ACP-EU Natural Disaster Risk Reduction Program 2nd Call for Proposals

Global Facility for Disaster Reduction and Recovery

March 2014

ACP-EU Natural Disaster Risk Reduction Program 2nd Call for Proposals for Window 1 and Window 2 – March 2014

1 - Introduction ................................................................................................................... 3 2 - Objectives of the Call and concrete targets................................................................... 3 3 - Budget ............................................................................................................................ 4 4 - Eligibility Criteria ............................................................................................................ 4 5 – Evaluation Criteria ......................................................................................................... 6 6 – Execution ....................................................................................................................... 6 7 - How to Apply ................................................................................................................. 6 9 - Contacts ......................................................................................................................... 7

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Global Facility for Disaster Reduction and Recovery

1 - Introduction The European Union (EU), the Africa, Caribbean and the Pacific (ACP) Group of States, the World Bank and GFDRR are committed to integrating disaster risk reduction (DRR) and climate change adaptation (CCA) in development strategies. ACP countries are among the most vulnerable countries in the world and a close cooperation between EU, ACP and the World Bank-GFDRR, together with the relevant external partners will ensure a coordinated approach to DRR and CCA in the ACP countries. The Global Facility for Disaster Reduction and Recovery (GFDRR) is a partnership of 41 countries and 8 international organizations including the UN International Strategy for Disaster Reduction (ISDR), and the World Bank. The partnership’s objective is to mainstream disaster risk reduction (DRR) and climate change adaptation (CCA) in country development strategies by supporting a country-led and managed implementation of the Hyogo Framework for Action (HFA). Through its three financing tracks at the global, regional and country levels, GFDRR pursues its objectives to address disasters ex ante and ex post. On May 9, 2011, the World Bank and the European Commission (EC) signed a financial agreement of EUR 54.5 million establishing the ACP-EU Natural Disaster Risk Reduction (NDRR) Program managed by GFDRR, to support DRR activities in ACP countries. This program responds to the “European Union Strategy for Supporting Disaster Risk Reduction in Developing Countries“, adopted in 2009, and its “Implementation Plan”, adopted in 2010. It also addresses the ‘EC Action Plan for Resilience in Crisis Prone Countries, 20132020”, in particular Actions 4, 10 and 11. The ACP-EU NDRR Program has three windows supporting regional and sub-regional initiatives (Window 1), providing country-level technical assistance for DRR and CCA policy development (Window 2) and establishing a fast-track recovery instrument for ACP countries to support post-disaster needs assessments (PDNA) and technical assistance for resilient recovery (Window 3). In the framework of the Program, GFDRR is launching a Call for Proposals (hereafter, the Call) in specific fields of DRR in the ACP countries. The objectives, budget, implementation modalities, eligibility and evaluation criteria of the Call are outlined below.

2 - Objectives of the Call and concrete targets The present Call invites proposals under both Window 1 and Window 2. The objective of the Call is to identify opportunities of cooperation with external partners in specific DRR activities and countries where such partnerships bring an added value to the beneficiary country/region, while ensuring consistency with the broader WB DRR strategy in the targeted country/ region. The call focuses on the following regional priorities: 1. Africa: a. Enhancement of flood risk management capacity in river basins. b. Access to an operational early warning system for natural disasters. c. Mainstreaming DRR at community and local government level, including community-based mapping of assets and infrastructure, community-based tools and capacity building, and support to local governments DRR planning processes. ~3~

Global Facility for Disaster Reduction and Recovery

2. Caribbean: a. Geo-tagging and evaluation/structural assessment of public buildings, making the data freely available through open source platforms such as the GeoNode. Building community of mappers to voluntarily map building assets can be considered. b. Mapping of Road Infrastructure and assets and making the data freely available through open source platforms such as the GeoNode. c. Development of Open-Source LiDAR data visualization tool1. d. Risk assessment of schools including geographic area of schools at risk, number of exposed/vulnerable schools, building typologies, geo-referenced school building locations, analysis and mapping of institutional arrangements related to school construction, and national level school inventory and risk assessment of the school structure portfolio. The risk assessment ought to cover all natural hazards relevant for the geographical area of study. Data and maps generated should be made available through open source platforms such as the GeoNode. 3. Pacific: a. Pilot participatory landslide risk mapping and planning of related community investments. b. Beneficiary surveys and regional consultations to help design regional/national early warning systems. c. Geo-tagging and evaluation of public buildings and infrastructure, making the data freely available through open source platforms such as the Pacific Risk Information System.

