Field material (target value 8) Desk studies (target value all researchers)

Travel reports; Field notes, surveys; Published works (see objective 2); Programs and invitations.

Project leader and individual researcher Archive and half year reports by researchers

Publications (see objective 2)

Workshop and conference participation by cluster researchers (target value 10) New research projects on themes relevant to the cluster

Applications (target value 2) Successful applications (target value 2) Participation in EU:s Horizon 2020 application as partner

Mitigation 1: Re-address the topics of investigation, which still will have political relevance since it is sensitive. Mitigation 2: Cooperate with external researchers (joint publications), invite external researchers to publish in the NAI series

Risk 2: If the number of researchers within the cluster decreases in 2015 the result will diminish

Organize NAI research seminars (target value 4)

To mobilize external research grants

Risk 1: As researchers within this cluster are working on sensitive issues, it may at times not be possible to gain adequately data in the field.

Applications submitted to research councils;

Project leader and individual researcher

Contracts from research councils for new projects

Archive and half year reports by researchers

Risk: The competition for research funding is high and very few get funding

Mitigation: Risk diversifying by applying to both Nordic and non-Nordic funds

Specific Objective II: to communicate high quality research to three audiences: 1) International researchers: 2) Nordic public audience; 3) Policy makers and practitioners To organize workshops and sessions; academic lectures; publish books, academic articles and other academic publications

Communicating high quality research to international researchers (audience 1)

Concluded workshops (target value 7)/ sessions (target value 3) a) Workshop ‘Smallholder agriculture around Lake Tana’, Bahir Dar, Ethiopia b) Workshop in Sokoine. Tanzania

Programs; conference /workshop reports; Letters of invitations and programs; Publications

Project leader and individual researcher Archive and half year reports by researchers

Risk 1: If the number of researchers within the cluster decreases the result will diminish Risk 2: There is always a risk that manuscripts will not be accepted by publishers

Mitigation 1: Organize joint workshops among the cluster within the institute and together with others externally Mitigation 2: There will be delays but most often the manuscripts are published in a modified form Mitigation 3: Policy dissemination in Nordic languages

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c) 5 workshops disseminating the results from Tanzania large scale investments project (4 in Tanzania, 1 in Sweden)

Risk 3: Delayed publication process, due to language proof, publication queue, needs to apply for external funding for publication, etc.

b) Session World Water Forum 2015 c) Session International Water History Association 2015 d) Sessions European Conference on African Studies 2015 Held external lectures (target value 10) Published books (target value 2) Published journal articles/book chapters (target value 10) Published CAI (target value 2) To publish Op eds.; give interviews in media; participate in social media; give lectures in schools and public places

Communicating high quality research to a Nordic public audience (audience 2)

Published Op eds. In Nordic newspapers and journals (target value 5)

Publications; Invitations

Interviews given to print, audio and visual media (target value 6)

Project leader and individual researcher Archive and half year reports by researchers

Blogs administrated (target value 2). Lectures held at schools and public places (target value 5) To encourage policymakers and practitioners to attend our workshops and conferences; to write policy briefs for this audience; to give individual briefings to people in the policy and practitioner sphere; commenting on policy documents

Communicating high quality research to policy makers and practitioners (audience 3)

Number of policymakers participating (target value 30)

Program and lists of participants;

Published policy briefs - NAI and other (target value 5)

Invitations and communication

Number of meetings (target value 6)

Publications;

Project leader and individual researcher Archive and half year reports by researchers

Risk 1: Interviews in media are very much dependent on occurrences on the continent.

Mitigation 1: Having a visible research profile (individually and institutionally) easily identified as relevant for being interviewed/being in the media.

Risk 2: If the number of researchers within the cluster decreases in 2015 the result will be less. Risk 1: Not implemented, due to staffing, lack of dialogue, inadequate interest.

Mitigation 1: Re-phrase the dissemination from policy advice to policy relevant. Mitigation 2: Lecture broadly in external forums

Risk 2: Not effective on outcome level due to inadequate analysis or lack of understanding.

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Specific Objective III: to stimulate further research by strengthening existing and initiating new collaboration and networks To organize events together with Research and Policy institutes and universities in the Nordic countries and on the African continent; to host guest researchers, give scholarships and host academic interns.

Furthering research, maintain and establish research collaboration and networks

Signed MoUs with institutions (target value 1) Joint activities; workshops; meetings (target value 3) Guest researchers at NAI (target value 2)

MoU; Programs; Notes;Protocol; Communication

Project leader and individual researcher Archive and half year reports by researchers

Risk 1: Cooperation change due to change of personnel at the respective institutions, lack of funding and change in policies.

Mitigation 1: Absence of possibilities one place opens up new possibilities for other places.

Academic Interns (target value 2 ) Scholarships (target value 5)

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Research Cluster on Urban Dynamics Overall goal Continue producing, communicating and advancing innovative, high-quality research on African urbanism.

Team and themes Annika Teppo (100%), cluster leader: The transforming post-apartheid city. Marianne Millstein (100%): Urban governance and politics in South African cities.

Ulrika Trovalla (75+25%): 1) Infrastructure as Divination: Urban life in the Postcolony 2) Medicine for Uncertain Futures: A Nigerian City in the Wake of a Crisis Eric Trovalla (75+25%): Infrastructure as Divination: Urban life in the Postcolony.

Budget Account/Urban

Budget 2015

Purpose

Comment

3021

2 025 000

NAI salaries

Core funding

3022

140 000

NAI programme

Core funding (2 x 70tkr for core funded researchers)

3027

1 288 000

Swedish Research Council Urban infrastructure

External funding

Total

3 453 000

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RBM Research cluster on Urban Dynamics: Results Based Management Logical Framework

Summary Present Situation: The cluster is producing high-quality innovative urban research and publishing in internationally acclaimed journals. It has created some excellent academic and policy networks during 2014. The cluster is producing academically cutting edge work and is also visible and active in the policy-making arenas. The biggest limitation at the moment is the diminishing number of staff, which will be down to four by 201501-01. The cluster is, however constantly working towards securing funding for the researchers of the cluster on many fronts, and is producing new research initiatives and funding proposals. In addition, the cluster is putting a lot of effort into institutional activities. In 2015, the cluster is, together with the Conflict Cluster, responsible for the theme “People, things and thoughts out of Africa”. Overall Objective: Produce, communicate and advance innovative research on African urbanism Specific Objective I: Conduct high quality research on developments in changing African cities. To study the social, built and political environments, urbanization, characters of urban life, its problems and organization as well as physical needs of urban societies. Mobilize external grants to enable more research, furthering academically high-quality research through facilitating research, networking and collaboration in the Nordic countries and Africa. Specific Objective II: Information on African cities is highly relevant to a number of audiences. The cluster will communicate research to audiences consisting of 1) International researchers (including African and Nordic), 2) Nordic public audiences (through media and open lectures), 3) Policy makers and aid practitioners. Specific Objective III: Stimulating cutting-edge research on African cities through aiding and establishing international collaboration and networks.

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Output

Outcome

Performance indicator of outcome

Data source

Method of collecting data + Location of data

Risks

Mitigating risks

Specific Objective I: Conduct high quality research on developments in changing African cities. To study the social, built and political environments, urbanization, characters of urban life, its problems and organization as well as physical needs of urban societies. Mobilize external grants to enable more research, furthering research through facilitating research, networking and collaboration in the Nordic countries and Africa. To gather knowledge within the frame of the research project outlines (as listed in under the heading Team and themes) Produce high quality research in the research areas of the cluster Produce high quality policy relevant research

Expand expertise in the thematic field of the cluster More informed policy making in the research areas of the cluster

Conducted fieldwork (target value 14)

Travel reports

Field material (target value all researchers)

Field notes, surveys

Desk studies (all researchers do on regular basis – no target value)

Notes

Publications (see objective 2)

Published works (see objective 2)

Research seminars with Urban Cluster responsible (target value 8)

Project leader and individual researcher Archive and half year reports by researchers

Program

Risk 1: It may at times not be possible to gain adequately data from the field for a number of reasons Risk 2: If the number of researchers within the cluster decreases in 2015 - 2016 the results will diminish

Mitigation 1: Readdress the topics of investigation, which still will have political relevance since it is sensitive

Risk 3: Delayed publication

Mitigation 2: Cooperate with external researchers (joint publications), invite external researchers to publish in the NAI series

Risk: The competition for research funding is high and very few actually get funded

Mitigation: Risk diversifying by applying to Nordic and nonNordic funds

Programs and invitations

To mobilize external research grants

New research projects on themes relevant to the cluster

Workshop and conference participation by cluster researchers (target value 16) Applications (target value 6) Successful applications (target value 2) Participation in EU Horizon 2020 application as partner

Applications submitted to research councils and EU Contracts from research councils for new projects

Project leader and individual researcher Archive and half year reports by researchers

Specific Objective II: To communicate our research to an audience consisting of 1) International researchers (including African and Nordic), 2) a Nordic public audience (through media and open lectures), 3) Policy makers and aid practitioners.

