Accounts Receivable Journal Ⅰ Accounts Receivable Journal Inquire Accounts Receivable Journal Accounts Receivable Journal lists transactions that used accounts receivable in each transaction entry, and displays balance of accounts receivable account Register transactions that use accounts receivable Select PDF file or EXCEL file output Ⅱ Accounts Receivable Journal Screen 【Accounts Receivable Journal Screen Display】 ■Screen Display Procedure １．Menu[Journals] ⇒ Click [Accounts Receivable Journal]

２．Displays Accounts Receivable Journal Screen

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Accounts Receivable Journal ■Search Condition

[Search Condition Default Value] １．Office displays the office at time of user registration  ※Apply for user registration separately  ※Codes will be listed in the listbox in ascending order when there are multiple offices ２．This accounting period is displayed for Output Period ３．「No」 is selected for Booked (Search only booked data) ４．「Yes」is selected for Received(Search data of whether received/un-received) ■Screen Item Description １．Search Condition No. Item Description 1 Office Select Office  ※Unable to select unlisted office【Required】 2 SlipDate(From) Enter SlipDate(From)【Required】 Pressing also allows selection from calendar subscreen Refer to Calendar Date Selection Screen below 3 SlipDate(To) Enter SlipDate(To)(Enter a date after From)【Required】 Pressing also allows selection from calendar subscreen Refer to Calendar Date Selection Screen below 4 + button The output period covered will be changed next month of the date input to No.3 and be displayed when pressing it One month until the next day of the deadline is displayed 5 - button The output period covered will be changed last month of the date input to No.3 and be displayed when pressing it One month until the last day of the deadline is displayed 6 Currency Select Currency ※Unable to select unlisted Currency【Required】 7 Amount(From) Enter foreign currency search minimum value(From) Can enter up to 12 intergers and 3 decimal places 8 Amount(To) Enter foreign currency search maximum value(To) Can enter up to 12 intergers and 3 decimal places (Enter higher number than minimum value) 9 VendorCode Enter Vendor Code within 7 characters Pressing also allows selection of registered vendors from the vendor search subscreen. Refer to Vendor Screen below  Search by prefix search 10 VendorName Enter Vendor name within 40 characters (20 double byte characters) Pressing also allows selection of registered vendor names from the vendor search subscreen. Refer to vendor screen below  Search by prefix search 11 SlipNo Enter Slip Number within 10 characters  Search by prefix search 12 VoucherNo Enter VoucherNo  Search by prefix search 13 Booked Select to search booked data only【Default(No)】  Select Yes  Select No【Default】 Displays only booked data in R/3 displays regardless of the booking System status in R/3 System 14 Received

Select to search data of whether received/unreceived 【Default(Yes)】  Select Yes【Default】  Select No Displays regardless of whether Displays only unreceived data received/unreceived

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Accounts Receivable Journal 15 PDF button

16 EXCEL button

17 Search button

Outputs Accounts Receivable Journal of the data selected from search condition in PDF Different screen will startup and be displayed (Refer to Ⅲ PDF Output) Outputs Accounts Receivable Journal of the data selected from search condition in EXCEL Either Download/Display can be selected (Refer to Ⅳ EXCEL Output) Searches data according to search conditions and displays in lower part of screen when pressed

２．New Entry Column

No.