3 - Budget Funding amount per grant: minimum USD 300,000 / maximum USD 750,000.

4 - Eligibility Criteria In line with GFDRR existing mechanism, all proposals will undergo a two-stage review and evaluation. Eligibility criteria are set respectively for stage 1 and stage 2 of the selection process as follows: Criteria for Stage 1   

Eligible entities: local governments, regional and sub-regional organizations, UN agencies, international and national non-governmental organizations, academic institutions and foundations Timing of request: Proposals should be submitted during the Call timelines. All proposals stage 1 shall be submitted by April 07, 2014. At stage 2, proponents who have passed stage 1 will be requested to submit a complete proposal tentatively by end of May 2014. Endorsement: For activities to be implemented at the country level, only proposals that have received the endorsement of the Government will be considered. Such endorsement shall be documented at the time of the proposal submission to GFDRR.

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As more countries in the Caribbean are aiming to collect and use LiDAR data, an easy-to-use, free open source tool based on existing GIS components could be of wide use to the Caribbean countries. The tool should help users to visualize LiDAR data and create detailed surface model extracted from LiDAR data. ~4~

Global Facility for Disaster Reduction and Recovery

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Length of project: Activities should be completed within 30 months after their approval. Exceptions may be considered on a case-by-case basis. Activities eligible for funding: Technical Assistance (TA) and Capacity Building Activities. Countries eligible for funding: See Annex 1.

Criteria for Stage 2 

Coordination: At this stage, proponents are required to coordinate with the relevant WB DRM regional teams. Contact details will be provided by GFDRR. They are also required to coordinate with the relevant EU Delegation to ensure their proposal’s complementarity with other EU funded instruments and/or programs.  Project-specific eligible expenditures. The activities costs listed below may be eligible provided they are consistent with the World Bank financial management and procurement policies: o the cost of staff, including those at headquarters, assigned to the activities funded by the Program, corresponding to salaries and other benefits costs; o travel and subsistence costs for staff and consultants2; o cost of purchase of services (including consultant services) o the proportion of field office costs that corresponds to the amount of activity directly attributable to the activities financed by the Program or to the proportion of the amount deposited by the European Union; o media workshops, conferences, meetings3 and other costs including dissemination of information, translation, reproduction, publication; o training; o Supervision/project management activities, project preparation activities, and specific reporting for the needs of the European Commission (up to 10% of the grant); o financial service costs (in particular bank fees for transfers) and insurance; o costs related to carrying out visibility activities. The following costs shall not be considered eligible: o expenditures and provisions for possible future losses or debts; o interest owed to any third party; o items already financed from other sources; o purchases of land or buildings; o currency exchange losses; o taxes, duties and charges (unless the World Bank Group entity or the Recipient is not able to reclaim them and if allowed by the applicable regulatory provisions of the European Union). Please note that: o A single beneficiary may receive more than one grant under this Call, as long as the grants finance different proposed activities. o Grants may only cover costs incurred after the date on which the grant contract with the beneficiary enters into force. o No portion of any grant shall be used to provide a direct profit out of the proceeds of the grant to the beneficiary unless the objective of the grant is to reinforce the financial capacity of the beneficiary 2 3

For media workshops, trainings and conferences, World Bank travel procurement guidelines will be applied (see annex 3) Idem ~5~

Global Facility for Disaster Reduction and Recovery

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Grants may not finance the entire cost of the activities carried out by the beneficiary4.