21

To organize and attend conferences and workshops; academic lectures; publish articles in books, academic journals and other academic publications; attend policy-related events

Communicating high quality research to international researchers (audience 1)

Organised conferences/ workshops - these are also joint activities with other universities (target value 8)

Programs, conference/workshop reports

Project leader and individual researcher

1) Co-hosting a key-note at the PROCIT conference on urban governance and citizenship with Center for African Studies, May 2015

Publications

Archive and half year reports by researchers

2 ) Co-hosting a workshop on urban governance with University of Amsterdam/Centre for Urban Studies, November 2015 3) Hosting a workshop on Health Policies with the Universities of Western Cape and Jyväskylä, November 2015 at NAI in Uppsala

Letters of invitations and programs

Programs and invitations

Risk 1: If the number of researchers within the cluster decreases in 2015-2016 the results will diminish

Mitigation 1: Organize joint workshops among the cluster within the institute and together with others externally

Risk 2: Manuscripts might not be accepted by publishers

Mitigation 2: There will be delays but often the manuscripts are published in a modified form

Risk 3: Delayed publication process, due to language proof, publication queue, needs to apply for external funding for publication, etc.

Publications

4) Hosting a conference on urban poverty with the University of Jyväskylä in Jyväskylä, Spring 2016 5) Co-organizing a workshop with the University of Jyväskylä in Addis Abeba hosted by the Ethiopian institute of Architecture, Building and City development. Organised NAI lectures (target value 8) Organised NAI research seminars (target 6) Edited special issues of journals (target value 2) Published articles (target value 12) Published other publications (target value 8)

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To publish Op eds.; give interviews in media; participate in social media; give lectures in schools and public places

Communicating high quality research to a Nordic public audience (audience 2)

Published Op eds. in Nordic newspapers and journals (target value 3)

Publications

Interviews given to print, audio and visual media (target value 8)

Project leader and individual researcher Archive and half year reports by researchers

Blog administrated, guest blog posts (20), twitter account.

To encourage policymakers and practitioners to attend our workshops and conferences; to write policy briefs for this audience; to give individual briefings to people in the policy and practitioner sphere; commenting on policy documents. The workshops presented under audience 1 is meant to also further facilitate communication with audience 3

Communicating high quality research policy makers and practitioners (audience 3)

Lectures held at schools and public places (target value 5) Number of policymakers participating in our events (target value 60) Published policy briefs - NAI and other (target value 4)

Risk 1: Interviews in media are dependent on events in Africa. Risk 2: If the number of researchers within the cluster decreases in 2015-2016 the result will shrink.

Mitigation 1: Having a visible research profile (individually and institutionally) easily identified as relevant for being interviewed/being in the media

Risk 1: not implemented, due to staffing, lack of dialogue, inadequate interest Risk 2: not effective on outcome level due to inadequate analysis or lack of understanding

Mitigation 1: Re-phrase the dissemination from policy advice to policy relevant

Invitations Program and lists of participants Publications Invitations and communication

Number of meetings (target value 5) Almedalen thematic panel: “People, things and thoughts out of Africa” (joint with the Conflict cluster)

Project leader and individual researcher Archive and half year reports by researchers

Specific Objective III: Stimulating research on African cities through facilitating and establishing international collaboration and networks To organize events together with Research and Policy institutes/Universities in the Nordic countries and on the African continent; to host guest researchers, give scholarships and host academic interns.

Furthering research, maintain and establish research collaboration and networks

Signed MoUs with institutions (target value 2) Joint activities; workshops (target value 5) (see above in Specific Objective II)

MoU Programs Notes

Meetings (target value 4)

Protocol

Guest researchers at NAI (target value 4)

Communication

Nordic Guest scholars (target value 4)

Project leader and individual researcher Archive and half year reports by researchers

Risk 1: The operationalization of MoUs is always a time-consuming and precarious activity. With the right partners, we can diminish the risk of these MoUs remaining just empty words

Mitigation: Keep a constant lookout for suitable partners

Protocol

Academic Interns (target value 4) Scholarships (target value 4)

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Joint EU-applications with an international network (target value 1) Supervising Doctoral theses (target value 4) Supervising Master’s theses (target value 2)

Organize seminars/workshops/conferences/ network through regional cooperation

Various stakeholders agree to collaborate and implement network strategies within one year from proposals.

Examining PhD theses (target value 4) Number of MOUs / Project agreements signed.

Signed MOUs, project agreements and network strategies; NAI archive.

Project leader and African partner will collect material jointly.

Lack of engagement for collaboration and networking in some areas may effect activities negatively.

Mitigation: Close dialogue with partners Long-term planning

24

Research Cluster on Conflict, Security and Democratic Transformation Overall goal The cluster is currently at the forefront of international research. Our goal is to maintain this position by continuing to producing first class research on conflict, security and democratization processes on the African continent. As our research areas are highly policy relevant the cluster will also further its dialogue with the policy world, aiming at changing policy and aid agendas to improve African futures. Team and themes Mats Utas Cluster Leader (100%) 1) Big Man Politics and Democratisation: Local Perceptions and Individual Agency in Processes of Electoral Violence; 2) Private security providers on the African continent; Maria Eriksson Baaz (30%) Daily Bread, Daily Dread - everyday interactions between security staff and small-scale economic operators in the DR Congo Redie Bereketeab (100%) Conflict and State Building in the Horn of Africa Linnéa Gelot (30%) The African Union (AU) and Civilian Protection Maria Frederika Malmström (100%) Bokra a7la (Tomorrow is Better): Embodying Political Agency after the Egyptian Revolution Ola Olsson (20%) Daily Bread, Daily Dread everyday interactions between security staff and small-scale economic operators in the DR Congo

Mimmi Söderberg Kovacs (20%) 1) Between Big Man Politics and Democratisation: Local Perceptions and Individual Agency in Processes of Electoral Violence 2) Demagogues of Hate or Shepherds of Peace: Why ‘Warlord Democrats’ (Re)securitize Wartime Identities Anders Themnér (50%) Demagogues of Hate or Shepherds of Peace: Why ‘Warlord Democrats’ (Re)securitize Wartime Identities Jesper Bjarnesen (20%) Between Big Man Politics and Democratisation: Local Perceptions and Individual Agency in Processes of Electoral Violence Judith Verweijen Daily Bread, Daily Dread everyday interactions between security staff and small-scale economic operators in the DR Congo Roxanna Sjöstedt Demagogues of Hate or Shepherds of Peace: Why ‘Warlord Democrats’ (Re)securitize Wartime Identities

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Budget Account/Conflict

Budget 2015

3041

2 092 000

3042

161 000

3045

Purpose

Comment

NAI salaries

Core funding

NAI programme

Core funding (2 x 70tkr + 21tkr for core funded researchers)

1 100 000

Swedish Research Council Conflict DR Congo

External funding

30410

1 382 000

Swedish Research Council Warlord Democrats

External funding

3057

1 000 000

Swedish Research Council Conflict Egyptian revolution

External funding

Swedish Research Council Big Man Politics and Democratization

External funding; remaining funds 2014 to be used in 2015

3049

Total

5 735 000

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RBM Research cluster on Conflict, Security and Democratic Transformation: Results Based Management Logical Framework

Summary Present Situation: The cluster is currently at the forefront of international research. During 2014 the cluster has also been able to in a better way influence practical and policy work by Nordic actors on the African arena. The baseline is still however that policy wise the clusters resources of research knowledge are underused. The cluster wants to improve; produce more, and better communicate policy related work without losing the quality of research. A majority of the researchers are employed on external research funding. In order to maintain the high impact and number of researchers in the cluster a key challenge is to locate continued funding for their research. In several cases new funding must be found in 2015 in order to maintain the work in 2016 and beyond. Overall Objective: to maintain the prominent research position of the cluster by continuing to produce first class research on conflict, security and democratization processes on the African continent. Research areas are highly policy relevant and the cluster will also further its dialogue with the policy world, aiming at changing policy and aid agendas to improve African futures. Specific Objective I: Carry out high quality research, expand expertise in the thematic field of the cluster, mobilize external grants to enable more research, furthering research through facilitating research, networking and collaboration in the Nordic countries and Africa Specific Objective II: Communicating high quality research - audience: 1) international researchers (including African and Nordic), 2) a Nordic public audience (through media and open lectures), 3) to policy makers and aid practitioners Specific Objective III: Furthering research-collaboration and networks

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Output

Outcome

Performance indicator of outcome

Data source

Method of collecting data + Location of data

Risks

Mitigating Risks

Specific Objective I: Carry out high quality research, Expand our expertise in the thematic field of the cluster, mobilize external grants to enable more research, furthering research through facilitating research, networking and collaboration in the Nordic countries and Africa To gather knowledge within the frame of ongoing research projects (as listed in under the heading Team and themes)

Expand expertise in the thematic field of the cluster

Conducted fieldwork (target value 9) Field material (target value 6) Desk studies (all researchers do on regular basis – no target value) Publications (see objective 2)

Travel reports; Field notes, surveys; Notes; Published works (see objective 2); Program; invitations.

Project leader and individual researcher Archive and half year reports by researchers

NAI research seminars with Conflict cluster responsible (target value 8)

Risk 2: If the number of researchers within the cluster decreases in 2014 the result will be less

Workshop and conference participation by cluster researchers (target value 10)

To mobilize external research grants

New research projects on themes relevant to the cluster

Applications (target value 4) Successful applications (target value 1)

Risk 1: As researchers within this cluster are working in volatile areas, it may at times not be possible to access the field. This became particularly clear during 2014 with the Ebola crisis in West Africa

Applications submitted to research councils; Contracts from research councils for new projects

Project leader and individual researcher Archive and half year reports by researchers

Mitigation 1: Re-address the topics of investigation, which still will have political relevance since it is sensitive. In some instances we may need to postpone field research and work with alternative methods Mitigation 2: Cooperate with external researchers (joint publications), invite external researchers to publish in the NAI series.