Item 1 Slip Date

2 Vendor 3 VendorName

4 Account Code

5 Received(Dr) 6 Paid(Cr) 7 Due Date

8 Content 9 CheckNo  (Check Box)

10 VoucherNo

Description Enter transaction date 【required】 ※ It is not possible to register at the date of the period that has already been closed. Pressing also allows selection from calendar subscreen Refer to Calendar Date Selection Screen below Enter vendor code Pressing also allows selection of registered vendors from the vendor search subscreen. Refer to Vendor Screen below Enter vendor name 【required】 Pressing also allows selection of registered vendor names from the vendor search subscreen. Refer to vendor screen below For entry of unregistered names, automatic sequencial number assignment occurs from code 0000001 Select suitable Ac Code depending on the transaction content of office (direct code entry possible) 【required】 ※Right or wrong of the input of each item changes by the selected value ※When suitable account codes cannot be selected, contact the local director, admin. manager, division, or sector's administrative department for entry Enter received amount within 12 intergers and 3 decimal places 【Either Received, or Paid is required】 Enter paid amount within 12 intergers and 3 decimal places 【Either Received, or Paid is required】 When entering accounts payable/accounts receivable, enter payment due date Pressing also allows selection from calendar subscreen Refer to Calendar Date Selection Screen below Enter payment contents and detail receipt (such as Voucher number) Enter up to 60 characters. 【required】 Enter check number. Enter up to 20 characters ※if AcCode "0*" (Cash/Bank) is possible to input it Adjustment status is shown by the check box on right side of entry column Check Status Description Unchecked Adjustment done Checked Adjustment not done Check status unchangeable with this function (Changeable with Bank Account Journal screen) Enter number to specify Voucher relating to entry content Enter up to 30 characters

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Accounts Receivable Journal 11 Type 12 WorkNo

Select CostType from list (direct code entry possible) 【required】 if AcCode "30" (Expense), "31"(Fixed Assets) is indicated Enter work number 【required】 if AcCode "30" (Expense) is indicated ※ if Type "Equipment" selected ⇒ Not necessary to input WorkNo Pressing also allows selection of registered work number from the workno search subscreen. Refer to WorkNo screen below [Input example] CostCode Type WorkNo Department(部門) 8 digits 4 digits 【costcode required】 Construction(工番) 7 digits 4 digits Estimate(見積番号) 8 digits 4 digits

13 CostCode

14

15

16

17

18 19

Enter cost code Refer to WorkNo [Input example] 【required】 if AcCode "30" and Type "Department" is indicated Pressing also allows election from the Cost Code selection subscreen Refer to Cost Code selection screen below ※if Type "Department" selected possible to press Defect Select defect code from the list (direct code entry possible) ※Enter only in case of defect ※If AcCode "30" and Only when the use of this item is set  by the office master, it is possible to use it. SubCode Decide method of use for each office and enter. Can enter up to 15 characters. When extracting specific costs, set valid and optional characters at office site for entry for each corresponding payment 【i.e.】 If reporting of Air Fare occurences in annual tax audits are customary, set "01" as SUB CODE, enter "01" for every occurrence of Air Fare ※Only when the use of this item is set by the office master,  it is possible to use it. Content/Remarks Enter additional information such as content Enter up to 100 characters Pressing also allows selection of registered Contents/Remarks by Log in user from the Content History search subscreen. Refer to Content History screen below Attachment button Attach the electronic data related to the entry content such as the Voucher and Invoice Attachment registration screen is displayed in a separate window Refer to Attachment Registration Screen below Clear button Defaults New Entry Column Submit button Registers data according to entry content

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Accounts Receivable Journal ３．Search Result List

No. 1 2 3 4 5 6 7 8

9 10 11 12 13 14 15 16 17 18 19 20 21

22 23

Item No SlipDate SlipNo AccountCode DueDate Received(Dr) Paid(Cr) Balance

Description Displays number in order of extraction Displays Slip date Displays Slip Number Displays Account Code/AccountType/Account Name Displays Due date Displays Received amount Displays Paid amount Displays Balance ※Will not display when search conditions are not of the following  [office][Slip Date(From)][Slip Date(To)]  [Currency][Booked(No)][Received(Yes)] Vendor Displays Vendor Code VendorName Displays Vendor Name WorkNo Displays Work Number CostCode Displays Cost Code Defect Displays Defect ※Only when the displays of this item is set by the office master SubCode Displays Sub-code ※Only when the displays of this item is set by the office master CheckNo Displays Check Number VoucherNo Displays Voucher Number Content Displays Content Content/Remarks Displays Remarks Asset No Displays Fixed Assets Number Booked Displays Booked date TotalBalance (a) Displays Total Balance（Total balance until Output period(From) ※Will not display when search conditions are not of the following:  [office][Slip Date(From)][Slip Date(To)]  [Currency][Booked(No)][Received(Yes)] Detail button When pressed, detailed slip screen will open in a separate window Refer to Slip Screen Manual for Detailed Slip Screen Page-switch Displays clicked page button ※Displays ten lines a page