5 – Evaluation Criteria STAGE 1 Stage 1 proposals will be evaluated according to the following criteria: 

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Relevance to the scope of activities mentioned in section 2 and consistency with the beneficiary country’s poverty reduction/development strategy, with WB/GFDRR strategy (including the Country Assistance Strategy or Country Partnership Strategy) and EU Regional/Country Strategy Paper as well as the Intra ACP-EU cooperation Strategy Paper (EDF10). Effectiveness and impact: extent to which the objectives are likely to be achieved, and results will benefit people/communities; number of the latter who will benefit from the project. Beneficiary country/region: priority will be given to regional entities and countries which have not yet benefitted from ACP-EU NDRR funding under Window 1 and 2, respectively . Co-financing, risk-sharing and leveraging: extent to which the proposal is co-financed by other stakeholders and possible leveraging/mobilization of additional funds.

Please note that approval of Stage 1 does not guarantee that the proposal’s Stage 2 will be retained. STAGE 2 Stage 2 Proposals will be evaluated following the criteria set below (which will add to those of stage 1):   

Efficiency: cost-efficiency of activities; and evaluation of implementation arrangements compared to alternatives. Sustainability: extent to which activities are likely to continue after the ACP-EU NDRR funding ends. Coordination with other partners: alignment of proposed activity with recently completed, ongoing or proposed activities funded by international financial institutions or official donors.

6 – Execution In the framework of this Call, all activities funded will have to comply with the World Bank fiduciary policies. Please note that the implementation of activities will be supervised by the World Bank/GFDRR.

7 - How to Apply Proposals Stage 1 and stage 2 shall be submitted to the GFDRR secretariat ([email protected]) by April 07, 2014, following the Word template in annex and in accordance with the above Guidelines. Applications must be submitted in English. However, proposals in French may be considered on a case by case basis. Hand-written applications will not be accepted.

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When co-financing is not a possibility, in-kind participation of the beneficiary (i.e. staff, office space) could be considered as part of the project financing. ~6~

Global Facility for Disaster Reduction and Recovery

8 – Visibility & Intellectual Property All public information, products and events financed under this call will carry the ACP-EU NDRR Program’s logo. Specific information and publicity guidelines will be made available to funded beneficiaries. All rights in any work produced under this initiative shall belong to the EU or the World Bank unless such rights are explicitly relinquished. The EU and the World Bank retain all rights, including copyright and other intellectual property rights, to enable them to effectively use information produced to achieve their development mission.

9 - Contacts All related queries should be directed to [email protected]. More information about the ACP-EU NDRR Program can be found on http://www.DRRinACP.org.

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Global Facility for Disaster Reduction and Recovery

Appendix 1

1.

ACP countries eligible for funding*

Africa Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde, Central African Republic, Chad, Comoros, Democratic Republic of Congo (Kinshasa), Congo (Brazzaville), Cote d’Ivoire, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mozambique, Namibia, Niger, Nigeria, Rwanda, Sao tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, South Africa, Sudan, Swaziland, Tanzania, Togo, Uganda, Zambia, Zimbabwe.

Caribbean Antigua and Barbuda, The Bahamas, Barbados, Belize, Cuba, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Suriname, Trinidad and Tobago

Pacific Cook Islands, East Timor, Fiji, Kiribati, Marshall Islands, Federated States of Micronesia, Nauru, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu, Vanuatu

* Countries in red are those that are benefitting already from the ACP-EU NDRR Window 2 support.

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Global Facility for Disaster Reduction and Recovery

Appendix 2 Travel procurement guidelines for Media workshops, trainings and conferences 

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Travel to attend external learning activities (trainings, conferences, workshops must be preapproved by the staff member’s manager and will not exceed economy class. Staff traveling for training, conferences, or staff retreats should claim only actual expenses. MTV (meals/tips/valet) expenses should not exceed the Bank Group’s per diem allowance for the city. Travel to attend learning activities is normally paid for out of the learning funds in the staff member's originating unit. A unit sponsoring a learning event may pay for staff travel costs for staff in their own unit who are either designing and delivering the learning activity or attending it. A unit sponsoring a learning event may not pay for staff travel costs for a staff from other units unless the staff member is involved in the design and delivery of the learning event. For travel to seminars and conferences by participants who are not Bank Group staff, the class of travel is economy class at excursion fares where available.

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Global Facility for Disaster Reduction and Recovery