Risk 3: Publications may always be delayed due to publishers, other authors and negative peer-reviewing

Mitigation 3: Have a long-term perspective on publication

Risk: The competition for research funding is high and very few actually gets funding

Mitigation: Risk diversifying by applying to Nordic and nonNordic funds

Specific Objective II: Communicating high quality research to three audiences: 1) international researchers: 2) a Nordic public audience; 3) policy makers and practitioners To organize conferences and workshops; academic lectures; publish books; academic articles and other academic publications; review and publish predominantly African scholars in NAI publication series

Communicating high quality research to international researchers (audience 1)

Organised conferences/ workshops (target value 3) Youth, skills and jobs in informal economy: Mechanisms of skills acquisition in economically vulnerable, high-growth African countries (with Jyväskylä Univ and NUPI – held in Zambia), autumn 2015

Programs, Letters of invitations; conference/works hop reports; Publications; NAI publications and manuscripts

Project leader and individual researcher Archive and half year reports by researchers

Risk 1: If the number of researchers within the cluster decreases in 2015 the result will be less

Mitigation 1: Organize joint workshops among the cluster within the Institute and together with others externally

Risk 2: There is always a risk that manuscripts will not be accepted by publishers

Mitigation 2: There will be delays but often the manuscripts are published in a modified form

Risk 3: as some conferences may be held in disruptive

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Policy-related academic conference in Liberia on ‘Emerging Agricultural Markets in Post-Conflict Countries – towards Inclusive Development and Sustained Peace?’, University of Liberia and the Embassy of Sweden in Liberia, autumn 2015 (see also below)

areas time and locations may be changed (especially with the Ebola outbreak in mind)

Mitigation 3: Change conference location or time

Risk 1: Interviews in media is very much dependent on occurrences on the continent.

Mitigation 1: Having a visible research profile (individually and institutionally) easily identified as relevant for being interviewed/being in the media.

The Means of Love in the Arab World, Centre Jacques Berque, Rabat, Marocko The Liberia Network: ’Gender’ and ’Ebola’, spring 2015 Organised NAI lectures (target 3) Organised NAI research seminars (target 8 – joint with the other clusters) Held external lectures (target value 8) Published books (target value 2) Edited special issues of journals (target value 1) Published articles (target value 12) Published other publications (target value 5) Manuscripts and publications in NAI publication series by non-NAI researchers To publish Op eds.; give interviews in media; participate in social media; give lectures in schools and public places

Communicating high quality research to a Nordic public audience (audience 2)

Published Op eds. In Nordic newspapers and journals (target value 2) Interviews given to print, audio and visual media (target value 15) Blogs administrated (target value, 1 blogs and total 15.000 visitors), guest blog posts (target value 10), active twitter accounts (target value 1)

Publications, own blogs, NAI forum etc. Invitations

Project leader and individual researcher Archive and half year reports by researchers

Risk 2: If the number of researchers within the cluster decreases in 2015 the result will be less

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Lectures held at schools and public places (target value 5) To encourage policymakers and practitioners to attend workshops and conferences; write policy briefs for this audience; give individual briefings to people in the policy and practitioner sphere; comment on policy documents

Communicating high quality research to policy makers and practitioners (audience 3)

Resources for this task are mainly allocated from within the New Sida program. The workshops presented under audience 1 is meant to also further facilitate communication with audience 3

Policy-related academic conference in Liberia on ‘Emerging Agricultural Markets in Post-Conflict Countries – towards Inclusive Development and Sustained Peace?’, University of Liberia and the Embassy of Sweden in Liberia, autumn 2015 (as also presented above)

Program and lists of participants; Publications; Invitations and communication

Project leader and individual researcher

MoU; Programs; Notes; Protocol; Communication

Project leader and individual researcher

Archive and half year reports by researchers

Risk 1: not implemented, due to staffing, lack of dialogue, inadequate interest

Mitigation 1: Re-phrase the dissemination from policy advice to policy relevant.

Risk 2: not effective on outcome level due to inadequate analysis or lack of understanding.

Almedalen thematic panel: On the road, or in the water? (joint with Urban cluster) Number of policymakers participating in our events (target value 50) Published policy briefs - NAI and other (target value 3) Number of meetings (target value 5) Number of comments on policy docs (target value 4)

Specific Objective III: Furthering research – collaboration and network To organize events together with Research and Policy institutes/Universities in the Nordic countries and especially on the African continent; to host guest researchers, give travel scholarships and host academic interns; create access for external researchers and research students at the NAI Library; Supervising PhD and master theses; Examining PhD theses.

Furthering research, maintain and establish research collaboration and networks

Signed MoUs with institutions (target value 1) Joint activities; workshops (target value 2) Liberia pilot (with Swedish Embassy and others) Meetings (target value 4)

Archive and half year reports by researchers

Risk 1: The cluster is reluctant signing MoUs with institutions without any real activities. The aim is to sign one with the Swedish embassy in Monrovia. Due to their high workload there is a risk that this will not happen

Mitigation 1: Trying other partners If it does not work to cooperate with intended partners.

Guest researchers (African and others (target value 4);Nordic guest scholars (target value 2) ;Academic interns (target value 2);Travel scholarships (target value 5); Supervising PhD and master theses; (target value 8) ; Examining PhD theses. (target value 4)

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Research Cluster on Mobility, Migration and Transnational Relations Overall goal Produce, advance and communicate innovative research on aspects of mobility, migration and transnational relations in the context of the African development

Team and themes Måns Fellesson (100%), acting cluster leader: 1. Academic mobility in Africa: Academic career development and mobility among Ph.D. graduates in donor funded programs targeting institutional research capacity building 2. The (im)possibility of the Swedish policy for global development? Daivi Rodima Taylor (100 %): African diasporas and remittances Knut Graw (100%): Migration routes from Africa

Budget Account/Mobility 3051

Budget 2015 2 312 000

Anitta Kynsilehto (100%) Politics of paper(lessnes)s: relational knowledge, solidarity action and bodies on the move

Purpose NAI salaries

600 000

African Scholar Programme

3053

170 000

NAI programme

30510

1 204 000

3059

Total

Economist (100%) To be recruited from African Scholar Programme Lisa Åkesson (100%): The new developers? Return migrants in policy and practice Petur Waldorf (50%) The new developers? Return migrants in policy and practice

Swedish Research Council African Links, Migrants or Masters Sida programme; Aid and Institutional Change

Comment Core funding (including Finnish researcher position)

Core funding (2 x 70tkr + 30tkr for core funded researchers) External funding

External funding; remaining funds 2014 to be used in 2015 if approved by Sida

4 286 000

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RBM Research cluster on Mobility, Migration and Transnational Relations: Results Based Management Logical Framework

Summary Present Situation: African countries’ relations with the outside world continue to grow in magnitude and complexity. A particular feature in this development is the growing importance of different forms of mobilities (knowledge, trade, cooperation, aid, culture, etc) and migration movements from, within and to Africa. These issues cross over most areas involved in human development. Hence, there is growing awareness of the impact of mobility and migration on the nature and quality of transnational relations and ultimately economic, social and political development – an insight that has surged the issues to the top of the international policy agenda. Yet this policy attention is not backed with research-based knowledge on the grounding premises, driving forces, patterns and consequences/effects of these kinds of movements in the context of the African development.

Overall Objective: Produce, advance and communicate innovative research on aspects of mobility, migration and transnational relations in the context of the African development

Specific Objective I: Conduct high quality research on specific areas of i) migration routes in, within, and from Africa, ii) African diasporas and the role of remittances, iii) knowledge transfer and skilled migration, iv) forced migration and displacement, v) effects of aid cooperation, vi) economic transnational relations between Africa and the rest of the world and vii)mobilize external grants to enable more research, furthering academically high-quality research through facilitating research, networking and collaboration in the Nordic countries and Africa. Specific Objective II: To communicate research to an audience consisting of 1) International researchers (including African and Nordic), 2) a Nordic public audience (through media and open lectures), 3) Policy makers and aid practitioners. Specific Objective III: Stimulate further research on aspects of mobility, migration and transnational relations in the context of the African development by strengthening existing and initiating new collaboration and network.

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Output

Outcome

Performance indicator of outcome

Data source

Method of collecting data + Location of data

Risks

Mitigating risks

Specific Objective I: Conduct high quality research on specific areas of i) migration routes in, within, and from Africa, ii) African diasporas and the role of remittances, iii) knowledge transfer and skilled migration, iv) forced migration and displacement, v) effects of aid cooperation, vi) economic transnational relations between Africa and the rest of the world and vii) mobilize external grants to enable more research, furthering academically high-quality research through facilitating research, networking and collaboration in the Nordic countries and Africa To gather knowledge within the frame of the research project outlines (as listed in under the heading Team and themes) Produce high quality research in the research areas of the cluster Produce high quality policy relevant research

Applications for external research grants (research councils)

Advancement of the scientific frontline in the research areas of the cluster

More informed policy making in the research areas of the cluster

New research projects on themes relevant to the cluster

Publications in peer-reviewed journals (target value 5) Published reports and policy studies (target value 5) Policy notes (target value 4)

Publications, books, reports, policy notes, travel reports

Conducted fieldworks (target value 5)

Citation analysis

Research seminars (target value 4)

References in policy documents and processes

Baseline: current state and quality of scientific production Number of applications (target value 4) Number of approved applications (target value 4)

Applications for external project support (Nordic development agencies)

New projects on themes relevant to NAI’s cluster

Number of applications (target value 2) Number of approved applications (target value 2)

Project leader and individual researcher

If the number of researchers within the cluster decreases some activities and results might not be achieved

Long-term planning in staff employment

Applications submitted to research councils

Project leader and individual researcher

Contracts from research councils for new projects Applications submitted to research councils

The competition for research funding is high and very few actually gets funding. Thus some activities and results might not be achieved

Involve senior and experienced researcher as co-readers of applications for quality check and advise

Project leader and individual researcher

The competition for program funding is high and very few actually gets funding. Thus some activities and results might not be achieved

Involve senior and experienced researcher as co-readers of applications for quality check and advise

Surveys

Contracts from research councils for new projects

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Specific Objective II: To communicate research to an audience consisting of 1) International researchers (including African and Nordic), 2) a Nordic public audience (through media and open lectures), 3) Policy makers and aid practitioners To organize and attend conferences and workshops; academic lectures; publish articles in books, academic journals and other academic publications; attend policyrelated events

Communicating high quality research to international researchers (audience 1)

Concluded conferences/ workshops (target value 10) Academic lectures (target value 5) NAI organised conferences and workshops

Programs, conference/ workshop reports Letters of invitations and programs Publications Program and lists of participants

Project leader and individual researcher

Web site statistics; social media statistics

Project manager to gather

Risk 1: If the number of researchers within the cluster decreases in 2015 the result will be less Risk 2: There is always a risk that publishers will not accept manuscripts.