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Accounts Receivable Journal ４．Sub-screen （１）Calendar date selection screen Date entry is possible by selecting date from calendar ■ Date Selection By pressing the date link on the calendar, the selected date is displayed on the date entry column of the selection screen ■ Cancel Pressing the ｢Close｣ button stops the date selection,and returns to the selection screen

（２）WorkNo selection screen

WorkNo that relates to the selected "CostType" before call this screen is displayed Select WorkNo from list You can select only work numbers registered in the office master maintenance screen How to register office with WorkNo, refer to 「5.5.Office Master」 【Search Result】 ■Select Button Selected WorkNo and CostType are set in the entry item of selection screen Estimate, Equipment when you select, set separately WorkNo and CostCode ■Cancel Button WorkNo selection does not occur Present screen is closed Value is not set in the entry item of selection screen

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Accounts Receivable Journal (３）Cost Code Selection Screen

Select Cost Code from list 【Search Condition】 ■Search Button A Cost Code list is created from the conditions entered in Cost Code and Cost Name and displayed in the Search Result section 【Search Result】 ■Edit Button Only "CostName" can be changed ■Select Button Selected Cost Code is set in the entry item of selection screen ■Cancel Button Cost Code selection does not occur, Present screen is closed Value is not set in the entry item of selection screen

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Accounts Receivable Journal (４）Vendor Selection Screen

Select Vendor from list 【Search Condition】 ■Search Button A Vendor Code list is created from the conditions entered in Vendor Code and Vendor Name and displayed in the Search Result section 【Search Result】 ■Edit Button Register, edit, delete Vendor master

②The name of the customer is input. （Up to 40 character ）

①VenderCode is seven digit input ③The 【Submit】button is pushed after it inputs

■Select Button Selected Vendor Code, Vendor Name is set as Vendor, VendorName in the entry item of selection screen ■Cancel Button Vendor selection does not occur , Present screen is closed Value is not set in the entry item of selection screen

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Accounts Receivable Journal (５）Attachment Registration Screen

Register an attachment ■Browse Button・・・Select attachment file a.File selection dialogue box opens

b.Select attachment file, click Open (O) The file pass is displayed in the Upload File column ■Upload Button・・・Add the selected attachment file Only for cases where the file pass is set in the Upload File ■Download Button Download added attachment file ■Delete Button Delete added attachment file ※Original local file is not deleted ■Close Button Close attachment screen At this point, the added file is registered when submitting

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Accounts Receivable Journal (６）Contents/Remarks History Selection Screen

Select Contents/Remarks from list The latest (most recent) 100 of the Contents/Remarks data of the slip that the log in user registered, and updated is displayed 【Search Result】 ■OK Button Selected Contents/Remarks are set in the entry item of selection screen ■Cancel Button Contents/Remarks selection does not occur Present screen is closed Value is not set in the entry item of selection screen

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Accounts Receivable Journal Ⅲ PDF Output 【PDF Output】 ■Click PDF button Outputs search condition information on the PDF and displays in separate window When the condition that [Ⅱ.３.21"TotalBalance"] can be output is set, the first term balance is output to the first line. ※Because the detailed data not output to PDF is output to EXCEL, it confirms it with EXCEL.

■File Name The PDF file name is created as: ［Account_Receivable_Journal]+(Output Date(YYYYMMDDHHMMSS)).pdf E.g.：Account_Receivable_Journal(20091126103347).pdf

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Accounts Receivable Journal Ⅳ EXCEL Output 【EXCEL Output】 ■An EXCEL file will be created and will be opened in a different screen when the Output button is pressed. Outputs information according to search condition onto EXCEL, and displays download dialogue

Dialogue Description No. Item 1 Open 2 Save 3 Cancel

Description Opens Excel file 『Save As...』dialogue appears, creates, and saves EXCEL file Cancel the output

■Selecting the [Open Button] displays startup of EXCEL ■Selecting the [Save Button] displays [Save As...]dialogue Select where to save voluntarily and press [Save Button] to save When not saving, press［Cancel Button］ ■File Name EXCEL File name is created as: ［Account_Receivable_Journal]+(Output Date(YYYYMMDDHHMMSS)).xls E.g.：Account_Receivable_Journal(20091126103932).xls

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