Published books (target value 1) Published articles (target value 5) Published other publications (target value 5)

- Long-term planning in staff employment - Involve senior and experienced researcher as co-readers of applications for quality check and advise

Concluded workshops (target value 7)/ sessions (target value 3)

To publish Op eds.; give interviews in media; participate in social media; give lectures in schools and public places

Communicating high quality research to a Nordic public audience (audience 2 )

NAI lecture series 2 workshops/seminars disseminating the results from the academic mobility project on Tanzania/Ethiopia and Mozambique (2 in Africa, 1 in Sweden) Sessions at European Conference on African Studies (ECAS) 2015 Published Op eds. In Nordic newspapers and journals (target value 4) Target values: 30 percentage of increase in downloads from NAI’s webpage

Risk 1: Practitioners lacking interest and knowledge of the products.

Develop and fine tune suitable tools for communication

Risk 2: Changing mandate for NAI obstructs capacity to communicate results.

Interviews given to print, audio and visual media (target value 5) Blogs administrated, number of visitors, guest blog posts, tweets (target value 10) Lectures held at schools and public places (target value 3)

34

To make policymakers and practitioners attend our workshops and conferences; to write policy briefs for this audience; to give individual briefings to people in the policy and practitioner sphere; commenting on policy documents

Communicating high quality research to policy makers and practitioners (audience 3)

Research theme on learning for the future of Africa 2015

Increased interest and knowledge about issues of learning/knowledge in an African context among scholars and policy makers

Number of meetings Representation research/policy in meetings Baseline: Target values: Organize at least 5 seminars/workshops Number of policymakers participating Published policy briefs - NAI and other (target value 5) Dialogue researchers – practitioners at programme theory level Long term working relations researcher – practitioners built Lectures at NAI (target value 3)

Policies Minutes from meetings/seminars/ workshops

Participation in a workshop in Arusha, spring 2015, on cooperation in higher education organised by the Swedish association for higher education (SUHF)

Publications Program and lists of participants

Project leader

Risk 1: Inadequate staffing to organize meetings. Risk 2: Lack of relevance in organised meetings; Risk 3: Practitioners lacking interest or capacity to participate

Long-term planning in staff employment Close dialogue with partners Develop and fine tune suitable tools for communication

Representative in steering committee

Lack of funds to involve African institutions in the workshop

Applications for supplementary support

Programmes, conference, workshop reports Letters of invitations and programmes

Specific Objective III: stimulate further research on aspects of mobility, migration and transnational relations in the context of the African development by strengthening existing and initiating new collaboration and network. To organize events together with Research and Policy institutes/Universities in the Nordic countries and on the African continent; to host guest researchers, give scholarships and host academic interns.

Furthering research, maintain and establish research collaboration and networks

Signed MoUs with institutions (target value 2) Joint activities; workshops (target value 2) Meetings (target value 10)

Programmes; Notes; Protocol; Communication.

Project leader and individual researcher Archive and half year reports by researchers

Risk 1: not implemented, due to staffing, lack of dialogue, inadequate interest Risk 2: not effective on outcome level due to inadequate analysis or lack of understanding

Long-term planning in staff employment Involve senior and experienced researcher as advisors and quality check

Guest researchers at NAI (target value 2) Nordic Guest scholars (target val. 4) Academic Interns (target value 2) Scholarships (target value 2)

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Sida programme: Aid and Institutional Development in Africa (AID)1 Policy research and policy relevance at the Nordic Africa Institute Objective The programme Aid and Institutional Development in Africa (AID) builds on the principal objective for Swedish development assistance: to create conditions for poor people to improve their living conditions. Further, it takes a stand in the guiding principle that aid operations should generate long-term sustainable results. For such results to be obtained, changes in formal regulation and informal rules and norms for interaction (“institutions”) in partner countries are necessary conditions. The purpose of the programme is to increase learning on aid and institutional development in Africa, by producing, coordinating and communicating research of direct relevance to international donors and African governments. In addition, the programme attempts to bridge research, policy and practice, for example by exploring means to involve policy makers and practitioners in the research process, thus promoting a mutual learning experience. Overall Objective: Increased research based learning in Nordic, especially Swedish, development cooperation regarding the role of external actors in contributing to institutional (“rule systems”) change. Specific Objective I: Research stock-taking – Build and maintain effective and dynamic platforms for the coordination and dissemination of research, particularly in Sweden, of relevance for development processes in Africa. Specific Objective II: Bridging research and practice – Provide on-demand, timely and iterative knowledge support at programme theory level to staff and management of Nordic development cooperation agencies. Specific Objective III: Research results – Conduct high quality research concerning processes of institutional change within key intervention areas and programmes in Nordic development cooperation with African countries and regions. NAI delivering AID NAI’s comparative advantage as a research institute with extensive, qualified academic networks and strong linkages to aid policy and practice, and networks of scholars and policy-makers based in Africa, is fundamental to the successful implementation of the AID programme. Likewise, the active involvement and engagement of aid practitioners (in a first step, Sida staff) is a prerequisite for the implementation of the programme. It is expected that an institutionalized mechanism for the production of policy relevant research, communication, and coordination within the theme of institutional development for Africa at NAI will evolve. Background A first phase of the Sida-funded programme is carried out during 2014. During this initial, exploratory program phase, a number of research projects and communication platforms have 1

The implementation of the Aid and Institutional Development programme is dependent on Sida funding. NAI proposal to be submitted to Sida.

36

started. The proposed longer term AID programme (2015-2019) builds on experiences of the first year. In addition, the AID programme draws on the experiences gained and lessons learned in the Sida-funded NAI programme ‘Increased research collaboration and outreach at the regional Africa level’, 2012-2014. Programme concept The AID programme promotes exchanges between practice, policy and research, within the broad theme of aid and institutional development in Africa. Two elements are central to the programme. Firstly, the predominant method for these exchanges is small-scale, direct meetings between researchers, policy makers and practitioners, for continuous bilateral discussions on research design, research findings, and relevant research topics. Secondly, planned programme staff has experience from aid practice, policy-making and research. The team is strengthened by the programme’s secondment instrument and through requirements for the proposed research positions. The AID programme is based on three elements which together will contribute to the overall objective and specific objectives of the programme. These elements should be viewed as a package of interplaying functions for the purpose of mutual learning between researchers, practitioners and policy makers. 1. Production of research of relevance to institutional development and the role of aid in an African context, through i) a conductance of ongoing research projects, ii) identification and conductance of new research projects. 2. Coordination and dissemination of research of relevance to development cooperation actors, specifically related to aspects of aid and institutional development in an African context. 3. Communication of research on topics of particular relevance to policy makers in the broad areas of African development and institutional development. Team The proposed programme team consists of members with a combined competence in social science/development research and professional experience from development cooperation practice and policy. The programme team cuts across the NAI research clusters, involving present and incoming researchers that engage in research of relevance to the programme theme. In addition, the programme will draw on NAI’s academic network, including researchers from African institutions. The programme team will also include seconded staff to NAI (Sida, MFA). Finally, at NAI, the active internal cooperation between the research unit, administration and research support unit and the communication unit is crucial to the successful implementation of the AID programme.

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Communications unit Overall goal The institute undertakes multidisciplinary research on contemporary Africa. Research is most relevant if different audiences get to know about it via various means in order to utilize it. Therefore communication, publication and information dissemination is NAI’s core tasks. The goal of the communications unit is to disseminate the research and communicate the whole institute’s activities, resources and services in an efficient manner both externally and internally.

Team and tasks Elnaz Alizadeh, 100 %, Head of Communications Unit, member of NAI’s management group

Mattias Sköld, 100%, Research Communicator Johan Sävström, 100%, Research Communicator

Susanna Dukaric, 90 % (10% parental leave until February), Webmaster Alexander Uggla, 100 %, Information Officer

Budget Account/

Budget 2015

Purpose

Communications 501

3 719 000 50 000

Salaries Competence development

502

350 000

Information and website (technical services, e-system subscriptions, graphics, etc)

5021

200 000

Annual Report

5031

200 000

NAI Publications

5032

200 000

Co-publications (incl. African Yearbook, KH publication)

504

200 000

Distribution/Dissemination

505

350 000

Policy activities (Almedalen, Theme related)

Total

5 269 000

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RBM Communications unit Results Based Management Logical Framework

Present Situation: NAI research and research results are important from three aspects. It can be used as a basis for decision making, it can increase knowledge about Africa in the community around us and it can help other researchers and partners in academia to further develop or base their own research on NAI findings. In order to reach out to policy makers, the general public and other academics, there is a need to raise the general awareness of NAI's existence. Strategic communication is done by the communications unit via traditional and new media. The relevant target groups for the institute are carefully selected and then approached. Reaching out to NAI’s target groups in the Nordic countries and Africa in a more efficient and broad manner and creating increased awareness of the width of research available at NAI is done by strategically "placing" news and information through press and media. The unit is also responsible for efficient flow of internal communication.

Overall Objective: Reach out to NAI’s target groups in the Nordic countries and Africa in a more efficient and broad manner Specific Objective I: Communicating research, promoting policy-dialogue, cooperation and networks between Nordic countries and Africa Specific Objective II: Produce and maintain effective and inclusive internal communication. Specific Objective III: Communicating library resources and services to various audiences

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Output

Outcome

Performance indicator of outcome

Data source

Method of collecting data + Location of data

Risks

Mitigating risks

Specific Objective I: Communicating research, promoting policy-dialogue, cooperation and networks between Nordic countries and Africa Communicating NAI themes to the general public and policy makers; e.g. big seminars/open lectures before each theme starts (launch); Newsletter

Ensuring attention to NAI high quality research communications of various audiences with regular backstopping and special attention to 2015 focal themes

Producing information material on each research theme; Informing about our researchers via webpage; reaching out to journalists; an updated and user friendly website (implementing the technical solution of “mobile interface”)

Publishing the research results of our researchers (or researchers in their networks) by co-publishing or own publishing

Create channels to conduct high quality policy dialogue with relevant actors

Movie clips about the Focal themes and other research areas (target value = 6); press release (target value = 2); debate articles (target value = 3); researcher blogs; social media

Website, FB, Youtube, website, e-mail

NAI researchers, Head of communication, Research communicators, Webmaster

Not finding the right balance by targeting our message to various audiences

Define and segregate the audience and time out information well

Brochures on each theme (target value = 2); Providing “Expertsvar” with research contacts on relevant issues; Search Engine Optimization (SEO); NAI Newsletter (target value = 9); editing and creating new Wikipedia articles; “face lift” of the website start page; full review of the website content; study if other CMS platforms will suit NAI better

Brochures, Website, email, intranet

Research communicators, webmaster

Time constraints

Encourage and assist researchers to find methods to present their research in a policy relevant manner

Internal publications series (target value = 5) and copublished books; negotiations regarding Open-Access issues with publishing partners

Current African Issues, Arica Now Series, Policy Notes

Research communicator

Time constraints

Analyze topics discussed in society and media; Introduce new topics for discussion; Effective mapping of the available publishers and resources

40

Reaching out to policy makers at different levels by inducing debate and starting policy dialogue; drawing journalists attention to certain NAI issues by preparing relevant topics and “placing” them in press & media

Published “placed” articles by communications unit (target value = 2/theme and 6 others); social media; researcher blogs

Newspapers, magazines

Research communicator, Director

Lack of interest towards the organizers, cost constraints

Contacting partners and partnering networks in time

Organizing media trainings for those figuring in media quite often and key staff

Ensuring and developing high level of media knowledge amongst NAI staff

Media training sessions attended by cluster leaders (target value = 2) and other staff

Intranet, e-mail

Research communicators, Head of Communications

Time constraint for researchers, no suitable consultants available at the right time

Good planning in advance

Participation in e.g. Almedalen, in order to inform about up to date issues in Africa, perform policy dialogue and communicate our focal themes

Ensuring relevant and interesting programme activities to promote NAI research and policy dialogue and attention to African issues at the wider arena

Seminars; network meetings (target value = 2)

FB, blogs, website,

Director, Head of Communications, Research communicators

Lack of interest from other partners to engage in a cooperation

Contacting partners and partnering networks in time

Social media; researcher blogs

Policy Notes

Director, Research communicator

Time and resource constraints

Communicating strategically, bringing up one issue at a time, giving policy advice in a structured way

Ensuring regular information on scholarships offered

Number of texts and ads on the website, social media

Newspapers, website

Webmaster

System failure

Identifying partners and ensuring best value for money; Planning interventions to support application cycle; engaging visiting scholars and students in advance of their visits

Offering a venue for visiting researchers and students to publish their research

Number of publications produced while at NAI

Intranet, emails

Webmaster

Not being specific about the possibilities to publish

Informing the visiting researchers upon arrival about their possibilites

Encouraging and inititating debate and discussion on Nordic aid & development policy Advertise and provide information on guest researchers and visiting researchers online

41

Identify relevant partners to visit in order to build networks within the field of research communications.

Learn and become inspired to find new ways of promoting research.

Study trips and longer stays with relevant partners (target value = 2).

E-mails, websites

Head of Communications, Research Communicator, Webmaster

No hosting possibilities

Starting the networking as soon as possible. Encouraging staff to build networks.

Specific Objective II: Produce and maintain effective and inclusive internal communication Maintain an updated and user friendly intranet (implementing the technical solution of a “social flow”); entrance monitors

Ensuring a high level of staff wellbeing and inclusive internal information flow on all activities and events at NAI

Number of intranet users, number of attendants to different activities

Intranet, emails

Webmaster, researchers, research communicators

Frequent system failure, server faults, cost implications

Maintain and update technical systems regularly and ensure high competence in the unit to address failures

Create a dynamic research environment by having researcher lunch seminars

Ensuring a high level of internal research communication among the researchers

Number of attendants

Intranet

Webmaster, researchers

Cost implications

Good planning in advance

Backstopping the staff meeting set ups by spreading the relevant information in advance of every meeting

Ensuring a sense of internal inclusiveness among staff

Number of attendants

Intranet, emails

Webmaster, Assistant to the Director

Time constraints

Sending the meeting invitations good time in advance

System librarian; librarians, Information officer; librarians

No/lack of interest from the magazines/students/ other target groups

Analysing and fitting the message for the student/user perspective; ensure permission from other institutions to disseminate information

Backstopping health activities and other informal information flows

Specific Objective III: Communicating library resources and services to various audiences Backstopping with website, social media flow designed especially for the library and its resources; produce articles in student magazines, short movies and posters on the library resources, consult the library in refurnishing the shelves and the physical room

Ensuring interest and usage of our library by different audiences (students, researchers, general interest groups, visitors) and new target groups

A unique library FB flow, student magazines, movies produced, easier physical access to library premises, other marketing activities (target value = 5)

Website. student magazines, Youtube

42

Library Overall goal The library functions as a source for inspiration, stimulating research on Africa, by providing a rich collection geographically focused on Africa and covering relevant social science themes. To be visible, accessible and relevant for our users, increase visibility of the library resources and follow developments in research environments. Team and tasks Åsa Lund Moberg (75% during 2015), unit head. Library services, library co-operations. Member of NAI’s management group Ingela Dahlin (100%) Responsible library services. Library services, user education, cataloguing Birgitte Jansen (100%) Responsible acquisitions. Monographs, periodicals, e-resources, library services Kalle Laajala (100%) 90 % during 2015) Systems librarian. Library system ALEPH, discovery project , web, cataloguing, library services

Jan Pettersson (100%) Library assistant. Administrating acquisitions, periodicals, book preservation Mattias Åkesson (100%) Responsible official documents collection. Library services, acquisitions Dawson, L’Harmattan, Amazon, cataloguing Hourly staff 35% or 45%

Budget Account/Library 601

Budget 2015

Purpose

Comment

3 442 000

Salaries

50 000

Competence development

1 100 000

Activities (acquisitions, operational costs)

Contribution from UUL

602

544 000

Electronic library

Library system and discovery procurement

603

40 000

Network African studies

ELIAS, ECAS, IFLA

604

10 000

Nordic library meetings

NorDoc

605

50 000

Crime Fiction Day

Total

5 236 000

43

RBM Library: Results Based Management Logical Framework

Summary Present Situation: The Library is the only specialized library on modern Africa in the Nordic countries. The collection fills a gap in other research and university libraries. The user groups, students, scholars, policy makers and others are scattered among the Nordic countries and among academic institutions. Overall Objective: The Library wishes to further facilitate for user groups to find and access relevant material for their research and studies in order to promote research on modern Africa in the Nordic countries. The aim is also to keep a high level of acquisitions of information carriers from North and South on modern Africa in order to safeguard future research and studies. Specific Objective I: Provide a rich collection Specific Objective II: Increase visibility and accessibility of library resources Specific Objective III: Provide dissemination of NAI publications in DiVa

44

Output

Outcome

Performance

Data source

Method of

indicator of

collecting data +

outcome

Location of data

Risks

Mitigating risks

Specific Objective I: Provide a rich collection Acquisitions and cataloguing of information carriers according to acquisitions policy.

Maintain adequate level of acquisitions

Monographs from south/north (target value 1600 new titles)

Statistics from ALEPH Manual statistics donations/gifts etc

Open access titles (target value 150)

Statistics from EBSCONET

Current periodicals (target value print 420. E-periodicals 300)

Manual statistics A-Z list

Acq librarian

Risk general: If there are vacancies / sick leaves in the library

Prepare for hiring temporary staff for other tasks in order to relieve permanent staff

Risk 1 : Difficulties in getting information on new titles

Work with finding new sources of information

Risk 2: Problems in verifying quality of publications

Strategy for open access and print on demand publications in acquisition policy.

A-Z list (target value 10 new titles)

Update of acquisitions policy regarding official documents

Acquisitions policy update (target value revision 2015)

Acq. policy on the intranet

Regular cooperation around acquisitions issues with Uppsala University library

Meetings (target value 1)

Minutes from meetings

45

Specific Objective II: Increase visibility and accessibility of library resources Define and carry out activities for one or several target groups to market resources

Increase visibility of library resources

Facebook entries, web articles, interviews, public activities (target value 4)

Library minutes

Evaluate web dossiers to either improve them or find other activity

Evaluation (target value 1)

Library minutes

Marketing of AfricaLit plus (spring)

Discussion list information/ web/facebook information (target value 1 each)

Web page and library minutes

Use of tools through Roxen, boxes etc (target value 2 activities) One seminar Target value 1

Website statistics

Highlight / Visualize the country content of the guide on the institute’s webpage Public activity on Crime fiction aimed at one or several target groups

Support the NAI theme in the spring and autumn

Library minutes

Librarian Communication unit

Library-, Communication-, Administration and Res Support units

Risks general: If there are vacancies / sick leaves in the library staff.

Prepare for hiring temporary staff for other tasks in order to relieve permanent staff

Risk 1: Lack of internal communication

Regular meetings

Risks general: If there are vacancies / sick leaves in the library staff

Prepare for hiring temporary staff for other tasks in order to relieve permanent staff

Update fiction page Target value 1 update Acquisition and cataloguing of relevant literature missing in the library Relevant information resources on the website covering the theme in spring /autumn

Target value 10

Web dossiers (if above evaluation is positive) target value 2 Or Add resources to Guide to Africa on the internet Target value 6

46

Adaption to new national cataloguing standard Libris XL 1/1 2014 Delayed nationally, 2016 most likely Acquisitions and cataloguing of information carriers that are accessible on a distance

Maintain quality in cataloguing

Increase accessibility of library sources

Set up routines for local storage of volative digital publications

Evaluation of Discovery tool for a possible continuation (spring) Marketing of remote access options for users at Nordic educational institutions Individual library tours for scholarship holders, guest researchers, new employees Library tours for visiting groups and individuals that plan to use the library or high-profile users Procurement of library and discovery system (autumn)

Increase awareness and proficiency in using NAI library resources

Booked competence development

Library minutes

Risks: fully booked courses as the standard is new to Sweden

Book timely

New national standard further delayed

Follow development and plan for a later introduction.

Risks general: If there are vacancies / sick leaves in the library staff.

Prepare for hiring temporary staff for other tasks in order to relieve permanent

Linking of new digital copies to old printed items. (target value 150 )

Statistics from ALEPH

Responsible librarian

Policy intranet (target value 1)

Intranet

Responsible librarians

Evaluation set – up and collection target value 1

Project plan, Evaluation

Responsible librarian

Activities target value 5 Information on web page, facebook entries, discussion lists entries etc Individual tours (target value 35)

Library minutes

Responsible librarian, Communication unit

User education statistics

Responsible librarian

Risks general: If there are vacancies / sick leaves in the library staff

Prepare for hiring temporary staff for other tasks in order to relieve permanent or book another time

Procurement

Systems librarian Head librarian Administration

Not sufficient requirement specification for a good procurement

Reprioritizing in library/institute activities to allow for enough staff hours

Formal faults

Hire consultant

Library tours groups (target value (20) Use of up-to date technology to disseminate and administrate library resources adhering to state regulations

Target value 1

47

Maintain opening hours 35 hours weekly

Library collection accessible on site

Initiation of library resources integration in Finland User evaluation survey

2016 Library resources visible in Finland 2016 Relevant services and a high number of content users

Existing hours maintained

Website information

Risks general: If there are vacancies / sick leaves in the library staff.

Prepare for hiring temporary staff for other tasks in order to relieve permanent

Difficulties in establishing contacts

Try to utilize network colleagues

Risks general: If there are vacancies / sick leaves in the library staff.

Prepare for hiring temporary staff for other tasks in order to relieve permanent

Resp librarian

Risks general: If there are vacancies / sick leaves in the library staff.

Prepare for hiring temporary staff for other tasks in order to relieve permanent

Librarian trained in DiVa

Unclear information of what to register in NAI DiVa or not

Research clusters discuss what to register. Especially for double employed

Target value 1

Specific Objective III: Provide dissemination of NAI publications in DiVa Agreement with communication unit about routines Screening and correcting of previous records in DiVa (films) Two training session / term for researchers to register their own publications in DiVa

Maintain high quality in the handling of NAI publications in DiVa

Dissemination of information of NAI researchers external publications via DiVa

Control of bibliographical format of researchers registered publications

Participation in network meetings to increase knowledge

Maintain and build knowledge about digital repositories and its connections to research funding

Meeting target value 1

Library minutes

Corrected records target value 58

DiVa statistics

Training sessions target value 2

Library minutes

Unsufficient information on publications registered Set level for this (target value 1)

DiVa statistics

Meetings target value 2

Library minutes

Risks general: If there are vacancies / sick leaves in the library staff.

Researchers are invited to trainings sessions in order to be able to register correctly. Prepare for hiring temporary staff for other tasks in order to relieve permanent

Librarian, Administration

48

Administration and Research Support Overall goal Provide and enhance the general office administrative services as well as the management and research support tasks according to the needs and changes of the organisation. Team and tasks Tania Berger (100%), Head of Unit and part of NAI’s management group Julia Falkerby (100%), Assistant to the Director and secretary of the Programme and Research Council Kent Eriksson (100%), Office Caretaker (mail and deliveries, office supplies, printers, premises) Annika Franklin (100%), Research Administrator, responsible travel scholarship programme and conferences

Susanne Hagström (100%), Accounts Assistant (Invoices and payments, accounts follow-ups and responsible for the official registry) Marie Karlsson (100%), Research Administrator, responsible study/PhD scholarships and African/Nordic guest researchers’ programme, public lectures Susanne Linderos (100%), External Events Manager, responsible for institutional visits, outreach activities and inquiries. Staff representative in the Programme and Research Council. Lina Hedman (20%), Archivist

Budget Account/ Overall Office Admin 201

Budget 2015 4 238 000 50 000 1 200 000 800 000 400 000 400 000

Purpose

Comment

Salaries Competence development Financial management Depreciations Telephony Other admin operational costs Archive, registry services

2011

300 000 1 300 000

Total

8 688 000

Account/Research Support 3101 3102 311 3111 320

321

Total

Budget 2015 750 000 250 000 600 000 300 000 400 000 300 000

200 000

IT

Purpose Travel grants Study grants Guest researchers Claude Ake visiting Chair Conferences by clusters Support to Nordic Africa Network (50% coordinator position) External events/Visits/ Collaborative Programmes

SSC, auditing

Post, deliveries and office supplies Incl. printer service Uppsala University

Comment

Including institutional memberships, NAI Associates, NAI Alumni programme

2 800 000

49

RBM Administration and Research Support: Results Based Management Logical Framework

Summary Present Situation: The work of the unit is presently divided into two main areas. 1. General office administration comprising financial administration, IT/telephony, archive and registry as well as office supply and maintenance services. 2. Research support comprising scholarship programmes for students (study and travel grants) and guest researchers (including the Claude Ake Visiting Chair), NAI Associates programme, administrative support to conferences/seminars/public lectures/other events of the institute, as well as support to the Director. Overall Objective: Provide general office administrative services and management/research support within specified areas. Specific Objective I: Provide and enhance general office administrative services within the areas of financial administration, IT/telephony, archive and registry and office supplies/maintenance. Specific Objective II: Provide and enhance support towards management and research specific areas such as the scholarship and associates programmes, visits, conferences, lectures and other events organised by the institute.

50

Output

Outcome

Performance indicator of outcome

Data source

Method of collecting data + Location of data

Risks

Mitigating risks

Specific Objective I: Provide and enhance general office administrative services within the areas of financial administration, IT/telephony, archive and registry and office supplies/maintenance To map and upgrade necessary parts of office IT and telephony setup

Ensure good quality and wellfunctioning IT and telephony environment

New equipment in place

IT and telephony equipment

Head of Unit together with IT-support at Uppsala University

Unexpected budget cuts

Need to reduce scope of upgrade

To increase staff resources for archiving and official registry

Ensure well organised and up to date office archives

Higher staff input within areas of archive and registry

Agreements on services

Head of Unit and Human Resources Manager

Suitable resources not found

Early planning for recruitment

To look into ways of finding a good solution for e-archiving at NAI, preferably through cooperation with other public authority

Ensure that NAI is following rules and regulations when it comes to e-archiving for public authorities

Solution for e-archiving secured

Agreement with other public authority on earchiving service

Head of unit and Archivist Archive and official registry

Constraint of staff resources

Look into various alternatives and especially possibilities for collaboration with other public authorities

To analyse the current solution for the NAI address register and look into possible other solutions

Ensure a well-functioning and up to date institutional address register

Improved functioning of the NAI address register

Agreement on new system

Research Administrator, Assistant to the Director, Head of Unit

Constraint of resources

Early planning for staff and budget resources

Specific Objective II: Provide and enhance support towards management and research specific areas such as the scholarship and associates programmes, visits, conferences, lectures and other events organised by the institute To provide personal assistance for the Director

Well-functioning and efficient assistance for Director

Assistance provided with visits, travels, minutes, calendar, etc

Meeting minutes, programmes, agreements, correspondence, etc

Assistant to the Director Archive and official registry

Changes in composition of human resources

Early planning for staff changes

To administer all NAI scholarship programmes; African/Nordic guest researchers, study and PhD scholarship holders and travel grants To handle increased number of guest researchers

New scholarship holders awarded and programmes run smoothly

Number of applications received and scholarships disbursed

Research Administrators, Researchers, Director Archive and official registry

Decreased number of applications

Strengthen efforts to distribute scholarship announcements

Increased number of annual guest researchers administered and supported

Number of guest received within the programme of African and Nordic guest researchers (target value 8)

Applications, decisions on grants, evidence of disbursements, reports Applications, decisions on grants, evidence of disbursements, reports

Research Administrator

Cancellations by awarded scholarship holders

Reserve list with prioritized candidates

51

To assist with conferences, workshops, lectures, seminars, visits and other events initiated and organised by NAI research clusters and the Director

Contribute to well organised conferences and other events

Number of supported and organised events (see clusters and annex 2 for details)

Events documentation, decisions

Head of Unit, Research Administrators, Assistant to the Director, External Events Manager Archive and official registry

Changes in composition of human resources

Early planning for staff changes

To visit other organisations handling similar scholarship programmes in order to map out alternatives for e-solutions for application, registry and evaluation processes of the NAI scholarship programmes

Facilitated application, evaluation and database processing of scholarship programmes

Improved solution found

Decision on implementation of new e-system and procurement

Scholarship Administrators and Head of Unit

Procurement too costly

Look into various alternatives and especially possibilities for collaboration with other public authorities

To increase number of NAI Associates and to get a good gender balance

Increased number of NAI Associates with a good gender balance

Number of NAI Associates (target value 50% gender balanced)

Agreements with NAI Associates

Unit in collaboration with Human Resources Manager, Director and Cluster Leaders

Lack of interest

Use institutional networks across the organisation

To continue planning and setup of a NAI Alumni programme

Formalised links and network of former NAI guests and staff

Launch of NAI Alumni Programme

Programme description

Unit in collaboration with Communications’ Unit, the Library, HR Manager and the Director

Constraints of resources

Early planning of necessary staff input

52

Human Resources Management Overall goal Drive and develop the strategic personnel management within the Institute so that the stated objectives are achieved and to ensure that the Institute is perceived as an attractive workplace.

Team and tasks Eva-Lena Svensson, Human Resources Manager and member of NAIs management group (100%)

Budget Account/Management & Human Resources

Budget 2015

Purpose

Comment

1011

2 342 000

Salaries Director, Head of Human resources

1012

250 000

Activities Director

1013

100 000

Programme and research Council

3 500 000

Office rent

240 000

Cleaning services

500 000

SPV

150 000

Health and wellness training

230 000

Other personnel costs

120 000

Employers’ charges

50 000

Competence development

50 000

Health service (Länshälsan)

40 000

Recruitment

20 000

Furniture

102

Total Account/Research 3014

Total

Incl. home travels, housing

Incl SPV cost for 2015 of 330 tkr for redundancy

Insurances/staff days/ /newspapers, etc

7 592 000 Budget 2015 700 000

Purpose Housing, allowances, reviews

Comment For Researchers

700 000

53

RBM Human Resources Management: Results Based Management Logical Framework

Present situation: Human resources management has two main focuses in its operation: -

A strategic focus with an emphasis on developing the human resources so that the Institute can reach the overall goals. It includes areas such as working environment, competence development, cooperation with the trade unions and health development. One important task is to strengthen the employees’ wellbeing and to provide transparent communication so that staff is prepared for the future. Another important task is to make the shared values for Swedish Civil Servants known at the Institute.

-

A focus on service and administration, especially salary administration.

Overall Objective: By recruiting and maintaining qualified and skilled employees the Institute’s mission can be implemented and its objectives achieved Specific Objective I: Offer attractive and feasible working conditions for our employees Specific Objective II: Focus on health oriented activities so the Institute can offer a good working environment Specific Objective III: Manage and comply to labor laws and agreements and treat similar cases equally

54

Output

Outcome

Performance indicator of outcome

Data source

Method of collecting data + Location of data

Risks

Mitigating risks

Specific Objective I: Offer attractive and feasible working conditions for the Institutes employees Offer competence development to strengthen the employees skills

Skilled and competent employees

Participation list

Monthly reports

Planning dialogues

Due to transition and uncertain future some employees will leave and replacement is not successful

Statistics from Swedish Agency for Government Employers

All staff will not be able to participate

Archives

Plan the skills needed in connection with retirement

HR and Administration and Research and Support

Open and transparent information

Ensure adequate competence when staff changes Update job and competence description

Plan training about the values for Swedish Civil Servants

Understand the importance of following the values for the Swedish Civil Servants in the work

Affirmative action when filling vacant positions

Diversified group of employees

Offer researchers with part time employment to work full time

Better working conditions for researchers

Plan study tours to Africa

Better knowledge of Africa among the employees

Study reports

Planning and setup of a NAI Alumni programme together with Administration and Research Support

Formalised links and network of former NAI guests, staff

Launch of NAI Alumni Programme

Applicants belonging to the gender minorities are not qualified

Programme description

In collaboration with other units and director

Plan future recruitments

No space in the budget

Plan in the next budget

No suitable journeys that employees can join

Find alternative journeys

Early planning of necessary staff input

55

Implement African Scholar Programme

Increased access for African senior scholars to Nordic research environment producing high quality research and policy advice

Person recruited and working at the Institute.

Recruitment work and job contract

Number and quality of applicants

No qualified applicants

Spread vacant notice widely

Plan training for researchers how to act in high-risks environments

Better knowledge of how to handle crises

Participation list

Statistics

HR and training company

Researchers will not be able to participate

Plan several training sessions

Specific Objective II: Focus on health oriented activities so the Institute can offer a good working environment Plan lectures on various health-oriented themes

Increased awareness of indicators for good health

Participation lists Decreased number of sick leaves Less costs for sick leave

Statistics Monthly reports Palasso

Conduct different health activities Participating in running events Regular staff meetings (together with Communication unit)

Good communication within the institute

HR and Administration and research support unit

Better team spirit and awareness of the organization and its activities

Increased sick leave because of the uncertainty about the future

Make individual follow ups

Lack of interest

Prioritize the task that needs to be done

Problems with communication and conflicts within the Institute

Plan joint activities

Carry out a staff day

Specific Objective III: Manage and live up to the labor laws and agreements so similar cases are treated in equal way Negotiate with the trade unions when researchers are employed Consensus in cross cutting issues

Ensure that the researchers contracts are for four years

Mutual respect

Agreements within the State

Cooperation with the trade unions in the cooperation group

HR and Administration and research support unit

NAI and the trade unions can’t agree

Employ researchers for two years

Staff that are satisfied with the salary process

Salary negotiations

Good performance

Salary templates

Staff dissatisfied with their salary

Make a plan for how the salary can increase

A landlord that is responsive to our needs

Follow up the rental Agreement

Good working environment

Agreement with the National Property board

A bad working environment

Updated and current plans

Update plans (such as working environment plan, Accessibility plan, Action plan against sexual

Support how to act

Follow up with the landlord Go through the intranet regularly

Plans that are not updated and have the wrong information

56

harassment, Equal treatment plan) Staff that are satisfied with the working conditions

Follow up on how our premises are used

Increased awareness of environmental issues

Follow up the environmental work due to the regulation (2009:907) environmental management system within the state.

Researchers at NAI

Staff don’t want to sit at the Institute

A better understanding of environmental issues

Swedish Environmental Protection Agency’s annual ranking

2015

2016

The Institute falls in the rankings

2017

2018

Conflict Cluster Mats Utas (100%)

31/10 2016

Redie Bereketeab (100%)

31/12 2017

Linnea Gelot (30%)

31/12 2015

Anders Themnér (40%)

31/12 2016

Maria Eriksson Baaz (70%)

31/12 2015

Maria Malmström (100%)

31/12 2016

Mimmi Söderberg Kovacs (40%)

31/12 2015

Ola Olsson(20%)

31/12 2015

Rural Cluster Terje Östigård (100%)

31/10 2018

Atakilte Beyene (100%)

31/8 2018

Cristiano Lanzano(100%)

12/10 2018

Linda Engström(100%)

30/6 2015

Kjell Havnevik (30%)

30/6 2015

Emil Engström(20% )

31/12 2015

57

Urban Cluster Annika Teppo (100%)

30/9 2017

Marianne Millstein(100%)

30/9 2016

Ulrika Trovalla(100%)

31/12 2015

Erik Trovalla (100%)

31/12 2015

African Links Daivi Rodima Taylor(100%) Knut Graw (100%)

31/10 2016 From 1/8 2015

Lisa Åkesson (60%)

31/7 2019 30/6 2017

No specific cluster Researcher from Finland (100%) African Scholar Programme (100%) Budget

7 947 836 kr (excl African Scholar Programme.)

7 483 817 kr (excl African Scholar 5 411 151 kr (excl. African Programme) Scholar Programme)

3 488356 (excl African Scholar Programme)

Core budget External funding

58

Annexes 1. Organizational Chart

59

2. NAI External Funding 2014-2016

Source

2014

2015

Sida bilateral programme, Regional

4 000 000

Sida bilateral programme, Understanding African Development

4 120 000

Sida Research Grant Urban

2016 -

-

1 200 000

-

-

683 000

-

-

FORMAS Larges Scale AgroInvestments

1 020 000

-

-

Swedish Research Council, Infrastructure as divination

1 288 000

1 288 000

-

Swedish Research Council, Conflict DR Congo

1 400 000

1 100 000

-

Swedish Research Council, Conflict Egyptian Revolution

1 000 000

1 000 000

-

Swedish Research Council Agrarian Nile Basin

1 200 000

1 200 000

-

Swedish Research Council, Conflict, Warlord Democrats

1 764 000

1 382 000

1 359 000

Swedish Research Council, African Links, Migrants or Masters

1 204 000

1 204 000

1 204 000

18 879 000

7 174 000

2563 000

Sida Research Grant Large Scale Agro-Investments

Total

3. Scholarships 2014 The allocation of NAI scholarships during 2014 has been the following: Scholarship

Total # of applications

Total distributed

Geographic distribution

Travel

95

28

Study

15

12

PhD

16

7

African/Nordic Guest Researchers

117

6

Denmark – 1 Finland – 7 Iceland – 0 Norway – 5 Sweden - 15 Denmark – 1 Finland – 2 Norway – 6 Sweden - 3 Finland – 4 Norway – 1 Sweden – 1 Iceland – 1 Ethiopia – 2 Tanzania – 1 Liberia – 1 South Africa - 2

60

4 Preliminary List of Conferences/Workshops/Seminars with NAI involvement: January – December 2015 Theme/Title

Location

Date

Responsible

Seminar on Namibia 25 years

Hanaholmen Finland

March 2015

Administration & Research Support

Core

Seminar on Namibia 25 years

Uppsala or Stockholm

March 2015

Administration and Research Support

Core

Beyers Naudé Colloquium on occasion of his hundredth birthday

NAI

April-May 2015

Hennning Melber

Core/ External

Workshop on “Poverty and urban renewal”

Addis Abeba, Ethiopia

Mar 2015

Urban Cluster

SUHF workshop

Arusha, Tanzania

April 2015

Research Cluster on Mobility, Migration and Transnational Relations

Workshop on “Report from a SUA-NAI research collaboration: large scale agriculture in Tanzania – implications and trends

Sokoine, Tanzania

May 2015

Agrarian Cluster

Workshop by the Liberia Network on “Gender” and “Ebola”

Uppsala, Sweden

Spring 2015

Conflict Cluster

Core

Almedalen week

Visby, Sweden

28 Jun- 5 Jul 2015

Clusters and Communication unit

Core

6th European Conference

Paris, France

8 -10 July 2015

Researchers

on African Studies (ECAS 6)

Comments

Funding

Co-organised with Univ of Jyväskylä, Ethiopian Institute of Architechture, Building and City Development

Core/ External (Univ of Jyväskylä, EIABCD)

Co-organised with Sokoine Univ of Agriculture

External 3036/3037

NAI researchers organising panels

Core

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Theme/Title

Location

Date

Responsible

Comments

Funding

Workshop ‘Smallholder agriculture around Lake Tana’

Bahir Dar, Ethiopia

Sept 2015

Agrarian Cluster

Conference on “Emerging agricultural markets in post-conflict countries – towards inclusive development and sustained peace?”

Liberia

Autumn 2015

Conflict Cluster

Co-organised with Univ of Liberia and Embassy of Sweden in Liberia

New Sida Progr

Conference on “Youth, skills and jobs in informal economy; skills acquisition in economically vulnerable, high-growth African countries

Zambia

Autumn 2015

Conflict Cluster

Co-organised with Univ of Jyväskylä, NUPI and Southern African Institute for Policy & Research

Core/New Sida Progr

Workshop on “Urban governance”

Uppsala, Sweden

Nov 2015

Urban Cluster

Co-organised with Univ of Amsterdam

External

Workshop on “Health Policies”

Uppsala, Sweden

Nov 2015

Urban Cluster

Co-organised with Univ of Western Cape and Jyväskylä

External (Sanord)/ Core, New Sida Progr

Workshops disseminating results from Tanzania large scale investments project

Tanzania and Sweden

2015

Agrarian Cluster

Conference on “The means of love in the Arab world: Pragmatics Beyond Norms and Transgressions”

Rabat, Morocco

11 – 12 Dec 2015

Conflict Cluster

Co-organised with Centre Jacques Berque in Rabat

Core

Conference on “Urban poverty”

Jyväskylä, Finland

Spring 2016

Urban Cluster

Co-organised with Univ of Jyväskylä

Core/ External

Core/ External (3039)

External 3036/3037

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5. Cooperation with external partners Organization/Network/ Group Europe Africa Policy Research Network (EARN)

Relationship

African Studies in Europe (AEGIS)

Member. AEGIS is a research network of European Studies which aims to create synergies between experts and institutions.

Southern Africa Nordic Centre (SANORD)

Member. SANORD has 30 members of which 14 in the Nordic region and 16 in the SADC region.

NorDoc

Member. Informal library network in the Nordic countries.

Department for Peace and Conflict Research, Uppsala University

MoU Claude Ake Visiting Chair

Council for the Development of the Social Science Research in Africa (CODESRIA)

Cooperation on annual basis

Swedish International Development Agency (Sida)

Cooperation and funding of research projects.

European Association of Development Research and training institutes (EADI)

Member. EADI´s members include a wide range of development research and training organisations, think tanks, national bodies and researchers throughout Europe.

Nordic Development Research Network

NAI and the Dag Hammarskjöld Foundation Swedish network members.

Nordic network of children youth studies (Nonacyr)

NAI is a cooperating partner.

East African Community (EAC)

Cooperation

The Association of Swedish Higher Eduation (SUHF)

Cooperation on workshop in 2015

Nordic Africa Network (NAN)

Establishing and fortifying a network for Nordic co-operation of Africanists.

Jyväskylä University (JYU)

Cooperation on seminars and workshops

Terveyden ja Hyvinvoinnin laitos (National Institute for Health and Welfare), Finland

Academic collaboration

Centre for Spatial Information Sciences, Department of Urban and Regional Planning, Ahmadu Bello University, Zaria, Nigeria

Academic collaboration

Sokoine Univ of Agriculture, Sokoine, Tanzania

Academic collaboration

Embassy of Sweden, Monrovia

Academic collaboration

University of Liberia

Academic collaboration

Norwegian Institute of International Affairs

Academic collaboration

Ethiopian Institute of Architecture, Building and City Environment

Academic collaboration

Member. EARN has some 15 members in Europe and Africa. An independent network to critically follow and analyze the implementation of the Joint EU-Africa Strategy

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6. Research Applications Application

Cluster/Researcher/Title

Riksbankens Jubileumsfond

Rural/Agrarian, Atakilte Beyene Large-scale water acquisition, agroinvestment and rural economy in Ethiopia

Vetenskapsrådet/ The Swedish Research Council (HS)

African Links, Jesper Bjarnesen Invisible displacements: The work of illegitimate mobilities

Vetenskapsrådet/ The Swedish Research Council (HS)

Expected Yes/No decision date

Amount (SEK)

No

2 291 864

Oct/Nov 2014

No

5 302 000

Conflict, Mats Utas Listening to the second violins in the orchestra of conflict research: methodological, theoretical and ethical issues surrounding the role of local research assistants in African conflict zones

Oct/Nov 2014

No

5 249 000

Vetenskapsrådet/ The Swedish Research Council (UF)

Rural/Agrarian, Sumit Roy The 'Rising Powers', China and India, and Africa ties: structural change and development

Oct/Nov 2014

No

4 463 000

Vetenskapsrådet/ The Swedish Research Council (UF)

Paula Mählck Where did all the researchers go? Understanding the role of transnational mobility for gender equality in academic careers in Ethiopia and Uganda

Oct/Nov 2014

No

3 898 000

Swedish secretariat for environmental earth system sciences, SSEESS

Rural/Agrarian, Atakilte Beyene Enhancing resilience of rural communities in Ethiopia and Tanzania to the adverse effects of climate change in agriculture and food security through improved water management

No

81 500

Vetenskapsrådet/ The Swedish Research Council (UF)

Conflict, Mats Utas Circular nomadism: Youth and labor in post-war Liberia and Sierra Leone

Oct/Nov 2014

Yes

7 523 000 (3 600 000)

Vetenskapsrådet/ The Swedish Research Council (UF)

Urban, Annika Teppo Vehicles of meaning: Transportation as mediation in emergent African cities 2015-2017

Oct/Nov 2014

No

10 500 000

Vetenskapsrådet/ The Swedish Research Council (UF)

Conflict, Gun Eriksson Skoog The role of instituions for inclusive development of agricultural markets: The case of post-conflict Liberia

October/Nov 2014

No

11 164 000

Vetenskapsrådet/ The Swedish Research Council (UF)

Agrarian, Kjell Havnevik Inquiry into an alternative sustainable global development model? the role agricultural and rural development: an interdisciplinary comparative study across three continents

October/Nov 2014

No

749 000

Vetenskapsrådet/ The Swedish Research Council (UF)

Rural/Agrarian, Atakilte Beyene State control, irrigation infrastructure and institution in small-scale irrigation: the case of Koga irrigation scheme

October/Nov 2014

No

4 261 000

Vetenskapsrådet/ The Swedish Research Council (UF)

Erik Falk East African literature at home and abroad: authors, texts, markets 20002010

Oct/Nov 2014

No

2 140 113

Vetenskapsrådet/ The Swedish Research Council (HS)

Opira Otto International Postdoc grant

Dec 2014

No

Amount set by SRC if granted

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